2021-05-31-accounts - Overslade Community Association

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Overslade Community Association		1001763
Receipts andpayments accounts				CC16a
For the period from 01-Jun-20	To	31-May-21

Section A Receipts and payments	Section A Receipts and payments
A1 Receipts	Unrestricted funds to the nearest £ 14,657 - 2 1,974 37,800 - - - 54,434 - - - 54,434 36 515 2,570 922 45 75 593 50 281 - 718 4,447 884 - 1,714 300 25,113 - - - - - - - 38,263 - - 38,263 16,171 - 90,728 106,899	Restricted funds to the nearest £ - - - - - 18,309 1,615 - 19,923 - - - 19,923 - - - - - - - - - - - - - - - - - - 1,936 - 16,042 - 1,616 - 19,594 - - 19,594 329 - - 2,049 - 1,720	Endowment funds to the nearest £ - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - -	Total funds to the nearest £ 14,657 - 2 1,974 37,800 18,309 1,615 - 74,358 - - - 74,358 36 515 2,570 922 45 75 593 50 281 - 718 4,447 884 - 1,714 300 25,113 - 1,936 - 16,042 - 1,616 - 57,857 - - 57,857 16,501 - 88,679 105,179	Last year to the nearest £
Hire of Centre	14,657				31,838
CateringIncome	-				-
Misc(bank interest)	2				49
Solar Energyincome	1,974				1,921
SLA,Covid-19 and Furloughgrants	37,800				30,217
Jobclubgrants	-				14,560
PlaySchem'grants,donations, gift aid etc	-				1,343
WCC Elderlysocial inc and com Garden	-				-
*Sub total*(Gross income for AR)	54,434				79,928

A2 Asset and investment sales, (see table).
	-
	-				-
~~*Sub total*~~	-				-
*Total receipts* A3 Payments
					79,928

CateringExpenditure	36				127
PublicityUnrestricted	515				140
Repairs & renewals	2,570				3,628
PRS & TV licence	922				869
Sundries	45				-
Bank Charges	75				60
Telephone	593				595
Auditingfee	50				50
Stationery	281				537
Cleaningof Centre	-				-
CleaningMaterials	718				1,121
Gas & electricity	4,447				4,293
Water Rates	884				917
Council Tax	-				1,547
Insurance	1,714				1,706
Rent	300				300
Manager Exp (staff costs)	25,113				22,584
Youth Club & Oasis	-				-
JobClub Publicity	-				914
PlayScheme Publicity	-				63
Jobclub Expenditure	-				16,337
Grant 1	-				-
Grant 2(PlayScheme)	-				1,270
Grant 4(CommunityGarden)	-				369
**Sub total **	38,263				57,425

A4 Asset and investment purchases, (see table)
	-
**Sub total **	-				-
*Total payments* *Net of receipts/(payments)* A5 Transfers between funds A6 Cash funds last year end *Cash funds this year end*
					57,425

	16,171	329	-	16,501	22,502
	-	-	-	-	-
	90,728	- 2,049	-	88,679	66,176
	106,899	- 1,720	-	105,179	88,679

Note these pages show figures rounded to the nearest pound. See page 10 for unrounded figures.

Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period	Section B Statement of assets and liabilities at the end of the period
Categories Signed by one or two trustees on behalf of all the trustees B5 Liabilities B4 Assets retained for the charity’s own use B3 Investment assets B2 Other monetary assets B1 Cash funds	Signature Details Details Fixed Asset of Building Details Details General Building Grant 4 Community Garden *Total cash funds* (agree balances with receipts and payments account(s)) Jobclub Grants Grant 1 WCC Elderly Social Inc Grant 2 Play Scheme Details	Unrestricted funds to nearest £	Restricted funds to nearest £	Endowment funds to nearest £
		103,961	-	-
		2,938	-	-
			- 2,360
			600
			9
		-	31	-
		106,899	- 1,720	-
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				Date of approval

Trustees’ Annual Report for the period

From 1[st] June 2020 To 31[st] May 2021

Charity name: Overslade Community Association Charity registration number: 1001763

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The objects of the Association shall be to promote the benefit of the inhabitants of Overslade and the neighbourhood (thereinafter called the area of benefit) without distinction of sex colour or of political, religious or other opinions by associating the local authorities, voluntary organisations and inhabitants in a common effort to advance educate and to provide facilities in the interests of social welfare for recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The centre is run on a day to day basis by two part-time staff for caretaking and administration with an additional person part time for the Job Club. Activities have been significantly curtailed this year because of Covid-19 but some essential groups have continued to operate throughout and others are beginning to return. The list is : - • Rainbows, Brownies, Guides & Senior Section (when allowed) • Elections • Yoga classes (when allowed) • Parent and Toddler groups • NHS health visitors • One off bookings for parties (when allowed) • Children's Holiday Club – Online this year • Take a Break (Respite care children and young people) • Youth Club (7 - 14yrs when allowed)

Statement confirming Para 1.18 whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit

The trustees confirm they have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Trust’s aims and objectives.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference Para 1.38 Policy on grant making Para 1.38 Policy on social investment including program related investment Para 1.38 Contribution made by volunteers Other

Achievements and Performance

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SORP reference
Maintains community centre
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Achievements and Performance	Achievements and Performance	Achievements and Performance
SORP reference
		Maintains community centre
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Facilitates groups listed in “Summary of main activities” above. Runs job club to give assistance with finding employment. A lot of this was online this year. Runs summer children’s Holiday Club (Play Scheme) Online this year.

Additional information (optional) You may choose to include further statements where relevant about:

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41
Performance of fundraising activities against objectives set	Para 1.41
Investment performance against objectives	Para 1.41
Other

Financial Review

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Review of the charity’s Para 1.21 Opening Balance £88,679
financial position at the end Total Income £74,358
of the period Total Expenditure -£57,857
Final Balance £105,179
Surplus income over expenditure £16,501
Restricted funds included above -£1,720
Building fund included above £2,938
Statement explaining the Para 1.22 To be kept in no-risk deposit account with
policy for holding reserves no more than £70k in one bank or related
stating why they are held bank.
To absorb setbacks and take advantage of
change and opportunity.
Amount of reserves held Para 1.22 £ 102,241
Reasons for holding zero Para 1.22
reserves
Details of fund materially in Para 1.24 None
deficit
Explanation of any Para 1.23 None
uncertainties about the
charity continuing as a going
concern
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Additional information (optional) You may choose to include further statements where relevant about:

Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:	Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47
Investment policy and objectives including any social investment policy adopted	Para 1.46
A description of the principal risks facing the charity	Para 1.46
Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Constitution
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	Association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Elected by annual general meeting

Additional information (optional) You may choose to include further statements where relevant about:

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Policies and procedures
adopted for the induction
and training of trustees Para 1.51
The charity’s organisational
structure and any wider
network with which the Para 1.51
charity works
Relationship with any
related parties Para 1.51
The Overslade Community Association
Other wishes to thank Rugby Borough Council for
1) a grant received towards provision of
services under their service level
agreement
2) a grant from Retail, Hospitality and
Leisure fund (Covid-19)
The Overslade Community Association
wishes to thank Groundwork UK for grants
for the Open Doors Job club project
The Overslade Community Association
wishes to thank Bilton Poors’ Charity and
and other donors for grants towards the
Play Scheme
The Overslade Community Association
wishes to thank HMRC for payments under
Gift aid and Furlough
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Reference and Administrative details

Charity name	Overslade Community Association
Other name the charity uses
Registered charity number	1001763
Charity’s principal address	14 Badby Leys Rugby CV22 5RB

Names of the charity trustees who manage the charity

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Dates acted if not for whole Name of person (or body) entitled
Trustee name Office (if any)
year to appoint trustee (if any)
1 Mr Philip Thomas Treasurer
Mrs Jennifer
2
Muddiman
Miss Carie-Anne
3
Dumbleton
4 Mr Cris Palmer Chair
Mrs Maggie
5
O'Rourke
6 Barbara Brown Secretary
7
8
9
10
11
12
13
14
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– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for whole year

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Please see next page

Page 10

04/11/2021

Overslade Community Association Accounts 2020-2021

Period 01/06/2020 to 31/05/2021	Period 01/06/2020 to 31/05/2021					Expenditure
Income		Unrestricted	Restricted
Hire of Centre	14657.37	14657.37		S02		CateringExpenditure	35.75	S08
CateringIncome	0.00	0.00		S03	0.00	PublicityUnrestricted	515.00	S08
StationeryIncome	0.00	0.00		S02		Repairs & renewals	2,569.84	S08
Fundraisingevents	0.00	0.00		S02	14657.37	PRS & TV licence	922.13	S08	4,042.72
Misc Input(bank Interest)	2.46	2.46		S04	2.46	Sundries	45.20	S09
Solar EnergyIncome	1974.28	1974.28		S05	1974.28	Bank Charges	75.00	S09
Donations	0.00	0.00		S01		Telephone	593.10	S09
Insurance input	0.00					Auditingfee	50.00	S09
Grants for Building	0.00		0.00			Stationery	281.12	S09
Grant 3 (SLA and other)	37800.19	37800.19		S01	37800.19	Cleaning of Centre	0.00	S09
Jobclub Grants	18308.72		18308.72			CleaningMaterials	718.21	S09
Grant 1(WCC Elderlysocial inc)	0.00		0.00			Gas & electricity	4,447.45	S09
Grant 2 (PlayScheme)	1614.60		1614.60			Water Rates	883.81	S09
Grant 4 (CommunityGarden)	0.00		0.00	S01R	19923.32	Council Tax	0.00	S09
Total Income (sum of above)	£74,357.62					Insurance	1,713.53	S09
Totals	£74,357.62	£54,434.30	£19,923.32			Rent	300.00	S09
Restricted and Unrestricted						Manager Exp (staff costs)	25,112.83	S09
						Youth Club & Oasis	0.00	S09	34,220.25
						Total Unrestricted spend	£38,262.97

						JobClub Publicity	1,936.34	S08R
						PlayScheme Publicity	0.00	S08R	1,936.34
						Jobclub Expenditure	16,042.00	S09R
						Grant 1	0.00	S09R
						Grant 2 (PlayScheme)	1,615.50	S09R
						Grant 4 (Community Garden)	0.00	S09R	17,657.50
						Total Restricted spend	19,593.84
Unrestricted funds						Total Expenditure	£57,856.81
	Fixed Asset	General	Building				Row Totals
Opening Balance	2856.69	87,789.60	2,938.39				93,584.68
Income	0.00	54434.30	0.00				54,434.30
Expenditure	0.00	-38262.97	0.00				-38,262.97
ClosingBalance	2,856.69	103,960.93	2,938.39				109,756.01
	2856.69	87,789.60	2,938.39
Restricted funds
	Fixed Asset	Jobclub Open Doors	~~Grant 1~~ Elderley Social Inc		Grant 2 PlaySch	Grant 4 Community Garden	Row Totals
OpeningBalance	592421.00	-2,690.61	600.00		10.13	31.00	590,371.52
Income	0.00	18308.72	0.00		1614.60	0.00	19,923.32
Expenditure	0.00	-17978.34	0.00		-1615.50	0.00	-19,593.84
ClosingBalance	592421.00	-2360.23	600.00		9.23	31.00	590,701.00
	592421.00	-2,690.61	600.00		10.13	31.00
Bank Accounts	CAF Bank	Natwest Bank	Reserve Acc		Petty Cash
OpeningBalance	19613.36	44368.51	24596.64		100		88678.51
Spend (includingtransfers)	-56514.99	-11341.82	0.00		-341.17
Credits (includingtransfers)	53809.31	30545.85	2.46		341.17
Final Balance	16907.68	63572.54	24599.10		100.00		105,179.32
		Split of Funds
Balance Sheet		ignoring fixed asset			Balance Sheet
OpeningBalance	88678.51	General	103,960.93		Final CAF Account Balance		16,907.68
Total Income	74357.62	Building	2,938.39		Final Natwest Current Account Balance		63,572.54
Total Expenditure	-57856.81	Jobclub	-2,360.23		Final Reserve Account Balance		24,599.10
Final Balance	£105,179.32	Grant 1	600.00		Final Cash		100.00
		Grant 2	9.23		Final Balance		£105,179.32
		Grant 4	31.00
		Total	£105,179.32
Surplus income over expenditure	£16,500.81
					Accounts kept by Philip Thomas 14 Badby Leys Rugby CV22 5RB

~~Chi N 1001763~~

~~Charity No 1001763~~ Overslade Community Centre, Buchanan Road, Rugby, CV22 6AY Chair: Cris Palmer, Secretary: Barbara Brown, Treasurer: Philip Thomas.

Declarations The trustees declare that they have approved tho trustees, report above. Signed on behalf of the charity's trustees Signature{s) Full name{s) Position (eg Secretary. Chair, etc) PdiLIP f046rf/ I TkEAgu£b Date io /11121 li

Independent examiner's report on the accounts CHARITY COMMISSION FOR ENGLAND AND WALES Section A Independent Examiner's Report Report to the trusteesl members of Overslade Community Association On accounts for the year ended 31" May 2021 Charity no (if any) 1001763 Set out on pages One only Respective responsibilities of trustees and examiner The charitvs trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144 of the Charities Act 2011 (Xhe Charities Act.) and thal an independent examination is needed. It is my responsibility to.. examine the accounts under section 145 of the Charities Act. to follow the procedures laid down in the general Directions given by the Charity Commission {under section 145(5)(b) of the Charities Act, and to state whether partiojlar matters have come to my attention. Basis of independent My examination was caNied out in accordance with general Directions given examinerfs statement by the Charity Commission. An examination indudes a review of the accounting records kepl by the charty and a comparison of the accounts presented wth Ihose records. It also includes consideration of any unusual items or disclosures in the accounts. and seeking explanalions from the trustees conceming any such matters. The procedures undertaken do not provide all the evidence that wuld be required in an audit. and consequently no opinion is given as to whether the accounts present a 'true and fairf view and th8 report is limited to those matters set out in the statement below. Independent In connection with my examinatK)n. no matter has me to my attention examinerfs statement 1. which gives me reasonable cause to believe that in, any material respect. the requirements.. to keep accounting records in accordance section 130 of the Charities Act- and to prepare accounts which accord with the accounting records and comply wth the accounting requirements of the Charities Act have not been mel. or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Signed: Data: *-Ii-L)Ll Name: Martin Andrew Burbidge Relevant professional qualification(s) or body lif any): CIMA Address: 116 Tennyson Avenue, Rugby CV22 6JF IER