2023-08-31-accounts

Trustees’ Annual Report for the period

From 1st Sept 2022 Period start date To 31st Aug 2023 Period end date Charity name: ALPHINGTON COMMUNITY ASSOCIATION Charity registration number: 11001339

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	(A)To promote the beneft of the inhabitants of Alphington & its immediate surroundings without distncton of sex or of politcal, religious or other opinions by associatng the Local Authorites, voluntary organisatons & inhabitants in a common efort to advance educaton & to provide facilites in the interests of social welfare for recreaton & leisure tme occupaton with the object of improving the conditons of life for the said inhabitants. (2)To establish or to secure the establishment of a community centre & to maintain & manage, or to cooperate with any Local Statutory Authority in the maintenance & management of such a centre for actvites promoted by the Associaton & its consttuent bodies in furtherance of the above objects. The Charity shall be non-party in politics and non-sectarian in religion
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	Maintaining the Village Hall and Community Centre by promotng and hiring out to local organisatons i.e. youth and children's groups, dancing groups, church functons, Women's Insttute etc. Making sure that it is afordable and accessible for everyone.
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	Ensuring that we have complied with the Charity Commissions guidance on public beneft when exercising any powers or dutes to which the guidance is relevant.

Additional information (optional) You may choose to include further statements where relevant about:

SORP reference

Policy on grant making	Para 1.38
Policy on social investment including program related investment	Para 1.38
Contribution made by volunteers	Para 1.38	The Trustees, Ofcers and other volunteers from the commitee members all help to run the halls, ensure the contnuity of the spaces available, Ensure the upkeep and safety of the buildings and grounds. Work with community groups to help introduce new programmes into the halls for the beneft of all the community. All of these volunteersgive their tme freely.
Other

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	Our aim is hiring out the Village Hall and Community Centre at afordable costs to ensure that local groups and charites are able to aford the rent and run successfully. Any profts are reinvested into maintaining and improving the facilites for the local groups and beneftng everyone in the community. The year has seen increased revenue from room hire and various projects for improvements to the facilites. We are contnuing to raise funds towards a major upgrade of the Community Centre. With careful planning and budgetng we were able to contnue when possible, make the halls available as much as we could and increased the cleaning and safety checks. We kept all the services running. We helped get many people back out into the communityagain.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	The Community Centre and Village Hall were able to report a proft and we have been successful in ataining several grants. We try, were possible, to provide spaces for groups when others could not. We worked very closely withgroups to ensure theyare able to contnue.

		Many groups are struggling with decreased numbers and revenue whilst the cost of living efects the populaton. We have contnued to ofer groups reduced fees to help remain open. This year has seen more use of our facilites with increased bookings and more groups booking than leaving/closing. We contnue to fundraise and add to the facilites of the new Theatre and have completed the major plans for the installaton of CCTV, keypad entry, new fre alarm system in all halls, new fooring in 3 halls etc.
Performance of fundraising activities against objectives set	Para 1.41	We have completed the community garden project and all of the raised beds are installed with the £4k raised. The children grew vegetables, herbs and fowers very successfully. We raised funds and grants to replace the Village Hall, Community Centre and Library fooring, install cctv and door code entry, new signs.
Investment performance against objectives	Para 1.41	Our investment in redeveloping the buildings and improving/upgrading the facilites contnues to be popular for both local residents, for Exeter and beyond.
Other

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	We contnue to report a proft due to the grants and fundraising we have done which will go towards various long term projects for both sites
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	We only hold reserves towards specifc future projects otherwise we try to try to keep to a reserve of £10k. We contnue to get grants and do fundraising which are held and will pay for the new cctv, door entry on both buildings, new heatng,and a general improvement plan for the CommunityCentre
Amount of reserves held	Para 1.22	£37k is currentlyheld includingthe £10k reserve
Reasons for holding zero reserves	Para 1.22	We would only drop to 0 zero in exceptonal circumstances and would look towards obtaining additonal funding as we have access to short term loans of £10k if required at very low interest
Details of fund materially in deficit	Para 1.24	We are in proft across all areas of the business
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	We have budgeted carefully to use the remainder of the lockdown grants and contnue to obtain grants, however these are startng to become less available and our future plans will take this into account. Our caretaking/cleaning costs have increased with the increase in footall and additonal cleaning requirements. Our rent grant of £5 has stopped and we have made contngencies to have the funds already available to cover the shortall for a year or more untl we secure any additonal grants or negotate a smaller rent.

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	Our normal source of funds is from hiring the various halls and rooms etc. The last few years this has been overtaken by grants and fundraising due to the large redevelopment projects we have undertaken. The grants are decreasing and our bookings are increasing and our main fundingis once again from hire
Investment policy and objectives including any social investment policy adopted	Para 1.46	Our investment policy is to use any profts to reinvest into the facilites we ofer and help establish and encourage new community and other groups.
A description of the principal risks facing the charity	Para 1.46	We have budgeted very carefully and are in proft. We aim to keep our £10k contngency in place moving forward. The grant received towards the Community Centre rent has ended and we now have to look

for other grants to cover the loss. We can increase hire charges if necessary as we are very reasonably priced compared to other community facilities. Other

Structure, Governance and Management

Description of charity’s trusts:
Type of governing document (trust deed, royal charter)	Para 1.25	Consttuton
How is the charity constituted? (e.g unincorporated association, CIO)	Para 1.25	unincorporated association
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	Trustees and named ofcers by electon from members of t he community associaton. Must be agreed by atendees at a meetng (1st and 2nd)

Additional information (optional)

You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	From the consttuton and training, additonal meetngs etc
The charity’s organisational structure and any wider network with which the charity works	Para 1.51
Relationship with any related parties	Para 1.51
Other

Reference and Administrative details

Charity name	Alphington Community Association
Other name the charity uses
Registered charity number	1001339
Charity’s principal address	32, Fairfeld Road Alphington Exeter EX2 8UF

Names of the charity trustees who manage the charity

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20	Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
	Adrian Carpenter	Chairman/Trustee		Alphington Community Association
	ShelleyIngham	Treasurer		Alphington Community Association
	Kathryn Sidgwick	Secretary/Trustee		Alphington Community Association
	Harold Seward	Trustee		Alphington Community Association
	Margaret Clark	Trustee		Alphington Community Association
	Bob Foale	Trustee		Alphington Community Association

– Corporate trustees names of the directors at the date the report was approved

Director name

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
Harold Seward
Margaret Clark
Adrian Carpenter
Kathryn Sidgwick

Funds held as custodian trustees on behalf of others

Description of the assets The Village Hall was gifted to Alphington and is held by the held in this capacity Trustees. Funds are governed by the main Alphiington Community Association, of which the 4 trustees are also members Name and objects of the The trustees of the Village Hall's roles and responsibilities charity on whose behalf the are listed in the constitution assets are held and how this falls within the custodian charity’s objects

Details of arrangements for safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of Name Address adviser

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) SIngham

Full name(s) Shelley Ingham

Position (eg Secretary, Treasurer Chair, etc)

Date

29/06/2024

Balance Sheet Alphington Community Association As at 31 August 2023

Prepared by Tax & Financial Solutions Limited

Contents

3 Balance Sheet

Alphington Community Association Page 2 of 3

Balance Sheet

Balance Sheet

Alphington Community Association As at 31 August 2023

Balance Sheet Alphington Community Association As at 31 August 2023	Balance Sheet Alphington Community Association As at 31 August 2023
31 AUG 2023
Fixed Assets
	Tangible Assets
	Buildings 283,424
	Plant & Machinery 38,803
	Less Accumulated Depreciation on Plant and Machinery (6,828)
	Total Tangible Assets 315,399
Total Fixed Assets 315,399 Current Assets
	Cash at bank and in hand
	Alphington Community Assoc 18,588
	Building Society (Skipton) 19,119
	Total Cash at bank and in hand 37,707
	Accounts Receivable 4,850
Total Current Assets 42,557 Creditors: amounts falling due withinone year
Pensions Payable 148
Wages Payable - Payroll 228
HMRC Control Account 386
Total Creditors: amounts falling due within one year 762
Net Current Assets (Liabilities) 41,795
Total Assets less Current Liabilities 357,194
Net Assets 357,194 Capital and Reserves
Current Year Earnings 22,872
Reserves b/fwd 334,321
Total Capital and Reserves 357,194

Alphington Community Association Page 3 of 3

Balance Sheet

Income and Expenditure Alphington Community Association For the year ended 31 August 2023

Prepared by Tax & Financial Solutions Limited

Contents

• 3 Income and Expenditure

Alphington Community Association Page 2 of 4

Income and Expenditure

Income and Expenditure

Alphington Community Association For the year ended 31 August 2023

Income and Expenditure Alphington Community Association For the year ended 31 August 2023
	2023
Turnover
Alphatots Restart Project	394
Collection Tins	80
Deposit	275
Donations	55
Equipment Hire	10
Facilities Supplement	295
Fundraising	1,660
Grants DCC/ECC	6,000
Interest Income	429
Kiln Firing	379
Miscellaneous Grant	8,000
Projects	500
Rent Grant	5,000
Room Hire	58,485
Short Mat Bowls	90
Table Tennis Group	1,691
Total Turnover	83,344
Gross Profit	83,344
Administrative Costs
Advertising & Marketing	110
Annual Inspections	343
Audit & Accountancy fees	605
Bank Fees	132
Caretaking	(20)
Cleaning	719
Community Garden Project	4,601
Depreciation Expense	5,643
Employers National Insurance	1,532
Equipment	620
Garden Expenditure	72
General Expenses	60
Insurance	2,354
IT Software and Consumables	14
Junior Life Skills Project	1,941
Licences	1,372
Light, Power, Heating	5,927
New Equipment	729
PAT	58
Pensions Costs	90

Income and Expenditure Alphington Community Association Page 3 of 4

Income and Expenditure

	2023
Printing & Stationery	211
Rates	757
Rent	6,000
Repairs & Maintenance	3,195
Salaries	20,660
Subscriptions	50
Supplies	1,175
Telephone & Internet	930
Waste Collection	132
Water	461
Total Administrative Costs	60,472
Operating Profit	22,872
Profit on Ordinary Activities Before Taxation	22,872
Profit after Taxation	22,872

Alphington Community Association Page 4 of 4

Income and Expenditure

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Independent Examiner’s Report

To the Alphington Community Association

Report on the accounts of the Association for year ending 31 August 2023.

Respective responsibilities of trustees and examiner

The committee of the association is responsible for the preparation of the accounts. The committee considers that an audit is not required for this year under section 144 of the charities act 2011 (the charities act) and that an independent examination is needed.

It is my responsibility to:

Examine the accounts under section 145 of the charities act; to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)[b] of the charities act; and to state whether particular matters have come to my attention.

Basis of independent examiner’s report

My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.

Independent Examiners Statement

In connection with my examination, no matter has come to my attention:

1. Which gives me reasonable cause to believe that in any material respect, the requirements:

2. (a) To keep accounting records in accordance with section 130 of the charities act; and

3. (b) To prepare the accounts that accord with the accounting record and comply with the accounting requirements of the Charities Act

4. Have not been met; or to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached.

Thursday 26[th] June 2024

Anita de Louvois Director

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Higher Upcott
Chudleigh, Newton Abbot, TQ13 0DN
Company Reg: 10521395
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