## **Trustees’ Annual Report for the period**
## **From 1st Sept 2022 Period start date To 31st Aug 2023 Period end date Charity name: ALPHINGTON COMMUNITY ASSOCIATION Charity registration number: 11001339**
## **Objectives and Activities**
||SORP reference||
|---|---|---|
|Summary of the purposes of
the charity as set out in its
governing document|Para 1.17|(A)To promote the beneft of the inhabitants of
Alphington & its immediate surroundings without
distncton of sex or of politcal, religious or other
opinions by associatng the Local Authorites,
voluntary organisatons & inhabitants in a common
efort to advance educaton & to provide facilites
in the interests of social welfare for recreaton &
leisure tme occupaton with the object of
improving the conditons of life for the said
inhabitants.
(2)To establish or to secure the establishment of a
community centre & to maintain & manage, or to
cooperate with any Local Statutory Authority in
the maintenance & management of such a centre
for actvites promoted by the Associaton & its
consttuent bodies in furtherance of the above
objects.
The Charity shall be non-party in politics and
non-sectarian in religion|
|Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.|Para 1.17 and
1.19|Maintaining the Village Hall and Community
Centre by promotng and hiring out to local
organisatons i.e. youth and children's groups,
dancing groups, church functons, Women's
Insttute etc. Making sure that it is afordable
and accessible for everyone.|
|Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit|Para 1.18|Ensuring that we have complied with the Charity
Commissions guidance on public beneft when
exercising any powers or dutes to which the
guidance is relevant.|
**Additional information (optional)** You may choose to include further statements where relevant about:
SORP reference
|Policy on grant making|Para 1.38||
|---|---|---|
|Policy on social investment
including program related
investment|Para 1.38||
|Contribution made by
volunteers|Para 1.38|The Trustees, Ofcers and other volunteers from
the commitee members all help to run the
halls, ensure the contnuity of the spaces
available, Ensure the upkeep and safety of the
buildings and grounds. Work with community
groups to help introduce new programmes into
the halls for the beneft of all the community.
All of these volunteersgive their tme freely.|
|Other|||
## **Achievements and Performance**
||SORP reference||
|---|---|---|
|Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.|Para 1.20|Our aim is hiring out the Village Hall and
Community Centre at afordable costs to ensure
that local groups and charites are able to aford
the rent and run successfully. Any profts are
reinvested into maintaining and improving the
facilites for the local groups and beneftng
everyone in the community.
The year has seen increased revenue from room
hire and various projects for improvements to
the facilites. We are contnuing to raise funds
towards a major upgrade of the Community
Centre.
With careful planning and budgetng we were
able to contnue when possible, make the halls
available as much as we could and increased the
cleaning and safety checks. We kept all the
services running. We helped get many people
back out into the communityagain.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
Achievements against
objectives set|
Para 1.41|
The Community Centre and Village Hall were
able to report a proft and we have been
successful in ataining several grants. We try,
were possible, to provide spaces for groups
when others could not. We worked very closely
withgroups to ensure theyare able to contnue.|
|---|---|---|
|||Many groups are struggling with decreased
numbers and revenue whilst the cost of living
efects the populaton. We have contnued to
ofer groups reduced fees to help remain open.
This year has seen more use of our facilites with
increased bookings and more groups booking
than leaving/closing.
We contnue to fundraise and add to the
facilites of the new Theatre and have completed
the major plans for the installaton of CCTV,
keypad entry, new fre alarm system in all halls,
new fooring in 3 halls etc.|
|---|---|---|
|Performance of fundraising
activities against objectives
set|Para 1.41|We have completed the community garden
project and all of the raised beds are installed
with the £4k raised. The children grew
vegetables, herbs and fowers very successfully.
We raised funds and grants to replace the
Village Hall, Community Centre and Library
fooring, install cctv and door code entry, new
signs.|
|Investment performance
against objectives|Para 1.41|Our investment in redeveloping the buildings
and improving/upgrading the facilites contnues
to be popular for both local residents, for Exeter
and beyond.|
|Other|||
## **Financial Review**
|**Financial Review**|||
|---|---|---|
|Review of the charity’s
financial position at the end
of the period|Para 1.21|We contnue to report a proft due to the grants
and fundraising we have done which will go
towards various long term projects for both sites|
|Statement explaining the
policy for holding reserves
stating why they are held|Para 1.22|We only hold reserves towards specifc future
projects otherwise we try to try to keep to a
reserve of £10k. We contnue to get grants and
do fundraising which are held and will pay for
the new cctv, door entry on both buildings, new
heatng,and a general improvement plan for the
CommunityCentre|
|Amount of reserves held|Para 1.22|£37k is currentlyheld includingthe £10k reserve|
|Reasons for holding zero
reserves|Para 1.22|We would only drop to 0 zero in exceptonal
circumstances and would look towards obtaining
additonal funding as we have access to short
term loans of £10k if required at very low
interest|
|Details of fund materially in
deficit|Para 1.24|We are in proft across all areas of the business|
|Explanation of any
uncertainties about the
charity continuing as a going
concern|Para 1.23|We have budgeted carefully to use the
remainder of the lockdown grants and contnue
to obtain grants, however these are startng to
become less available and our future plans will
take this into account. Our caretaking/cleaning
costs have increased with the increase in footall
and additonal cleaning requirements. Our rent
grant of £5 has stopped and we have made
contngencies to have the funds already
available to cover the shortall for a year or
more untl we secure any additonal grants or
negotate a smaller rent.|
## **Additional information (optional)**
## You may choose to include further statements where relevant about:
|
The charity’s principal
sources of funds (including
any fundraising)|
Para 1.47|
Our normal source of funds is from hiring the
various halls and rooms etc. The last few years
this has been overtaken by grants and
fundraising due to the large redevelopment
projects we have undertaken. The grants are
decreasing and our bookings are increasing and
our main fundingis once again from hire|
|---|---|---|
|Investment policy and
objectives including any
social investment policy
adopted|Para 1.46|Our investment policy is to use any profts to
reinvest into the facilites we ofer and help
establish and encourage new community and
other groups.|
|A description of the principal
risks facing the charity|Para 1.46|We have budgeted very carefully and are in
proft. We aim to keep our £10k contngency in
place moving forward.
The grant received towards the Community
Centre rent has ended and we now have to look|
for other grants to cover the loss. We can increase hire charges if necessary as we are very reasonably priced compared to other community facilities. Other
## **Structure, Governance and Management**
|Description of charity’s
trusts:|||
|---|---|---|
|Type of governing document
(trust deed, royal charter)|Para 1.25|Consttuton|
|How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|unincorporated association|
|Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|Para 1.25|Trustees and named ofcers by electon from
members of t he community associaton. Must
be agreed by atendees at a meetng (1st and
2nd)|
## **Additional information (optional)**
You may choose to include further statements where relevant about:
|
Policies and procedures
adopted for the induction and
training of trustees|
Para 1.51|
From the consttuton and training, additonal
meetngs etc|
|---|---|---|
|The charity’s organisational
structure and any wider
network with which the
charity works|Para 1.51||
|Relationship with any related
parties|Para 1.51||
|Other|||
## **Reference and Administrative details**
|Charity name|Alphington Community Association|
|---|---|
|Other name the charity uses||
|Registered charity number|1001339|
|Charity’s principal address|32, Fairfeld Road
Alphington
Exeter
EX2 8UF|
|||
## **Names of the charity trustees who manage the charity**
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20|**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**|**Name of person (or body) entitled**
**to appoint trustee (ifany)**|
|---|---|---|---|---|
||Adrian Carpenter|Chairman/Trustee||Alphington Community Association|
||ShelleyIngham|Treasurer||Alphington Community Association|
||Kathryn Sidgwick|Secretary/Trustee||Alphington Community Association|
||Harold Seward|Trustee||Alphington Community Association|
||Margaret Clark|Trustee||Alphington Community Association|
||Bob Foale|Trustee||Alphington Community Association|
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## – Corporate trustees names of the directors at the date the report was approved
**Director name**
Name of trustees holding title to property belonging to the charity
|**Trustee name**|**Dates acted if not for whole year**||
|---|---|---|
|**Harold Seward**|||
|**Margaret Clark**|||
|**Adrian Carpenter**|||
|**Kathryn Sidgwick**|||
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## **Funds held as custodian trustees on behalf of others**
Description of the assets The Village Hall was gifted to Alphington and is held by the held in this capacity Trustees. Funds are governed by the main Alphiington Community Association, of which the 4 trustees are also members Name and objects of the The trustees of the Village Hall's roles and responsibilities charity on whose behalf the are listed in the constitution assets are held and how this falls within the custodian charity’s objects
Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
## **Additional information (optional)**
## **Names and addresses of advisers (Optional information)**
**Type of Name Address adviser**
## **Name of chief executive or names of senior staff members (Optional information)**
## **Exemptions from disclosure**
Reason for non-disclosure of key personnel details
## **Other optional information**
## **Declarations**
**The trustees declare that they have approved the trustees’ report above.**
**Signed on behalf of the charity’s trustees**
> **Signature(s)** SIngham
**Full name(s)** Shelley Ingham
**Position (eg Secretary,** Treasurer **Chair, etc)**
**Date**
29/06/2024
**Balance Sheet** Alphington Community Association As at 31 August 2023
Prepared by Tax & Financial Solutions Limited
## **Contents**
**3** Balance Sheet
Alphington Community Association Page 2 of 3
Balance Sheet
## **Balance Sheet**
## **Alphington Community Association As at 31 August 2023**
|**Balance Sheet**
**Alphington Community Association**
**As at 31 August 2023**|**Balance Sheet**
**Alphington Community Association**
**As at 31 August 2023**|
|---|---|
|**31 AUG 2023**||
|**Fixed Assets**||
||**Tangible Assets**|
||Buildings
283,424|
||Plant & Machinery
38,803|
||Less Accumulated Depreciation on Plant and Machinery
(6,828)|
||**Total Tangible Assets**
**315,399**|
|**Total Fixed Assets**
**315,399**
**Current Assets**||
||**Cash at bank and in hand**|
||Alphington Community Assoc
18,588|
||Building Society (Skipton)
19,119|
||**Total Cash at bank and in hand**
**37,707**|
||Accounts Receivable
4,850|
|**Total Current Assets**
**42,557**
**Creditors: amounts falling due withinone year**||
|Pensions Payable
148||
|Wages Payable - Payroll
228||
|HMRC Control Account
386||
|**Total Creditors: amounts falling due within one year**
**762**||
|**Net Current Assets (Liabilities)**
**41,795**||
|**Total Assets less Current Liabilities**
**357,194**||
|**Net Assets**
**357,194**
**Capital and Reserves**||
|Current Year Earnings
22,872||
|Reserves b/fwd
334,321||
|**Total Capital and Reserves**
**357,194**||
Alphington Community Association Page 3 of 3
Balance Sheet
**Income and Expenditure** Alphington Community Association For the year ended 31 August 2023
Prepared by Tax & Financial Solutions Limited
## **Contents**
- **3** Income and Expenditure
Alphington Community Association Page 2 of 4
Income and Expenditure
## **Income and Expenditure**
## **Alphington Community Association For the year ended 31 August 2023**
|**Income and Expenditure**
**Alphington Community Association**
**For the year ended 31 August 2023**||
|---|---|
||**2023**|
|**Turnover**||
|Alphatots Restart Project|394|
|Collection Tins|80|
|Deposit|275|
|Donations|55|
|Equipment Hire|10|
|Facilities Supplement|295|
|Fundraising|1,660|
|Grants DCC/ECC|6,000|
|Interest Income|429|
|Kiln Firing|379|
|Miscellaneous Grant|8,000|
|Projects|500|
|Rent Grant|5,000|
|Room Hire|58,485|
|Short Mat Bowls|90|
|Table Tennis Group|1,691|
|**Total Turnover**|**83,344**|
|**Gross Profit**|**83,344**|
|**Administrative Costs**||
|Advertising & Marketing|110|
|Annual Inspections|343|
|Audit & Accountancy fees|605|
|Bank Fees|132|
|Caretaking|(20)|
|Cleaning|719|
|Community Garden Project|4,601|
|Depreciation Expense|5,643|
|Employers National Insurance|1,532|
|Equipment|620|
|Garden Expenditure|72|
|General Expenses|60|
|Insurance|2,354|
|IT Software and Consumables|14|
|Junior Life Skills Project|1,941|
|Licences|1,372|
|Light, Power, Heating|5,927|
|New Equipment|729|
|PAT|58|
|Pensions Costs|90|
Income and Expenditure Alphington Community Association Page 3 of 4
Income and Expenditure
||**2023**|
|---|---|
|||
|Printing & Stationery|211|
|Rates|757|
|Rent|6,000|
|Repairs & Maintenance|3,195|
|Salaries|20,660|
|Subscriptions|50|
|Supplies|1,175|
|Telephone & Internet|930|
|Waste Collection|132|
|Water|461|
|**Total Administrative Costs**|**60,472**|
|**Operating Profit**|**22,872**|
|**Profit on Ordinary Activities Before Taxation**|**22,872**|
|**Profit after Taxation**|**22,872**|
Alphington Community Association Page 4 of 4
Income and Expenditure
01392 692 192
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admin@taxandfinancial.co.uk
## Independent Examiner’s Report
To the Alphington Community Association
Report on the accounts of the Association for year ending 31 August 2023.
## **Respective responsibilities of trustees and examiner**
The committee of the association is responsible for the preparation of the accounts. The committee considers that an audit is not required for this year under section 144 of the charities act 2011 (the charities act) and that an independent examination is needed.
## It is my responsibility to:
Examine the accounts under section 145 of the charities act; to follow the procedures laid down in the general directions given by the Charity Commission under section 145(5)[b] of the charities act; and to state whether particular matters have come to my attention.
## **Basis of independent examiner’s report**
My examination was carried out in accordance with the general directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeking explanations from the committee concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a “true and fair” view and the report is limited to those matters set out in the statement below.
## **Independent Examiners Statement**
In connection with my examination, no matter has come to my attention:
1. Which gives me reasonable cause to believe that in any material respect, the requirements:
- (a) To keep accounting records in accordance with section 130 of the charities act; and
- (b) To prepare the accounts that accord with the accounting record and comply with the accounting requirements of the Charities Act
2. Have not been met; or to which, in my opinion, attention should be drawn to enable a proper understanding of the accounts to be reached.
Thursday 26[th] June 2024
Anita de Louvois Director
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Higher Upcott
Chudleigh, Newton Abbot, TQ13 0DN
Company Reg: 10521395
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