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← Ryarsh School Parent Teacher Association

2025-08-31-accounts

Trustees Annual Report 1[st] September 2024 – 31[st] August 2025

Ryarsh School PTA (Charity Number: 1000980)

Ryarsh Primary School, Birling Road, Kent ME19 5LS

Chair : R.N Vice Chair : V.S Treasurer : S.J Secretary : J.C

Our Parent Teacher and Friends Association (PTFA) serves to foster closer relationships between the school, parents, and the wider community, ultimately enhancing the educational experience for students. It achieves this through fundraising, social events, and communication, working to improve resources, equipment, and extracurricular activities at the school.

Highlights this year:

P a g e 1 | 2

Total funding to school almost £15,000

Just some of the following experiences and resources provided for our children:

Curriculum:

Experiences:

Ryarsh Traditions:

Future Plans:

P a g e 2 | 2

Ryarsh PTFA 2024/25 Income & Expenditure

INCOME Square 16,079.58
Cash 10,266.71
100 Club 662.00
Other income 3,385.83
30,394.12
EXPENSES
100 Club 334.65
Funding 14,591.87
Operating exps 10,098.93
Other exps 162.00
Cash exps 1,290.00
26,477.45
Surplus/(Deficit) 3,916.67
Ryarsh PTFA 2024/25
Balance sheet as at 31/08/2025
Fixed Assets
0.00
0.00
0.00
Current Assets
Trade Debtors
Prepayments
Petty cash 9,645.95
a/c 60798673 22,535.43
a/c 40787663 5,035.80 37,217.18
Current Liabilities
Trade Creditors 0.00
Accruals 0.00 0.00
Net Current Assets 37,217.18
Total Assets 37,217.18
Financed by
0.00
Funds Brought Forward 33,300.51
Suplus/(Deficit) on the year 3,916.67
37,217.18
0.00

05/04/2026

Ryarsh PTFA 2024/25 01/09/2024-31/08/2025 CASH RECEIVED

H RECEIVED
20873.95 16681.58 40.86 126.92 70.00 312.00 424.54 87.99 2805.08 218.64 33.68 72.66 0.00 20873.95
DATE REF NAME TOTAL Salvation Elemental Paul Cavendish Easy Bonterra Asda Michelle Transfer
Square Army Concept Newman Marquees Alphagraphics Fundraising Tech Parentkind Kemp CAF2508121827
September 184.77 153.70 27.36 3.71 184.77
October 4841.58 4785.60 55.98 4841.58
November 5966.26 5570.66 13.60 70.00 312.00 5966.26
December 976.64 956.89 19.75 976.64
January 483.00 58.46 424.54 483.00
February 2944.56 63.33 8.45 67.70 2805.08 2944.56
March 1002.52 780.61 3.27 218.64 1002.52
April 96.74 89.94 6.80 96.74
May 92.25 58.46 13.50 20.29 92.25
June 811.43 802.87 8.56 811.43
July 3349.90 3309.42 6.80 33.68 3349.90
August 124.30 51.64 72.66 124.30

Cashrcvd

05/04/2026

2

Ryarsh PTFA 2024/25 01/09/2024-31/08/2025

Cash Paid

26261.34 0.00 14591.87 10905.47 162.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 602.00 26261.34
Date Ref NAME TOTAL Funding Expense Parentkind Transfer
0.00
September 176.76 52.76 124.00 176.76
October 1379.12 17.89 1240.23 121.00 1379.12
November 4463.80 656.66 3807.14 4463.80
December 898.06 247.22 588.84 62.00 898.06
January 5316.07 1866.98 3227.09 162.00 60.00 5316.07
February 0.00 0.00
March 8801.37 8683.44 52.93 65.00 8801.37
April 1463.35 1392.20 71.15 1463.35
May 203.10 203.10 203.10
June 1335.39 528.41 636.98 170.00 1335.39
July 2224.32 943.21 1281.11 2224.32
August 0.00

05/04/2026

3

Bank Account Reconciliation as at
8/31/2025
Balance as per statement
O/S Receipts
O/S Cheques
Balance per cashbook
Income
Expenditure
Transfer		 22,535.43
0.00
`
0.00
22,535.43
27,922.82
20,873.95
26,261.34
22,535.43
0.00

05/04/2026

Ryarsh PTFA 2024/25 01/09/2024-31/08/2025

100 Club

Income Expenditure Balance
Date Total Transfer Incoming Transfer Outgoing Ref
Opening balance 4708.45
September 128.00 124.00 4.00 68.00 4768.45
October 125.00 121.00 4.00 65.50 4827.95
November 4.00 4.00 4831.95
December 66.00 62.00 4.00 33.50 4864.45
January 64.00 60.00 4.00 47.15 4881.30
February 4.00 4.00 4885.30
March 69.00 65.00 4.00 28.00 4926.30
April 4.00 4.00 4930.30
May 4.00 4.00 4934.30
June 174.00 170.00 4.00 92.50 5015.80
July 16.00 16.00 5031.80
August 4.00 4.00 5035.80

Ryarsh PTFA 2024/25 01/09/2024-31/08/2025

Petty Cash Income Expenditure
10266.71 5890.00 3646.20 30.00 65.51 106.00 421.00 108.00 -1290.00 0.00 -1290.00 0.00 0.00 0.00 0.00 0.00 0.00
Name Secret Name Secret
TOTAL Fireworks Ryfest Rafe Nativity the Elf Santa Uniform Total Fireworks Ryfest Rafe Nativity the Elf Santa Uniform Bank Balance
o/bal 669.24
5890.00 5890.00 -140.00 -140.00 6419.24
30.00 30.00 0.00 6449.24
65.51 65.51 0.00 6514.75
106.00 106.00 0.00 6620.75
421.00 421.00 0.00 7041.75
108.00 108.00 0.00 7149.75
3646.20 3646.20 -1150.00 -1150.00 9645.95
0.00 0.00 9645.95
Banked 0.00 9645.95
0.00

05/04/2026

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examlner's Report Report to the trustees Ryarsh School Parent Teacher Association On accounts for the year ended 31st August 2025 Charity no (if any) 1000980 Set out on pages I report to the trustees on my examination of the accounts of the above charity ("the Trust.) for the year ended As the charity's trustees, you are responsible for the preparation of the accounts In accordance with the requirements of the Charities Act 2011 ("the Act.). Responsibilities and basis of report I report In respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examiner's statement I have completed my examination I confirm that no material matters have come to my attention In connection with the examination (other than that disclosed below ") which gives me cause to believe that in, any material respect. the accounting records were not kept in accordance with section 130 of the Charities Act; or the accounts did not accord with the accounting records. or the accounts did not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report In order to enable a proper understanding of the accounts to be reached. Please delete the words in the brackets rf they do not apply. Signed: Date: 1311012025 Name: Roland Pennycook Relevant professional qualification(s) or body (if any): Fellow Association of International Accountants-membership No:125994 Address: 2, Brick Gardens, Ryarsh, West Malling. Kent. ME19 5GT Oct 2018 IER

Section B Disclosure Only complete If the examiner needs to highlight material matters of concern (see CC32, Independent examination of charity accounts", directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. The bank account excluded from last year's accounts has now been included. There were concems regarding the treatment of VAT on purchases mentioned in last year's review. For the sake of clarity and accurate VAT accounting by the school I would recommend that all purchases for equipment and services should be invoiced directly to the school and that a simple "request for funding. system be implemented to transfer funds to the school from the PTFA. These donations would not attract VAT. All expenses relating to fund raising should only be addressed and paid for by the PTFA. I would further recommend that the PTFA use the spreadsheet I have provided, or something similar, to improve the accuracy of the accounting records. IER Oct 2018

CHARITY COMMISSION FOR ENGLAND ANO WALES Receipts and payments accounts CC16a For the perlod from To 0110912024 3110812025 Section A Receipts and payments Unrestricted funds to the nearest Restricted funds Endowment fund8 Last year Total funds to the nearest £ to the nearest £ to the nearest £ to the nearest £ A1 Receipts Square Cash 100 Club Other Income 16,080 10,266 662 3,386 16,080 10,266 662 3,386 17,289 14,420 875 3,192 Sub total (Gross Income for AR) 30,394 35,776 30,394 A2 Asset and investment sales, (see table). Sub total Total receipts 30,394 30,394 35,776 A3Pa 100 Club Funding Operabng expenses Other expenses ments 334 14,592 11,389 162 334 14,592 11,389 162 438 10,787 15,176 494 Sub total 26,477 26,477 26,895 A4 Asset and Investment purchases, (see tsble) Sub total Total payments 26,477 26,477 26,895 Net of receipts/(payments) A5 Transfers between funds A6 Cash funds last year end Cash funds this year end 3,917 3,917 8,881 3,917 3,917 8,881 CCXX R1 accounts (SS) 1311012025

Section B Statement of assets and liabilities at the end of the period Unre8trlcted funds to nearest £ Restrlcted funds to n•are8t £ Endowment funds to n•ar•st £ B1 Cash funds 60,798 673 22,535 27,923 40,787,663 5,036 4,708 Cash 9,646 669 Total cash funds 37,217 33,300 iagree balances vnth recelpls and paymerrts accourn(s)) Unrestricted funds to nearest £ Restricted funds to nearest £ Endowment funds to nearest £ Details -_Zl04 Fund to whlch asset belon Current value tional Details Cost (optlonal) B3 Investment assets Fund to which asset belon etails Cost (optional) Current value 'onal B4 Assets retained for the charity's own use Fund to which relates Amount due tlonal When due tlonal Ils B5 Liabilities Signed by one or two trustees on behalf of all the trustees Signature Print Name Date of roval CCXX R2 accounts (SS) 1311012025