# **Trustees Annual Report 1[st] September 2024 – 31[st] August 2025**
# Ryarsh School PTA (Charity Number: 1000980)
Ryarsh Primary School, Birling Road, Kent ME19 5LS
**Chair** : R.N **Vice Chair** : V.S **Treasurer** : S.J **Secretary** : J.C
Our Parent Teacher and Friends Association (PTFA) serves to foster closer relationships between the school, parents, and the wider community, ultimately enhancing the educational experience for students. It achieves this through fundraising, social events, and communication, working to improve resources, equipment, and extracurricular activities at the school.
## **Highlights this year:**
- Fireworks (£7074.32profit)
- Christmas Raffle (£1525.76 profit)
- Discos (£1249.21 profit)
- RyFest (£4519.01 profit)
P a g e 1 | 2
## **Total funding to school almost £15,000**
Just some of the following experiences and resources provided for our children:
## Curriculum:
- OPAL and Sports (£1467.60)
- Well-Being Pod 50% contribution (£8624.58)
## Experiences:
- Christmas Pantomime (£1229)
- World Book Day Theatre Production (£799)
## Ryarsh Traditions:
- Reception New Starter Welcome Meeting and Gifts (£280.72)
- Christmas Lunch and Movie Afternoon (£146.66)
- Year 6 Leavers Hoodies (£649.69)
## **Future Plans:**
- Engage more volunteers from the school community to enhance fundraising ideas and opportunities
- Engage with local initiatives to support fundraising
P a g e 2 | 2
Ryarsh PTFA 2024/25 Income & Expenditure
|INCOME|Square|16,079.58|||
|---|---|---|---|---|
||Cash|10,266.71|||
||100 Club|662.00|||
||Other income|3,385.83|||
||||30,394.12||
|EXPENSES|||||
||100 Club|334.65|||
||Funding|14,591.87|||
||Operating exps|10,098.93|||
||Other exps|162.00|||
||Cash exps|1,290.00|||
||||26,477.45||
|Surplus/(Deficit)|||3,916.67||
|Ryarsh PTFA 2024/25|||||
|**Balance sheet as at 31/08/2025**|||||
|**Fixed Assets**|||||
||||0.00||
||||0.00||
|||||0.00|
|**Current**|**Assets**||||
||Trade Debtors||||
||Prepayments||||
||Petty cash|9,645.95|||
||a/c 60798673|22,535.43|||
||a/c 40787663|5,035.80|37,217.18||
|**Current**|**Liabilities**||||
||Trade Creditors|0.00|||
||Accruals|0.00|0.00||
|**Net Current Assets**||||37,217.18|
|**Total Assets**||||**37,217.18**|
|**Financed by**|||||
|||||0.00|
||Funds Brought Forward|||33,300.51|
||Suplus/(Deficit) on the year|||3,916.67|
|||||**37,217.18**|
|||||0.00|
05/04/2026
## Ryarsh PTFA 2024/25 01/09/2024-31/08/2025 CASH RECEIVED
|H RECEIVED||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||||20873.95|16681.58||40.86|126.92|70.00|312.00|424.54|87.99|2805.08|218.64|33.68|72.66|0.00|20873.95|
|DATE|REF|NAME|TOTAL||Salvation||Elemental|Paul|Cavendish||Easy|Bonterra|Asda|Michelle||Transfer||
|||||Square|Army||Concept|Newman|Marquees|Alphagraphics|Fundraising|Tech|Parentkind|Kemp|CAF2508121827|||
|September|||184.77|153.70||27.36|3.71||||||||||184.77|
|October|||4841.58|4785.60|||55.98||||||||||4841.58|
|November|||5966.26|5570.66|||13.60|70.00|312.00||||||||5966.26|
|December|||976.64|956.89|||19.75||||||||||976.64|
|January|||483.00|58.46||||||424.54|||||||483.00|
|February|||2944.56|63.33|||8.45||||67.70|2805.08|||||2944.56|
|March|||1002.52|780.61|||3.27||||||218.64||||1002.52|
|April|||96.74|89.94|||6.80||||||||||96.74|
|May|||92.25|58.46||13.50|||||20.29||||||92.25|
|June|||811.43|802.87|||8.56||||||||||811.43|
|July|||3349.90|3309.42|||6.80|||||||33.68|||3349.90|
|August|||124.30|51.64|||||||||||72.66||124.30|
Cashrcvd
05/04/2026
2
Ryarsh PTFA 2024/25 01/09/2024-31/08/2025
## Cash Paid
||||26261.34|0.00|14591.87|10905.47|162.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|0.00|602.00|26261.34|
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|Date|Ref|NAME|TOTAL||Funding|Expense|Parentkind|||||||||||Transfer||
||||||||||||||||||||0.00|
|September|||176.76||52.76|||||||||||||124.00|176.76|
|October|||1379.12||17.89|1240.23||||||||||||121.00|1379.12|
|November|||4463.80||656.66|3807.14|||||||||||||4463.80|
|December|||898.06||247.22|588.84||||||||||||62.00|898.06|
|January|||5316.07||1866.98|3227.09|162.00|||||||||||60.00|5316.07|
|February|||0.00||||||||||||||||0.00|
|March|||8801.37||8683.44|52.93||||||||||||65.00|8801.37|
|April|||1463.35||1392.20|71.15|||||||||||||1463.35|
|May|||203.10||203.10||||||||||||||203.10|
|June|||1335.39||528.41|636.98||||||||||||170.00|1335.39|
|July|||2224.32||943.21|1281.11|||||||||||||2224.32|
|August|||0.00|||||||||||||||||
05/04/2026
3
|Bank Account Reconciliation as at
8/31/2025
Balance as per statement
O/S Receipts
O/S Cheques
Balance per cashbook
Income
Expenditure
Transfer|22,535.43
0.00
`
0.00
22,535.43
27,922.82
20,873.95
26,261.34
22,535.43
0.00|
|---|---|
05/04/2026
Ryarsh PTFA 2024/25 01/09/2024-31/08/2025
## 100 Club
|Income||||||Expenditure||Balance|
|---|---|---|---|---|---|---|---|---|
||Date|Total|Transfer|Incoming|Transfer|Outgoing|Ref||
|Opening balance||||||||4708.45|
||September|128.00|124.00|4.00||68.00||4768.45|
||October|125.00|121.00|4.00||65.50||4827.95|
||November|4.00||4.00||||4831.95|
||December|66.00|62.00|4.00||33.50||4864.45|
||January|64.00|60.00|4.00||47.15||4881.30|
||February|4.00||4.00||||4885.30|
||March|69.00|65.00|4.00||28.00||4926.30|
||April|4.00||4.00||||4930.30|
||May|4.00||4.00||||4934.30|
||June|174.00|170.00|4.00||92.50||5015.80|
||July|16.00||16.00||||5031.80|
||August|4.00||4.00||||5035.80|
## Ryarsh PTFA 2024/25 01/09/2024-31/08/2025
|Petty Cash||||Income||||||||Expenditure|||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
||10266.71|5890.00|3646.20|30.00|65.51|106.00|421.00|108.00|-1290.00|0.00|-1290.00|0.00|0.00|0.00|0.00|0.00|0.00||
|||||||Name|Secret|||||||Name|Secret||||
||TOTAL|Fireworks|Ryfest|Rafe|Nativity|the Elf|Santa|Uniform|Total|Fireworks|Ryfest|Rafe|Nativity|the Elf|Santa|Uniform|Bank|Balance|
|o/bal||||||||||||||||||669.24|
||5890.00|5890.00|||||||-140.00||-140.00|||||||6419.24|
||30.00|||30.00|||||0.00|||||||||6449.24|
||65.51||||65.51||||0.00|||||||||6514.75|
||106.00|||||106.00|||0.00|||||||||6620.75|
||421.00||||||421.00||0.00|||||||||7041.75|
||108.00|||||||108.00|0.00|||||||||7149.75|
||3646.20||3646.20||||||-1150.00||-1150.00|||||||9645.95|
||0.00||||||||0.00|||||||||9645.95|
|Banked|0.00|||||||||||||||||9645.95|
||||||||||0.00||||||||||
05/04/2026
CHARITY COMMISSION
FOR ENGLAND AND WALES
Independent examiner's report on the
accounts
Section A
Independent Examlner's Report
Report to the trustees
Ryarsh School Parent Teacher Association
On accounts for the year
ended
31st August 2025
Charity no
(if any)
1000980
Set out on pages
I report to the trustees on my examination of the accounts of the above
charity ("the Trust.) for the year ended
As the charity's trustees, you are responsible for the preparation of the
accounts In accordance with the requirements of the Charities Act 2011
("the Act.).
Responsibilities and
basis of report
I report In respect of my examination of the Trust's accounts carried out
under section 145 of the 2011 Act and in carying out my examination, I
have followed all the applicable Directions given by the Charity Commission
under section 145(5)(b) of the Act.
Independent
examiner's statement
I have completed my examination I confirm that no material matters have
come to my attention In connection with the examination (other than that
disclosed below ") which gives me cause to believe that in, any material
respect.
the accounting records were not kept in accordance with section 130
of the Charities Act; or
the accounts did not accord with the accounting records. or
the accounts did not comply with the applicable requirements
concerning the form and content of accounts set out in the Charities
(Accounts and Reports) Regulations 2008 other than any requirement
that the accounts give a 'true and fairf view which is not a matter
considered as part of an independent examination.
I have no concerns and have come across no other matters in connection
with the examination to which attention should be drawn in this report In
order to enable a proper understanding of the accounts to be reached.
Please delete the words in the brackets rf they do not apply.
Signed:
Date:
1311012025
Name:
Roland Pennycook
Relevant professional
qualification(s) or body
(if any):
Fellow Association of International Accountants-membership No:125994
Address:
2, Brick Gardens, Ryarsh, West Malling. Kent. ME19 5GT
Oct 2018
IER
Section B
Disclosure
Only complete If the examiner needs to highlight material matters of concern
(see CC32, Independent examination of charity accounts", directions and
guidance for examiners).
Give here brief details of
any items that the
examiner wishes to
disclose.
The bank account excluded from last year's accounts has now been included.
There were concems regarding the treatment of VAT on purchases mentioned
in last year's review. For the sake of clarity and accurate VAT accounting by the
school I would recommend that all purchases for equipment and services
should be invoiced directly to the school and that a simple "request for funding.
system be implemented to transfer funds to the school from the PTFA. These
donations would not attract VAT.
All expenses relating to fund raising should only be addressed and paid for by
the PTFA.
I would further recommend that the PTFA use the spreadsheet I have provided,
or something similar, to improve the accuracy of the accounting records.
IER
Oct 2018
CHARITY COMMISSION
FOR ENGLAND ANO WALES
Receipts and payments accounts
CC16a
For the perlod
from
To
0110912024
3110812025
Section A Receipts and payments
Unrestricted
funds
to the nearest
Restricted
funds
Endowment
fund8
Last year
Total funds
to the nearest £
to the nearest £
to the nearest £
to the nearest £
A1 Receipts
Square
Cash
100 Club
Other Income
16,080
10,266
662
3,386
16,080
10,266
662
3,386
17,289
14,420
875
3,192
Sub total (Gross Income for
AR)
30,394
35,776
30,394
A2 Asset and investment sales,
(see table).
Sub total
Total receipts
30,394
30,394
35,776
A3Pa
100 Club
Funding
Operabng expenses
Other expenses
ments
334
14,592
11,389
162
334
14,592
11,389
162
438
10,787
15,176
494
Sub total
26,477
26,477
26,895
A4 Asset and Investment
purchases, (see tsble)
Sub total
Total payments
26,477
26,477
26,895
Net of receipts/(payments)
A5 Transfers between funds
A6 Cash funds last year end
Cash funds this year end
3,917
3,917
8,881
3,917
3,917
8,881
CCXX R1 accounts (SS)
1311012025
Section B Statement of assets and liabilities at the end of the period
Unre8trlcted
funds
to nearest £
Restrlcted
funds
to n•are8t £
Endowment
funds
to n•ar•st £
B1 Cash funds
60,798 673
22,535
27,923
40,787,663
5,036
4,708
Cash
9,646
669
Total cash funds
37,217
33,300
iagree balances vnth recelpls and paymerrts
accourn(s))
Unrestricted
funds
to nearest £
Restricted
funds
to nearest £
Endowment
funds
to nearest £
Details
-_Zl04
Fund to whlch
asset belon
Current value
tional
Details
Cost (optlonal)
B3 Investment assets
Fund to which
asset belon
etails
Cost (optional)
Current value
'onal
B4 Assets retained for the
charity's own use
Fund to which
relates
Amount due
tlonal
When due
tlonal
Ils
B5 Liabilities
Signed by one or two trustees on
behalf of all the trustees
Signature
Print Name
Date of
roval
CCXX R2 accounts (SS)
1311012025