NEWTON SOLNEY VILLAGE HALL REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED 31 DECEMBER 2024 Chari number 1000857 Newton Solney Village Hall Charity no: 1000857 Report and Accounts for Year Ending 31 December 2024 Page I
NEWTON SOLNEY VILLAGE HALL REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED 31 DECEMBER 2024 Chari number 1000857 CONTENTS Page Committee Committee report Treasurers report Statement of financial activities Balance Sheet 10 Statemenl of Cash Flow Notes lo the accounts 12-17 Page 2
NEWTON SOLNEY VILLAGE HALL REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED 31 DECEMBER 2024 Chari number 1000857 ADMINISTRATIVE INFORMATION Membei's of the Committee Members of the Committee, who are trustees for the purpose of charity law. who served during the year and up to the date of this report are listed below. Trustees of the Ch*rity: Mrs Joanne Mears {Chair) Mr Christopher Kitto (Vice Chair) Mi's Wendy Poole (Secretary) Mr Alex Coldron (Treasurer) Miss Karen Brittan Mrs Lynne Thornewill Mrs Evelyn Charles Elected Elected Elected Elecled Ele¢ted Resigned 3 February 2025 Elected se¢tary Wendy Poole Charity number 1000857 Principal address and registered office Repton Road Newton Solney DE15 OSG Bankers Lloyds Bank Page 3
NEWTON SOLNEY VILLAGE HALL REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED 31 DECEMBER 2024 Chari number 1000857 REPORT OF THE cOMMIEE The accounts have been prepared in accordance with the accounting policies set out in note I to the accounts and comply with the Charities A¢t 201 l. and Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to Charities pi'eparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland second edition published in 2019. Structure Governance and MAnA ement Governin Document The governing document of the Charity is a declaration of Irust daled 3, December 1973 which established the objects and powers of the charity. Recruitment and a ointment of Commi ee membe Membership of the Committee is sought from business. villager5 Of the Parish and volunlary sectors lo provide a broad range of skills to the ¢harity. Trustee Induction New trustees are provid¢d with a role descriplion and summary training document to familiarise themselves with the charity and the conlext within which it opei'ates. These are reviewed aild updated by the committee of ti'ustees and cover the obligations of the Conimittee, the legal framework of the charity, resources, and current financial position, and fiilure strategy. A new Irustee will also be asked to read CC3 The essential trustee found on the Charities commission website. Risk Mai)a ement The Committee have conducted a review of the major risks to which the charity is exposed. The risks are recorded and reviewed anntjally. Where appropriate, systems have beeii established to mitigate risks. External risks to funding have led to i'egular reviews to establish new funding sources. Internal ¢ontrol risks are minimised by supervision and control procedures. Procedures are in place, and are regularly reviewed, to ensure compliance with Healtl) and Safety and other relevant legislation. Conflict of Interest Polic There were no Conflicts of interest in the year. Any trustee is asked to declare the nature and extent of any interest and absent Ihemselves from any discussions in whi¢h it is possible that a conflict of interest could arise. anisAtional Structure Day to day pi'ovision of services are provided by the Committee. The Committee is responsible for ensuring that the Charity delivers the specified services. The Committee have responsibility for the day to day operalional management of the Charity. Page 4
NEWTON SOLNEY VILLAGE HALL REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED 31 DECEMBER 2024 Chari number 1000857 Ob ect5 and Activities The Village Hall was registered with the Charity Commission on 12 November 1990 The trustees confirm they have referred io the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the aims and objectives and in planning future activities. The Irustees confirm they have complied with the Charity Commission's public b¢n¢fit guidance. Achievements And eyformance During the yeai. the Charity ¢ontinued to develop the activities of the Village Hall. There was an increase in dance bookings and dan¢¢ exams were also held in the hall. More bookings have been received for tennis, snooker and ¢hildren's parties. A new club started up near the end of the year- a book club, run by volunteers. it has a good atlendance and has beei) wel¢omed by the community. The rifle club has seen a number of new members and ihey are looking to increase their bookings next year. Bowling events continued to be held in the year to support the cost of the upkeep of the bowling green. As part of the carbon strategy started in 2023. during 2024 work on tendering for the provision of solar panels and grants commenced however following a structural engineer's report on the roof, the solar project was halted due to the condition of ihe roof. The Committee have commenced a refurbishment of the roof. contracting a Quantity Surveyor lo run the proje¢t. To date, an architect and structural engineer are working to create a schedule of works, which once completed, will enable us to go out to tender. We have financial support pledged from the Parish Council and are in the process of applying for further grants to 5UPPOrt this huge btit important project. Community events in the year included a plant sale, the annual village show and annual shoot. We also held a painting evenl. All of these events are fundraising apart fn)n) the village show. There are sevei'al fundraising events which haven taken place to bring funds in, helping with contributions to maintenance at)d investment costs to future proof the hall. These include the 200 club. the annual shoot and the plant sale. There is a ring-fenced amount £35,000 of contingei)cy money for repairs and maintenance. During the year we paid out £6,107 on i'epairs and £8,736 to replace the heating system. Finan¢ial review The Charity had a satisfactory trading period. While income from hiring out tl)e hall, up on the previous year at £13,209 (130/0), we received a significant amount of interest on our contingency repairs fund £2,300 and grants of £9,997 the latter of which enabled the replacement of the old gas heater5 and purchase of mirrors for the dance and pilales classes. Our Inain areas of ad-hoc expenditure were a new door and window in the kitchen, the new heaters and 3 moveable mirrors (last year we replaced all our lighting to LED'S and a new water heater). Overall a deficit of £328 was recorded in the period (£986 deficit last year). The Committee will continue to look at future proofing the village hall through investment both slruclurally and increasing events and use by the local community. Page 5
NEWTON SOLNEY VILLAGE HALL REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED 31 DECEMBER 2024 Chari number 1000857 Princi al fundin sources In¢ome has been generated by donors, grants, visitors and users of the Village hall the principal funding source during the year was from hiring the hall out to local community groups. The Hall is used for a number of community event5 and also by the Council as a polling station for local and general elections. Investment olic Although the Charity retains a prudent amount in reserves each year. most of the charity's annual unrestricted funds are to be spent in the short term. The surplus reserves are held in a high interest COIF account. Reserve5 olic It is the policy of the charity that a contingency fund is held lo protect against unforeseen future ¢05ts of the building. The trustees consider that reserves at a level of £12,000 (one year of expendilure) will ensure that, in the event of a significant drop in funding, they will be able to continue the charity's current activities while consideration is given lo ways in whi¢h additional funds may be raised. In addilion a designated fui)ds account has money set aside for repairs and maintenance. This is Currently £35.000. An endowment fund of £800,000 represents the prudent value of the building. Plans for futui'e eriods The Committee plans continuing the activilies outlined above in forihcoming years subject to satisfactory funding arrangements. The Committee Continues to look at how the building can be modernised to be more cost efficient and carbon neutral. None of the members of the Committee has any beneficial interest in the Charity. Page 6
NEWTON SOLNEY VILLAGE HALL REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED 31 DECEMBER 2024 Chari number 1000857 Res onsibilities of the Committee Charity law requires the Committee to prepare financial statements for each financial year which give a true and fair view of the stale of atTairs of Ihe charity as at the balance sheet date and of ils inconiing resources and application of I'esources, including income and expenditure for the financial year. In preparing those financial statem¢nÉs. the Committee should follow best practice and.. sele¢t suitable accounting policies and then apply them consistently. make judgements and estimates that are reasonable and prudenl. prepare the financial statements on the going ¢oncern basis unless It is inappropriate to presume that the Charity will conlinue on that basis. The Committee is responsible for maintaining proper accounting records which disclose with reasonable accura¢y at any time the financial position of the charitable company and enable it to ensure that the financial statements comply with Charity Law. The Committee is also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. Approved by ihe Committee on and signed on ils behalf by: Mrs Joanne Mears Chairman Daled.. 20103125 Page 7
NEWTON SOLNEY VILLAGE HALL REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PEIUOD ENDED 31 DECEMBER 2024 Chari number 1000857 TREASURERS REPORT TO THE COMMITTEE ON THE UNAUDITED ACCOUNTS OF NEWTON SOLNEY VILLAGE HALL In order to assist you to fulfil your duties under the Charities Act 201 I, the financial stalements have been prepared for your approval foi. Newton Solney village hall for the year ended 31 December 2024, set out on pages 9 10 17 from the accounting records. It is the duty of the ¢ommittee lo ensure that adequate accounting records have been kept and statutory financial statemenls prepared Ihat give a true and fair view of the assets. liabilities. financial position and profit of Newton Solney village hall. The committee considers that the Charity is exempt from the statutory requirem¢ni for an audit for the year. Alex Coldron Treasurer Dated: 20103125 Page 8
NEWTON SOLNEY VILLAGE HALL REPORT OF THE COMMITTEE AIYD ACCOUNTS FOR THE PERIOD ENDED 31 DECEMBER 2024 Chari number 1000857 STATEMENT OF FTNANCIAL ACTIVITIES (tNCLUDtNG INCOME AND EXPENDITURE ACCOUNT) For the period l Januai'y 2024 to 31 December 2024 3111212024 3111212023 Notes Total Unresti'ioted Restrieled runds fiinds Total Unreslii¢led Reslricled funds fiinds ome Donations aftd grants Hire Charg¢s FulraiSIng I$(ment iiicome Oili¢r Total i ncoming resources IOJ12 13209 315 13,209 l J43 2JOO 9,997 ,273 1.647 1,962 1,847 273 11,647 1,962 1.847 1.000 2,300 27 64 17 68 nditure Direct charitable expenditiir¢ M188¢jent & adminislraiion 10,260 17,4J2 8,999 8,696 1261 8,736 7.779 10.017 7.779 9,017 1,000 TotAI resoiirces expended Net JnoNvmen¢ in funds Re¢onciliatiot] of fuiids. Total fut)ds broughi foriwd Horlieuliuial Society Tolal funds carried foriwd {328) {328) 1986) 19861 60,136 60,136 61,122 61,122 59008 59008 60,136 60,136 The slateineiit of financial activities includes all gains and losses in the year. All incoming resources and resour¢es expended dei'ive from coi)tinuing aclivities. Page 9
NEWTON SOLNEY VILLAGE HALL REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED 31 DECEMBER 2024 Chari number 1000857 BALANCE SHEET AS AT 31 DECEMBER 2024 Notes 3111212024 3111212023 Fixed Assets 800,000 800,000 Current A8sets Debtors 1,532 1,132 Cash at bank and in hand 62,117 60,388 Creditors: amounts falling due within one year Net eurrent assets io (3,840) (1,384) Net assets 859,808 860,136 Unrestricted reserves Hort Soc Designated funds account Endownent Fund Total funds 22,197 2.611 35,000 800 000 859,808 23,035 2,101 35,000 800 000 860,136 Newton Solney Village Hall is a Registered Charity No 1000857. The address is Newton Solney Village Hall, Repton Road, Newton Solney DE15 OSG. The financial statements were approved and authorised for issue by Ihe Committee on 25, March 2025. The notes 01) pages 12 to 17 form part of these financial statements. Page 10
NEWTON SOLNEY VILLAGE HALL REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED 31 DECEMBER 2024 Chari number 1000857 STATEMENTOF CASH FLOW Period ended 31 December 2024 Notes 3111212024 3111212023 Cash (outflow)/inflow from operating activitie., 12 (571) (4,133) Net cash flow from operating activities (S71) (4,133) Cash flow from inNesting activities Interest received 2,300 1,847 Net cash flow from investing activities 2JOO 1,847 Net (decrease)lincrease in cash and cash equiNalents 1,729 (2,286) Cash and cash equi]entS brought forward 60,388 62,674 Cash and cash equivalents carried forward 62,117 60J88 Cash and cash equivalents consist of: Cash at bank and in hand Cash and cash equivalents at 31 December 2024 62,117 62,117 60,388 60J88 5 CWJLrrtkth Islq i L Page 11
NEWTON SOLNEY VILLAGE HALL REPORT OF THE COMMITTEE AIYD ACCOUNTS FOR THE PERIOD ENDED 31 DECEMBER 2024 Chari number 1000857 NOTES FORMtNG PART OF THE FtNANCIAL STATEMENTS. Accounting policies The accounting policies are suminarised below. The accounting policies have been applied consistently throughout the year and in the preceding years. 1.1 BASIS of AceountiNg Newton Solney village hall is a registered charity. The charity is a public benefit entity as defined by FRSI 02. The financial statements have been prepared in h¢¢ordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable lo harities preparii)g iheir accounts in accordance with the Financial Reporting Standard applicable in Ihe UK and Republic of Ireland (FRS 102), the Charities Act 201 I, and UK generally accepted accounting practi¢e applicable from l Jai)uary 2019. The financial statements are prepared on a going concern basis under the historical cost convention. The financial statemettts are presented in sterling which is the functional currency of the Charity and rounded lo the nearest pound. In preparing the accounts, the Trustees have considered whether in applyiiig the accounting policies required by FRS102 and the Charities SORP FRS 102 A restatement of comparative items was needed. No reslatements were required. Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity. Restricted funds are subject to restrictions on their expenditure imposed by the donor. .2 Incoming resources All incoming resources are included in the statement of financial a¢tivities when the charity is entiiled to the income and the amount can be quantified with reasonable ae¢uracy. The following specific policies are applied to particular categories of income: Voluntary income is received by way of grants, donations and gift5 and is included in full in the statement of finan¢ial activities when receivable. Grants where entitlement is not conditional on the delivery of a specific perfonnanre by the charity are recognised when the charity becomes unconditionally entitled to the grant. Donated services and facilities are included at the value to the charity where this can be quantified. The value of services by volunteers has not been included in these accounts. Page 12
NEWTON SOLNEY VILLAGE HALL REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED 31 DECEMBER 2024 Chari number 1000857 NOTES FORMING PART OF THE FtNANCIAL STATEMENTS Investment income is included when receivable. Incoming resources from ¢haritable trading aclivity are accounted for when earned. Incoming resources from grants, wh¢r¢ related to performance and specific deliverables, are accounted for as the chai'ity earns the right to consideration by ils perforn]ance. 1.3 Resources expend¢d Expenditure is recognised on an accrllal basis as a liability is incurred. Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of trading for fundraising purposes including the charity's sale of goods. Charitable expenditure comprises those costs incurred by the charity in the delivery of ils activities and services for its beneficiaries. It includes both costs that can be allocated directly to su¢h activities and those costs of an indirecl nature necessary to support them. Management and Administration costs include those costs assoGialed with meeting the constitutional and statutory requirements of the charity and in¢lude the costs linked to the strategic management of the ¢harity. All ¢osts are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflecl the use of the resource as set out in note 5. 1.4 TAngibl¢ fixed a55et5 and depreciation Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of ea¢h asset over its expected usefiil life, as follows: Furniture and equipment 3-5years Assets not measured at fair value arg reviewed for any indication that the asset may be impaired. If appropriate the recoverable amount of the asset is esliinated and compared to the ¢arrying amount. Where the carryii)g amount exceeds its recoverable an)ount, an impairment loss is recognised ii) tlie SOFA unless the assel is carried at a revalued amount whei'e the impairment loss is a revaluation decrease. Page 13
NEWTON SOLNEY VILLAGE HALL REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED 31 DECEMBER 2024 Chari number 1000857 NOTES FORMING PART OF THE FINANCIAL STATEMENTS 1.5 Receivable5 and pxyables within one year Debtors and creditors with no slated interest rate and receivable or payable within one year are recorded at ti'ai)sa¢lion price. Any losses arising froni impairment are recognised in expenditure. 1.6 Tax The charity 15 Considered to have passed the tests set out in Paragraph I Schedule 6 Finance Act 2010 and therefore meets the definition of a chartlable company for UK corporation lax purposes. 1.7 Going Concern The financial statements have been prepared on a going concern basis as the trustees bclieve that no material uncertainties exist. The trustees have considered the level of funds held and the exp¢¢ted level of income and expenditure for 12 months from the authorisation of these rinancial statements. The ti'ustees ¢onsider that there is a reasonable expectation that the Charity has adequate resour¢es to continue in operational existence for the foreseeable future. The Charity therefore continues to operate the going ¢on¢ern basis in preparing its financial statements. 1.8 Judgements and key sources of estimation uncertainty There have been no judgements (apart from those involving estimates) made in the process of applying the above accounting policies that have had a significant effect on amounts recognized in the financial statements. There are no key assumptions concerning the futui'e and other key sources of estimation uncertainty at the I'eporting date that have a signifIcant risk of causing a matei'ial adjustment to the Carrying amounts of assets and liabilities within the next fInancial year. Page 14
NEWTON SOLNEY VILLAGE HALL REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED 31 DECEMBER 2024 Chari number 1000857 NOTES FORMtNG PART OF THE FtNANCIAL STATEMENTS. Donations and grants 3111212024 3111212024 3111212024 3111212023 3111212023 3111212023 Unrestricted R¢sti'icted Funds Furtd$ Unr¢stTiCted Reslri¢ted Funds Furtds Total Total Grants reCeId Donations receiNYd 9,997 315 IOJ12 9,997 1,000 273 1,273 1.000 315 31S 273 273 9,997 1,00 Hire ChArges 3111212024 31112121124 3111212024 3111212023 3111212023 3111212023 Unrestricted Rostriete¢J Funds Funds Unr¢slri¢lrd Restri¢t¢d Fun(ts Funds Total Toial Hire charg¢s inside the hall Hir¢ ¢harg¢s outside the hall 11,997 1,213 13,209 1.997 1,213 13,209 10,094 1,553 11,647 10.094 1,553 11,647 Investment ineome 3111212024 3111212024 31112121124 3111212023 3111212023 3111212023 Unrestricted Restricted Funds Funds Unrestricted Restricted FutKIs Funds Tot41 Tota] Interest reccivable 2,300 2,300 1,847 1,847 2,3011 2JOO 1,847 1,847 Total resources expended 31112121124 3111212024 3111212024 Uni'esti'ieted RestTi¢t¢d Furtds funds 3111212023 3111212023 3111212023 Unreslricled Reslri¢t¢d Funds fullds DAreet Charitable Expenditur¢ Total Tota] NeIl¢llerS Gag & Electric PRS & Lottery Licenee Booking system & card reader Equipn)ent (Mirrors) BON1ng green Other Cleaning 369 3,486 137 170 1,261 805 20 4,012 369 3,486 137 170 240 2,615 70 120 240 2,615 70 120 1,261 805 20 4,012 1,225 396 3,114 1.225 396 3.114 10,260 8,999 1,261 7,779 7,779 Page 15
NEWTON SOLNEY VILLAGE HALL REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDfD 31 DECEMBER 2024 Chari number 1000857 NOTES FORMING PART OF THE FtNANCIAL STATEMENTS. Management and Administration 3111212024 3111212024 3111212024 Unrestrieted Restricted Funds funds 3111212023 3111212023 3111212023 Unrestri¢t¢d R¢slri¢ted Funds funds Total Total Water 345 30 146 3,021 2,068 3,086 8,736 345 30 146 3,021 2,068 3,086 369 369 Rates Repairs & n)tnce lJ)suYance New kitchen door & Mindow R¢pla¢¢ Heater5 Replacemenl lights Iso 4,295 1.833 150 4.295 1.833 ,736 3.370 10,017 2,370 9,017 1,000 1,000 17,432 8,696 8,736 Couneil of Management None of the Committee (or any persons connected with them) received any remuneration during the period. Fi xed Assets The Village Hall building is included on the Balance Sheet at the Committee of Management's valuation at its estimated replacement C05t. 2024 2023 Debtors Invoices outslanding 1,532 1.132 2024 2023 10 Credi tors: amounts fAI ling due Ivithi n on¢ y. Acci'ued expenditure Club money (theatre & tennis) held on account 2,930 910 3,840 474 910 lJ84 Page 16
NEWTON SOLNEY VILLAGE HALL REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED 31 DECEMBER 2024 Chari number 1000857 NOTES FORMING PART OF THE FfNANCIAL STATEMENTS. I l AnAlysis of net Asset$ between funds Total Unrestricted Restricted Funds funds Current assets Current liabilities 63,648 (3,840) 63,648 (2,079) (1,761) Net assets at 31 December 2024 59,808 61,569 (1,761) 12 Reconciliation of net income to net cash flow from operating aetiviti¢s 2024 2023 Net (outflow)lincome for year Interest received (Increase)/De¢rease in Debtors Increase/{Decrease) in creditors Net ¢*$h (outflow)li nflow from operating ac¢ivitii (328) (2,300) (400) 2,456 (571) (986) (1,847) (328) (972) (4,133) 13 Analysis of movements in restrieted funds Balance 01.Ibl.24 Income Expellditure Transfer Bala)nee 31.12.24 Building Maintenan¢¢ and DeNYlopment Ac¢owit 47,336 2.300 49,636 47J36 2,3110 49,636 Balanee 111.01.23 Ineome Expenditurf Transfer Bal4nee 31.12.23 Building Maintenance and D¢Trelopnient Account 40,489 1,847 5,000 47,336 40,489 1,847 47J36 Page 17
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