NEWTON SOLNEY VILLAGE HALL
REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED
31 DECEMBER 2024
Chari
number
1000857
Newton Solney Village Hall
Charity no: 1000857
Report and Accounts for Year Ending 31 December 2024
Page I

NEWTON SOLNEY VILLAGE HALL
REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED
31 DECEMBER 2024
Chari
number
1000857
CONTENTS
Page
Committee
Committee report
Treasurers report
Statement of financial activities
Balance Sheet
10
Statemenl of Cash Flow
Notes lo the accounts
12-17
Page 2

NEWTON SOLNEY VILLAGE HALL
REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED
31 DECEMBER 2024
Chari
number
1000857
ADMINISTRATIVE INFORMATION
Membei's of the Committee
Members of the Committee, who are trustees for the purpose of charity law. who served during the year and
up to the date of this report are listed below.
Trustees of the Ch*rity:
Mrs Joanne Mears {Chair)
Mr Christopher Kitto (Vice Chair)
Mi's Wendy Poole (Secretary)
Mr Alex Coldron (Treasurer)
Miss Karen Brittan
Mrs Lynne Thornewill
Mrs Evelyn Charles
Elected
Elected
Elected
Elecled
Ele¢ted
Resigned 3 February 2025
Elected
se¢￿tary
Wendy Poole
Charity number
1000857
Principal address
and registered office
Repton Road
Newton Solney
DE15 OSG
Bankers
Lloyds Bank
Page 3

NEWTON SOLNEY VILLAGE HALL
REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED
31 DECEMBER 2024
Chari
number
1000857
REPORT OF THE cOMMI￿EE
The accounts have been prepared in accordance with the accounting policies set out in note I to the
accounts and comply with the Charities A¢t 201 l. and Accounting and Reporting by Charities.. Statement
of Recommended Practice applicable to Charities pi'eparing their accounts in accordance with the Financial
Reporting Standard applicable in the UK and Republic of Ireland second edition published in 2019.
Structure Governance and MAnA
ement
Governin
Document
The governing document of the Charity is a declaration of Irust daled 3, December 1973 which established
the objects and powers of the charity.
Recruitment and a
ointment of Commi
ee membe
Membership of the Committee is sought from business. villager5 Of the Parish and volunlary sectors lo
provide a broad range of skills to the ¢harity.
Trustee Induction
New trustees are provid¢d with a role descriplion and summary training document to familiarise themselves
with the charity and the conlext within which it opei'ates. These are reviewed aild updated by the committee
of ti'ustees and cover the obligations of the Conimittee, the legal framework of the charity, resources, and
current financial position, and fiilure strategy. A new Irustee will also be asked to read CC3 The essential
trustee found on the Charities commission website.
Risk Mai)a
ement
The Committee have conducted a review of the major risks to which the charity is exposed. The risks are
recorded and reviewed anntjally. Where appropriate, systems have beeii established to mitigate risks.
External risks to funding have led to i'egular reviews to establish new funding sources. Internal ¢ontrol risks
are minimised by supervision and control procedures. Procedures are in place, and are regularly reviewed,
to ensure compliance with Healtl) and Safety and other relevant legislation.
Conflict of Interest Polic
There were no Conflicts of interest in the year.
Any trustee is asked to declare the nature and extent of any interest and absent Ihemselves from any
discussions in whi¢h it is possible that a conflict of interest could arise.
anisAtional Structure
Day to day pi'ovision of services are provided by the Committee. The Committee is responsible for
ensuring that the Charity delivers the specified services. The Committee have responsibility for the day to
day operalional management of the Charity.
Page 4

NEWTON SOLNEY VILLAGE HALL
REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED
31 DECEMBER 2024
Chari
number
1000857
Ob ect5 and Activities
The Village Hall was registered with the Charity Commission on 12 November 1990
The trustees confirm they have referred io the guidance contained in the Charity Commission's general
guidance on public benefit when reviewing the aims and objectives and in planning future activities.
The Irustees confirm they have complied with the Charity Commission's public b¢n¢fit guidance.
Achievements And
eyformance
During the yeai. the Charity ¢ontinued to develop the activities of the Village Hall.
There was an increase in dance bookings and dan¢¢ exams were also held in the hall. More bookings have
been received for tennis, snooker and ¢hildren's parties. A new club started up near the end of the year- a
book club, run by volunteers. it has a good atlendance and has beei) wel¢omed by the community.
The rifle club has seen a number of new members and ihey are looking to increase their bookings next year.
Bowling events continued to be held in the year to support the cost of the upkeep of the bowling green.
As part of the carbon strategy started in 2023. during 2024 work on tendering for the provision of solar
panels and grants commenced however following a structural engineer's report on the roof, the solar project
was halted due to the condition of ihe roof.
The Committee have commenced a refurbishment of the roof. contracting a Quantity Surveyor lo run the
proje¢t. To date, an architect and structural engineer are working to create a schedule of works, which once
completed, will enable us to go out to tender. We have financial support pledged from the Parish Council
and are in the process of applying for further grants to 5UPPOrt this huge btit important project.
Community events in the year included a plant sale, the annual village show and annual shoot. We also
held a painting evenl. All of these events are fundraising apart fn)n) the village show.
There are sevei'al fundraising events which haven taken place to bring funds in, helping with contributions
to maintenance at)d investment costs to future proof the hall. These include the 200 club. the annual shoot
and the plant sale.
There is a ring-fenced amount £35,000 of contingei)cy money for repairs and maintenance. During the year
we paid out £6,107 on i'epairs and £8,736 to replace the heating system.
Finan¢ial review
The Charity had a satisfactory trading period. While income from hiring out tl)e hall, up on the previous
year at £13,209 (130/0), we received a significant amount of interest on our contingency repairs fund £2,300
and grants of £9,997 the latter of which enabled the replacement of the old gas heater5 and purchase of
mirrors for the dance and pilales classes.
Our Inain areas of ad-hoc expenditure were a new door and window in the kitchen, the new heaters and 3
moveable mirrors (last year we replaced all our lighting to LED'S and a new water heater).
Overall a deficit of £328 was recorded in the period (£986 deficit last year). The Committee will continue
to look at future proofing the village hall through investment both slruclurally and increasing events and
use by the local community.
Page 5

NEWTON SOLNEY VILLAGE HALL
REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED
31 DECEMBER 2024
Chari
number
1000857
Princi
al fundin
sources
In¢ome has been generated by donors, grants, visitors and users of the Village hall the principal funding
source during the year was from hiring the hall out to local community groups.
The Hall is used for a number of community event5 and also by the Council as a polling station for local
and general elections.
Investment olic
Although the Charity retains a prudent amount in reserves each year. most of the charity's annual
unrestricted funds are to be spent in the short term. The surplus reserves are held in a high interest COIF
account.
Reserve5
olic
It is the policy of the charity that a contingency fund is held lo protect against unforeseen future ¢05ts of the
building.
The trustees consider that reserves at a level of £12,000 (one year of expendilure) will ensure that, in the
event of a significant drop in funding, they will be able to continue the charity's current activities while
consideration is given lo ways in whi¢h additional funds may be raised.
In addilion a designated fui)ds account has money set aside for repairs and maintenance. This is Currently
£35.000.
An endowment fund of £800,000 represents the prudent value of the building.
Plans for futui'e
eriods
The Committee plans continuing the activilies outlined above in forihcoming years subject to satisfactory
funding arrangements.
The Committee Continues to look at how the building can be modernised to be more cost efficient and
carbon neutral.
None of the members of the Committee has any beneficial interest in the Charity.
Page 6

NEWTON SOLNEY VILLAGE HALL
REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED
31 DECEMBER 2024
Chari
number
1000857
Res
onsibilities of the Committee
Charity law requires the Committee to prepare financial statements for each financial year which give a true
and fair view of the stale of atTairs of Ihe charity as at the balance sheet date and of ils inconiing resources
and application of I'esources, including income and expenditure for the financial year. In preparing those
financial statem¢nÉs. the Committee should follow best practice and..
sele¢t suitable accounting policies and then apply them consistently.
make judgements and estimates that are reasonable and prudenl.
prepare the financial statements on the going ¢oncern basis unless It is inappropriate to presume
that the Charity will conlinue on that basis.
The Committee is responsible for maintaining proper accounting records which disclose with reasonable
accura¢y at any time the financial position of the charitable company and enable it to ensure that the
financial statements comply with Charity Law. The Committee is also responsible for safeguarding the
assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and
other irregularities.
Approved by ihe Committee on and signed on ils behalf by:
Mrs Joanne Mears
Chairman
Daled.. 20103125
Page 7

NEWTON SOLNEY VILLAGE HALL
REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PEIUOD ENDED
31 DECEMBER 2024
Chari
number
1000857
TREASURERS REPORT TO THE COMMITTEE ON THE UNAUDITED ACCOUNTS OF
NEWTON SOLNEY VILLAGE HALL
In order to assist you to fulfil your duties under the Charities Act 201 I, the financial stalements have been prepared
for your approval foi. Newton Solney village hall for the year ended 31 December 2024, set out on pages 9 10 17 from
the accounting records.
It is the duty of the ¢ommittee lo ensure that adequate accounting records have been kept and statutory financial
statemenls prepared Ihat give a true and fair view of the assets. liabilities. financial position and profit of Newton
Solney village hall. The committee considers that the Charity is exempt from the statutory requirem¢ni for an audit
for the year.
Alex Coldron
Treasurer
Dated: 20103125
Page 8

NEWTON SOLNEY VILLAGE HALL
REPORT OF THE COMMITTEE AIYD ACCOUNTS FOR THE PERIOD ENDED
31 DECEMBER 2024
Chari
number
1000857
STATEMENT OF FTNANCIAL ACTIVITIES (tNCLUDtNG INCOME AND
EXPENDITURE ACCOUNT)
For the period l Januai'y 2024 to 31 December 2024
3111212024
3111212023
Notes
Total Unresti'ioted Restrieled
runds
fiinds
Total Unreslii¢led Reslricled
funds
fiinds
ome
Donations aftd grants
Hire Charg¢s
Ful￿raiSIng
I￿￿$(ment iiicome
Oili¢r
Total i ncoming resources
IOJ12
13209
315
13,209
l J43
2JOO
9,997
,273
1.647
1,962
1,847
273
11,647
1,962
1.847
1.000
2,300
27
64
17
68
nditure
Direct charitable expenditiir¢
M￿188¢j￿ent & adminislraiion
10,260
17,4J2
8,999
8,696
1261
8,736
7.779
10.017
7.779
9,017
1,000
TotAI resoiirces expended
Net JnoNvmen¢ in funds
Re¢onciliatiot] of fuiids.
Total fut)ds broughi foriwd
Horlieuliuial Society
Tolal funds carried foriwd
{328)
{328)
1986)
19861
60,136
60,136
61,122
61,122
59008
59008
60,136
60,136
The slateineiit of financial activities includes all gains and losses in the year. All incoming resources and
resour¢es expended dei'ive from coi)tinuing aclivities.
Page 9

NEWTON SOLNEY VILLAGE HALL
REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED
31 DECEMBER 2024
Chari
number
1000857
BALANCE SHEET AS AT 31 DECEMBER 2024
Notes
3111212024 3111212023
Fixed Assets
800,000
800,000
Current A8sets
Debtors
1,532
1,132
Cash at bank and in hand
62,117
60,388
Creditors: amounts falling due within
one year
Net eurrent assets
io
(3,840)
(1,384)
Net assets
859,808
860,136
Unrestricted reserves
Hort Soc
Designated funds account
Endownent Fund
Total funds
22,197
2.611
35,000
800 000
859,808
23,035
2,101
35,000
800 000
860,136
Newton Solney Village Hall is a Registered Charity No 1000857. The address is Newton Solney Village
Hall, Repton Road, Newton Solney DE15 OSG.
The financial statements were approved and authorised for issue by Ihe Committee on 25, March 2025.
The notes 01) pages 12 to 17 form part of these financial statements.
Page 10

NEWTON SOLNEY VILLAGE HALL
REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED
31 DECEMBER 2024
Chari
number
1000857
STATEMENTOF CASH FLOW
Period ended 31 December 2024
Notes
3111212024 3111212023
Cash (outflow)/inflow from operating activitie.,
12
(571)
(4,133)
Net cash flow from operating activities
(S71)
(4,133)
Cash flow from inNesting activities
Interest received
2,300
1,847
Net cash flow from investing activities
2JOO
1,847
Net (decrease)lincrease
in cash and cash equiNalents
1,729
(2,286)
Cash and cash equi￿]entS brought forward
60,388
62,674
Cash and cash equivalents carried forward
62,117
60J88
Cash and cash equivalents consist of:
Cash at bank and in hand
Cash and cash equivalents at 31 December 2024
62,117
62,117
60,388
60J88
5 CWJLrrtkth Islq i L
Page 11

NEWTON SOLNEY VILLAGE HALL
REPORT OF THE COMMITTEE AIYD ACCOUNTS FOR THE PERIOD ENDED
31 DECEMBER 2024
Chari
number
1000857
NOTES FORMtNG PART OF THE FtNANCIAL STATEMENTS.
Accounting policies
The accounting policies are suminarised below. The accounting policies have been applied consistently
throughout the year and in the preceding years.
1.1 BASIS of AceountiNg
Newton Solney village hall is a registered charity.
The charity is a public benefit entity as defined by FRSI 02. The financial statements have been prepared in
h¢¢ordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable lo
harities preparii)g iheir accounts in accordance with the Financial Reporting Standard applicable in Ihe UK
and Republic of Ireland (FRS 102), the Charities Act 201 I, and UK generally accepted accounting practi¢e
applicable from l Jai)uary 2019.
The financial statements are prepared on a going concern basis under the historical cost convention. The
financial statemettts are presented in sterling which is the functional currency of the Charity and rounded lo
the nearest pound.
In preparing the accounts, the Trustees have considered whether in applyiiig the accounting policies
required by FRS102 and the Charities SORP FRS 102 A restatement of comparative items was needed. No
reslatements were required.
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general
objectives of the charity.
Restricted funds are subject to restrictions on their expenditure imposed by the donor.
.2 Incoming resources
All incoming resources are included in the statement of financial a¢tivities when the charity is entiiled to
the income and the amount can be quantified with reasonable ae¢uracy. The following specific policies are
applied to particular categories of income:
Voluntary income is received by way of grants, donations and gift5 and is included in full in the statement
of finan¢ial activities when receivable. Grants where entitlement is not conditional on the delivery of a
specific perfonnanre by the charity are recognised when the charity becomes unconditionally entitled to the
grant.
Donated services and facilities are included at the value to the charity where this can be quantified. The
value of services by volunteers has not been included in these accounts.
Page 12

NEWTON SOLNEY VILLAGE HALL
REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED
31 DECEMBER 2024
Chari
number
1000857
NOTES FORMING PART OF THE FtNANCIAL STATEMENTS
Investment income is included when receivable.
Incoming resources from ¢haritable trading aclivity are accounted for when earned.
Incoming resources from grants, wh¢r¢ related to performance and specific deliverables, are accounted for
as the chai'ity earns the right to consideration by ils perforn]ance.
1.3 Resources expend¢d
Expenditure is recognised on an accrllal basis as a liability is incurred.
Costs of generating funds comprise the costs associated with attracting voluntary income and the costs of
trading for fundraising purposes including the charity's sale of goods.
Charitable expenditure comprises those costs incurred by the charity in the delivery of ils activities and
services for its beneficiaries. It includes both costs that can be allocated directly to su¢h activities and those
costs of an indirecl nature necessary to support them.
Management and Administration costs include those costs assoGialed with meeting the constitutional and
statutory requirements of the charity and in¢lude the costs linked to the strategic management of the
¢harity.
All ¢osts are allocated between the expenditure categories of the Statement of Financial Activities on a
basis designed to reflecl the use of the resource as set out in note 5.
1.4 TAngibl¢ fixed a55et5 and depreciation
Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to
write off the cost less estimated residual value of ea¢h asset over its expected usefiil life, as follows:
Furniture and equipment
3-5years
Assets not measured at fair value arg reviewed for any indication that the asset may be impaired. If
appropriate the recoverable amount of the asset is esliinated and compared to the ¢arrying amount. Where
the carryii)g amount exceeds its recoverable an)ount, an impairment loss is recognised ii) tlie SOFA unless
the assel is carried at a revalued amount whei'e the impairment loss is a revaluation decrease.
Page 13

NEWTON SOLNEY VILLAGE HALL
REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED
31 DECEMBER 2024
Chari
number
1000857
NOTES FORMING PART OF THE FINANCIAL STATEMENTS
1.5 Receivable5 and pxyables within one year
Debtors and creditors with no slated interest rate and receivable or payable within one year are recorded at
ti'ai)sa¢lion price. Any losses arising froni impairment are recognised in expenditure.
1.6 Tax
The charity 15 Considered to have passed the tests set out in Paragraph I Schedule 6 Finance Act 2010 and
therefore meets the definition of a chartlable company for UK corporation lax purposes.
1.7 Going Concern
The financial statements have been prepared on a going concern basis as the trustees bclieve
that no material uncertainties exist. The trustees have considered the level of funds held and
the exp¢¢ted level of income and expenditure for 12 months from the authorisation of these
rinancial statements. The ti'ustees ¢onsider that there is a reasonable expectation that the
Charity has adequate resour¢es to continue in operational existence for the foreseeable future.
The Charity therefore continues to operate the going ¢on¢ern basis in preparing its financial
statements.
1.8 Judgements and key sources of estimation uncertainty
There have been no judgements (apart from those involving estimates) made in the process of
applying the above accounting policies that have had a significant effect on amounts
recognized in the financial statements.
There are no key assumptions concerning the futui'e and other key sources of estimation
uncertainty at the I'eporting date that have a signifIcant risk of causing a matei'ial adjustment
to the Carrying amounts of assets and liabilities within the next fInancial year.
Page 14

NEWTON SOLNEY VILLAGE HALL
REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED
31 DECEMBER 2024
Chari
number
1000857
NOTES FORMtNG PART OF THE FtNANCIAL STATEMENTS.
Donations and grants
3111212024 3111212024 3111212024
3111212023 3111212023 3111212023
Unrestricted R¢sti'icted
Funds
Furtd$
Unr¢stTiCted Reslri¢ted
Funds
Furtds
Total
Total
Grants reCeI￿d
Donations receiNYd
9,997
315
IOJ12
9,997
1,000
273
1,273
1.000
315
31S
273
273
9,997
1,00
Hire ChArges
3111212024 31112121124 3111212024
3111212023 3111212023 3111212023
Unrestricted Rostriete¢J
Funds
Funds
Unr¢slri¢lrd Restri¢t¢d
Fun(ts
Funds
Total
Toial
Hire charg¢s inside the hall
Hir¢ ¢harg¢s outside the hall
11,997
1,213
13,209
1.997
1,213
13,209
10,094
1,553
11,647
10.094
1,553
11,647
Investment ineome
3111212024 3111212024 31112121124
3111212023 3111212023 3111212023
Unrestricted Restricted
Funds
Funds
Unrestricted Restricted
FutKIs
Funds
Tot41
Tota]
Interest reccivable
2,300
2,300
1,847
1,847
2,3011
2JOO
1,847
1,847
Total resources expended
31112121124 3111212024 3111212024
Uni'esti'ieted RestTi¢t¢d
Furtds
funds
3111212023 3111212023 3111212023
Unreslricled Reslri¢t¢d
Funds
fullds
DAreet Charitable
Expenditur¢
Total
Tota]
NeI￿l¢llerS
Gag & Electric
PRS & Lottery Licenee
Booking system & card reader
Equipn)ent (Mirrors)
BON￿1ng green
Other
Cleaning
369
3,486
137
170
1,261
805
20
4,012
369
3,486
137
170
240
2,615
70
120
240
2,615
70
120
1,261
805
20
4,012
1,225
396
3,114
1.225
396
3.114
10,260
8,999
1,261
7,779
7,779
Page 15

NEWTON SOLNEY VILLAGE HALL
REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDfD
31 DECEMBER 2024
Chari
number
1000857
NOTES FORMING PART OF THE FtNANCIAL STATEMENTS.
Management and Administration
3111212024 3111212024 3111212024
Unrestrieted Restricted
Funds
funds
3111212023 3111212023 3111212023
Unrestri¢t¢d R¢slri¢ted
Funds
funds
Total
Total
Water
345
30
146
3,021
2,068
3,086
8,736
345
30
146
3,021
2,068
3,086
369
369
Rates
Repairs & n)tnce
lJ)suYance
New kitchen door & Mindow
R¢pla¢¢ Heater5
Replacemenl lights
Iso
4,295
1.833
150
4.295
1.833
,736
3.370
10,017
2,370
9,017
1,000
1,000
17,432
8,696
8,736
Couneil of Management
None of the Committee (or any persons connected with them) received any remuneration
during the period.
Fi xed Assets
The Village Hall building is included on the Balance Sheet at the Committee of Management's
valuation at its estimated replacement C05t.
2024
2023
Debtors
Invoices outslanding
1,532
1.132
2024
2023
10 Credi tors: amounts fAI ling due Ivithi n on¢ y.
Acci'ued expenditure
Club money (theatre & tennis) held on account
2,930
910
3,840
474
910
lJ84
Page 16

NEWTON SOLNEY VILLAGE HALL
REPORT OF THE COMMITTEE AND ACCOUNTS FOR THE PERIOD ENDED
31 DECEMBER 2024
Chari
number
1000857
NOTES FORMING PART OF THE FfNANCIAL STATEMENTS.
I l AnAlysis of net Asset$ between funds
Total Unrestricted Restricted
Funds
funds
Current assets
Current liabilities
63,648
(3,840)
63,648
(2,079)
(1,761)
Net assets at 31 December 2024
59,808
61,569
(1,761)
12 Reconciliation of net income to net cash flow from operating aetiviti¢s
2024
2023
Net (outflow)lincome for year
Interest received
(Increase)/De¢rease in Debtors
Increase/{Decrease) in creditors
Net ¢*$h (outflow)li nflow from operating ac¢ivitii
(328)
(2,300)
(400)
2,456
(571)
(986)
(1,847)
(328)
(972)
(4,133)
13 Analysis of movements in restrieted funds
Balance
01.Ibl.24
Income
Expellditure Transfer
Bala)nee
31.12.24
Building Maintenan¢¢ and
DeNYlopment Ac¢owit
47,336
2.300
49,636
47J36
2,3110
49,636
Balanee
111.01.23
Ineome
Expenditurf Transfer
Bal4nee
31.12.23
Building Maintenance and
D¢Trelopnient Account
40,489
1,847
5,000
47,336
40,489
1,847
47J36
Page 17

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