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2024-08-31-accounts

Trustees’ Annual Report for the period

From: August 2023 To: August 2024

Charity name: Woodbridge Community Playgroups

Charity registration number: 1209157

Objectives and Activities

SORP reference
Summary of the
purposes of the charity
as set out in its
governing document		 Para 1.17 We are an Early Years Education
and wrap around care provider
with two sites operating at
present.
Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.		 Para 1.17 and
1.19		 Sandlings Playgroup is an
Early Years Education setting and
wrap around care offering care
from 3 months to 11 years.
St. Marys is an Early Years
education and wrap around care
provider offering care for 2 years
to 11 years.
Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit		 Para 1.18 I can confirm the Charity is
operated for the public benefit
and that all trustees are in
support of this.

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
N/A
Para 1.38
Policy on grant making
Policy on social
investment including
program related
investment		 Para 1.38 N/A
Contribution made by
volunteers		 Para 1.38 We are fortunate that we have a
good working relationship with
the parents of the children
attending the settings and they
are willing to support us at
fundraising events.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.		 Para 1.20 Sandlings Playgroup - The setting
has seen an increase in numbers
of children attending the setting
for Early years education,
meaning that it has needed to
open an additional room, due to
this we have had an increase in
revenue and increase in stafng
levels. The setting now has 4
rooms.
Being on a Military base the
setting has made successful links
with the welfare team from the
MOD and further developed
community links.

St. Mary’s - the setting continues to thrive with good attendance during the day sessions and the wrap around care. Across both settings we have been able to make good links with external service providers such as Forest School Leaders, Multi Sports Activities and Patchwork Dancing.

Additional information (optional)

You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41 Sandlings – incorporated another
additional room for children
between 18 Months and 2 years,
and upgraded the outside space
it opens up on to.
Move over to a CIO Woodbridge Community
Playgroups moved over to a CIO
on 17th July 2024 and we are
currently re-registering with
Ofsted.
The new Ofsted number is
1209157
Performance of
fundraising activities
against objectives set		 Para 1.41 A summer Football Extravaganza
raised funds for both settings
Investment performance
against objectives		 Para 1.41 N/A

Other

Financial Review

Financial Review
Review of the charity’s
fnancial position at the
end of the period		 Para 1.21
Statement explaining the
policy for holding
reserves stating why
they are held		 Para 1.22 We hold a reserves account in
order to cover the relevant costs
and redundancies should either
face closure.
Amount of reserves held Para 1.22 £45,000
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially
in defcit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a
going concern		 Para 1.23 NONE

Additional information (optional)

You may choose to include further statements where relevant about:

The charity’s principal
sources of funds
(including any
fundraising)		 Para 1.47 Fees charged to parents
Funding from government
Fundraising for specifc
objectives.
Investmentpolicy and NONE
objectives including any
social investment policy
adopted		 Para 1.46
A description of the
principal risks facing the
charity		 Para 1.46 The charity is reliant on the
number of children attending the
settings with funds coming from
fees payable and government
funding and could therefore be at
risk if attendee numbers were to
drop to a low level.
Stafng levels needed in the
setting are afected by the
number of children in attendance,
therefore the charity could be at
risk if we were to be over stafed
due to falling numbers of children
or unable to accept additional
children due to insufcient
stafng to meet required ratios.
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing
document
(trust deed, royal
charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 We are an unincorporated
association
Trustee selection
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees		 Para 1.25 During the Annual General
Meeting (AGM) current trustees
are ofered the opportunity to
step down from the committee or
remain on.
People in attendance of the
meeting are then ofered the
opportunity to volunteer to
become a trustee of the charity.
Upon volunteering members are
then proposed by a current
member of the committee and
seconded by another current
member of the committee.
In the event that roles need to be
assigned then this is done after
members have been elected on
and people have had an
opportunity to look at the roles
and responsibilities.
Again at this point they are
proposed and seconded by
current committee members.

Additional information (optional)

You may choose to include further statements where relevant about:

Once new trustees have been appointed then we go through the statutory process for Ofsted and charity commission. Trustees Policies and procedures also go through an in-house adopted for the induction induction process in order to and training of trustees

Para 1.51 ensure they are fully aware of
their role and responsibilities.
The charity’s
organisational structure
and any wider network
with which the charity
works		 Para 1.51 The committee is organised
through a number of trustees,
with a chair, treasurer and
secretary.
The setting also employs a
Setting Manager to manage
across both sites, a business
manager to manage the HR and
administration of the settings,
Each room also has a room
leader.
We also contract out accounts
and payroll out to an external
company who works alongside
the business manager.
Relationship with any
related parties		 Para 1.51 NONE

Declarations

The trustees declare that they have approved the trustees’ report.

Trustees: Samantha Fox (Chair) Michelle Morgan (Treasurer) Jacqueline Partridge (Secretary) Louise Bowman (Pending) Sarah Goodman (Pending) Hannah Hall (Pending)

Signed on behalf of the Charity’s Trustees:

Samantha Fox Chair of Committee

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

STATEMENT OF ACCOUNTS

For the year ended 31 August 2024

Woodbridge Community Playgroups

ESTABLISHED BY DEED

CHARITY NUMBER 1000832

Other names the charity uses: St. Marys Playgroup
Sandlings Playgroup
Registered Address: Burkitt Road
Woodbridge
Suffolk
IP12 4JJ
Trustees: Samantha Fox (Chair of Committee)
Michelle Morgan
Jacqueline Partridge
Louise Bowman (pending)
Sarah Goodman (pending)
Hannah Hall (pending)
Independent Examiners: CRASL
Carlton Park House
Carlton Park Industrial Estate
Saxmundham
Suffolk
IP17 2NL

Woodbridge Community Playgroups CHARITY NUMBER 1000832 STATEMENT OF ACCOUNTS For the year ended 31 August 2024

INDEX

Page
TRUSTEE'S REPORT 1 to 3
INDEPENDENT EXAMINER'S REPORT 4 to 5
STATEMENT OF FINANCIAL ACTIVITIES 6
BALANCE SHEET 7
NOTES TO THE ACCOUNTS 8 to 11

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

ESTABLISHED BY DEED

TRUSTEE'S REPORT FOR THE YEAR ENDED 31 AUGUST 2024

Objectives and Activities

----- Start of picture text -----
SORP REF
Summary of the purposes of the charity Para 1.17 We are an Early Years Education and wrap around
as set out in its governing documents care provider with two sites operating at present.
Summary of the main activities in Para 1.17 Sandlings Playgroup is an early years education
relation to those purposes for the public & 1.19 setting and wrap around care offering care from 3
benefit, in particular, the activities, months to 11 years.
projects or services identified in the St. Marys is an Early Years education and wrap
accounts. around care provider offering care for 2 years to 11
years.
Statement confirming whether the Para 1.18 I can confirm the Charity is operated for public
trustees have had regard to the benefit and that all trustees are in support of this.
guidance issued by the Charity
Commission on public benefit.
Contribution made by volunteers Para 1.38 We are fortunate that we have a good working
relationship with the parents of the children
attending the settings and they are willing to
support us at fundraising events.
----- End of picture text -----

Achievements & Performance

Achievements & Performance
SORP REF
Summary of the main achievements of
the charity, identifying the difference
the charity's work has made to the
circumstances of its beneficiaries and
any wider benefits to society as a whole.		 Para 1.20 Sandlings Playgroup - The seting has seen an
increase in numbers of children attending the
setting for Early years education, meaning that it
has needed to open additonal room, due to this we
have had an increase in revenue and increase in
staffing levels. The seeting now has 4 rooms.
Being on a Military base the setting has made
successful links with the welfare team from MOD
and further developed community links.
Across both settings we have been able to make
good links with external service providers such as
forest school leaders and Patchwork Dancing.
St. Marys Playgroup - the setting continues to
thrive with good attendance during the day
sessions and the wrap around care.

1

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

ESTABLISHED BY DEED

TRUSTEE'S REPORT FOR THE YEAR ENDED 31 AUGUST 2024

----- Start of picture text -----
SORP REF
Achievements against objectives set Para 1.41 Sandlings - incoporated another additional room for
children between 18 months and 2 years, and
upgraded the outside space it opens up on to.
Move to becoming a Charitable Woodbridge Community Playgroups moved over to a
Incorporated Organisation CIO on 17th July 2024 and we are currently re-
registering with Ofsted. The new Ofsted number is
1209157.
Performance of fundraising activities Para 1.41 A summer Football Extravaganza raised funds for
against objectives set both settings.
Financial Review
SORP REF
Review of charity's financial position at the Para 1.21 Please see the Statement of Financial Activities page.
end of the period Accounts have good reserves and are not in deficit.
Statement explaining the policy for Para 1.22 We hold a reserves account in order to cover the
holding reserves stating why they are held. relevant costs and redundancies should either
setting face closure.
Amount of reserves held Para 1.22 £45,000
The charity's principal sources of funds Para 1.47 Fundraising for specific objectives, along with fees
(including any fundraising) charged to parents and funding received from the
government.
A description of the principal risks facing Para 1.46 The charity is reliant on the number of children
the charity attending the settings with funds coming from fees
payable and government funding and could
therefore be at risk if attendee numbers were to
drop to a low level.
Staffing levels needed in the settings are affected by
the number of children in attendance, therefore the
charity could be at risk if we were to be over staffed
due to falling numbers of children or unable to
accept additional children due to insufficient staffing
to meet required ratios.
----- End of picture text -----

Structure, Governance & Management

SORP REF
Type of governing document Para 1.25 Constitution
How is the charity constituted? Para 1.25 CIO

2

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

ESTABLISHED BY DEED

TRUSTEE'S REPORT FOR THE YEAR ENDED 31 AUGUST 2024

----- Start of picture text -----
SORP REF
Trustees selection methods including details Para 1.25 During the Annual General Meeting (AGM) current
of any constitutional provisions e.g. election trustees are offered the opportunity to step down
to post or name of any person or body from the committee or remain on.
entitled to appoint one or more trustees People in attendance of the meeting are then offered
the opportunity to volunteer to become a trustee of
the charity. Upon volunteering members are then
proposed by a current member of the committee and
seconded by another current member of the
committee.
In the event that roles need to be assigned then this
is done after members have been elected on and
people have had an opportunity to look at the roles
and responsibilities.
Again at this point they are proposed and second by
current committee members.
Policies and procedures adopted for the Para 1.51 Once new trustees have been appointed then we go
induction and training of trustees through the statutory process for Ofsted and charity
commission. Trustees also go through an in house
induction process in order to ensure they are fully
aware of their role and responsibilities.
The charity's organisational structure and Para 1.51 The committee is organised through a number of
any wider network with which the charity trustees, with a chair, treasurer and secretary.
works
The setting also employs a Setting Manager to
manage across both sites, a business manager to
manage the HR and administration of the settings.
Each room also has a room leader.
We also contract out accounts and payroll out to an
external company who works alongside the business
manager.
----- End of picture text -----

The trustees declare that they have approved the trustees' report above. Signed on behalf of the charity's trustees on 13th November 2024.

Samantha Fox Chair of Committee

3

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WOODBRIDGE COMMUNITY PLAYGROUPS For year ended 31 August 2024

I report on the accounts of the charity for the year ended 31 August 2024, which are set out on pages 6 to 11

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of the Charities Act 2011 (The Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 145(5)(b) of the Act, whether particular matters have come to my attention.

Your attention is drawn to the fact that the charity has prepared accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE) is in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

BASIS OF INDEPENDENT EXAMINER'S REPORT

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

4

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WOODBRIDGE COMMUNITY PLAYGROUPS For year ended 31 August 2024

INDEPENDENT EXAMINER'S STATEMENT

In connection with my examination, no matter has come to my attention:

have not been met; or

Rebecca Brock FMAAT ACCA

CRASL

Saxmundham

5

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

STATEMENT OF FINANCIAL ACTIVITIES

For the year ended 31 August 2024

Income and endowments from
Grants & Donations
Charitable activities
Total income and endowments
Expenditure
Charitable activities
Total expenditure
Net movement in funds
Balances brought forward		 Note
2
3
4		 Unrestricted
Restricted
£
£
330,603
0
302,774
0
633,377
0
539,274
0
539,274
0
94,103
0
136,994
0
231,097
0		 2024
Total
£
330,603
302,774
633,377
539,274
539,274
94,103
136,994
231,097		 2023
Total
£
225,986
253,258
479,244
460,011
460,011
19,233
117,761
136,994

All of the Charity's activities are classed as continuing.

The Charity has no recognised gains or losses other than those shown above.

The notes on pages 8 to 11 form part of these accounts.

6

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

BALANCE SHEET
As of 31 August 2024
Fixed Assets
Furniture & Fittings
5
Current Assets
Debtors
6
Cash In Bank
Liabilities
Amounts falling due in one year
7
Net current assets
Liabilities
Amounts falling due after one year
8
Net assets
Funds
Unrestricted Funds
Restricted Funds		 £
36,267
204,112
240,379
12,055		 2024
£
£
2,773
2,773
22,160
123,720
145,879
12,352
228,324
0
231,097
231,097
0
231,097		 2023
£
3,467
3,467
133,527
0
136,994
136,994
0
136,994

Approved by the Board of Trustees on 13th November 2024 and signed on its behalf by:

Samantha Fox Chair of Committee

7

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

NOTES TO THE ACCOUNT

For the year ended 31 August 2024

1 ACCOUNTING POLICIES

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charties: Statement of Recommended Practice and in accordance with the Financial Reporting Standards for Smaller Entities (effective January 2015) and the Charities Act 2011. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting accounting policy note. The financial statements have been prepared to give and 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view. This departure has involved following Accounting and Reporting by the Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRSSE) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

Preparation of accounts on a going concern basis

The assessment of the trustees is that the charity is a going concern.

Income

All incoming resources are included on the Statement of Financial Activities when the charity has sufficient certainty that receipt of the income is probable and the amount can be measured reliably.

Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party. It has been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a ba sis consistent with the use of resources. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT. Grants offered subject to conditions which have not been met at the year end date are notes as commitment but not accrued as expenditure.

Voluntary Income

All donated income is included in income on receipt where the donor requires that the sum is to be treated as income in future accounting periods.

8

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

NOTES TO THE ACCOUNT

For the year ended 31 August 2024

Investment Income

Interest received is included when receivable.

Fixed Assets

Depreciation is provided on fixed assets at rates calculated to write off the costs, less estimated residual value, or each asset over its expected useful life as follows:-

Furniture, Fixtures and Fittings - 20% on reducing balance Leasehold Improvements - 20% on reducing balance

Stock

Stock is valued at a lower of cost and net realisable value

9

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

NOTES TO THE ACCOUNT

For the year ended 31 August 2024

2 Donations and Grants
Early Years Funding
Attain Academy
Armed Forces Covenant Grant
Donations
`
3 Charitable activities
After School Club, Playgroup, Registration
Interest Received
4 Charitable activities
Administration
Consumables
Equipment
Insurance
Maintenance
Depreciation
Services
Training & Staff Welfare
Utilities
Wages
Bad Debt		 Unrestricted
Restricted
£
£
303,797
0
0
0
1,806
0
25,000
0
330,603
0
302,284
490
302,774
0
5,769
0
22,520
0
11,585
0
1,333
0
11,069
0
693
0
11,827
0
6,054
0
10,323
0
458,100
0
0
0
539,274
0		 2024
2023
Total
Total
£
£
303,797
191,668
0
0
1,806
34,319
305,603
225,986
302,284
253,170
490
89
302,774
253,258
5,769
6,441
22,520
18,487
11,585
9,089
1,333
1,659
11,069
30,882
693
867
11,827
9,096
6,054
6,815
10,323
6,989
458,100
368,662
0
1,025
539,274
460,011

10

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

NOTES TO THE ACCOUNTS

For the year ended 31 August 2024

5 Fixed Assets

£
£
Cost
At 1 September 2023
1,349
3,227
Additions
0
0
Less: Grants
0
0
At 31 August 2024
1,349
3,227
Depreciation
At 1 September 2023
270
840
Charge for the year
216
477
At 31 August 2024
486
1,317
Net book Value
At 31 August 2024
863
1,910
At 1 September 2023
1,079
2,387
6 Debtors and prepayments
Trade Debtors
7 Liabilities: Amounts falling due within one year
PAYE Payable
Trade Creditors
Pension Liability
Furniture &
Fittings
Office
Equipment		 £
4,576
0
0
4,576
1,110
693
1,803
2,773
3,466
36,267
36,267
5,621
4,983
1,451
12,055
Total

11

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

STATEMENT OF ACCOUNTS

For the year ended 31 August 2024

Woodbridge Community Playgroups

ESTABLISHED BY DEED

CHARITY NUMBER 1000832

Other names the charity uses: St. Marys Playgroup
Sandlings Playgroup
Registered Address: Burkitt Road
Woodbridge
Suffolk
IP12 4JJ
Trustees: Samantha Fox (Chair of Committee)
Michelle Morgan
Jacqueline Partridge
Louise Bowman (pending)
Sarah Goodman (pending)
Hannah Hall (pending)
Independent Examiners: CRASL
Carlton Park House
Carlton Park Industrial Estate
Saxmundham
Suffolk
IP17 2NL

Woodbridge Community Playgroups CHARITY NUMBER 1000832 STATEMENT OF ACCOUNTS For the year ended 31 August 2024

INDEX

Page
TRUSTEE'S REPORT 1 to 3
INDEPENDENT EXAMINER'S REPORT 4 to 5
STATEMENT OF FINANCIAL ACTIVITIES 6
BALANCE SHEET 7
NOTES TO THE ACCOUNTS 8 to 11

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

ESTABLISHED BY DEED

TRUSTEE'S REPORT FOR THE YEAR ENDED 31 AUGUST 2024

Objectives and Activities

----- Start of picture text -----
SORP REF
Summary of the purposes of the charity Para 1.17 We are an Early Years Education and wrap around
as set out in its governing documents care provider with two sites operating at present.
Summary of the main activities in Para 1.17 Sandlings Playgroup is an early years education
relation to those purposes for the public & 1.19 setting and wrap around care offering care from 3
benefit, in particular, the activities, months to 11 years.
projects or services identified in the St. Marys is an Early Years education and wrap
accounts. around care provider offering care for 2 years to 11
years.
Statement confirming whether the Para 1.18 I can confirm the Charity is operated for public
trustees have had regard to the benefit and that all trustees are in support of this.
guidance issued by the Charity
Commission on public benefit.
Contribution made by volunteers Para 1.38 We are fortunate that we have a good working
relationship with the parents of the children
attending the settings and they are willing to
support us at fundraising events.
----- End of picture text -----

Achievements & Performance

Achievements & Performance
SORP REF
Summary of the main achievements of
the charity, identifying the difference
the charity's work has made to the
circumstances of its beneficiaries and
any wider benefits to society as a whole.		 Para 1.20 Sandlings Playgroup - The seting has seen an
increase in numbers of children attending the
setting for Early years education, meaning that it
has needed to open additonal room, due to this we
have had an increase in revenue and increase in
staffing levels. The seeting now has 4 rooms.
Being on a Military base the setting has made
successful links with the welfare team from MOD
and further developed community links.
Across both settings we have been able to make
good links with external service providers such as
forest school leaders and Patchwork Dancing.
St. Marys Playgroup - the setting continues to
thrive with good attendance during the day
sessions and the wrap around care.

1

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

ESTABLISHED BY DEED

TRUSTEE'S REPORT FOR THE YEAR ENDED 31 AUGUST 2024

----- Start of picture text -----
SORP REF
Achievements against objectives set Para 1.41 Sandlings - incoporated another additional room for
children between 18 months and 2 years, and
upgraded the outside space it opens up on to.
Move to becoming a Charitable Woodbridge Community Playgroups moved over to a
Incorporated Organisation CIO on 17th July 2024 and we are currently re-
registering with Ofsted. The new Ofsted number is
1209157.
Performance of fundraising activities Para 1.41 A summer Football Extravaganza raised funds for
against objectives set both settings.
Financial Review
SORP REF
Review of charity's financial position at the Para 1.21 Please see the Statement of Financial Activities page.
end of the period Accounts have good reserves and are not in deficit.
Statement explaining the policy for Para 1.22 We hold a reserves account in order to cover the
holding reserves stating why they are held. relevant costs and redundancies should either
setting face closure.
Amount of reserves held Para 1.22 £45,000
The charity's principal sources of funds Para 1.47 Fundraising for specific objectives, along with fees
(including any fundraising) charged to parents and funding received from the
government.
A description of the principal risks facing Para 1.46 The charity is reliant on the number of children
the charity attending the settings with funds coming from fees
payable and government funding and could
therefore be at risk if attendee numbers were to
drop to a low level.
Staffing levels needed in the settings are affected by
the number of children in attendance, therefore the
charity could be at risk if we were to be over staffed
due to falling numbers of children or unable to
accept additional children due to insufficient staffing
to meet required ratios.
----- End of picture text -----

Structure, Governance & Management

SORP REF
Type of governing document Para 1.25 Constitution
How is the charity constituted? Para 1.25 CIO

2

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

ESTABLISHED BY DEED

TRUSTEE'S REPORT FOR THE YEAR ENDED 31 AUGUST 2024

----- Start of picture text -----
SORP REF
Trustees selection methods including details Para 1.25 During the Annual General Meeting (AGM) current
of any constitutional provisions e.g. election trustees are offered the opportunity to step down
to post or name of any person or body from the committee or remain on.
entitled to appoint one or more trustees People in attendance of the meeting are then offered
the opportunity to volunteer to become a trustee of
the charity. Upon volunteering members are then
proposed by a current member of the committee and
seconded by another current member of the
committee.
In the event that roles need to be assigned then this
is done after members have been elected on and
people have had an opportunity to look at the roles
and responsibilities.
Again at this point they are proposed and second by
current committee members.
Policies and procedures adopted for the Para 1.51 Once new trustees have been appointed then we go
induction and training of trustees through the statutory process for Ofsted and charity
commission. Trustees also go through an in house
induction process in order to ensure they are fully
aware of their role and responsibilities.
The charity's organisational structure and Para 1.51 The committee is organised through a number of
any wider network with which the charity trustees, with a chair, treasurer and secretary.
works
The setting also employs a Setting Manager to
manage across both sites, a business manager to
manage the HR and administration of the settings.
Each room also has a room leader.
We also contract out accounts and payroll out to an
external company who works alongside the business
manager.
----- End of picture text -----

The trustees declare that they have approved the trustees' report above. Signed on behalf of the charity's trustees on 13th November 2024.

Samantha Fox Chair of Committee

3

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WOODBRIDGE COMMUNITY PLAYGROUPS For year ended 31 August 2024

I report on the accounts of the charity for the year ended 31 August 2024, which are set out on pages 6 to 11

RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER

As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of the Charities Act 2011 (The Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 145(5)(b) of the Act, whether particular matters have come to my attention.

Your attention is drawn to the fact that the charity has prepared accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE) is in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn.

I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015.

BASIS OF INDEPENDENT EXAMINER'S REPORT

My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

4

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WOODBRIDGE COMMUNITY PLAYGROUPS For year ended 31 August 2024

INDEPENDENT EXAMINER'S STATEMENT

In connection with my examination, no matter has come to my attention:

have not been met; or

Rebecca Brock FMAAT ACCA

CRASL

Saxmundham

5

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

STATEMENT OF FINANCIAL ACTIVITIES

For the year ended 31 August 2024

Income and endowments from
Grants & Donations
Charitable activities
Total income and endowments
Expenditure
Charitable activities
Total expenditure
Net movement in funds
Balances brought forward		 Note
2
3
4		 Unrestricted
Restricted
£
£
330,603
0
302,774
0
633,377
0
539,274
0
539,274
0
94,103
0
136,994
0
231,097
0		 2024
Total
£
330,603
302,774
633,377
539,274
539,274
94,103
136,994
231,097		 2023
Total
£
225,986
253,258
479,244
460,011
460,011
19,233
117,761
136,994

All of the Charity's activities are classed as continuing.

The Charity has no recognised gains or losses other than those shown above.

The notes on pages 8 to 11 form part of these accounts.

6

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

BALANCE SHEET
As of 31 August 2024
Fixed Assets
Furniture & Fittings
5
Current Assets
Debtors
6
Cash In Bank
Liabilities
Amounts falling due in one year
7
Net current assets
Liabilities
Amounts falling due after one year
8
Net assets
Funds
Unrestricted Funds
Restricted Funds		 £
36,267
204,112
240,379
12,055		 2024
£
£
2,773
2,773
22,160
123,720
145,879
12,352
228,324
0
231,097
231,097
0
231,097		 2023
£
3,467
3,467
133,527
0
136,994
136,994
0
136,994

Approved by the Board of Trustees on 13th November 2024 and signed on its behalf by:

Samantha Fox Chair of Committee

7

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

NOTES TO THE ACCOUNT

For the year ended 31 August 2024

1 ACCOUNTING POLICIES

Basis of preparation

The financial statements have been prepared in accordance with Accounting and Reporting by Charties: Statement of Recommended Practice and in accordance with the Financial Reporting Standards for Smaller Entities (effective January 2015) and the Charities Act 2011. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting accounting policy note. The financial statements have been prepared to give and 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view. This departure has involved following Accounting and Reporting by the Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRSSE) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.

Preparation of accounts on a going concern basis

The assessment of the trustees is that the charity is a going concern.

Income

All incoming resources are included on the Statement of Financial Activities when the charity has sufficient certainty that receipt of the income is probable and the amount can be measured reliably.

Expenditure

Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party. It has been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a ba sis consistent with the use of resources. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT. Grants offered subject to conditions which have not been met at the year end date are notes as commitment but not accrued as expenditure.

Voluntary Income

All donated income is included in income on receipt where the donor requires that the sum is to be treated as income in future accounting periods.

8

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

NOTES TO THE ACCOUNT

For the year ended 31 August 2024

Investment Income

Interest received is included when receivable.

Fixed Assets

Depreciation is provided on fixed assets at rates calculated to write off the costs, less estimated residual value, or each asset over its expected useful life as follows:-

Furniture, Fixtures and Fittings - 20% on reducing balance Leasehold Improvements - 20% on reducing balance

Stock

Stock is valued at a lower of cost and net realisable value

9

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

NOTES TO THE ACCOUNT

For the year ended 31 August 2024

2 Donations and Grants
Early Years Funding
Attain Academy
Armed Forces Covenant Grant
Donations
`
3 Charitable activities
After School Club, Playgroup, Registration
Interest Received
4 Charitable activities
Administration
Consumables
Equipment
Insurance
Maintenance
Depreciation
Services
Training & Staff Welfare
Utilities
Wages
Bad Debt		 Unrestricted
Restricted
£
£
303,797
0
0
0
1,806
0
25,000
0
330,603
0
302,284
490
302,774
0
5,769
0
22,520
0
11,585
0
1,333
0
11,069
0
693
0
11,827
0
6,054
0
10,323
0
458,100
0
0
0
539,274
0		 2024
2023
Total
Total
£
£
303,797
191,668
0
0
1,806
34,319
305,603
225,986
302,284
253,170
490
89
302,774
253,258
5,769
6,441
22,520
18,487
11,585
9,089
1,333
1,659
11,069
30,882
693
867
11,827
9,096
6,054
6,815
10,323
6,989
458,100
368,662
0
1,025
539,274
460,011

10

Woodbridge Community Playgroups

CHARITY NUMBER 1000832

NOTES TO THE ACCOUNTS

For the year ended 31 August 2024

5 Fixed Assets

£
£
Cost
At 1 September 2023
1,349
3,227
Additions
0
0
Less: Grants
0
0
At 31 August 2024
1,349
3,227
Depreciation
At 1 September 2023
270
840
Charge for the year
216
477
At 31 August 2024
486
1,317
Net book Value
At 31 August 2024
863
1,910
At 1 September 2023
1,079
2,387
6 Debtors and prepayments
Trade Debtors
7 Liabilities: Amounts falling due within one year
PAYE Payable
Trade Creditors
Pension Liability
Furniture &
Fittings
Office
Equipment		 £
4,576
0
0
4,576
1,110
693
1,803
2,773
3,466
36,267
36,267
5,621
4,983
1,451
12,055
Total

11