## **Trustees’ Annual Report for the period** **From: August 2023 To: August 2024** **Charity name: Woodbridge Community Playgroups** **Charity registration number: 1209157** ## **Objectives and Activities** ||SORP reference|| |---|---|---| |Summary of the
purposes of the charity
as set out in its
governing document|Para 1.17|**We are an Early Years Education**
**and wrap around care provider**
**with two sites operating at**
**present.**| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.|Para 1.17 and
1.19|**Sandlings Playgroup is an**
**Early Years Education setting and**
**wrap around care offering care**
**from 3 months to 11 years.**
**St. Marys is an Early Years**
**education and wrap around care**
**provider offering care for 2 years**
**to 11 years.**| |Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit|Para 1.18|**I can confirm the Charity is**
**operated for the public benefit**
**and that all trustees are in**
**support of this.**| ## **Additional information (optional)** You may choose to include further statements where relevant about: ||SORP reference|| |---|---|---| |||**N/A**| ||Para 1.38|| |Policy on grant making||| |||| |---|---|---| |Policy on social
investment including
program related
investment|Para 1.38|**N/A**| |Contribution made by
volunteers|Para 1.38|**We are fortunate that we have a**
**good working relationship with**
**the parents of the children**
**attending the settings and they**
**are willing to support us at**
**fundraising events.**| |Other||| ## **Achievements and Performance** ||SORP reference|| |---|---|---| |Summary of the main
achievements of the
charity, identifying the
diference the charity’s
work has made to the
circumstances of its
benefciaries and any
wider benefts to society
as a whole.|Para 1.20|**Sandlings Playgroup - The setting**
**has seen an increase in numbers**
**of children attending the setting**
**for Early years education,**
**meaning that it has needed to**
**open an additional room, due to**
**this we have had an increase in**
**revenue and increase in stafng**
**levels. The setting now has 4**
**rooms.**
**Being on a Military base the**
**setting has made successful links**
**with the welfare team from the**
**MOD and further developed**
**community links.**| **St. Mary’s - the setting continues to thrive with good attendance during the day sessions and the wrap around care. Across both settings we have been able to make good links with external service providers such as Forest School Leaders, Multi Sports Activities and Patchwork Dancing.** ## **Additional information (optional)** You may choose to include further statements where relevant about: |Achievements against
objectives set|Para 1.41|**Sandlings – incorporated another**
**additional room for children**
**between 18 Months and 2 years,**
**and upgraded the outside space**
**it opens up on to.**| |---|---|---| |Move over to a CIO||**Woodbridge Community**
**Playgroups moved over to a CIO**
**on 17th July 2024 and we are**
**currently re-registering with**
**Ofsted.**
**The new Ofsted number is**
**1209157**| |Performance of
fundraising activities
against objectives set|Para 1.41|**A summer Football Extravaganza**
**raised funds for both settings**| |Investment performance
against objectives|Para 1.41|**N/A**| Other ## **Financial Review** |**Financial Review**||| |---|---|---| |Review of the charity’s
fnancial position at the
end of the period|Para 1.21|| |Statement explaining the
policy for holding
reserves stating why
they are held|Para 1.22|**We hold a reserves account in**
**order to cover the relevant costs**
**and redundancies should either**
**face closure.**| |Amount of reserves held|Para 1.22|**£45,000**| |Reasons for holding zero
reserves|Para 1.22|**N/A**| |Details of fund materially
in defcit|Para 1.24|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a
going concern|Para 1.23|**NONE**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: |The charity’s principal
sources of funds
(including any
fundraising)|Para 1.47|**Fees charged to parents**
**Funding from government**
**Fundraising for specifc**
**objectives.**| |---|---|---| |Investmentpolicy and||**NONE**| |objectives including any
social investment policy
adopted|Para 1.46|| |---|---|---| |A description of the
principal risks facing the
charity|Para 1.46|**The charity is reliant on the**
**number of children attending the**
**settings with funds coming from**
**fees payable and government**
**funding and could therefore be at**
**risk if attendee numbers were to**
**drop to a low level.**
**Stafng levels needed in the**
**setting are afected by the**
**number of children in attendance,**
**therefore the charity could be at**
**risk if we were to be over stafed**
**due to falling numbers of children**
**or unable to accept additional**
**children due to insufcient**
**stafng to meet required ratios.**| |Other||| ## **Structure, Governance and Management** |Description of charity’s
trusts:||| |---|---|---| |Type of governing
document
(trust deed, royal
charter)|Para 1.25|**Constitution**| |How is the charity
constituted?
(e.g unincorporated
association, CIO)|Para 1.25|**We are an unincorporated**
**association**| |Trustee selection
methods including
details of any
constitutional provisions
e.g. election to post or
name of any person or
body entitled to appoint
one or more trustees|Para 1.25|**During the Annual General**
**Meeting (AGM) current trustees**
**are ofered the opportunity to**
**step down from the committee or**
**remain on.**
**People in attendance of the**
**meeting are then ofered the**
**opportunity to volunteer to**
**become a trustee of the charity.**
**Upon volunteering members are**
**then proposed by a current**
**member of the committee and**
**seconded by another current**
**member of the committee.**
**In the event that roles need to be**
**assigned then this is done after**
**members have been elected on**
**and people have had an**
**opportunity to look at the roles**
**and responsibilities.**
**Again at this point they are**
**proposed and seconded by**
**current committee members.**| ## **Additional information (optional)** ## You may choose to include further statements where relevant about: **Once new trustees have been appointed then we go through the statutory process for Ofsted and charity commission. Trustees** Policies and procedures **also go through an in-house** adopted for the induction **induction process in order to** and training of trustees ||Para 1.51|**ensure they are fully aware of**
**their role and responsibilities.**| |---|---|---| |The charity’s
organisational structure
and any wider network
with which the charity
works|Para 1.51|**The committee is organised**
**through a number of trustees,**
**with a chair, treasurer and**
**secretary.**
**The setting also employs a**
**Setting Manager to manage**
**across both sites, a business**
**manager to manage the HR and**
**administration of the settings,**
**Each room also has a room**
**leader.**
**We also contract out accounts**
**and payroll out to an external**
**company who works alongside**
**the business manager.**| |Relationship with any
related parties|Para 1.51|**NONE**| ## **Declarations** **The trustees declare that they have approved the trustees’ report.** **Trustees: Samantha Fox (Chair) Michelle Morgan (Treasurer) Jacqueline Partridge (Secretary) Louise Bowman (Pending) Sarah Goodman (Pending) Hannah Hall (Pending)** ## **Signed on behalf of the Charity’s Trustees:** **Samantha Fox Chair of Committee** Woodbridge Community Playgroups CHARITY NUMBER 1000832 STATEMENT OF ACCOUNTS For the year ended 31 August 2024 ## Woodbridge Community Playgroups ## ESTABLISHED BY DEED ## CHARITY NUMBER 1000832 |Other names the charity uses:|St. Marys Playgroup| |---|---| ||Sandlings Playgroup| |Registered Address:|Burkitt Road| ||Woodbridge| ||Suffolk| ||IP12 4JJ| |Trustees:|Samantha Fox (Chair of Committee)| ||Michelle Morgan| ||Jacqueline Partridge| ||Louise Bowman (pending)| ||Sarah Goodman (pending)| ||Hannah Hall (pending)| |Independent Examiners:|CRASL| ||Carlton Park House| ||Carlton Park Industrial Estate| ||Saxmundham| ||Suffolk| ||IP17 2NL| ## Woodbridge Community Playgroups CHARITY NUMBER 1000832 STATEMENT OF ACCOUNTS For the year ended 31 August 2024 ## INDEX ||Page| |---|---| |TRUSTEE'S REPORT|1 to 3| |INDEPENDENT EXAMINER'S REPORT|4 to 5| |STATEMENT OF FINANCIAL ACTIVITIES|6| |BALANCE SHEET|7| |NOTES TO THE ACCOUNTS|8 to 11| ## Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 ## ESTABLISHED BY DEED ## TRUSTEE'S REPORT FOR THE YEAR ENDED 31 AUGUST 2024 ## Objectives and Activities **----- Start of picture text -----**
SORP REF
Summary of the purposes of the charity Para 1.17 We are an Early Years Education and wrap around
as set out in its governing documents care provider with two sites operating at present.
Summary of the main activities in Para 1.17 Sandlings Playgroup is an early years education
relation to those purposes for the public & 1.19 setting and wrap around care offering care from 3
benefit, in particular, the activities, months to 11 years.
projects or services identified in the St. Marys is an Early Years education and wrap
accounts. around care provider offering care for 2 years to 11
years.
Statement confirming whether the Para 1.18 I can confirm the Charity is operated for public
trustees have had regard to the benefit and that all trustees are in support of this.
guidance issued by the Charity
Commission on public benefit.
Contribution made by volunteers Para 1.38 We are fortunate that we have a good working
relationship with the parents of the children
attending the settings and they are willing to
support us at fundraising events.
**----- End of picture text -----**
## Achievements & Performance |Achievements & Performance||| |---|---|---| ||SORP REF|| |Summary of the main achievements of
the charity, identifying the difference
the charity's work has made to the
circumstances of its beneficiaries and
any wider benefits to society as a whole.|Para 1.20|Sandlings Playgroup - The seting has seen an
increase in numbers of children attending the
setting for Early years education, meaning that it
has needed to open additonal room, due to this we
have had an increase in revenue and increase in
staffing levels. The seeting now has 4 rooms.
Being on a Military base the setting has made
successful links with the welfare team from MOD
and further developed community links.
Across both settings we have been able to make
good links with external service providers such as
forest school leaders and Patchwork Dancing.
St. Marys Playgroup - the setting continues to
thrive with good attendance during the day
sessions and the wrap around care.| 1 ## Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 ## ESTABLISHED BY DEED ## TRUSTEE'S REPORT FOR THE YEAR ENDED 31 AUGUST 2024 **----- Start of picture text -----**
SORP REF
Achievements against objectives set Para 1.41 Sandlings - incoporated another additional room for
children between 18 months and 2 years, and
upgraded the outside space it opens up on to.
Move to becoming a Charitable Woodbridge Community Playgroups moved over to a
Incorporated Organisation CIO on 17th July 2024 and we are currently re-
registering with Ofsted. The new Ofsted number is
1209157.
Performance of fundraising activities Para 1.41 A summer Football Extravaganza raised funds for
against objectives set both settings.
Financial Review
SORP REF
Review of charity's financial position at the Para 1.21 Please see the Statement of Financial Activities page.
end of the period Accounts have good reserves and are not in deficit.
Statement explaining the policy for Para 1.22 We hold a reserves account in order to cover the
holding reserves stating why they are held. relevant costs and redundancies should either
setting face closure.
Amount of reserves held Para 1.22 £45,000
The charity's principal sources of funds Para 1.47 Fundraising for specific objectives, along with fees
(including any fundraising) charged to parents and funding received from the
government.
A description of the principal risks facing Para 1.46 The charity is reliant on the number of children
the charity attending the settings with funds coming from fees
payable and government funding and could
therefore be at risk if attendee numbers were to
drop to a low level.
Staffing levels needed in the settings are affected by
the number of children in attendance, therefore the
charity could be at risk if we were to be over staffed
due to falling numbers of children or unable to
accept additional children due to insufficient staffing
to meet required ratios.
**----- End of picture text -----**
## Structure, Governance & Management |||SORP REF|| |---|---|---|---| |Type|of governing document|Para 1.25|Constitution| |How|is the charity constituted?|Para 1.25|CIO| 2 Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 ## ESTABLISHED BY DEED ## TRUSTEE'S REPORT FOR THE YEAR ENDED 31 AUGUST 2024 **----- Start of picture text -----**
SORP REF
Trustees selection methods including details Para 1.25 During the Annual General Meeting (AGM) current
of any constitutional provisions e.g. election trustees are offered the opportunity to step down
to post or name of any person or body from the committee or remain on.
entitled to appoint one or more trustees People in attendance of the meeting are then offered
the opportunity to volunteer to become a trustee of
the charity. Upon volunteering members are then
proposed by a current member of the committee and
seconded by another current member of the
committee.
In the event that roles need to be assigned then this
is done after members have been elected on and
people have had an opportunity to look at the roles
and responsibilities.
Again at this point they are proposed and second by
current committee members.
Policies and procedures adopted for the Para 1.51 Once new trustees have been appointed then we go
induction and training of trustees through the statutory process for Ofsted and charity
commission. Trustees also go through an in house
induction process in order to ensure they are fully
aware of their role and responsibilities.
The charity's organisational structure and Para 1.51 The committee is organised through a number of
any wider network with which the charity trustees, with a chair, treasurer and secretary.
works
The setting also employs a Setting Manager to
manage across both sites, a business manager to
manage the HR and administration of the settings.
Each room also has a room leader.
We also contract out accounts and payroll out to an
external company who works alongside the business
manager.
**----- End of picture text -----**
The trustees declare that they have approved the trustees' report above. Signed on behalf of the charity's trustees on 13th November 2024. Samantha Fox Chair of Committee 3 ## Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WOODBRIDGE COMMUNITY PLAYGROUPS For year ended 31 August 2024 I report on the accounts of the charity for the year ended 31 August 2024, which are set out on pages 6 to 11 ## RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of the Charities Act 2011 (The Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 145(5)(b) of the Act, whether particular matters have come to my attention. Your attention is drawn to the fact that the charity has prepared accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE) is in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn. I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015. ## BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. 4 ## Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WOODBRIDGE COMMUNITY PLAYGROUPS For year ended 31 August 2024 ## INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no matter has come to my attention: - 1 which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the Act; and - to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act. have not been met; or - 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Rebecca Brock FMAAT ACCA CRASL Saxmundham 5 Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 ## STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 August 2024 |Income and endowments from
Grants & Donations
Charitable activities
Total income and endowments
Expenditure
Charitable activities
Total expenditure
Net movement in funds
Balances brought forward|Note
2
3
4|Unrestricted
Restricted
£
£
330,603
0
302,774
0
633,377
0
539,274
0
539,274
0
94,103
0
136,994
0
231,097
0|2024
Total
£
330,603
302,774
633,377
539,274
539,274
94,103
136,994
231,097|2023
Total
£
225,986
253,258
479,244
460,011
460,011
19,233
117,761
136,994| |---|---|---|---|---| All of the Charity's activities are classed as continuing. The Charity has no recognised gains or losses other than those shown above. The notes on pages 8 to 11 form part of these accounts. 6 ## Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 |BALANCE SHEET
As of 31 August 2024
Fixed Assets
Furniture & Fittings
5
Current Assets
Debtors
6
Cash In Bank
Liabilities
Amounts falling due in one year
7
Net current assets
Liabilities
Amounts falling due after one year
8
Net assets
Funds
Unrestricted Funds
Restricted Funds|£
36,267
204,112
240,379
12,055|2024
£
£
2,773
2,773
22,160
123,720
145,879
12,352
228,324
0
231,097
231,097
0
231,097|2023
£
3,467
3,467
133,527
0
136,994
136,994
0
136,994| |---|---|---|---| Approved by the Board of Trustees on 13th November 2024 and signed on its behalf by: Samantha Fox Chair of Committee 7 ## Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 ## NOTES TO THE ACCOUNT For the year ended 31 August 2024 ## 1 ACCOUNTING POLICIES ## Basis of preparation The financial statements have been prepared in accordance with Accounting and Reporting by Charties: Statement of Recommended Practice and in accordance with the Financial Reporting Standards for Smaller Entities (effective January 2015) and the Charities Act 2011. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting accounting policy note. The financial statements have been prepared to give and 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view. This departure has involved following Accounting and Reporting by the Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRSSE) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. ## Preparation of accounts on a going concern basis The assessment of the trustees is that the charity is a going concern. ## Income All incoming resources are included on the Statement of Financial Activities when the charity has sufficient certainty that receipt of the income is probable and the amount can be measured reliably. ## Expenditure Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party. It has been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a ba sis consistent with the use of resources. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT. Grants offered subject to conditions which have not been met at the year end date are notes as commitment but not accrued as expenditure. ## Voluntary Income All donated income is included in income on receipt where the donor requires that the sum is to be treated as income in future accounting periods. 8 ## Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 NOTES TO THE ACCOUNT For the year ended 31 August 2024 ## Investment Income Interest received is included when receivable. ## Fixed Assets Depreciation is provided on fixed assets at rates calculated to write off the costs, less estimated residual value, or each asset over its expected useful life as follows:- Furniture, Fixtures and Fittings - 20% on reducing balance Leasehold Improvements - 20% on reducing balance ## Stock Stock is valued at a lower of cost and net realisable value 9 ## Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 ## NOTES TO THE ACCOUNT For the year ended 31 August 2024 |2 Donations and Grants
Early Years Funding
Attain Academy
Armed Forces Covenant Grant
Donations
`
3 Charitable activities
After School Club, Playgroup, Registration
Interest Received
4 Charitable activities
Administration
Consumables
Equipment
Insurance
Maintenance
Depreciation
Services
Training & Staff Welfare
Utilities
Wages
Bad Debt|Unrestricted
Restricted
£
£
303,797
0
0
0
1,806
0
25,000
0
330,603
0
302,284
490
302,774
0
5,769
0
22,520
0
11,585
0
1,333
0
11,069
0
693
0
11,827
0
6,054
0
10,323
0
458,100
0
0
0
539,274
0|2024
2023
Total
Total
£
£
303,797
191,668
0
0
1,806
34,319
305,603
225,986
302,284
253,170
490
89
302,774
253,258
5,769
6,441
22,520
18,487
11,585
9,089
1,333
1,659
11,069
30,882
693
867
11,827
9,096
6,054
6,815
10,323
6,989
458,100
368,662
0
1,025
539,274
460,011| |---|---|---| 10 ## Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 ## NOTES TO THE ACCOUNTS For the year ended 31 August 2024 ## 5 Fixed Assets |£
£
Cost
At 1 September 2023
1,349
3,227
Additions
0
0
Less: Grants
0
0
At 31 August 2024
1,349
3,227
Depreciation
At 1 September 2023
270
840
Charge for the year
216
477
At 31 August 2024
486
1,317
Net book Value
At 31 August 2024
863
1,910
At 1 September 2023
1,079
2,387
6 Debtors and prepayments
Trade Debtors
7 Liabilities: Amounts falling due within one year
PAYE Payable
Trade Creditors
Pension Liability
Furniture &
Fittings
Office
Equipment|£
4,576
0
0
4,576
1,110
693
1,803
2,773
3,466
36,267
36,267
5,621
4,983
1,451
12,055
Total| |---|---| 11 Woodbridge Community Playgroups CHARITY NUMBER 1000832 STATEMENT OF ACCOUNTS For the year ended 31 August 2024 ## Woodbridge Community Playgroups ## ESTABLISHED BY DEED ## CHARITY NUMBER 1000832 |Other names the charity uses:|St. Marys Playgroup| |---|---| ||Sandlings Playgroup| |Registered Address:|Burkitt Road| ||Woodbridge| ||Suffolk| ||IP12 4JJ| |Trustees:|Samantha Fox (Chair of Committee)| ||Michelle Morgan| ||Jacqueline Partridge| ||Louise Bowman (pending)| ||Sarah Goodman (pending)| ||Hannah Hall (pending)| |Independent Examiners:|CRASL| ||Carlton Park House| ||Carlton Park Industrial Estate| ||Saxmundham| ||Suffolk| ||IP17 2NL| ## Woodbridge Community Playgroups CHARITY NUMBER 1000832 STATEMENT OF ACCOUNTS For the year ended 31 August 2024 ## INDEX ||Page| |---|---| |TRUSTEE'S REPORT|1 to 3| |INDEPENDENT EXAMINER'S REPORT|4 to 5| |STATEMENT OF FINANCIAL ACTIVITIES|6| |BALANCE SHEET|7| |NOTES TO THE ACCOUNTS|8 to 11| ## Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 ## ESTABLISHED BY DEED ## TRUSTEE'S REPORT FOR THE YEAR ENDED 31 AUGUST 2024 ## Objectives and Activities **----- Start of picture text -----**
SORP REF
Summary of the purposes of the charity Para 1.17 We are an Early Years Education and wrap around
as set out in its governing documents care provider with two sites operating at present.
Summary of the main activities in Para 1.17 Sandlings Playgroup is an early years education
relation to those purposes for the public & 1.19 setting and wrap around care offering care from 3
benefit, in particular, the activities, months to 11 years.
projects or services identified in the St. Marys is an Early Years education and wrap
accounts. around care provider offering care for 2 years to 11
years.
Statement confirming whether the Para 1.18 I can confirm the Charity is operated for public
trustees have had regard to the benefit and that all trustees are in support of this.
guidance issued by the Charity
Commission on public benefit.
Contribution made by volunteers Para 1.38 We are fortunate that we have a good working
relationship with the parents of the children
attending the settings and they are willing to
support us at fundraising events.
**----- End of picture text -----**
## Achievements & Performance |Achievements & Performance||| |---|---|---| ||SORP REF|| |Summary of the main achievements of
the charity, identifying the difference
the charity's work has made to the
circumstances of its beneficiaries and
any wider benefits to society as a whole.|Para 1.20|Sandlings Playgroup - The seting has seen an
increase in numbers of children attending the
setting for Early years education, meaning that it
has needed to open additonal room, due to this we
have had an increase in revenue and increase in
staffing levels. The seeting now has 4 rooms.
Being on a Military base the setting has made
successful links with the welfare team from MOD
and further developed community links.
Across both settings we have been able to make
good links with external service providers such as
forest school leaders and Patchwork Dancing.
St. Marys Playgroup - the setting continues to
thrive with good attendance during the day
sessions and the wrap around care.| 1 ## Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 ## ESTABLISHED BY DEED ## TRUSTEE'S REPORT FOR THE YEAR ENDED 31 AUGUST 2024 **----- Start of picture text -----**
SORP REF
Achievements against objectives set Para 1.41 Sandlings - incoporated another additional room for
children between 18 months and 2 years, and
upgraded the outside space it opens up on to.
Move to becoming a Charitable Woodbridge Community Playgroups moved over to a
Incorporated Organisation CIO on 17th July 2024 and we are currently re-
registering with Ofsted. The new Ofsted number is
1209157.
Performance of fundraising activities Para 1.41 A summer Football Extravaganza raised funds for
against objectives set both settings.
Financial Review
SORP REF
Review of charity's financial position at the Para 1.21 Please see the Statement of Financial Activities page.
end of the period Accounts have good reserves and are not in deficit.
Statement explaining the policy for Para 1.22 We hold a reserves account in order to cover the
holding reserves stating why they are held. relevant costs and redundancies should either
setting face closure.
Amount of reserves held Para 1.22 £45,000
The charity's principal sources of funds Para 1.47 Fundraising for specific objectives, along with fees
(including any fundraising) charged to parents and funding received from the
government.
A description of the principal risks facing Para 1.46 The charity is reliant on the number of children
the charity attending the settings with funds coming from fees
payable and government funding and could
therefore be at risk if attendee numbers were to
drop to a low level.
Staffing levels needed in the settings are affected by
the number of children in attendance, therefore the
charity could be at risk if we were to be over staffed
due to falling numbers of children or unable to
accept additional children due to insufficient staffing
to meet required ratios.
**----- End of picture text -----**
## Structure, Governance & Management |||SORP REF|| |---|---|---|---| |Type|of governing document|Para 1.25|Constitution| |How|is the charity constituted?|Para 1.25|CIO| 2 Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 ## ESTABLISHED BY DEED ## TRUSTEE'S REPORT FOR THE YEAR ENDED 31 AUGUST 2024 **----- Start of picture text -----**
SORP REF
Trustees selection methods including details Para 1.25 During the Annual General Meeting (AGM) current
of any constitutional provisions e.g. election trustees are offered the opportunity to step down
to post or name of any person or body from the committee or remain on.
entitled to appoint one or more trustees People in attendance of the meeting are then offered
the opportunity to volunteer to become a trustee of
the charity. Upon volunteering members are then
proposed by a current member of the committee and
seconded by another current member of the
committee.
In the event that roles need to be assigned then this
is done after members have been elected on and
people have had an opportunity to look at the roles
and responsibilities.
Again at this point they are proposed and second by
current committee members.
Policies and procedures adopted for the Para 1.51 Once new trustees have been appointed then we go
induction and training of trustees through the statutory process for Ofsted and charity
commission. Trustees also go through an in house
induction process in order to ensure they are fully
aware of their role and responsibilities.
The charity's organisational structure and Para 1.51 The committee is organised through a number of
any wider network with which the charity trustees, with a chair, treasurer and secretary.
works
The setting also employs a Setting Manager to
manage across both sites, a business manager to
manage the HR and administration of the settings.
Each room also has a room leader.
We also contract out accounts and payroll out to an
external company who works alongside the business
manager.
**----- End of picture text -----**
The trustees declare that they have approved the trustees' report above. Signed on behalf of the charity's trustees on 13th November 2024. Samantha Fox Chair of Committee 3 ## Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WOODBRIDGE COMMUNITY PLAYGROUPS For year ended 31 August 2024 I report on the accounts of the charity for the year ended 31 August 2024, which are set out on pages 6 to 11 ## RESPECTIVE RESPONSIBILITIES OF TRUSTEES AND EXAMINER As the charity's trustees you are responsible for the preparation of the accounts; you consider that the audit requirement of section 144(2) of the Charities Act 2011 (The Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 145(5)(b) of the Act, whether particular matters have come to my attention. Your attention is drawn to the fact that the charity has prepared accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16 July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE) is in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has since been withdrawn. I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2015. ## BASIS OF INDEPENDENT EXAMINER'S REPORT My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. 4 ## Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF WOODBRIDGE COMMUNITY PLAYGROUPS For year ended 31 August 2024 ## INDEPENDENT EXAMINER'S STATEMENT In connection with my examination, no matter has come to my attention: - 1 which gives me reasonable cause to believe that in any material respect the requirements - to keep accounting records in accordance with section 130 of the Act; and - to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Act. have not been met; or - 2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Rebecca Brock FMAAT ACCA CRASL Saxmundham 5 Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 ## STATEMENT OF FINANCIAL ACTIVITIES For the year ended 31 August 2024 |Income and endowments from
Grants & Donations
Charitable activities
Total income and endowments
Expenditure
Charitable activities
Total expenditure
Net movement in funds
Balances brought forward|Note
2
3
4|Unrestricted
Restricted
£
£
330,603
0
302,774
0
633,377
0
539,274
0
539,274
0
94,103
0
136,994
0
231,097
0|2024
Total
£
330,603
302,774
633,377
539,274
539,274
94,103
136,994
231,097|2023
Total
£
225,986
253,258
479,244
460,011
460,011
19,233
117,761
136,994| |---|---|---|---|---| All of the Charity's activities are classed as continuing. The Charity has no recognised gains or losses other than those shown above. The notes on pages 8 to 11 form part of these accounts. 6 ## Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 |BALANCE SHEET
As of 31 August 2024
Fixed Assets
Furniture & Fittings
5
Current Assets
Debtors
6
Cash In Bank
Liabilities
Amounts falling due in one year
7
Net current assets
Liabilities
Amounts falling due after one year
8
Net assets
Funds
Unrestricted Funds
Restricted Funds|£
36,267
204,112
240,379
12,055|2024
£
£
2,773
2,773
22,160
123,720
145,879
12,352
228,324
0
231,097
231,097
0
231,097|2023
£
3,467
3,467
133,527
0
136,994
136,994
0
136,994| |---|---|---|---| Approved by the Board of Trustees on 13th November 2024 and signed on its behalf by: Samantha Fox Chair of Committee 7 ## Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 ## NOTES TO THE ACCOUNT For the year ended 31 August 2024 ## 1 ACCOUNTING POLICIES ## Basis of preparation The financial statements have been prepared in accordance with Accounting and Reporting by Charties: Statement of Recommended Practice and in accordance with the Financial Reporting Standards for Smaller Entities (effective January 2015) and the Charities Act 2011. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting accounting policy note. The financial statements have been prepared to give and 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair view. This departure has involved following Accounting and Reporting by the Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRSSE) issued on 16 July 2014 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn. ## Preparation of accounts on a going concern basis The assessment of the trustees is that the charity is a going concern. ## Income All incoming resources are included on the Statement of Financial Activities when the charity has sufficient certainty that receipt of the income is probable and the amount can be measured reliably. ## Expenditure Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party. It has been classified under headings that aggregate all costs related to that category. Where costs cannot be directly attributed to particular headings they have been allocated on a ba sis consistent with the use of resources. The charity is not registered for VAT and accordingly expenditure is shown gross of irrecoverable VAT. Grants offered subject to conditions which have not been met at the year end date are notes as commitment but not accrued as expenditure. ## Voluntary Income All donated income is included in income on receipt where the donor requires that the sum is to be treated as income in future accounting periods. 8 ## Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 NOTES TO THE ACCOUNT For the year ended 31 August 2024 ## Investment Income Interest received is included when receivable. ## Fixed Assets Depreciation is provided on fixed assets at rates calculated to write off the costs, less estimated residual value, or each asset over its expected useful life as follows:- Furniture, Fixtures and Fittings - 20% on reducing balance Leasehold Improvements - 20% on reducing balance ## Stock Stock is valued at a lower of cost and net realisable value 9 ## Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 ## NOTES TO THE ACCOUNT For the year ended 31 August 2024 |2 Donations and Grants
Early Years Funding
Attain Academy
Armed Forces Covenant Grant
Donations
`
3 Charitable activities
After School Club, Playgroup, Registration
Interest Received
4 Charitable activities
Administration
Consumables
Equipment
Insurance
Maintenance
Depreciation
Services
Training & Staff Welfare
Utilities
Wages
Bad Debt|Unrestricted
Restricted
£
£
303,797
0
0
0
1,806
0
25,000
0
330,603
0
302,284
490
302,774
0
5,769
0
22,520
0
11,585
0
1,333
0
11,069
0
693
0
11,827
0
6,054
0
10,323
0
458,100
0
0
0
539,274
0|2024
2023
Total
Total
£
£
303,797
191,668
0
0
1,806
34,319
305,603
225,986
302,284
253,170
490
89
302,774
253,258
5,769
6,441
22,520
18,487
11,585
9,089
1,333
1,659
11,069
30,882
693
867
11,827
9,096
6,054
6,815
10,323
6,989
458,100
368,662
0
1,025
539,274
460,011| |---|---|---| 10 ## Woodbridge Community Playgroups ## CHARITY NUMBER 1000832 ## NOTES TO THE ACCOUNTS For the year ended 31 August 2024 ## 5 Fixed Assets |£
£
Cost
At 1 September 2023
1,349
3,227
Additions
0
0
Less: Grants
0
0
At 31 August 2024
1,349
3,227
Depreciation
At 1 September 2023
270
840
Charge for the year
216
477
At 31 August 2024
486
1,317
Net book Value
At 31 August 2024
863
1,910
At 1 September 2023
1,079
2,387
6 Debtors and prepayments
Trade Debtors
7 Liabilities: Amounts falling due within one year
PAYE Payable
Trade Creditors
Pension Liability
Furniture &
Fittings
Office
Equipment|£
4,576
0
0
4,576
1,110
693
1,803
2,773
3,466
36,267
36,267
5,621
4,983
1,451
12,055
Total| |---|---| 11