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2023-07-31-accounts

Trustees’ Annual Report for the period

From 1/08/2022 Period start date To 31/7/2023 Period end date

Charity name: Theydon Bois Playgroup Association Charity registration number: 1000272

Objectives and Activities

SORP reference
Summary of the purposes of
the charity as set out in its
governing document		 Para 1.17 To advance the development and
education of children primarily below
statutory school age by providing
appropriate play, education and care
facilities
Summary of the main
activities in relation to those
purposes for the public
benefit, in particular, the
activities, projects or services
identified in the accounts.		 Para 1.17 and
1.19		 Provision of pre-school care and
education for children in the local
community
Statement confirming
whether the trustees have
had regard to the guidance
issued by the Charity
Commission on public
benefit		 Para 1.18 I confirm that the trustees have had
regard to the guidance issues by the
Charity Commission on public benefit

Additional information (optional)

You may choose to include further statements where relevant about:

SORP reference
N/A
Para 1.38
Policy on grant making
N/A
Para 1.38
Policy on social investment
including program related
investment
Contribution made by
volunteers		 Para 1.38 The pre-school values the contribution
made by volunteers and has a volunteer
policy to ensure the safe and appropriate
use of volunteers in the pre-school
setting.
Other

Achievements and Performance

SORP reference
Summary of the main
achievements of the charity,
identifying the difference the
charity’s work has made to
the circumstances of its
beneficiaries and any wider
benefits to society as a
whole.		 Para 1.20 Theydon Bois Pre-School provides care
and education for 48 children across a
typical week. There have been successful
achievements such as the Christmas
performance, Sportsday, fundraisers,
stay and play sessions. Some of these
events raised funds for the pre-school
and will be used to invest in resources
and facilities for the next financial year.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against
objectives set		 Para 1.41
Performance of fundraising
activities against objectives
set		 Para 1.41
Investment performance
against objectives		 Para 1.41
Other

Financial Review

Review of the charity’s
financial position at the end
of the period		 Para 1.21 The charity remains in a good financial
position at the end of this period. The
pre-school is operating at capacity for
children and we have a growing waiting
list.
Statement explaining the
policy for holding reserves
stating why they are held		 Para 1.22 Theydon Bois Pre-School Group has a
reserves policy in place to enable it to
hold sufficient financial reserves to meet
redundancy obligations, pay in lieu of
notice and half a term's running costs,
and to sustain the pre-school if income
falls below expected levels. The
Reserves Policy is available on the Pre-
School's website.
Amount of reserves held Para 1.22 £68,592
Reasons for holding zero
reserves		 Para 1.22 N/A
Details of fund materially in
deficit		 Para 1.24 N/A
Explanation of any
uncertainties about the
charity continuing as a going		 Para 1.23 N/A

concern

Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:		 Additional information (optional)
You may choose to include further statements where relevant about:
The charity’s principal
sources of funds (including
any fundraising)		 Para 1.47 1. Essex County Council funding per
child per term for early years provision.
2. Fees collected from parents and
caregivers.
3. Fundraising activities.
Investment policy and
objectives including any
social investment policy
adopted		 Para 1.46 N/A
A description of the principal
risks facing the charity		 Para 1.46
Other

Structure, Governance and Management

Description of charity’s
trusts:
Type of governing document
(trust deed, royal charter)		 Para 1.25 Constitution
How is the charity
constituted?
(e.g unincorporated
association, CIO)		 Para 1.25 Unincorporated Association
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 Para 1.25 The Pre-School committee members are
the Charity Trustees. The Committee
members are either elected by Pre-
School Committee members at the
Annual General Meeting or co-opted by
the Committee Chair during the year.

Additional information (optional) You may choose to include further statements where relevant about:


Policies and procedures
adopted for the induction and
training of trustees
Para 1.51
The charity’s organisational
structure and any wider
network with which the
charity works		 Para 1.51
Relationship with any related
parties		 Para 1.51
Other

Reference and Administrative details

Charityname Theydon Bois Pre-School Group
Other name the charityuses
Registered charitynumber 1000272
Charity’s principal address Scout Hut Headquarters
Loughton Lane
Theydon Bois
Epping
Essex
CM16 7JY

Names of the charity trustees who manage the charity

Ofce (if any) Dates acted if not for a
whole year		 Name of person (or
body) enttled
to appoint trustee (if
any)
Co - Chair
Trustee		 Appointed 1 March
2022 - Present
Trustee Appointed Feb 2022 -
July 2023
Co-Chair
Trustee		 Appointed 1 March
2022 - Present

– Corporate trustees names of the directors at the date the report was approved Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for wholeyear
N/A

Funds held as custodian trustees on behalf of others

Description of the assets
held in this capacity		 N/A
Name and objects of the
charity on whose behalf the
assets are held and how this
falls within the custodian
charity’s objects		 N/A
Details of arrangements for
safe custody and
segregation of such assets
from the charity’s own assets		 N/A

Additional information (optional)

Names and addresses of advisers (Optional information)

Type of adviser
Name
Address		 Type of adviser
Name
Address		 Type of adviser
Name
Address
Name of chief executive or names of senior staff members (Optional
information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

Other optional information

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) HJ SG
Full Name Harriet Joannou Sarah Gysbers
Positon eg Secretary,
Chair, etc		 Co-Chair Co - Chair
Date 1/07/2024 1/07/2024
Charity Name
No (if any)
Theydon Bois Pre School Group
1000272
Receipts andpayments accounts
Period start date
To
Period end date
1/8/22
7/31/2023
For the period
from
~~ee ee ee~~		 Charity Name
No (if any)
Theydon Bois Pre School Group
1000272
Receipts andpayments accounts
Period start date
To
Period end date
1/8/22
7/31/2023
For the period
from
~~ee ee ee~~		 Charity Name
No (if any)
Theydon Bois Pre School Group
1000272
Receipts andpayments accounts
Period start date
To
Period end date
1/8/22
7/31/2023
For the period
from
~~ee ee ee~~		 Charity Name
No (if any)
Theydon Bois Pre School Group
1000272
Receipts andpayments accounts
Period start date
To
Period end date
1/8/22
7/31/2023
For the period
from
~~ee ee ee~~		 Charity Name
No (if any)
Theydon Bois Pre School Group
1000272
Receipts andpayments accounts
Period start date
To
Period end date
1/8/22
7/31/2023
For the period
from
~~ee ee ee~~		 Charity Name
No (if any)
Theydon Bois Pre School Group
1000272
Receipts andpayments accounts
Period start date
To
Period end date
1/8/22
7/31/2023
For the period
from
~~ee ee ee~~		 Charity Name
No (if any)
Theydon Bois Pre School Group
1000272
Receipts andpayments accounts
Period start date
To
Period end date
1/8/22
7/31/2023
For the period
from
~~ee ee ee~~		 Charity Name
No (if any)
Theydon Bois Pre School Group
1000272
Receipts andpayments accounts
Period start date
To
Period end date
1/8/22
7/31/2023
For the period
from
~~ee ee ee~~		 CC16a
~~-~~
Section A Receipts and payments
Unrestricted
funds		 Restricted
funds		 Endowment
funds		 Total funds Last year
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Fees 23,121 - - 23,121 23,548
fundraising 4,616 - - 4,616 945
interest 180 - - 180 6
sundry 533 - - 533 101
uniform sales 129 - - 129 143
donation 9,406 - - 9,406 3,084
ECC Funding 82,249 2,654 - 84,903 94,596
Grants 3,000 - 3,000
- - - -
- - - -
Sub total(Gross income for AR) (Gross income for AR) 120,234 5,654 - 125,888 122,423
-
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total receipts 120,234
5,654
-
125,888
122,423
A2 Asset and investment sales,
(see table).
~~—————~~
A3 Payments
wages and salaries 101,900 - - 101,900 109,090
rent 4,032 - - 4,032 9,000
supplies/refreshments 4,534 - - 4,534 4,849
insurance 1,025 - - 1,025 928
training 249 - - 249 979
grant spend 902 - 902
uniform stock 730 - - 730 652
toys/equipment 454 - - 454 1,004
admin/misc 3,755 - - 3,755 4,030
**Sub total ** 116,679 902 - 117,581 130,531
-
-
-
-
-
-
-
-
Sub total -
-
-
-
-
Total payments 116,679
902
-
117,581
130,531
A4 Asset and investment
purchases, (see table)
~~—————~~
Net of receipts/(payments) 3,555
4,752
A5 Transfers between funds
A6 Cash funds last year end
60,285
-
Cash funds this year end 63,840
4,752
~~=~~		 -
-
-
-		 8,307
-
60,285
68,592		 - 8,108
-
68,393
60,285

Section B Statement of assets and liabilities at the end of the period

Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B5 Liabilities
B4 Assets retained for the
charity’s own use		 Details
current ac
Investment
petty cash etc
Details
Details
Details
Details
Total cash funds
(agree balances with receipts and payments
account(s))		 to nearest £
15,772
47,941
127
63,840
OK
to nearest £
-
-
-
-
-
-
Unrestricted
funds
Unrestricted
funds
Fund to which
asset belongs
Fund to which
asset belongs
Fund to which
liability relates		 to nearest £
4,752
-
-
4,752
OK
to nearest £
-
-
-
-
-
-
Cost (optional)
-
-
-
-
-
Cost (optional)
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Restricted
funds
Restricted
funds
Amount due
(optional)		 to nearest £
Endowment
funds
-
OK
to nearest £
Endowment
funds
-
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
Current value
(optional)
-
-
-
-
-
-
-
-
-
When due
(optional)
-
-
-
-
-

Signed by one or two trustees on behalf of all the trustees

Signature Print Name Date of
approval

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trusteesl members of Charity Iyatno Theydon Bois Pre School Group On accounts for tho year ended 3117123 Charity no (if any) 1000272 Set out on pages ..e￿eMb&r w Indude the page numbets of additlonal sheets) I r8POrt lo the trustees on my examination of the accounts of the above charity ('the Trust"} for Ihe year ended IMM Responsibilities and basis of report As the charitys trustees, you are responsible for the preparation of the a¢¢ounts in a¢¢ordance with the requirements of the Charities Act 2011 ("the Act.). I report in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carrying out my examinalion, I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act. Independent examine￿5 Statement I have completed my examination. I confirm that no Tnaterial matters have com6 lo my attention in connection with the examination which gives me cause to believe that in, any matèrial respect.. the accounting records were not kept in accordance with section 130 of the Charities Act. or the accounts did not accord with the accDunting records., or the accounts did not comply with the applicable requirements Con￿rning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requiremgnl that the accounts give a 'true and fair. view which is not a matter considered as part of an independent examination. I have no concems and have cLime across no other matters in connection with the examination to which attenlion should be drawn in this report in order to enable a proper understsnding of the accounts lo be reached. Please delete the words in the brackets if they do not apply. Signad: Date: i(J Name: Fiona Sagoo GS Accountancy & Taxalion Ltd Relevant profossional qualification<s) or body (if any): ACA ICAEW Address: 39 Woodland Way, Theydon Bois. Essex CM16 7DY Oct 2018 IER

Section B Disclosure Only complete if the examiner needs to highlight malerial matters of concern (see CC32, Independent examination of charily accounts: directions and guidance for examiners). Give hore brief details of any Items that the examiner wishes to disclose. IER Oct 2018