APPENDIX 1
OSCR
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From
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Scottish Charity Regulator
Office of the Scottish Charity Regulator
Charity name Banchory Tennis Club Other names charity is “on Registered charity number SCIO 53744 Charity’s principal address Burnett Park
Banchory
Aberdeenshire
Postcode AB31 4FE
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a
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Names of the charity trustees on date of approval of Trustees’ Annual Report
Trustee name Office (if any)
eeceeWyear (or body) entitled to appoint trustee (if any)
1 President 2
:
9 10 11 12 13 14 15 16 17 18 19 2
1
APPENDIX 1
Names of all other charity trustees during the period, if any, (for example, those who resigned part way through the financial period)
Name
|
Type of governing document Constitution
Our Charity is a Scottish Charitable Incorporated Organisation (SCIO). It was registered in its current legal form on 29 October 2024. The charity was previously an unincorporated association but changed its legal form to a SCIO. The Management Comunittee of the Club believed that becoming a SCIO offered benefits such as limited liability for trustees, an easier form of organisation to manage administratively with one regulator only and possible Gift Aid opportunities. The transfer of the assets of the unincorporated association to the SCIO took place and was ratified by the membership at the Annual General Meeting held on 16th November 2024. The Charity has a two-tier structure and as such is governed by Charity Trustees with a membership body. The Trustees form the Management Committee who hold regular meetings and generally control the activities of the Club. Minutes of Management Committee meetings are taken and made available to Members. Membership of the Comunittee is open to all Ordinary Members. Members have the right to attend members' meetings (including any annual general meeting) and have important powers under the constitution; in particular, to appoint people to serve on the Management Committee and take decisions on changes to the constitution.
Trustee recruitment and appointment
At each AGM, the members may elect any full member to be a charity trustee. At each AGM, all of the charity trustees elected/appointed shall retire from office — but shall then be eligible for re-election. The proposed electee must be supported at the AGM bya further seconder. A vote shall then be taken for each full member if deemed necessary. A charity trustee retiring at an AGM will be deemed to have been reelected unless, they advise the committee prior to the conclusion of the AGM that they do not wish to be reappointed as a charity trustee, or an election process was held at the AGM and they were not among those elected/re-elected through that process. The committee may at any time appoint any member to be a charity trustee.
Charitable purposes
Summary of the main activities in relation to these objects
In accordance with our Constitution, the Club aims to advance public participation in sport, in particular tennis, or the training for such regardless of level of skill or physical ability and to contribute to the improvement of physical health, fitness, social and mental wellbeing of the wider community. Our Club aims principally to provide facilities for and generally to promote, encourage and facilitate the playing of the Game, and any other sport as approved by ordinary resolution of members at a general meeting.
Banchory Tennis Club promotes and provides its members and the wider community of Banchory with affordable facilities for the practice and play of tennis in Banchory and its surrounding community. Our tennis activities include providing three two-hour sessions of social tennis every week throughout the year, including daytime and evening play to ensure all sections of the membership can access the opportunities to play. The Club takes into consideration the financial means of its members and will provide support when necessary.
Individuals can also book courts independently and at no additional cost to play with other Club members. All ages from 3 to 77 access the courts in a variety of ways, and this provides positive wellbeing for the individuals. To encourage public participation in the sport among the community of Banchory, the Club runs an annual Open Day where people of all ages and abilities can receive coaching and the opportunity to play tennis free of charge. In the Summer members can ‘Bring a Pal’ for free to encourage participation. Coaching sessions are provided for children and adults from beginners through to intermediate and improvers. This coaching is provided for Club members for a fee. Coaching is managed and led by our LTA Accredited Level 3 Head Coach, Pawel Ewartowski. Club members and non-members throughout the year have taken been involved in evening drop-in coaching sessions. The Club provides activities for all members including Club afternoons and evenings, All in One Tennis Fun evenings, Box Leagues, Monthly Saturday afternoon socials, special events such as the Aberdeenshire mixed doubles tournament and Strawberries & Cream midsummer tournament among others and our annual Club championships. There is the opportunity for all members to play club-level competitive tennis and to be part of several teams which enter the NESLTA tennis leagues at various levels. The Club promotes close links with the local community and schools through School Holiday Coaching Camps. The Club provides Play and Pay sessions on a daily basis which can be booked through our website. Relationships with local schools are maintained through contact with the local Active Schools Coordinator.
APPENDIX 1
Summary of the main achievements of | The Club is on a solid financial footing with a healthy surplus of the charity during the financial period ~—_£9 (00 being generated over the past year. This has allowed us to consider a replacement surface for the three courts in March 2029. Our annual maintenance budget allows us to make general improvements to the grounds and ensure that the courts are in very good condition. Our membership is currently over 270 members, 129 Juniors and 145 adults. This is slightly down from our target of 300 members. We have play and pay users who are non-members. We have three ladies' teams who play in the NESLTA leagues, and other ladies play in the Deeside League. Over 40 ladies play competitive tennis. We have four men’s teams who play in the NESLTA leagues which results in over 35 members who play competitive tennis. This season our ladies' teams earned promotion from division two and three. Our Deeside League won their league. The men’s A team were promoted from Division two to one. The Club was proud to host the Chrysalis Summer party which supports families with Down’s Syndrome and an Aberdeenshire mixed tennis day. We continued to make improvements for our members such as to the outside environment including repair and enhancement of the terrace facing court 3 and the practice wall.
Brief statement of the charity’s policy = The Club’s main source of funds is its subscription income and bank on reserves interest. This year it totalled £27307. While membership has gone down this year, subscription income is slightly up (£22,160) on last year. This can be explained in part by fluctuations in the membership numbers in the various fee categories making up the total membership. We started a fund-raising campaign for court replacement in March 2029, and this has added to our income. The club’s major expenditure is the Club Coach retainer (£6000) and our annual maintenance costs (£3311). There are annual operating overheads which include rent, insurance, electricity and cleaning of the Clubhouse (£3673). The Trustees believe that this places the Club in a healthy financial position. The club is on a good financial footing with a healthy surplus being generated over the past year. This has allowed us to continue building funds for the long-term project of replacing the carpet on the courts. Nevertheless, the Committee will continue to exercise prudence and continually monitor the position and review it formally every 2 months at its regular meetings.
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Details of any deficit None
Donated facilities and services (if any) | None
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3
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APPENDIX 1
Other optional information
Future Plans and Goals
We plan to grow the Club’s membership further, and to continually promote and review its coaching courses to ensure they meet the demands of Club members, and the wider community, at all age and ability levels.
In March 2029 we are planning to replace the subsurface and lay a new carpet for our tennis courts. This will be a major project which will need considerable planning and discussion amongst the members and Trustees. The first stage will be the creation of a business plan and to build on the current fundraising efforts.
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s)
OSCR will accept
digital or typed
Signatures
Full name(s)
Position (e.g. Chair) President Secretary
Date 26 November 2025 26 November 2025
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4
Banchory Tennis Club SCIO SC053744 Income and Expenditure Account for the year ended 30 September 2025
| Income note Subscription & Keys Guest fees & Tournaments Fundraising Tennis balls Tennis for Kids (Summer Camps) Clothing sales Bank interest Total Expenditure Tennis activities Coaching Tennis balls LTA/NESTLA fees and levies Court equipment Sundries Social Events Trophy engraving Tennis for Kids Tournament expenses Maintenance Maintenance Lighting (including spare bulbs) Operating overheads Rent Insurance Electricity Clubhouse cleaning Admin costs Tax payments Club clothing Fundraising Admin Web site Total Expenditure Net Operating Cash flow Depreciation (Deficit)/surplus |
2025 £ |
£ |
|---|---|---|
| 22160 813 1652 |
||
| 15 0.00 0 |
||
| 2668 | ||
| 6000 | 27,307 | |
| 8,126 |
||
| 723 1104 0 39 163 0 98 |
||
| 0 | ||
| 3311 0 |
||
| 3,311 | ||
| 350 1415 1711 197 |
||
| 3,673 | ||
| 556 0 348 103 |
||
| 1,007 | ||
| 16,116 | ||
| 11,191 2,116 |
||
| 9,075 |
Banchory Tennis Club SCIO SC053744 2024-25
| FUNDS BALANCES Balances transferred from Banchory Lawn Tennis Club 01-Nov-24 Receipts Payments Receipts minus Payments Spreadsheet balances Balance per Bank at 30-Sep-25 |
CCB Fixed 1 yr bond + CCB Metro Total Savings current £ £ 20,660.00 41,487.91 8,862.85 71,010.76 1,083.15 1,585.27 2,668.42 - - 16,116.37 - 16,116.37 - |
|---|---|
| 1,083.15 1,585.27 16,116.37 - 13,447.95 - |
|
| 21,743.15 43,073.18 7,253.52 - 57,562.81 21,743.15 43,073.18 17,385.55 82,201.88 |
APPENDIX 3
’ Independent examiner s report on the accounts V2
Report to the trustees/members of
Charity name
Banchory Tennis Club
| Registered charity | SC 053744 |
|---|---|
| number | |
| On the accounts of the | Period start date Period end date |
| charity for the period | Day Month Year Day Month Year 29 10 24 to 30 09 2025 |
| Set out on pages | (remember to include the page numbers of additional sheets) |
| Respective responsibilities of trustees and examiner |
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees |
| consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations | |
| does not apply. It is my responsibility to examine the accounts as required under section | |
| 44(1) (c) of the Act and to state whether particular matters have come to my attention. | |
| Basis of independent examiner’s statement |
My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the |
| charity and a comparison of the accounts presented with those records. It also includes | |
| consideration of any unusual items or disclosures in the accounts and seeks | |
| explanations from the trustees concerning any such matters. The procedures undertaken | |
| do not provide all the evidence that would be required in an audit and, consequently, I do | |
| not express an audit opinion on the viewgiven bythe accounts. | |
| Independent examiner’s statement |
In the course of my examination, no matter has come to my attention |
| 1. which gives me reasonable cause to believe that in any material respect the |
|
| requirements: | |
| • to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and |
|
| Regulation 4 of the 2006 Accounts Regulations, and | |
| • to prepare accounts which accord with the accounting records and comply with |
|
| Regulation 9 of the 2006 Accounts Regulations | |
| have not been met, or | |
| 2. to which, in my opinion, attention should be drawn in order to enable a proper | |
| understanding of the accounts to be reached. |
Signed: Name: Relevant professional qualification(s) or body (if any): Address:**
APPENDIX 3
Only complete if the examiner needs to highlight material problems.
Give here brief details of any items that the examiner wishes to disclose