## **WIGTOWNSHIRE WELLBEING AND CANCER SCIO** ## **Annual Report & Financial Statements** ## **For the Period Ended** ## **31 March 2025** **Scottish Charity No SC053582** **ANNUAL REPORT & FINANCIAL STATEMENTS** For the Period Ended 31 March 2025 |**CONTENTS**|| |---|---| |Trustees’ Annual Report……………………………………………………………………………….|3 - 6| |Independent Examiner’s Report……………………………………………………………………|7| |Statement of Receipts & Payments……………………………………………………………….|8| |Statement of Balances………………………………………………………………………………….|9| |Notes to the Accounts……………………………………………………………………………………|10-14| 2 **TRUSTEES ANNUAL REPORT** For the Period Ended 31 March 2025 The Trustees are pleased to present their report together with the financial statements and the independent examiner’s report of the charity for the period ended 31 March 2025. ## **Reference & Administrative Information** ## **Charity Name** Wigtownshire Wellbeing and Cancer SCIO ## **Also Known As** WWAC **Charity No** SC053582 ## **Website** www.wigtownshirewellbeingandcancer.co.uk ## **Bankers** Bank of Scotland The Mound Edinburgh EH1 1YZ ## **Independent Examiner** LM Bookkeeping Services 8 Kings Road Whithorn Newton Stewart DG8 8PP 3 **TRUSTEES ANNUAL REPORT** For the Period Ended 31 March 2025 ## **Structure Governance & Management** ## **Constitution** The Charity is a Scottish Charitable Incorporated Organisation (a SCIO). It was registered in its current legal form on 21[st] August 2024. ## **Appointment of Trustees** The individuals who signed the charity trustee declaration forms which accompanied the application for incorporation of the organisation shall be deemed to have been appointed by the members as charity trustees with effect from the date of incorporation of the organisation. Anyone who is a member of the charity will be eligible to be elected/appointed as a charity trustee unless they have either: - been disqualified from being a charity trustee under the Scottish Charities Act, or - are an employee of the organisation. Elections shall take place at each AGM of the charity but trustees can appoint members onto the board at any time throughout the year. At each AGM, all of the charity trustees elected/appointed shall retire from office – but shall then be eligible for re-election. The maximum number of charity trustees is 10. No more than eight shall be charity trustees who were elected/appointed and no more than two shall be charity trustees who were co-opted by the board. The minimum number of charity trustees is four. ## **Objectives & Activities** ## **Charitable purposes** The relief of this in need in the Wigtownshire area and in furtherance of this: Wigtownshire Wellbeing and Cancer is the next step in moving forward with life after a personal journey through cancer. Its aim is to implement a socially sensitive self-help support service to support confidence building, resilience and courage, to help overcome the many challenges that cancer can bring. ## **Achievements & Performance** WWAC provides a wide range of free services to cancer patients, carers, and bereaved families within the DG8 and DG9 postcode areas: - **Care Boxes** : Comfort kits with practical resources - **Respite Breaks** : Therapeutic holidays for families - **Befriending** : Peer support networks - **Pamper Sessions:** Stress relief and emotional support - **Complementary Therapies** : Reflexology, acupuncture, massage, Reiki (up to 6 sessions per person) - **Pet Care Support:** Help with pet boarding during hospital visits 4 **TRUSTEES ANNUAL REPORT** For the Period Ended 31 March 2025 ## **Achievements & Performance cont.** - **Travel Cost Assistance:** Funding for transport to treatment appointments - **Accommodation Cost Assistance:** Funding for accommodation during hospital visits for patients, carers or family members ## **Events August 2024-March 2025** **August 2024 - 19 Countries in 19 Days-** returns home triumphant after completing this gruelling challenge on a moped raising £6,397. **September 2024 - Diamond's and Gail's Best Friends** sponsored the closing competition at Stranraer Golf Club. The event was supported by friends, family and The Royal Hotel, raffle prizes as well as a small donation from the Club which totalled £1450 and was split between WWAC and Stranraer Cancer Drop In. **Stranraer Oyster Festival-** Two miniature stalls gifted to WWAC by one of our volunteers were raffled at the festival raining over £400 for the charity **Glenluce Vintage Tractors Ladies Charity Tractor Run-** Tractor run from Wigtown, Bladnoch, Braehead/Kirkinner onto Garliston drivers head for Sorbie then Whauphill before returning to Bladnoch Park raising over £2000 for WWAC. **November 2024 –** WWAC launch Reflexology, acupuncture or physiotherapy appointments working with rom Townhouse Physiotherapy and Treatment appointments held in WWAC premises. **January 2025 -** WWAC received funding from Kilgallioch Wind Farm Community Fund administered by Foundation Scotland. With this funding, we’ll be able to: - Strengthen our amazing team by securing employment. - Make the most of our new premises in Stranraer – a hub for staff, volunteers, and anyone who needs our support. - Keep delivering and growing our support services for people who are affected by cancer in Wigtownshire. **February 2025-** WWAC hosts the annual Big Burns Bash and has again raised vital funds and awareness for folk and their families across Wigtownshire affected by cancer. Thanks to the spectacular kindness of all the people who supported the event held in the North West Castle. **March 2025 –** WWAC launch the first **Look Good Feel Better** workshop. Our small group Workshops last around one and a half to two hours, depending upon which session you are attending. They are relaxed and friendly and are lead by trained experts. Every session offers an opportunity to meet others in a similar situation, ask questions and focus on yourself and not your cancer. We aim for lots of learning and a real boost of positivity. 5 TRUSTEES ANNUAL REPORT For the Period Ended 31 March 2025 Achievements & Performance cont. Performance August 2024 - March 2025 7 Care boxes issued 14 days Respite break for 14 adults and children 38 Treatment appointments - Reflexology. Acupuncture. Physio. Access bars, Massage 5 Travel Costs 3 Accommodation Costs I LGFB workshop 5 attendees Future Plans INWAC has launched a monthly Wigtown Cancer DrO￿1n a relaxed, friendly group to share experiences, enjoy a cuppa and cake, and connect with others who understand. Promote and increase the number of Respite Breaks for families in DG8 & DG9. We offer short breaks in Whitecairn Holiday Park Glenluce, Wigwam Wigtown, North West Castle Stranraer and Westview Cottage Portwilliam. Promote and increase WWAC profile and services at Agricultural shows Stranraer & Wigtown, Stranraer Oyster Festival, Big Burns Bash and Rockin, The Port cafe Portpatrick. Launch guest speaker sessions over the winter 2025 and spring 2026 open to the public in DG8 & DG9. Recruit more volunteers. Financial Review Total Income of the Organisation was £100,375. Expenditure was £35,889, resulting in a surplus of £64,486. Unrestricted Fund income of the organisation was £41,645. Expenditure was £11.738, resulting in a surplus of £29.908. A donation of £50,915 was transferred from the constituted organisation to the charity organisation on charitable registration with OSCR. Other income in the year came from general donations, fundraising activities and grant funding. Reserves Policy The trustees use a risk-based approach is to calculate an optimal amount of reserves that looks at reliability of income, costs for re-organisation of activities, and specific liabilities. Amounts are included for risks we are aware of as well as contingencies to allow WWAC to cope with unexpected costs and opportunities. The trustees have set optimal reserves at £15,000 and review the policy annually as part of our internal financial control systems. Approved by the trustees on 2 October 2025 and signed on their behalf by: Trustee **INDEPENDENT EXAMINER’S REPORT** For the Period Ended 31 March 2025 **Independent Examiner’s Report to the Trustees of Wigtownshire Wellbeing and Cancer SCIO** I report on the accounts of the charity for the period ended 31 March 2025 which are set out on pages 8 to 9. ## **Respective responsibilities of trustees and examiner** The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention. ## **Basis of independent examiner’s statement** My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. ## **Independent examiner’s statement** In the course of my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. LM Bookkeeping Services 8 Kings Road Whithorn DG8 8PP 3[rd] October 2025 7 ## **STATEMENT OF RECEIPTS AND PAYMENTS** For the Period Ended 31 March 2025 |**Receipts**
Calendar Sponsorship
Calendar Sales
Fundraising/Raffles
Facility Hire
Service Income (Therapies etc)
Donations
Grants
**Total Receipts**
**Payments**
Fundraising Costs
Cost of Charitable Activities
Governance Costs
**Total Payments**
**Surplus/(Deficit) for the year**|**Notes**|Unrestricted
Funds|Restricted
Funds|**2025**| |---|---|---|---|---| ||_4_
_5_
_6_
_7_
_8_
_9_
|50
250
11,377
103
85
29,780
-
41,645
4,471
7,267
-
11,738
29,907|-
-
-
-
-
28,156
30,574
58,730
1,372
22,206
573
24,151
34,579|**£**
**50**
**250**
**11,377**
**103**
**85**
**57,936**
**30,574**| |||||**100,375**| |||||**5,843**
**29,473**
**573**| |||||**35,889**| |||||**64,486**| 8 As at 31 March 2025 ## **STATEMENT OF BALANCES** |**Funds Reconciliation**
Cash at Bank & In Hand 21/08/2024
Surplus/(Deficit) for year
**Cash at Bank & In Hand – 31/03/2025**
**Bank & Cash Balances**
Bank of Scotland Current Account – Main
Bank of Scotland Current Account - Old
Cash in Hand
**Liabilities (restricted fund)**
PAYE
NEST (Ee/Eer Pension)|**Note**|**2025**| |---|---|---| |||**£**
**-**
**64,486**| |||**64,486**| |||**63,366**
**1,000**
**120**| |||**64,486**| |||**342**
**127**
**472**| 9 **NOTES TO THE ACCOUNTS** As at 31 March 2025 ## **1. Basis of Accounting** These accounts have been prepared on the Receipts and Payments basis in accordance with the Charities and Trustees Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) regulations 2006 (as amended). ## **2. Nature and Purpose of Funds** Unrestricted funds are those that may be used at the discretion of the trustees in furtherance of the objects of the charity. The trustees maintain a single unrestricted fund for the day-to-day running of the charity. Restricted funds may only be used for specific purposes. Restrictions arise when specified by the donor or when funds are raised for specific purposes. During the year the charity received £ of funds from donations and grants that were for restricted purposes. Further details of these are noted below. ## **3. Transactions with Trustees and Related Parties** - a) No remuneration was paid to the trustees during the year - b) No expenses were paid to trustees during the year - c) There were no transactions with related parties ## **4. Fundraising/Raffles** |**undraising/Raffles**|||| |---|---|---|---| |Raffles
Sales from Donated Gifts
Big Burns Bash
19 Countries, 19 Days
Oyster Festival
Coffee Morning
Golf Open – St Medans
**Total**|Unrestricted
Funds|Restricted
Funds|**2025**| ||1,251
5
2,380
6,600
473
443
225
11,377|-
-
-
-
-
-
-|**£**
1,251
5
2,380
6,600
473
443
225| ||||11,377| ## **5. Donations** |Wigtownshire Women & Cancer*
General Donations
**Total**|Unrestricted
Funds|Restricted
Funds|**2025**| |---|---|---|---| ||24,060
5,720
29,780|26,855
1,301
28,156|**£**
**50,915**
**7,021**| ||||**57,936**| *Transfer of funds over from the Wigtownshire Women and Cancer constituted group to the registered charity organisation Wigtownshire Wellbeing and Cancer SCIO SC53582. 10 **NOTES TO THE ACCOUNTS** As at 31 March 2025 ## **6. Grants** |**rants**|||| |---|---|---|---| |Impact Funding
Co-op Community Fund
Kilgallioch Community
Benefit Fund
EDF
Making a Difference Locally
Strannoch Wind Farm
**Total**|Unrestricted
Funds|Restricted
Funds|**2025**| ||-
-
-
-
-
-
-|6,000
1,621
20,000
1,000
952
1,000
30,574|**£**
**6,000**
**1,621**
**20,000**
**1,000**
**952**
**1,000**| ||||**30,574**| ## **7. Fundraising Costs** |**undraising Costs**|||| |---|---|---|---| |General
Big Burns Bash
Mens Care Boxes
Kids Care Boxes
Respite Packages
Park Nursery Partnership
Therapy Costs
Patient Trasport
Look Good Feel Better
**Total**|Unrestricted
Funds|Restricted
Funds|**2025**| ||738
2,896
-
30
-
225
421
100
61
4,471|363
-
199
-
190
-
420
200
-
1,372|**£**
**1,101**
**2,896**
**199**
**30**
**190**
**225**
**841**
**300**
**61**| ||||**5,843**| 11 **NOTES TO THE ACCOUNTS** As at 31 March 2025 ## **8. Cost of Charitable Activities** |**ost of Charitable Activities**|||| |---|---|---|---| |Volunteer Co-ordinator Wages
Administrator Wages
Pension Costs
Co-ordinator Expenses
Development Consultant fees
Volunteer Expenses
Training
Advertising
Marketing, Design & Print
Office Consumables
Postage
IT/Telephone
Rental
Facility Hire Costs
Water Rates
Electricity
Cleaning
Premises Expenses
General Expenses
Sundries/Miscellaneous
Bank Charges
**Total**|Unrestricted
Funds|Restricted
Funds|**2025**| ||368
1,100
-
-
-
605
-
271
883
205
50
733
1,700
-
137
(429)
144
56
917
124
403
7,267|8,848
6,317
207
570
900
489
1,202
-
66
55
-
-
1,800
40
229
(74)
1,000
137
200
220
-
22,206|**£**
**9,216**
**7,417**
**207**
**570**
**900**
**1,094**
**1,202**
**271**
**949**
**260**
**50**
**733**
**3,500**
**40**
**366**
**(503)**
**1,144**
**193**
**1,117**
**344**
**403**| ||||**29,473**| ## **9. Governance Costs** |**overnance Costs**|||| |---|---|---|---| |Accounts/Payroll Services
Independent Examination
**Total**|Unrestricted
Funds|Restricted
Funds|**2025**| ||-
-
-|513
60
573|**£**
**513**
**60**| ||||**573**| 12 **NOTES TO THE ACCOUNTS** As at 31 March 2025 ## **10. Movement of Funds** |**Unrestricted Funds**
General fund
**Restricted Funds**
Impact Funding
Co-op Community Fund
Kilgallioch Community
Benefit Fund
EDF
Making a Difference
Locally
Strannoch Wind Farm
Tommy’s Care Box
TSD&G Mental Health &
Wellbeing Fund
Hair Loss Packages
Wigtown Community
Shop - Sandy’s Toolbox
Alliance Funding
Awards for All
Third Sector D&G
Premises Grant
mily Donation
– Massage
with UNA
Kiltwalk Restricted –
Accomodation Funding
Newton Stewart Initiative
Round Table
Tesco Ground Works
D&G Council – NODA
**Total Restricted Funds**
**Total Funds**|As at
21/08/2024
Receipts
Payments
Transfers
**As at**
**31/03/2025**| |---|---| ||£
£
£
£
**£**
-
41,645
11,738
-
**29,907**
-
9,201
8,216
-
**985**
-
2,620
420
-
**2,200**
-
20,000
3,024
-
**16,976**
-
1,000
-
-
**1,000**
-
952
-
-
**952**
-
1,000
-
-
**1,000**
-
1,887
199
-
**1,688**
-
6
-
-
**6**
-
1,233
-
-
**1,233**
-
559
41
-
**518**
-
3,774
3,732
-
**42**
-
3,500
3,500
-
**-**
-
1,977
1,977
-
**-**
-
1,000
190
-
**810**
-
500
-
-
**500**
-
6,044
200
-
**5,844**
-
425
425
-
**-**
-
39
39
-
**-**
-
1,025
200
-
**825**
-
1,988
1,988
**-**| ||-
58,730
24,151
-
**34,579**| ||-
**100,375**
**35,889**
-
**64,486**| Impact Funding to cover staff salary costs and volunteering support Co-op Community Fund to cover therapeutic treatment costs Kilgallioch Community to cover staff salary costs Benefit Fund EDF towards the costs of the community garden project 13 NOTESTO THE AcCou￿rS As at 31 March 2025 Making a Difference Locally towards support costs for respite services Strannoch Wind Farm towards the costs of the community garden project Tommvs Care Box towards costs to provide care boxes specifically for men TSD&G Mental Health & Wellbeing towards costs for the second Volunteer Co-ordinator salary, promo items and getting people together, breaking down stigma Hair Loss Packages towards costs to provide packages specifically to patients with hair loss from cancer Wigtown Community Shop Sandy's Toolbox towards costs to set up Sandws Toolbox, to provide boxes to people who choose to be cared for at home at end of life Alliance Funding towards costs for the No One Dies Alone project Awards for All towards salary costs for an Administrator Third Sector D&G Premises Grant towards costs for the set up and refurbishment of the organisations new premises including one yearfs rent. Tennant family Donation towards support costs for respite services JC Donation Massage with UNA towards costs to provide therapeutic treatments outwith the organisation's centre Kiltwalk Restricted Accommodation Funding to help with costs towards accommodation to enable attending appointments Newton Stewart Initiative towards costs for the No One Dies Alone project Round Table towards costs for the No One Dies Alone project Tesco Ground Works towards cost of travel to appointments for service users D&G Council- NODA towards costs for the No One Dies Alone project Approved by the trustees on 2 October 2025. and signed on their behalf by: Trustee 14