2025-05-31-accounts - Aberlady Community Association (SCIO)

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

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APPENDIX 1 >. >

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Office of the Scottish Charity Regulator

Reference and administration details

	Charity name	Charity name	Aberlady Community Association	Aberlady Community Association	Aberlady Community Association
Othernames charity is known								-
		by		SeSeSSSSSSSSFSSSMSMSSSSSFs
Registered charity number			$C008764
Charity’s principal address
Names ofthe charity		trustees on	date	of approval of Trustees’	Annual Report
Be name	OLSee			aie TS Office (ifany) Ua Property Trustee	Game deredit CONene OrBerson) no Harearuhible wear (orbody) entitledto wo’ Yee" appointtrustee (ifany)
				Property Trustee
				Property Trustee Management CommitteeMember Chair
				Management
				Committee Member
				Secreta
				Management
				Committee Member (Treasurer) Management
				Committee Member Management
				Committee Member
				Management
				Committee Member
				(Property Convenor) Management	_
			Committee Member			__	a

Names of the charity trustees on date of approval of Trustees’ Annual Report

Information Classification: Limited Access

1 APPENDIX 1

Names of all other charity trustees during the period, if any, (for example, those who resigned part way through the financial period)

|Type ofgoverning document||ConstitutionoftheAberlady CommunityAssociation
——_||| |---|---|---|---| |Trustee recruitment and appointment|—|By invitation ofthe duly elected officers oftheAssociation||| |Charitablepurposes||
||The management, operation, careand maintenance oftheAberlady
Village Hall forthe benefit ofthe residents ofAberlady and its environs.|| ||||Topromote thewellbeing ofthe inhabitants ofAberlady and environs.|| |Summaryofthemain activities
in relation to these objects||
|
||Promoting the useoftheVillage Hailandtheorganisationwithin itap
charitable, fund raising, educational, cultural and recreational events and
activities.
Formation of amanagementcommitteetoensuretheVillage Hall isweil
||| ||||maintained, resourced and managed.|| ||||||

Information Classification: Limited Access

APPENDIX 1 Achievements and performance Summary of the main achievements of the charity during the financial period ABERLADY COMMUNITY ASSOCIATION - ANNUAL REPORT 2024-25 has been another busy and productive year of ACA activities, a huge thanks must go to the dedicated | team of trustees who give their time so freely to help manage and maintain the village hall and who work tirelessly Dono eS S Side ae Of ee ee 2d ae ies We are grateful to our four Property Trustees, any years of dedicated work, keeping a walCiiul eye OVer Operations and providing Some words of wisdom when required. We have almost completed the process of re-organisation to become Aberlady Community Association (SCIO). The remaining task is the transfer the assets, namely the village hall and the bank accounts. This has proven to be a lengthy and complicated process; we are very grateful to lan Barcroft for helping us navigate this process, as well | as his very thorough work in his role as Secretary. We are hopeful that the re-organisation process can be completed before Christmas 2025, at which point Aberlady Community Association (as is) will be formally dissolved. | | The village hall continues to be well used throughout the year by regular classes, activities and events and a range | of ad hoc private bookings. New bookings include two weekly Callanetics classes, a Thu evening Pickleball session | and a Wed Badminton group. The small hall was given a lick of paint and a tidy up and is now used for weekly kid’s | art classes, rehearsals of a new village choir - The Aberlady Singers, and also for Aberlady Sessions music | rehearsals. The main hall remains very popular for kids’ parties, we have hosted four weddings, several Christmas | party nights and many evening events and fundraisers. | esehindehind the scenes dealing-: takenwith overenquiries, the rolebookings of Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhave-: takenwith overenquiries, the rolebookings of Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhavewith overenquiries, the rolebookings of Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhave overenquiries, the rolebookings of Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhaveenquiries, the rolebookings of Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhave the rolebookings of Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhave rolebookings of Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhavebookings of Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhave of Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhave Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhaveand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhave Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhavearranging onviewings. a voluntaryThisbasis;year we we thank herhave onviewings. a voluntaryThisbasis;year we we thank herhaveviewings. a voluntaryThisbasis;year we we thank herhave a voluntaryThisbasis;year we we thank herhave voluntaryThisbasis;year we we thank herhaveThisbasis;year we we thank herhavebasis;year we we thank herhaveyear we we thank herhave we we thank herhave we thank herhave thank herhavehave reviewed for alland her for alland her alland herand her her work || updated the booking terms & conditions, policies and pricing. We will continue to look at ways ways of marketing the availability of the the hall and further improve the booking system. There are man maintenance requirements as well as unplanned repairs to the village hall, we thank thank undertaking several smallerhis diligencemaintenancein keeping jobs thethis buildingyear,his diligencemaintenancein keeping jobs thethis buildingyear, diligencemaintenancein keeping jobs thethis buildingyear,maintenancein keeping jobs thethis buildingyear,in keeping jobs thethis buildingyear, keeping jobs thethis buildingyear, jobs thethis buildingyear, thethis buildingyear,this buildingyear, buildingyear,year, offering operational.his operational.hishis time Wefree areof also charge. grateful Wefree areof also charge. gratefulfree areof also charge. grateful areof also charge. gratefulof also charge. grateful also charge. grateful charge. grateful grateful as A new cooker new cooker cooker has been installed in the kitchen thanks to a donation from the Aber! i | whoArea CommunicontinueArea Communicontinue Communicontinuecontinue t oyrepresentCouncil and the the ACA NorthonyrepresentCouncil and the the ACA NorthonrepresentCouncil and the the ACA NorthonCouncil and the the ACA Northon and the the ACA Northon the the ACA Northon the ACA Northon ACA Northon Northonon the BerwickNBCAP. CoastalWe BerwickNBCAP. CoastalWeNBCAP. CoastalWe CoastalWeWe hav Ar Ar e abeenPartnership.successful ThankswithbeenPartnership.successful ThankswithPartnership.successful Thankswithsuccessful Thankswith Thankswithwith a number of funding of funding funding applications | this year, which further makes makes the point that that if your voice your voice voice isn’t heard, you won't get anything. | | A large focus of the the year has has bee f ish the hall, which is proving to be a complex challenge, with | many unknowns and moving part s a subgroup who report to to the ACA; we are very much — on the - with thisa but are— to the assistance and advice offered to us b on the - with thisa but are— to the assistance and advice offered to us b the - with thisa but are— to the assistance and advice offered to us b - with thisa but are— to the assistance and advice offered to us b with thisa but are— to the assistance and advice offered to us b thisa but are— to the assistance and advice offered to us ba but are— to the assistance and advice offered to us b but are— to the assistance and advice offered to us b are— to the assistance and advice offered to us b— to the assistance and advice offered to us b to the assistance and advice offered to us b the assistance and advice offered to us b assistance and advice offered to us b and advice offered to us b advice offered to us b offered to us b to us b us b b As things stand, we have been granted planning permission for the the installation of solar panels on the west west facing roof, an air source source heat pump on the small hall and new external entrance doors. The application for a a building warrant for the the internal works has been submitted to ELC, we are hopeful of determination by the end of June June 2025. This will allow us to go to the Tender Tender stage and help us more accurately identify the actual costs of our proposed our proposed proposed improvements. The project team team will be recommending a phased rather than than an all-in-one-go approach, which is largely due to the complexity of navigating funding deadlines. | For the first time in a good while, there have been some ACA fundraising events; successful Christmas and Spring | Markets and a Swish event have raised a total of £3000 towards ACA funds. Going forwar at | the Christmas Market can becomea regular addition to the Aberlady calendar. Thank you her | boundless energy leading on all of this, the team of volunteers who helped, and those who have attended these events.

esehindehind the scenes dealing-: takenwith overenquiries, the rolebookings of Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhave-: takenwith overenquiries, the rolebookings of Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhavewith overenquiries, the rolebookings of Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhave overenquiries, the rolebookings of Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhaveenquiries, the rolebookings of Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhave the rolebookings of Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhave rolebookings of Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhavebookings of Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhave of Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhave Bookingand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhaveand Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhave Secretaryarranging onviewings. a voluntaryThisbasis;year we we thank herhavearranging onviewings. a voluntaryThisbasis;year we we thank herhave onviewings. a voluntaryThisbasis;year we we thank herhaveviewings. a voluntaryThisbasis;year we we thank herhave a voluntaryThisbasis;year we we thank herhave voluntaryThisbasis;year we we thank herhaveThisbasis;year we we thank herhavebasis;year we we thank herhaveyear we we thank herhave we we thank herhave we thank herhave thank herhavehave reviewed for alland her for alland her alland herand her her work updated the booking terms & conditions, policies and pricing. We will continue to look at ways ways of marketing the availability of the the hall and further improve the booking system. There are man maintenance requirements as well as unplanned repairs to the village hall, we thank thank undertaking several smallerhis diligencemaintenancein keeping jobs thethis buildingyear,his diligencemaintenancein keeping jobs thethis buildingyear, diligencemaintenancein keeping jobs thethis buildingyear,maintenancein keeping jobs thethis buildingyear,in keeping jobs thethis buildingyear, keeping jobs thethis buildingyear, jobs thethis buildingyear, thethis buildingyear,this buildingyear, buildingyear,year, offering operational.his operational.hishis time Wefree areof also charge. grateful Wefree areof also charge. gratefulfree areof also charge. grateful areof also charge. gratefulof also charge. grateful also charge. grateful charge. grateful grateful as A new cooker new cooker cooker has been installed in the kitchen thanks to a donation from the Aber! i whoArea CommunicontinueArea Communicontinue Communicontinuecontinue t oyrepresentCouncil and the the ACA NorthonyrepresentCouncil and the the ACA NorthonrepresentCouncil and the the ACA NorthonCouncil and the the ACA Northon and the the ACA Northon the the ACA Northon the ACA Northon ACA Northon Northonon the BerwickNBCAP. CoastalWe BerwickNBCAP. CoastalWeNBCAP. CoastalWe CoastalWeWe hav Ar Ar e abeenPartnership.successful ThankswithbeenPartnership.successful ThankswithPartnership.successful Thankswithsuccessful Thankswith Thankswithwith a number of funding of funding funding applications this year, which further makes makes the point that that if your voice your voice voice isn’t heard, you won't get anything. A large focus of the the year has has bee f ish the hall, which is proving to be a complex challenge, with many unknowns and moving part s a subgroup who report to to the ACA; we are very much — on the - with thisa but are— to the assistance and advice offered to us b on the - with thisa but are— to the assistance and advice offered to us b the - with thisa but are— to the assistance and advice offered to us b - with thisa but are— to the assistance and advice offered to us b with thisa but are— to the assistance and advice offered to us b thisa but are— to the assistance and advice offered to us ba but are— to the assistance and advice offered to us b but are— to the assistance and advice offered to us b are— to the assistance and advice offered to us b— to the assistance and advice offered to us b to the assistance and advice offered to us b the assistance and advice offered to us b assistance and advice offered to us b and advice offered to us b advice offered to us b offered to us b to us b us b b As things stand, we have been granted planning permission for the the installation of solar panels on the west west facing roof, an air source source heat pump on the small hall and new external entrance doors. The application for a a building warrant for the the internal works has been submitted to ELC, we are hopeful of determination by the end of June June 2025. This will allow us to go to the Tender Tender stage and help us more accurately identify the actual costs of our proposed our proposed proposed improvements. The project team team will be recommending a phased rather than than an all-in-one-go approach, which is largely due to the complexity of navigating funding deadlines.

This year we delivered three editions of the Heads-Up village newsletter under the watchful eye ofvho has also taken on admin duties for the ACA Facebook page and interim role of maintaining the www.aberlady.org website. It is hoped that in the future we can undertake a complete re-vamp of the website but, in the meantime, we

Information Classification: Limited Access

will endeavour to make sure the information on the site is up to date and accurate. Thank youi «::: her excellent IT, Design and Marketing skills to the team. | We now have three years of income and expenditure carefully logged in detail and very helpfully presented on master accounts spreadsheet, which allows us to qu, s from year to year. This is an incredibly | useful resource to have; thank you to our Treasurer, r her dedication keeping these records accuratecontinues andto upaudit toour dateannual and foraccounts her workfor keepingsubmissiontrack toof OSCR.all the inances. Our thanks also go | A || This year the Aberlady Local Place Plan 2025-2035 was submitted and approved by ELC. This was an enormous undertaking, made possible largely by the skill and determination[ho very much led this piece of work. The LLP will feed in to the ELC 10-year Local Development Plan; a copy of the LPP is available to readin the | village hall, Margiota, and can also be view online via the www.aberlady.org homepage. Thanksi: a team of volunteers who continue to work tirelessly behind the scenes making sure that | the provis rs in the village is managed and maintained and that annual training is made available to | residents. A very successful Just Giving campaign raised £1480 towards the costs of ongoing maintenance and two new defibrillators in Meadowside and Glenpeffer, taking the total in the village to five. | The task of managing and maintaining the village hall can be a hefty one, it is a demanding and awkward old | building at times, and the work that goes on behind the scenes is largely unheralded. However, it is ACA’s shared belief that the village hall is a vital resource for the residents of Aberlady. | can’t thank everyone enough for their part in keeping its doors open. | erlady Community Association | Financial review Brief statement of the charity’s policy | A policy of holding £15,000 has been implemented during 2024 year. | on reserves | | | Details of any deficit “notapplicable = } | | | Donated facilities and services (if any) /notapplicable =ae

APPENDIX 1

Information Classification: Limited Access

Other optional informations

Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees Signature(s) Full name(s) Position (e.g. Chair) Date

Information Classification: Limited Access

APPENDIX 2

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Aberlady Community Association SC008764
rey EO FP PX Receipts and payments accounts
‘ ae ; Senad stat date Pp Pencd end date |
Scottish Charity Regulator 1stJune 2024 '~ 31st May 2025
eecuon A olaltement Of receipts ana payments
Unrestricted Restricted Expendable Permanent Total funds Total funds last
to nearest£ to nearest £ to nearest£ to nearest £ to nearest£ to nearest£
A1 Receipts
Legacies CT10,507 a10,507 | 6,048
7,088 7,068
Receipts from fundraising activities 23,537 23,537 22,391
Gross trading receipts | es |
[Income from investments ofherthan | ——SS——sS es |
Rents from land & buildings |p ee |eee
[Gross receipis trom other chantable[—~d | 8
At Sub total 41,112.38 41,112 31,011
A2 Receipts from asset &
Proceeds from sale of fixed assets Po
Proceeds from sale of investments bY
A2 Sub total|
A3 Payments
Sovemancecoss TC es |
rr |
rr oO
A3 Sub total 44,069 44,069 25,303
A4 Payments relating to asset and
Purchases of fixed assets fF
Purchase of investments Fs
Ad Sub tofal[ ~~
Total payments[ 4.069] L___-J[ =] 44,068
Surplus
/ (deficit) for yearTae P
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APPENDIX 2

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Aberlady Community Association $C008764
Section B Statement of balances
. Expendable Permanent
Categories Details voresigtesunds Restricted funds endowmentfunds endowmentfunds TotalP current Total last period
to nearest£ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £
B1 Cash funds Cash and bank balances at start of year 73,613 73,613 67,905
Surplus / (deficit) shown on receipts and (2,956) (2,956) 5,707
payments account
Cash and bank balances at end of year 70,656 70,656 73,613
(Agree balances with receipts and payments
account(s)) - - - . - .
.
Details Fund to which asset belongs Market valuation Last year
to nearest £ to nearest £
— —
Total
Details Fund to which asset belongs Cost (if available) Currentavailable) value (if Last year
to nearest £ to nearest £ to nearest £
- — ——
Total
Details Fund to which liability relates Amount due Last year
to nearest £ to nearest £
— —
Total
Details Fund to which liability relates Amount due Last year
to nearest £ to nearest £
— — —
Total
Signed by one or two trustees Date of
on behaif of all the trustees Signature Print Name approval
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Information Classification: Limited Access .information Classification: Limited Access

December 2007

APPENDIX 2

$C008764

Aberlady Community Association

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Section C Notes to the Accounts
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C1 Nature and purpose of
funds (may be stafed on
analysis of funds worksheets)
Unrestricted funds are those held by the Association to be spent on meeting its principal objectives including ;
to promote the wellbeing of the inhabitants of Aberlady and its environs without distinction of political, cultural
or religious beliefs; to foster a community spirit and to manage, maintain and improve the Aberlady
Community Hall as an accessible hub for educational, recreational, social and cultural activities. During 2024
2025 there were no restricted funds in the account.
Type of activity or project supported meivigtal Number of [grants] £
/ —=
Total
C3a Trustee remuneration If no remuneration was paid during the period to any charity trustee or person connected to a
trustee cross this box (otherwise complete section 3b) x
Authority under which paid
C3b Trustee remuneration -
details
C4a Trustee expenses If no expenses were paid to any charity trustee during the period then cross this box
(otherwise complete section 4b)
Number of £
trustees
C4b Trustee expenses - Replacement cigarette bin a
details Paint and items for clean up
Nature of relationship Nature of transaction Transaction Balance
C5 Transactions with trustees
and connected persons
C6 Other information
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Information Classification: Limited Access .Information Classification: Limited Access

December 2007

APPENDIX 2

$C008764

Aberlady Community Association

Additional analysis (1)

Analysis of receipts and payments

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1 Donations
Unrestricted Restricted funds Expendable Permanent Total current Total last period
funds endowment endowment period
funds funds
to nearest & to nearest £ to nearest £ to nearest £ to nearest £ to nearest £
Memorial benches LJ es es
Aberlady Gala Committee 1,954 | 1,984 | 3,150
Defibrillators 4,791 4,791 1,439
Wemyss and March Estate 1,000 1000; )=]
State Street Bank and Trust Company 2,336 2,336 1,199
Other Individuals [425] 280"
Total 10,507 10,507 6,048
2 Grants
Unrestricted Restricted funds Total current Total last period
funds period
to nearest £ to nearest £ to nearest £ to nearest £
East Lothian Council (via Coastal Area Partnership) 7,068 7,068 1,745
Total 7,068 7,068 1,745
3 Gross receipts from other charitable activities
Unrestricted Restricted funds Expendable Permanent Total current Total last period
funds endowment endowment period
funds funds
to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £
Bank interest Cd
Total ma
4 Payments relating directly to charitable activities
Unrestricted Restricted funds Expendable Permanent Total current Total last period
funds endowment endowment period
funds funds
to nearest £ to nearest £ to nearest £ to nearest £ to nearest £ to nearest £
Hall repairs 7,202 7,202 4,033
Hall improvements 22,468 22,468 5,770
Hail Cleaning 2,808 2,808) |2,452|
Gas supplies 2,426 2,428 6,183
Electricity supplies [2019 [2.019] 2,949
Wf rental L_____263] | ed
Hall administration 7is9 EAC) 1, 334087
Local Place plan project i) i...) 1,336
Community Improvements 4,266 | «4,266 |
Total 44,049 44,049 25,304
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December 2007

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APPENDIX 2

$C008764

Aberlady Community Association

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Additional analysis (3)
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6 Breakdown ofrestricted funds	6 Breakdown ofrestricted funds
	Resrrcied fucd	Rlestrigied tung	Resivicied tung	Resirigiod fused
	j-aniernamect	2-enterriame of	S-ancerqamea!	4-semter	name of
	fund Below	fund below	fund Bsiow	FLT!	ei ur
						Total restricted	Total restricted
						funds	funds last
							period
Receipts
						Cd
						Cs
						pe
Receiptsfromfundraising activities Grosstrading receipts Income from investments otherthan land and						fe fe
buildings
Rentsfrom land&buildings Grossreceiptsfromothercharitableactivities Sub total							e pe P
Receipts from asset& investment sales
Proceeds from sale offixed assets
Proceeds from sale of investments
	Sub total
	Totalreceipts[JTL
Payments
Expenses forfundraising activities Grosstradingpayments Investmentmanagement costs Payments relating directlytocharitableactivities Grantsanddenations						fe	oe fe
Audit /independentexamination Preparation ofannual accounts Legal costs						[	**
	Sub total					rd
						.
Payments relating toasset and investment
Purchases offixed assets
Purchase of investments
	Sub total
	Totalpayments[JL
Transfers to /(from)funds	DO)DO)	DO)
Surplus/(deficit)	(deficit) foryear[TD
a

Information Classification: Limited Access . Information Classification: Limited Access

December 2007

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MeCENS NaNincepententexaminersreportontheaccountsal ti SG DUES SOR RIN VASA GN SONOS RRST UANNSS CHORE CAGE Aea
Report to the | Aberlady Community Association
trustees/ members of
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Set out on pages | 1-5 of the accounts (separate paper)

Respective | The charity's trustees are responsible for the preparation of the accounts in responsibilities of | accordance with the terms of the Charities and Trustee Investment (Scotland) Act trustees and | 2005 and the Charities Accounts (Scotland) Regulations 2006 {as amended). The examiner | charity trustees consider that the audit requirement of Regulation 10(1) (d) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.

Basis of independent | My examination is carried out in accordance with Regulation 11 of the 2006 Accounts examiner's | Regulations. An examination includes a review of the accounting records kept by the statement | charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the view given by the accounts. Independent | In the course of my examination, no matter has come to my attention examiner's | 1 which gives me reasonable cause to believe that in any material respect the statement requirements: e to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations

e to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations

have not been met, or

to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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Signed: oo Vemma. Date: 15 December 2025
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Relevant | CPFA (Chartered Institute of Public Finance and Accountancy) (retired)
professional

qualification(s) or

body (if any):