NEW LUCE MEMORIAL HALL MANAGEMENT COMMITTEE
Scottish Charitable Incorporated Organisation
Scottish Charity No.
Accounts for the year ended
04 - 04 — 2024
Teee
Reference and Administrative Information for the period ended
4" April 2024
==> picture [112 x 12] intentionally omitted <==
----- Start of picture text -----
Registered Charity No.
----- End of picture text -----
==> picture [44 x 9] intentionally omitted <==
----- Start of picture text -----
Trustees
----- End of picture text -----
==> picture [319 x 303] intentionally omitted <==
----- Start of picture text -----
)
Committee Members
Contact Address
9 Main Street
New Luce
----- End of picture text -----
Newton Stewart
-
DG8 OAJ
-
Examiner ofAccounts -
Trustees Annual Report for the year ended
4" April 2024
The Trustee present their annual report together with the examined accounts for the year ended 4" April 2024.
Structure Governance and Management
The Charity is a Scottish Charitable Incorporated Organisation (a SCIO). It was registered in its current legal form on 19" February 2024
Objectives and Activities
The objectives of the Trust are :: the provision of recreational facilities, and the organisation of recreation activities
We shall do this by holding the hall for use as a Public Hall and whilst doing so provide Health and Mental Wellbeing, Social and Educational facilities within the New Luce area. The board of management will take any other such actions as appear to the board of management to be practical and expedient in the development of the Hall and the furtherance of the objective noted above.
Public Benefit
The Trustees have referred to the guidance contained in the Office of the Scottish Charity Regulator’s general guidance on public benefit when reviewing their objectives and in planning their future activities. In particular, the Trustees consider how planned activities will contribute to the objectives they have set.
Achievements and Performance and Future Plans
The last year has seen a further normalisation of activities and events regarding the operation of New Luce Memorial Hall. The kitchen which was flooded in December 2022 has seen a complete new floor including joists installed with replacement plumbing and a new water boiler. This was completed by April 2023. Since then various user groups have availed themselves of the premises and we have been able to host children’s parties at Hallowe’en and Christmas as well as a charity fundraising event in aid of Dementia Awareness.
The Health Suite continues to be well used and the treadmill which faltered in November 2023 has finally been brought back to serviceability. Parts required to be sourced from abroad. The situation in various parts of the world contributed to the delay in its repair.
funding was obtained to celebrate the coronation of His Majesty King Charles Ill. Again this wasa highly successful event for everyone in the village and environs who attended. We aim to host a similar styled event in June 2024 to celebrate the Month of Communities.
A defibrillator is installed at the village hall but it had been some time since training for this was Carried out. A refresher training session is organised for mid-June 2024 provided under the auspices of The Order of St. John (Scotland).
With the re-opening of the village pub/hotel and restaurant, parking has become a major issue within the village. The Hall Committee have an agreement with SPR to provide two electric vehicle charging points and the council have agreed to carry out the line marking of designated parking spaces at the hall after discussion and agreement with other village bodies.
We continue to be fortunate in having the support of New Luce Community Trust and New Luce Community Council in regard to funding assistance. A good working liaison is ongoing with officers of Dumfries and Galloway Council who still own the premises and provide certain repair and administrative services but by the end of 2025 we hope to have the building in community ownership.
In January of this year an application was submitted to O.S.C.R. which was successful in the Hall Management Committee being granted charitable status as a Scottish Charitable Incorporated Organisation (SCIO). This hopefully will open up further avenues of funding and support.*
All the foregoing would not have been possible without the dedication and continued assistance of all members of the Hall Committee along with support from the local community.
oeeEee
Financial Review for the year ended
4" April 2024
Financial overview
The Charity had a balance at the financial year end of £20,006.21
Reserves Policy
The Trustees policy is to retain a reserve of £10,000.00 so that in the event of a significant drop in income funding or unexpected expense the charity can maintain its current level of activities for a reasonable period until replacement funding is obtained. At the year end, the Charity held unrestricted cash funds of £20,006.21 therefore the Trustees consider the Charity to be a going concern.
The Trustees declare that they have approved the Trustees report above.
Signed on behalf of the Charity’s Trustees and Committee Date |Z
EI
Independent Examiner's Report to the Trustees
| report on the accounts of the Charity for the period 4" April 2024
Respective responsibilities of Trustees and Examiner
|
The Charity’s Trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006. The Charity Trustees consider that the audit requirement of Regulation 10 (1)(d) of the Accounts Regulations does not apply. It is my responsibility to examinr the accounts as required under section 44(1)© of the Act and to state whether particular matters have come to my attention.
Basis of Independent Examiner’s Statement
My examination is carried out in accordance with the Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the Charity and a comparison of any unusual items or disclosures in the accounts and to seek explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently | do not express an audit opinion on the accounts.
Independent Examiner’s Statement
In the course of my examination, no matter has come to my attention:
-
as Which gives me reasonable cause to believe that in any material respect, the requirement
-
To keep accounting records in accordance with Section 41(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulation and,
-
to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
have not been met.
|
- 2 to which in my opinion attention should be drawn in order to enable a proper
understanding of the accounts to be reached. ee ne,
an
———s
FINANGIAL STATEMENT YEAR ENDING MARCH 2024
BALANCE CARRIED FORWARD _ 9626.97
INCOME
BEDUCTIONS
NLCT GRANT 6150.00 «, REPAY NLCT 643.00 « DGCEVENTS GRANT 3000.00 x. EVENTS 3636.00 * DONATION 60.00 ~ XMAS 197.25 HALL HIRE 352.50 ~ MUSIC LIC 154.80 “ ACTIVITIES 1350.00 « ACTIVITIES 1350.00 & CORONATION 88.32 4 GYM REPAIR 380.00 i- WINDOWS 80.00. ELECTRICITY 1740.00 x WATER 206.14 CLEANING 1055.50 ~~ M AYRE ELECTRIC 821.93 © MISC 34.59 FREE PRESS AGM 43.58 & INS 229.36 i~
ea
BFWD £9626.97 ,.
DEP £10912.50 « BAL £20539.47 WDLS £10660.47 © BAL £9879.00
SIGNED
THE ABOVE ACCOUNTS AND STATEMENT OF FUNDS CONFORMS To THE RECORDS KEPT BY NEW LUCE MEMORIAL HALL COMMITTEE AND WITH EXPLANATIONS GIVEN TO ME
THE BANK ACCOUNT BALANCE HAS BEEN VERIFIED AND IN My OPINION THESE STATEMENTS PROVIDE A TRUE SUMMARY OFTHE COMMITTEES BUSINESS IN THE YEAR ee —
FeES ——————
| |
NEW LUCE MEMORIAL HALL COMMITTEE FINANCIAL STATEMENT YEAR ENDING 2024 BUSINESS SAVINGS ACCOUNT
| |
|
==> picture [306 x 260] intentionally omitted <==
----- Start of picture text -----
BALANCE B/FWD 10020.51
DEPOSITS _ WITHDRAWALS
INT FOR YEAR 106.70 ~
TOTALS 10127.21 ™
----- End of picture text -----*
THE ABOVE ACCOUNTS AND STATEMENT OF FUNDS CONFORMS NEW LUCE MEMORIAL HALL COMMITTEE AND WITH EXPLANATIONS GIVEN TO ME THE BANK ACCOUNT BALANCE HAS BEEN VERIFIED AND IN MY OPINION THESE STATEMENTS PROVIDE A TRUE SUMMARY OF THE COMMITTEES BUSINESS IN THE YEAR
DATE (SG -OW- Au
ee" Oo
sain ae
==> picture [3 x 1] intentionally omitted <==
----- Start of picture text -----
,
----- End of picture text -----
Notes to the Accounts for the year ending 4 April 2024
Basis ofThe accounts Preparation have been prepared ona receipts and payments basis. They consist of a summary of all monies received and paid via the bank and in cash by the Charity during the financial period along with a statement of bala. No adjustments have been made for any income due but not received, or any expenses incurred but not yet paid at the period end. Trustees No remuneration was paid to any Charity Trustee or to any person connected with the Trustees. No expenses were paid to any Trustee during the period.
Movement — Bank Funds
Opening Income Expenditure Transfers Closing Balance Balance Unrestricted funds £19647,48 £21,039.71 £10660.47 incl. £643 £20,006.21
NEW LUCE MEMORIAL HALL MANAGEMENT COMMITTEE
Scottish Charitable Incorporated Organisation
Scottish Charity No. 053129
Accounts for the financial year ended
04 - 04 — 2025
Reference and Administrative Information for the period ended
==> picture [78 x 17] intentionally omitted <==
----- Start of picture text -----
4"" April 2025
----- End of picture text -----
==> picture [112 x 11] intentionally omitted <==
----- Start of picture text -----
Registered Charity No.
----- End of picture text -----
==> picture [49 x 11] intentionally omitted <==
----- Start of picture text -----
$C053129
----- End of picture text -----
==> picture [43 x 9] intentionally omitted <==
----- Start of picture text -----
Trustees
----- End of picture text -----
==> picture [106 x 10] intentionally omitted <==
----- Start of picture text -----
Committee Members
----- End of picture text -----
==> picture [243 x 37] intentionally omitted <==
----- Start of picture text -----
Contact Address
ain ree
----- End of picture text -----
New Luce
Newton Stewart
DG8 OAJ
- Examiner ofAccounts -
Trustees Annual Report for the year ended
4" April 2025
The Trustee present their annual report together with the examined accounts for the year ended 4"" April 2025.
Structure Governance and Management
The Charity is a Scottish Charitable Incorporated Organisation (a SCIO). It was registered in its current legal form on 19" February 2024
Objectives and Activities
The objectives ofthe Trust are : the provision of recreational facilities, and the organisation of recreation activities
We shall do this by holding the hall for use as a Public Hall and whilst doing so provide Health and Mental Wellbeing, Social and Educational facilities within the New Luce area. The board of management will take any other such actions as appear to the board of management to be practical and expedient in the development of the Hall and the furtherance of the objective noted above.
Public Benefit
The Trustees have referred to the guidance contained in the Office of the Scottish Charity Regulator’s general guidance on public benefit when reviewing their objectives and in planning their future activities. In particular, the Trustees consider how planned activities will contribute to the objectives they have set.
Achievements and Performance and Future Plans
The last year has seen a further normalisation of activities and events regarding the operation of New Luce Memorial Hall. Since then the usual various user groups have availed themselves of the premises and we have been able to host children’s parties at Hallowe’en and Christmas as well as a joint venture with the Community Council to celebrate the “Big Lunch” a national event initiated and sponsored by The Eden Project
The Health Suite continues to be well used as evidenced by the user log.
In 2022 the Social Events Committee dissolved and the Hall Management Committee undertook to take over the responsibilities of the former committee and since then has organised very successful meals for senior residents at Christmas and during the Summer months. Funding for such is ring-fenced from the Community Council. Again these events
were highly successful and enjoyable for everyone in the village and environs who attended. We aim to host a similar styled event to the Big Lunch in May 2025 to celebrate the 80" anniversary of V.E. Day and preparations for this are well underway.
A new defibrillator has been installed at the village hall and the refresher training session organised in mid-June 2024 provided under the auspices of The Order of St. John (Scotland) was very successful with a high percentage of the resident population turning out for the training. The ‘old’ defibrillator which is still serviceable is now located in the village shop.
With the re-opening of the village pub/hotel and restaurant, parking has become a major issue within the village. The Hall Committee have now with SPR support provided two electric vehicle charging points and the line marking of designated parking spaces at the hall after discussion and agreement with other village bodies has been completed.
In March 2025 the Hall Committee installed a learning hub in the supper room of the premises which makes available a computer system and printer for those not able to access such a facility and addresses the issue of learning opportunity equality.
We continue to be fortunate in having the support of New Luce Community Trust and New Luce Community Council in regard to funding assistance. A good working liaison is ongoing with officers of Dumfries and Galloway Council who still own the premises and provide certain repair and administrative services but by the end of 2025 we hope to have the building in community ownership. The stage 2 asset transfer application has been submitted to Dumfries and Galloway Council and we have been informed unofficially that it has been favourably received and with one or two minor modifications we should by December 2025 have the premises in public village ownership
All the foregoing would not have been possible without the dedication and continued assistance of all members of the Hall Committee along with support from the local community. Two members of the committee have retired and we have been fortunate to be able to replace them from other residents in the village thereby retaining the diversity of skills available to be called on.
Financial Review for the year ended
4" April 2025
Financial overview
The Charity had a balance at the financial year end of £21,398.03
Reserves Policy
The Trustees policy is to retain a reserve of £10,000.00 so that in the event of a significant drop in income funding or unexpected expense the charity can maintain its current level of activities for a reasonable period until replacement funding is obtained. At the year end, the Charity held unrestricted cash funds of £11,398.03 therefore the Trustees consider the Charity to be a going concern.
The Trustees declare that they have approved the Trustees report above.
Signed on behalf of the Charity’s Trustees and Committee
Date ..9.4.79 4 = 2-9
Independent Examiner’s Report to the Trustees
| report on the accounts of the Charity for the period 4"" April 2025
Respective responsibilities of Trustees and Examiner
The Charity’s Trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006. The Charity Trustees consider that the audit requirement of Regulation 10 (1)(d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1)© of the Act and to state whether particular matters have come to my attention.
Basis of Independent Examiner’s Statement
My examination is carried out in accordance with the Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the Charity and a comparison of any unusual items or disclosures in the accounts and to seek explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently | do not express an audit opinion on the accounts.
Independent Examiner’s Statement
In the course of my examination, no matter has come to my attention:
-
2: Which gives me reasonable cause to believe that in any material respect, the requirement
-
To keep accounting records in accordance with Section 41(1)(a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulation and,
-
- to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
have not been met.
- 3 to which in my opinion attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Notes to the Accounts for the year ending 4" April 2025
Basis of Preparation
The accounts have been prepared on a receipts and payments basis. They consist of a summary of all monies received and paid via the bank and in cash by the Charity during the financial period along with a statement of bala. No adjustments have been made for any income due but not received, or any expenses incurred but not yet paid at the period end.
Trustees
No remuneration was paid to any Charity Trustee or to any person connected with the Trustees.
No expenses were paid to any Trustee during the period.
Movement — Bank Funds
Opening Income Expenditure Transfers Closing Balance Balance Unrestricted £20,006.21 £21,386.12 £19,994,30. £21,398.03
NEW LUCE MEMORIAL HALL COMMITTEE REG CHARITY NO. SCOQ053129 FINANCIAL STATEMENT YEAR ENDING MARCH 2025
BALANCE CARRIED FORWARD _£9879.00
| INCOME _ | - | TTCDEDUCTIONS | TTCDEDUCTIONS | TTCDEDUCTIONS | ||
|---|---|---|---|---|---|---|
| NLCTGRANT | 4775.00 | ~ | REPAY NLCT | 1324.20 | ~ | |
| NLCTGRANTEV | EV | 3856.69 | ~ | SCOTPOWER | 7156.69 | ~ |
| DGC GRANTEV | 3300.00 | — | EVCHARGERS | a | ||
| DGCGRANT | 1.TSUITE | 1500.00 | ~ | 1.7SUITE | 1655.07 | =~ |
| WAVE (WATER) | 144.66 | — | WAVE(WATER) | 163.82 | - | |
| DGCEVENTSGRANT | 4000.00 | ~ | EVENTS | 3305.20 | -~ | |
| DGCGRANTLUNCH | LUNCH | 1500.00 | KENMUIRLUNCH | 1500.00 | ~ | |
| RAFFLEATLUNCH | 182.00 | ; | STJOHNS | 200.00 | ~ | |
| RAFFLEATMEAL | 110.00 | ~ | CANCER DROP IN | 110.00 | © | |
| DONATIONS | 30.00 | APPLE DAY | 10.44 | ~ | ||
| ACTIVITIES | 1050.00 | «> | ACTIVITIES | 1050.00 | - | |
| HALL HIRE | 702.50 | = | MUSIC LIC | 162.00 | ||
| MOTION PIC LIC | 391.52 | ~ | ||||
| FREEPRESS | 49.03 | ~ | ||||
| HALLOWEEN | 41.46 | ~ | ||||
| CHRISTMAS | 94.62 | ~ | ||||
| INSURANCE | 236.04 | -» |
| TOTAL | 21150.85 | TOTAL | 17450.09 | 17450.09 | |
|---|---|---|---|---|---|
| ELECTRICITY | 1105.00 | ||||
| WINDOW CLEANER | 140.00 | ||||
| CLEANING | 1100.50 | ||||
| MISC | 198.71 | ||||
| TOTALS | _— | 21150.85 | _ | 19994.30 | |
| TOTALCARRIEDFORWARD | 9879.00 | PETTYCASHB/FWD | = 175.42 | ||
| INCOME | 21150.85 | INCOME | _ 64.00 | ||
| TOTAL | 31029.85 | TOTAL | 239.42 | ||
| DEDUCTIONS | 19994.30 | DEDUCTIONS | 42.00 | ||
| TOTAL | _ | 11035.55 | TOTAL | 197.42 |
SIGNED a||. | ; AND STATEMENTOF-CONFORMS- RECORDS KEPT DY IW LUCE MEMONMIAL IAL! AND WITH EXPLANATIONS GIVEN TO ME.
THE BANK ACCOUNT BALANCE HASBEEN VERIFIED AND IN MYOPINION THESE STATEMENTS PROVIDE A TRUE SUMMARY OF THE COMMITTEES BUSINESS IN THE YEAR
ee
NEW LUCE MEMORIAL HALL COMMITTEEREGCHARITYNO. SCO 053129 EINANCIAL STATEMENT YEAR ENDING MARCH2025
BALANCE CARRIED FORWARD __10127.21
| INCOME | DEDUCTIONS | DEDUCTIONS | ||||
|---|---|---|---|---|---|---|
| TRANSTO SIX MONTH | 10000.00 | 10000.00 | : | |||
| TERM DEPOSIT | ||||||
| INT FROM TERM DEP | 175.48 | |||||
| INT FROM 04/24 - 03/25 | 59.79 | . | ||||
| TOTAL | 27. | SCTOTAL | 10000.0 | |||
| BROUGHT FORWARD | 10127.21 | |||||
| DEPOSITS | 10235.27 | |||||
| TOTAL | 20362.48 | |||||
| WITHDRAWAL | 10000.00 | ~ |
BALANCEON ACCOUNT _10362.48
THE ABOVE ACCOUNTS AND STATEMENT OF FUNDS CONFORMS TO THE RECORDS KEPT BY NEW LUCE MEMORIAL HALL AND WITH EXPLANATIONS GIVEN TO ME.
THE BANK ACCOUNT BALANCE HAS BEEN VERIFIED AND IN MY OPINION THESE STATEMENTS PROVIDE A TRUE SUMMARY OF THE COMMITTEES BUSINESS OF THD YEAR =-