Scottish Charity Number: SC053013 NN EILEAN IARF CI FOR THE PEIUOD 14 DE EM ECEMB Trustees, Annual Report Receipts and Payments Account ststement of Balan Independent Examiner's Report EILEAN SIAR FOODBANK SCIO 'ANN FOR TrIE PERIOD 14 DECEMBER 2 TO IDE BER 2024 Scottish Charity Number: SC053013 Contact Address 15 Keith Street, Stomoway, Isle of Lewis, HSI IIA Recruitment and Appointment of Trustees The charity's tTUStees are appointed by members of the board by way of a resOlut￿n passed by majority vote at a board meeting, in accordan￿ with its Constitution. Governing Document The Association is a Scottish Charitable Incorporated Organisation which became a registered charity on 14 December 2023. The purposes and administration of charity are set out in its Constitution. Charitsble Purposes The A550Uation's purposes are.. The prevention or relief of poverty by distributing focxj aid and wktre required utility aid ané essential child ￿re items. The relief of those in need by rea50n of fina￿la1 or other hardshlp through dlrert ald or slgnkx>Stlng to other relevant agendes. To assist other local foo(Ibanks where requlred pro￿s1On of pr3cti￿1 item5 reLiting to their role or focyj items for persons In need elsewhere within the Western Isles community Activities and Achievements Since the inception of the ESF Charity on 15112123, the Vdunteers (of which there are 10), the Co-ordinator lemployed part-time for 17.5 hours per weekl and the Trustees have worked consistently to achieve the purposes outlined above. This has ken accomplished direttly through individuals and agency workers calling in to OLr premises at 15 Keith Street, Stornoway and through satellite food provision sites (2) which indude emergency boxes of fo￿ beiNJ available 'out of hours.. ILEA 'ANN AL REP RT UNTS ER2 Working in coltaboration with NHS, Local Authority and Voluntsry Sector external agencies we have together sought to achieve the Aims and Obj*ives to provide food and other aid to individuals and families in need. We have supported other food aid initiatives within the Broadbay area of the island by donating ex￿$$ r(ems of focyj and provisions which they can use to distribute from their sltes locally. From the period 14 December 23 to 31 De￿rn￿r 24 we carried out the following core attivities involved in running Eilean Siar Foodbank: Distribution of Food and other essential items to individuals and families either directly or via agency workers throughout the year (see attached bar chart for a summary of this activity) Volunteer5 collected W￿klY (knnations of food items from local supermarkets We liaised with several extemal agencies as we have opportunity with the goals of collaborative working and lor ftjndraising We applied for grant aid as we were made aware of these opportunities We carried out careful monitoring of funding, fInan￿S and accounting responsibility through our designated Treasurer The Trustees met together and/ or with the Ctrordinator * 6 times annum as a minimal requirement The Co-ordinator met for one to one support wlth a nominated Trustee 4 times per annum We set up an artist designed honorary board within the ESF premises as a mark of gratitude to our funders and other organisations who have supported us 2 Trustee and Volunteer meetings were held (per annum minimum) which included a Training element for Volunteers if required The Chair of the Board and the VI￿ (hair met annually to review our Policies and pro￿dureS and legal and reporting requirements See attached Bar Chart relating to activities of the ESF Focyjbank in 2024. Sour￿$ of Financial and Food Provision for the work of ESF The two main local supermarkets routinely collert many food items for ESF and volunteers from the charity visit each w￿k to do 'pick ups, of the food provided. We also f￿1ve gift vouchers from local butchers and small supemiarket outlets at petrol filling stations. From time to time Sin￿ OII01124 we have been able to avail ourselves of fcth items through the Fare Share charity, but due to the travel and time constraints on bringing fresh food to the island through this agency this provision has been variable. Many local businesses and individuals have generously contributed financially to our work and we have used this income to purchase food and other items (especially in relation to children's needs) directFy in order to provKSe these to families. We find that toiletry provision and items such as washing powder are very appreciated by our se￿1￿ LEers. EILEAN SIAR FOODBANK TRUSTEES, ANNUAL REPORT AND A NTS E PEIU DE EMBER 2 We have a Gratitude Board designed by a local artist within the ESF premises where we display the logos of local businesses and agencies who support our work. This includes signposting to Local Authority and NHS donations which have been received, at times through grant application, Other agencies log05 through whom we have re￿iVed grant aid are also displayed on this board within the premises. Our membership of OSCR as a charity is identified on our tX)sters and communications. Future Plans During August 2025 we have distributed 8,200 flyerlleaflets advertising the ESF Foodbank provision. Thi5 IS with the specific aim of identifying 'hidden need, within the community and also encouraging professional carers and workers going in to homes where there may be need of our Servi￿ to be instrumental in, with the householder's permission achieving this through ESF Foodbank. On the back page of our leaflet we have also aokrtised t￿ other agencies, provision of second hand and new donated clothing. Throughout the next year we seek to ensure that all our activities comply with every legal requirement as relevant to our charity and premises, we seek to support our Volunteers and Co- ordinator in every way that we can, to continue to work collaboratively with all the agenoes already involved with us and to increase our usefulness wthin the community . We feel that the recent apw)intsnent of three new Trustees, plus an external advisor who is involved in a rural enterprise with aims not dissimilar to our own, will contribute to increased vision and energy for our work as a charty. Future Aims and Objectives To meet as Trustees fonnally with our volunteers at least 2x per year to ensure that they know they are appreciated and to hear their views. Currently Trustees as they are able, show their suppxjrt by calling in to the ESF premises during opening hours to meet with the volunteers informally. To increase the extent of our food provision to the o)mmunity To extend our opening hours to a Saturday on a trial basis, from late August 2025, in line with our leaflet distribution. One aim of this is to enable low income working families or individuals to ac￿5 our servi￿. To continue to work with a wide range of agencies in a ueative and accommodating way to athieve the positive objectives of ESF and these agencies. Trustee Remuneration and Expenses The Trustees did not receive any remuneration or expenses during the ￿riod. r)￿n>￿4￿}n7[L01 IzrDwZ (on CIO TRUSTEES, ANNUAL REPORT AND A RI D14 EMBER 023 TO I DECEMBE 024 Reserves As a result of the surrdus of £63,992 for the period, unrestricted funds of £63,g92 were held at year-end which the Trustees consider adequate tD continue for the forthcoming year. £40,000 of this has been set aside in an unrestricted designated new building fund. Approved by the Trustees and signed on their ￿hall EI NT ER Period 14.12.23 31.12.24 Funds from predecessor organisation Donations Employment Ajlowan 67,624 22,950 782 91,356 Wages Social Security Pensions Rent Heat & Light Insuran offi￿ Expenses Food box supplies Repairs & Maintenan 16,478 838 303 7,140 905 338 627 535 200 27,364 Surplusl(Deficit) for peric 63,992 Funds at beginning of reriod Funds at end of period 63,992 All fund5 are unrestricted ILEAN SIAR F ODBANK STATEMENT OF BALANCES OR THEP RIO 14DE EMBER 202 TO IDE At 31.1124 Bank and Cash in Hand Opening balances Surplus/(Deficit) for period 63,992 63,992 General Unrestrrted Funds Designated NÈW Building Fund 23,992 40,000 Al/fvnds are l￿restn£teO Approved by the Trustee5 and signed on their behalf INDEPENDENT EXAMINER'S REPORTTO IL IA ODBANK CI I report on the accounts of the charlty for the kErlod 14 December 2023 to 31 Decemter 2024 which are set out on pages 7 to 8. Respeth've responsibilities of trustees and examiner The charty's trustees are resFA)nsi￿e for tPE preparab'on of the accounts in accorda￿ wf(h the terms of the Charities and Trustee Investment (Scotland) Att 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity's trustees consider that the audit requirement of Regulation 10(1) (dl of the 2(JJ6 Accounts RegulatK)ns does not app￿. It is my responsibility to examine the accountg as reqijired under sertion 44tl) (c) of the Art to state whether p3￿Cular matters have come to my attentDn. Basis of independent examiner's statement My examination is carried out in accordance with Regulation 11 of tIE 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the tharity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disd05ure5 in the accounts and seek5 explanations from the trustees concerning any such matters. The prO￿ureS undertaken do not provKle all the evidence that would be required in an audlt, and consequenty I do nDt express an audt opinlon on the view given by tr)e aCcC￿nts. Independent examiner's statement In the course of my examinatr'on, no matter has come to my attent￿n.. which gives me reasonable cause to believe that in any matwial res￿ the requirements.. to keep accounting records ir) accordance with Secttin 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations to prepare accounts which accord with the accounting record5 and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or Address: CIB Services 63 KenrEth Street Stornoway Isle of Lewis HSI 2DS Date: