ST I . STRATHAVEN SCOUT GROUP ACTIVITES FACILITY TRUST TRUSTEES, ANNUAL REPORT AND ACCOUNTS FOR THE YEAR TO 31 OCTOBER 2024 Scottish Charity number SC052919 ## **1[st] Strathaven Scout Group Activities Facility Trust** ## **Trustees’ Annual Report** ## **For the year ended 31[st] October 2024** The trustees present their annual report together with the financial statements of the charity for the year to 31[st] October 2024. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 16[th] July 2014. ## **Objectives and Activities** ## **Charitable purposes** The Trust was set up to source a facility that would help the 1[st] Strathaven Scout Group grow. The current Scout & Guide Hall is not big enough for all the Scouts & Guides who want to use it. With 90 children on the waiting list just to join the Scouts at the time we were applying to become a charity, and under pressure from the Scout Association to get more children off the list and into Scouts, the Scout leaders and Executive Committee with others sought the Community Asset Transfer (hereafter known as CAT) of ground adjacent to Kirkland Park Primary School on Lethame Road in Strathaven to this new charity. There has been a lot of house-building in recent years around Strathaven and the population growth has been significant. This rural town has limited resources and is already supporting neighbouring villages of Chapelton, Gilmourton, Sandford and Glassford. The Scouts in Strathaven are very active and the Leaders are dedicated and well trained. Getting Leaders is not a problem, but finding somewhere to put them is. The CAT is essential to securing a better future for the Scouts but the transfer can only go to a registered charity. If successful in the CAT, this charity would build premises that would allow the Scout Group to grow. The facility would allow for more indoor and outdoor activities including camping. It would have its own parking facilities which the current hall does not have and more storage area. It would not mean that the current hall becomes redundant, but the growing needs of the Guides are an issue so the continued availability of the current hall could be a problem. This charity will not be managing the Scout Group in any way. Its function is 1. to secure funding from Scouts Scotland, the National Lottery, Banks Renewables, Renewable Energy Funds and any other available grants, 2. to build more suitable premises for the Scouts, 3. to promote the facility for use by other groups when the Scout Group was not in session, and 4. to manage and maintain the building. ## **Trustees’ Annual Report** ## **For the year to 31 October 2024** We applied to become an SCIO on 29 September 2023 and were granted charity status on 31 October 2023. We are extremely grateful to OSCR for processing our application as quickly as they did as the deadline for applying for the CAT with South Lanarkshire Council was also 31 October 2023 and that application had to come from an SCIO. We had agreed amongst ourselves the basic architecture of the new building. It would be on one level as neighbouring residential premises are bungalows, but there may be a mezzanine level. The facility would have one gate in, a drop-off facility and another gate out. There would be room for outside games, camping and training. We wrote to local residents to advise them that we would be applying for the CAT. We wanted their input and feedback so that we could plan the project to minimise disruption. There were some concerns because Lethame Road is narrow and there are already problems with parents dropping children off at school in the morning and picking them up again in the afternoon. They could see this continuing into the evening. The difference is that our drop-off and pick-up points would be off the road. The dying trees in the area that local residents were already concerned about would be removed but replaced once the building project was complete. There was a lot of communication with SLC whilst we were waiting on their decision. Another charity had put in a proposal for the CAT and there were merits with both applications. South Lanarkshire Roads Dept introduced conditions regarding access to the property which neither project was likely to meet and the Council asked us both to withdraw our applications whilst they got a better understanding of the Roads Dept’s concerns. At the time of delivering this report, we are still talking to the Council and still waiting for a decision on whether the property is still available as a possible CAT. The Council now requires to see financial projections showing how the new build will be funded with proof of the funders’ commitment. In the meantime, the Scout Group has to address the huge demand on it from an increasing population. It has established a new Beaver colony and is renting Sandford Community Hall on a Monday night to house them. It is not the solution they want, but the Sandford Hall was recently renovated and it is fantastic. Most importantly, there are enthusiastic leaders who are making this work. It underlines just how important it is to find premises, or land on which to build premises, to help the Scout Group grow. We can get trained leaders and have a long waiting list, but just nowhere to put them. Not waiting on the Council’s decision about Lethame Road, the Facilities Trust has identified a huge area of derelict ground off Station Road in Strathaven. Parking facilities would be much better than at Lethame Road and the building would be in an industrial area of the town rather than residential, but still in the middle of the town and very close to the existing Scout & Guide Hall. There are a lot of benefits arising from this location that don’t exist in Lethame Road. We will be meeting with the Council in August 2025 to discuss our options. ## **Fund-raising Activities** We have not done any fund raising because we can’t be specific about where the new premises will be. There are many grant-funding bodies that we can apply to that may include the Scout Association. We opened a bank account, but the bank closed it because there was no activity. ## **Annual Accounts** A copy of these is attached for information but there were no financial transactions in the year. ## **Financial Review** The Trust is financially dormant. There has been no financial activity in the year, just a lot of strategic planning and research. Any expenses were trivial and paid out of Trustees’ pockets. ## **Investment policy** There are no plans to deposit money or to invest elsewhere and no financial commitments. ## **Future plans** The Trustees have not committed funding to any project. ## **Structure, Governance & Management** ## **Constitution** The Charity is an incorporated association. It is governed by its constitution which was adopted on 26 September 2023. The Committee was granted charitable status on 31 October 2023. ## **Management of the Charity** The Trustees are responsible for the strategic direction and governance of the charity. It is their task to source suitable premises to house the 1[st] Strathaven Scout Group, find appropriate sources of funding, and manage and maintain the premises. The Trustees are a mix of former Scout Leaders and technical advisers. The Trustees receive no remuneration and no expenses. ## **Reference and Administrative Information** **Charity Name** 1st Strathaven Scout Group Activities Facility Trust **Charity No** SC052919 **Address** . **Trustees who served during the entire period from 26 Sept 2023 to 31 Oct 2024:** **No Trustees were appointed or retired during the period or in the period since to the date of signing this report.** Trustee< responsibilities in relation to the financial statements The CharityTrustees a￿ responsible for preparin8 aTrustee5' Annual Report and Financial Statements In accordance wlth appllcable law and Unlted Kingdryn Accounting Slzndards (Unlted Kln8dorn Gener311y A(￿pted Accounting Practice)- The law applicable tocharities in scotland requi￿$ ihe tharity tru5tee5to prepare fir)ancial statements for each financial year which grve a true and fair view of the state of affalrs of ihe charlty and of the Incoming resources and applicatlon of resources of the charlty for that pefiod. In preparlng the financlal statements. the trustees are requlred to- select sultable accountln8 pol￿￿5 and then apply them conslstently observe the methods and principles in the applicable Charities SORP make jud8ements and estlmates that are reasonable aTrl prudent state whether applicable accountin8 Stan¢ards have been followed. subject to any materlal departures disclosed and explained in the financial statements prepare the flnanclal statements on the goln8 concem basls unless tt Is Inapproprlate to presume that the charlty wlll contlnue In bJslness. The trustees are respon51ble for keepln8 proper accountlng record5 that dlsdose wlth reasonable acturaty at any time the Pinancial position of the charity and to enable them to ensure that the flnanclal statements cornpty with the Charitles and Trustee Investment Iscotlandl Act 2W5 and the Charlty Accounts (Scotlandl Regulatlon5 2iJ)6 las amendedl. They are also responslble for 5afe8uardin8 the assets of the charity and takln8 reasonable 5tep5 forthe preventlon and detectlon of fraud and other Irregularltles. The trustees are responslble for the malntenance and Inte8rlty of the tharlty and flnancial Informatlon Included on the charltvs webstte. Leglslalk)n In Unlted Kln8dom govemln8 the pregaratlon and dSssemlnatlon of flnanckl statements rnay dlffer Irom leg151atlon other countrles. Approved by the Trustees on 28 . July 2025 and si8ned on thelr behalf by Chairpetson Independent Examinerfs Report For the year ended 31 October 2024. Independent Examinerf5 Report to the Tfttstees ol the 1° Stratha¥en Scout Group Athftles Faclllty Trust. I report on the flnanclal ststements of the chafity for the year ended 31 ottober 2024 wthieh are set out on the following pa8es. Respecth• responslbllliles of TN5teos and Examlner The charitVstrustee5 are responsible forthe preparation of the attounts In Kcordance with the terms of the Charities and Twustee Investment (Scotlandl Art 20)5 Ilhe 2iJ)5 ACVI and the Charitie5 Accounts Ikotlandl Regulations 2Crt)6 las amendal 1.the 2C#)6 Re8ulatlons"l. The charitys trustees consider that the audrt requirement of Re8ulatioTh 1011}Idl of the 2006 Re8ulatiMs does not apply. It Is my responsiblllty to examlne the accounts as requlred under sectlon 44(Illcl of the 2005 Act and to state whether partlcular matters have come to my attentkjn. Baslj ol Independ•)t ExJffllnees Ststemert My e￿mination is ¢arTied out In accordance wlth RegUlat￿n 11 of the Charltles kcounts Ikotlandl Re8ulations 2W6. An examlnatlon Includes a revlew of the accountlng recofds kept by the charlty and a cornparlson of the accounts Presented wlth those recofds. It also Includes conslderatlon of anv unusual Items or d15clowres In the accounts and seeks explanatlons from the tru51ees concernlng anv such matters. The pr¢Kedures undertaken do not provide all the evidence ihat would be requlred in an audlt, consequently, I do not express an audlt oplnlon on the accounts. Indepndent Examlrnrfs Statement In the course of my examination, matter has come to my attentlon:. l. Which 8lves me reasonable cause to belle* that, In any materlal ￿peCt, the requlrements a. to keep accountln8 record5 In attordance with section 44(1)lal of the 2005 Act and Regulation 4 of the 2Crt16 Re8ulatlons, and b. to prepare accounts whlch accord wlth the attountln8 records and comply wlth Regulatlon 9 of the 21Y)6 Re8ulatlons have not been met. or 2. to which, in my opinion. attention should be drawn In ¢)rderto enable a proper urKler5tsndlng of the accounts to be reached. ## **1[st] Strathaven Scout Group Activities Facility Trust** ## **Notes to the Accounts** ## **For the year ended 31 October 2024** ## **1. Accounting Policies** ## **(a) Basis of preparation and assessment of going concern** These accounts (financial statements) have been prepared in accordance with Accounting & Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard for Smaller Entities published on 14[th] July 2014, the Financial Reporting Standard for Smaller Entities (FRSSE), the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended). The accounts have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. Although the charity has no immediate use for a bank account, the Trustees are confident that they can open a fresh account when required. The Trustees consider that there are no uncertainties about the charity’s ability to continue as a going concern. ## **(b) Nature and purpose of funds** Unrestricted funds are those that may be used at the discretion of the Trustees in furtherance of the objects of the charity. The charity is not currently funded. ## **(c) Income recognition** All income is recognised once the Scout Group has entitlement to the income, is certain of receipt and the amount to be received. ## **(d) Expenditure recognition** Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the Scout Group to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably. All expenditure is accounted for on a receipts and payments basis. ## **2. Trustee remuneration and expenses** The Trustees all give freely of their time and expertise without any form of remuneration or other benefit in kind except for the personal satisfaction of making a genuine difference to the lives of young people. No claim for expenses was made in the year and no expenses were paid to the Trustees in the year. Enter SC No. below APPENDIX 2 Enter charity name below **SC052919** ## **1ST STRATHAVEN SCOUT GROUP ACTIVITIES FACILITY TRUST** ||**TRUST**||||||||||||| |---|---|---|---|---|---|---|---|---|---|---|---|---|---| |||**Receipts andpayments accounts**|||||||||||| ||**For the period**
**from**|Period sta||rt date||||Period|||end date||| |||Day31|Month|||Year|**to**|Day||Mon|th|Year
**2024**|| |||31|10|||2023||31||10|||| ||||||||||||||| |**Section A Statement of receipts and payments**|||||||||||||| |**A1 Receipts**|**Unrestricted**
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**period**
**to nearest £**| |Donations||**-**||**-**||||**-**|||**-**||| |Legacies||**-**||**-**||||**-**|||**-**||| |Grants||**-**||**-**||||**-**|||**-**||| |Receipts from fundraisingactivities||**-**||**-**||||**-**|||**-**||| |Gross tradingreceipts||**-**||**-**||||**-**|||**-**||| |Income from investments other than
land and buildings||**-**||**-**||||**-**|||**-**||| |Rents from land & buildings||**-**||**-**||||**-**|||**-**||| |Gross receipts from other charitable
activities||**-**||**-**||||**-**|||**-**||| |||**-**||||||**-**|||**-**||| |**_A1 Sub total_**||||**-**|||||||**-**||**-**| |**A2 Receipts from asset &**
**investment sales**|||||||||||||| |Proceeds from sale of fixed assets||**-**||**-**||||**-**|||**-**||| |Proceeds from sale of investments||**-**
**-**||**-**||||**-**
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**-**||| |**_A2 Sub total_**||||**-**|||||||||**-**| |**_Total receipts_ **
**A3 Payments**||**-**||||||**-**|||**-**||| |||||**-**|||||||||**-**| ||||||||||||||| |Expenses for fundraising activities||**-**||**-**||||**-**|||**-**||| |Gross trading payments||**-**||**-**||||**-**|||**-**||| |Investment management costs||**-**||**-**||||**-**|||**-**||| |Payments relating directly to charitable
activities||**-**||**-**||||**-**|||**-**||| |Grants and donations||**-**||**-**||||**-**|||**-**||| |Governance costs:||**-**||**-**||||**-**|||**-**||| |Audit / independent examination||**-**||**-**||||**-**|||**-**||| |Preparation of annual accounts||**-**||**-**||||**-**|||**-**||| |Legal costs||**-**||**-**||||**-**|||**-**||| |Other||**-**||**-**||||**-**|||**-**||| ||||||||||||**-**||| |**_A3 Sub total_ **||**-**||**-**||||**-**|||**-**||**-**| |**A4 Payments relating to asset and**
**investment movements**|||||||||||||| |Purchases of fixed assets||**-**||**-**||||**-**|||**-**||| |Purchase of investments||**-**||**-**||||**-**|||**-**||| |**_A4 Sub total_ **||**-**||**-**||||**-**|||**-**||**-**| |**_Total payments_ **
**_Net receipts / (payments)_**
**A5 Transfers to / (from) funds**
**_Surplus / (deficit) for year_**|||||||||||||| |||**-**||**-**||||**-**|||**-**||**-**| ||||||||||||||| ||**-**|**-**||**-**||||**-**|||**-**||**-**| ||||||||||||||| ||**-**|**-**||**-**||||**-**|||**-**||| ||**-**|||**-**|||||||||| |||**-**||**-**||||**-**|||**-**||**-**| 1ST STRATFIAVEII SCOUT GROUP ACTMTIES FACILITY TRUST Section B Statement of balances SCO52919 TOIRI Ti4al Imtpwkd B1 C**h fvnd* B2 Tol 84 Ll•blUd T4 PDnl •pprov•l APPENDIX 2 **1ST STRATHAVEN SCOUT GROUP ACTIVITIES FACILITY TRUST** **SC052919** ## **Section C Notes to the Accounts** **C1 Nature and purpose of funds** _(may be stated on analysis of funds worksheets)_ The charity has no funds. The bank account has been closed by the bank through inactivity. The charity will have no funds until we have secured property on which to build the premises required. |**C3a Trustee remuneration**
**C4a Trustee expenses**
**C5 Transactions with trustees**
**and connected persons**
**C4b Trustee expenses -**
**details**
**C2 Grants**
**C3b Trustee remuneration -**
**details**|**Type of activity or project supported**|**Type of activity or project supported**|**Individual /**
**institution**|**Number of grants**
**made**
**£**|**Number of grants**
**made**
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| ||||||| ||If no remuneration was paid during the period to any charity trustee or person connected to a
trustee cross this box (otherwise complete section 3b)||||**x**| ||**Authority under which paid**||||**£**| ||||||| ||||||| ||||||| ||||||| ||||||| ||||||| ||If no expenses were paid to any charity trustee during the period then cross this box
(otherwise complete section 4b)||||**x**| |||**Nature of transaction**||**Number of**
**trustees**|**£**| ||||||| ||||||| ||||||| ||||||| ||||||| ||
**Nature of relationship**|||**Transaction**
**amount (£)**|**Balance**
**outstanding at**
**period end(£)**| ||||||| ||||||| ||||||| ||||||| ||||||| ## **C6 Other information** OSCR accounts template at 31-10-2024.xlsx / Notes 3 December 2007 APPENDIX 2 **1ST STRATHAVEN SCOUT GROUP ACTIVITIES FACILITY TRUST** **SC052919** ## **Additional analysis (1)** ## **Analysis of receipts and payments** ## **1 Donations** |**1 Donations**||||||||| |---|---|---|---|---|---|---|---|---| ||**Unrestricted**
**funds**
**to nearest £**||**Restricted funds**
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**period**
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**to nearest £**| |||||||**-**||| |||||||**-**||| |||||||**-**||| |||||||**-**||| |**Total**|**-**||**-**|**-**|**-**|**-**||**-**| ||**-**||**-**|**-**|**-**|**-**||**-**| ## **2 Grants** |**2 Grants**||||||||| |---|---|---|---|---|---|---|---|---| ||**Unrestricted**
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**3 Gross receipts from other charitable activities**|**-**||**-**|||**-**||**-**| ||**-**
**Unrestricted**
**funds**
**to nearest £**
||**-**
**Restricted funds**
**to nearest £**|**Expendable**
**endowment**
**funds**
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**endowment**
**funds**
**to nearest £**|**-**
**Total current**
**period**
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**to nearest £**| |||||||**-**||| |||||||**-**||| |||||||**-**||| |||||||**-**||| |||||||**-**||| |||||||**-**||| |||||||**-**||| |||||||**-**||| |**Total**|**-**||**-**|**-**|**-**|**-**||**-**| ||-||-|-|-|-||-| ## **4 Payments relating directly to charitable activities** ||**Unrestricted**
**funds**
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|| |||||||**-**||| |||||||**-**||| |||||||**-**||| |||||||**-**||| |||||||**-**||| |||||||**-**||| |||||||**-**||| |||||||**-**||| |||||||**-**||| |||||||**-**||| |**Total**|**-**||**-**|**-**|**-**|**-**||**-**| ||-||-|-|-|-||-| OSCR accounts template at 31-10-2024.xlsxAdditional notes (1) December 2007 APPENDIX 2 ## **1ST STRATHAVEN SCOUT GROUP ACTIVITIES FACILITY TRUST SC052919** ## **Additional analysis (2)** **5 Breakdown of unrestricted funds** |**5 Breakdown of unrestricted funds**|||||||| |---|---|---|---|---|---|---|---| |**Receipts**|**Unrestricted**
**fund 1 - enter**
**name of fund**
**below**||**Unrestricted**
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**below**|**Unrestricted**
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**fund 4 - enter**
**name of fund**
**below**|**Total**
**unrestricted**
**funds**|**Total**
**unrestricted**
**funds last period**| |Donations||||||**-**|| |Legacies||||||**-**|| |Grants||||||**-**|| |Receipts from fundraisingactivities||||||**-**|| |Gross tradingreceipts||||||**-**|| |Income from investments other than land and buildings||||||**-**|| |Rents from land & buildings||||||**-**|| |Gross receipts from other charitable activities||||||**-**|| |**_Sub total_**
**Receipts from asset & investment sales**|**-**||**-**|**-**|**-**|**-**|**-**| |||||||-|| |Proceeds from sale of fixed assets||||||**-**|| |Proceeds from sale of investments||||||**-**|| |**_Sub total_**
**_Total receipts_**
**Payments**|**-**||**-**|**-**|**-**|**-**|**-**| ||**-**||**-**|**-**|**-**|**-**|**-**| |||||||-|| |Expenses for fundraisingactivities||||||**-**|| |Gross trading payments||||||**-**|| |Investment management costs||||||**-**|| |Payments relatingdirectlyto charitable activities||||||**-**|| |Grants and donations||||||**-**|| |Governance costs:||||||**-**|| |Audit / independent examination||||||**-**|| |Preparation of annual accounts||||||**-**|| |Legal costs||||||**-**|| |||||||**-**|| |||||||**-**|| |**_Sub total_**
**Payments relating to asset and investment**
**movements**|**-**||**-**|**-**|**-**|**-**|**-**| |||||||-|| |Purchases of fixed assets||||||**-**|| |Purchase of investments||||||**-**|| |**_Sub total_**
**_Total payments_**
**_Net receipts / (payments)_**
**Transfers to / (from) funds**
**_Surplus / (deficit) for year_**|**-**||**-**|**-**|**-**|**-**|**-**| |||||||-|| ||**-**||**-**|**-**|**-**|**-**|**-**| |||||||-|| ||**-**||**-**|**-**|**-**|**-**|**-**| ||||||||| |||||||**-**|| ||||||||| ||**-**||**-**|**-**|**-**|**-**|**-**| |||||||-|| |**Nature andpurpose of funds**|||||||| ||||||||| OSCR accounts template at 31-10-2024.xlsxAdditional notes (2) December 2007 APPENDIX 2 **SC052919** ## **1ST STRATHAVEN SCOUT GROUP ACTIVITIES FACILITY TRUST** ## **Additional analysis (3)** ## **6 Breakdown of restricted funds** |**6 Breakdown of restricted funds**||||||| |---|---|---|---|---|---|---| |**Receipts**|**Restricted fund**
**1 - enter name of**
**fund below**|**Restricted fund**
**2 - enter name of**
**fund below**|**Restricted fund**
**3 - enter name of**
**fund below**|**Restricted fund**
**4 - enter name of**
**fund below**|**Total restricted**
**funds**|**Total restricted**
**funds last**
**period**| |Donations|||||**-**|| |Legacies|||||**-**|| |Grants|||||**-**|| |Receipts from fundraisingactivities|||||**-**|| |Gross tradingreceipts|||||**-**|| |Income from investments other than land and buildings|||||**-**|| |Rents from land & buildings|||||**-**|| |Gross receipts from other charitable activities|||||**-**|| |**_Sub total_**
**Receipts from asset & investment sales**|**-**|**-**|**-**|**-**|**-**|**-**| ||||||-|| |Proceeds from sale of fixed assets|||||**-**|| |Proceeds from sale of investments|||||**-**|| |**_Sub total_**
**_Total receipts_**
**Payments**|**-**|**-**|**-**|**-**|**-**|**-**| ||**-**|**-**|**-**|**-**|**-**|**-**| ||||||-|| |Expenses for fundraising activities|||||**-**|| |Gross trading payments|||||**-**|| |Investment management costs|||||**-**|| |Payments relating directly to charitable activities|||||**-**|| |Grants and donations|||||**-**|| |Governance costs:|||||**-**|| |Audit / independent examination|||||**-**|| |Preparation of annual accounts|||||**-**|| |Legal costs|||||**-**|| ||||||**-**|| ||||||**-**|| |**_Sub total_**
**Payments relating to asset and investment**
**movements**|**-**|**-**|**-**|**-**|**-**|**-**| ||||||-|| |Purchases of fixed assets|||||**-**|| |Purchase of investments|||||**-**|| |**_Sub total_**
**_Total payments_**
**_Net receipts / (payments)_**
**Transfers to / (from) funds**
**_Surplus / (deficit) for year_**|**-**|**-**|**-**|**-**|**-**|**-**| ||||||-|| ||**-**|**-**|**-**|**-**|**-**|**-**| ||||||-|| ||**-**|**-**|**-**|**-**|**-**|**-**| |||||||| ||**-**|**-**|**-**|**-**|**-**|| |||||||| ||**-**|**-**|**-**|**-**|**-**|**-**| ||||||-|| |**Nature andpurpose of funds**||||||| |||||||| OSCR accounts template at 31-10-2024.xlsxAdditional notes (3) December 2007