Teviothead Vlllage Hall Commltteo Chalrmans Report
Annual General Meetlng Date:25- March 2025
It only seems like yeslerdaythat the last AGM was held, and Chair's reportwas
presented.
The main activity in the past year was the granting of SCIO status which was both time-
consuming and costly. But the legal fees and associated costs were subsidised bythe
Federation of Village Halls. which avoided ary major impact on the Hall finances. The
Chair recognizes the arduous work put in by the committee. especially Caroline Tullie.
to transfer the charitable statu5 ofthe Hall. The new status number can now be used by
the committee on allTeviothead Village Hall communications and materials.
Expenditure remains constant and accountsshowa steadyoufflow. but this has been
using grants accnjed from the Covid era. ané the accounts are now approaching a more
normal level of finance. There has been much discussion on Hall hire charges with a
balance being required to be cost effective yel remain competitive. The increasing
number of extern81 sources using the hall for presentations. public consultation and
awareness events has highlighted an opportunityto provide a more flexible approach to
better reflect on the higher costs involved with these events including heating, lighting.
and cleaning etc. While a number of the events may not always be in line with the wider
community aims. they are a welcome income stream.
The Hall continues to operate as a focal point forthe localcommunity in particular its
mission to fultill its role in support of the.warm spaces" initiative. The provision of the
Afternoon Teas and the Soup and Pudding sessions has been highly successful and
although primarily supportingTeviothead Church the increasing numbers attending
demonstrate the popularity of the events but also the important role the Hall plays in
community cohesion.
Other events and bookings for the Hall include. Community Council. Scottish Women's
Institute, Weaving Club, Public interest meetings, Private parties, Mobile Library stop.
Charity fund raising. various committee meetings. MSP surgery, Election polling station,
Funding Panel meetings. Hogmanay celebraiions and the annual summeT BBQ.
The various improvement projects have been completed includinEthe long overdue
refurbishment of the Gentlemen's toilets and the installation of a loft ladder to utili2e
the available loft space to impr¢)ve storage and archiving of Hall materials and
resources.
The development and improvement of communications relatingto the hall continues.
notably with the Hall website, Calendarof ebents and newsletters. Work to develop a
mailing list for direct mail shots to the community Is ongoing and the Chair recognizes
the work done by
o furtherdevelop this project.
The installation of a key safe for the Hall will reduce the requirementfor committee
members to turn out to open the hall for tradesrnen or guest Users.

The audio-visu81 facilities continue to develop with additional connections for laptops
and hard wire links for mobile phones and tablets to mirror screen content directly to
the projector. Feedback from a recent private partywhich utilized these resources was
very positive as it allowed fora live video linkto bring all the family members together.
A small but important investmentwas madewith the purchase of an indoor NewAge
Kurling set. This was as a result of borrowingsimilar equipmenT from another Village
Hall. Following a successful evening of Kurling it is planned to hold monthly sessions
not only to promote 8 competitive actwity with other Village Halls but also to provide a
regular social event to encourage new members to the communityto meet and join in
Hall activities.
Although this report is traditionally a review of the past year, as Chair, I feel that it is
important to identity some items forthe Committee to focus on to ensure the Hall
ontinues to improve in the future.
Provision of a fiber broadband connection to the hall to provide a more stable
Wi-Fi set up.
Carry out refurbishment of the Ladies toilets.
Installation of nolice boards both inside and outside the hall
Record the number of people who attend each event to provide evidence for
f uture f unding bids.
Continuing the upkeep of the Hall external areas
Increasing attendance at Hall events
Install a Heatingoil monitoring system.
Ensure all committee members have accessto the Nest heatingapp.
As always. I would like to take this opportunityto thank all the members of the
committee and the associated volunteers for their support and hard work over the past
year in ensuring the Hall remains highly relevant and operational and continues to serve
the diverse needs of the community.
Chair Teviothead Village Hall

APPENDIX 3
OSCR
s(￿￿￿ Ihrty Wlatr
Inde￿ndent examiner's report on the accounts
vz
Report to the Ch•tty rone
trnstee¥lmembers of
RegiSt•red charity SC O s z F t i
number
On the accounts ofthg
charity fortho poriod
PeTKid start date
Pénod end date
Oay
Sèt out on pag
Re5prflfve The chan"ty'S trustee5 are iesFon5iNe for the F*eparation ol the attounts in accordance
responsibilities of
with Ihe terms of the Charibes and Trustee Investment (Scotlandl 2005 Act and thè
trustees and examiner
Chanties Accoun15 (Scotlandl Regulations 20C6 la5 amendedl. The charity trustee5
{x￿sider that the audrt requireneni of Regulation 10111 Idl of the Accounts Regulations
(Joes nol apply 1115 my reswns1￿1Ity to exarnine the aGcounts as required under secti¢n
44111 Icl of the Act and to stale whether panicular matter5 have come lo my aitenlion
Basis ol ind¥pendent My examinal￿n is camed OLrt 11 x¢(￿danCe with Regulatv)n 11 01 thè 2006 A¢counts
examin¢es statem•nt Regulations. An examination includes a review ol Ihe accountsng record5 kept by the
charty and a CwnPanS￿ of Ihe ￿)unIS p￿Sented with those record5. 11 also includes
consderatson ol any unusual rt2ms or disdosures In the accounts and seeks
explanaty¢ns from the trustees conceming any SLKh matters The prO￿dureS undertaken
do not rKothde all Ibe evidence that would be required In an audil and. consequently. I do
not express an audit opinion on Ihe view given by the accounts.
Independent eMamin8rfs In the course of my trxaminabon. no matter has come to my attention lother than Ihat
$tstement disdos&J on the attathed page'l
whith gives me leax*nab￿ cause to believe that in any matèrial resFed the
requirement5'.
to keep a¢crAJnttyig recorts In aLxordance with sectK)n 44111 lal of the 2005 Act and
Regulabjn 4 of the 2006 Ac￿nts RegulaiKtn5. and
to prepare ar￿nIS which a￿Ord with the 8ccounting records and ¢yxnply WLth
Regular￿n 9 OF the 20C6 Aco)Jnts Regulatpjns
have not been m•t,
to vA)ith. in my o￿nion. atenb.on should be drawn in order to enablè a proper
f l-y 2-_c.. rl-. In -e reached.
D•tÈ:
Signed.
Name:
Relevant professional
qualification{sl or body
lif any):
jl%lis
Address..
ase Ihe wonls • Ihe brackeis J. tr.
p8ge
'"QSCR acceptd¥it81 or tyFed WgA4fvfe5
UI thD5e ha%*oxie lo your atknllkin eAI I

DRAFT MINUTES OF TEVIOTHEAD HALL ANNUAL GENERAL MEETING HELD ON
TUESDAY 26 MARCH 2024 AT 7 PM
PRESENT
Vlelcome by Chairman
APOLOGIES FOR ABSENCE
MINUTES OF PREVIOUS AGM HELD ON 27 MARCH 2023
Minutes haa been circulated and were taken as read. Proposed by
conded by
MAThERS ARISING FROM PREVIOUS MINUTES
Change of Charity status will te discussed later in Ihis agenda
CHAIRPERSON'S REPORT
see attathed feport
TREASURERS REPORT
Treasure
ad already emailed aG¢ounts to the comrnittee - see attathed
responded lo various questions
et aside reseNed funds of £5,OCQ for fireldamagel Gontingency fund
Assets added - looms coffe- nachine. Isee assets list)
Thanks were extended lo
or mana
the accounts so well
Approved by
ecanded by
Review of Hall Hire Charges
Rural Church Show local £15 per night
Communrty Counril l Others £40 night
Danceslconcerts £20 per hour
Day Hire £15 per hour
Up to 6 pm Min £15
Elgctions £250 per day
Ihat does the hall tharge for charty events? No tharge if organiser lives wrthin Gatchment area of
the show- uttimately at the discretion of the hall committee
Pro￿Sed and agreed to leave charges as above- to be reviewed again at next AGM
CHANGE OF CHARITY STATUS TO A SCIO ( ScO￿lSH CHARITABLE
INCORPORATED ORGANISATION)
Approval to wind up I disso￿ the existing charty Teviothead Village Hall SCO 22768
It was agreed unanimously by all those present that the existing charity dissolved.

6.2 Approval to transfer all assets and liabilities to the new incorporated chartty Teviothead
Village Hall SCIO SC052881
It was agreed unanimously by all those present that the assets and liabilrties be transferred to the
new incorporated charity.
re￿rted at the rnoment VR have had pemiission fr(xn OSCR to set up new charity and
perm15510n to dissolve existing. As from tonight will have 3 rnonths to Complete paperwork -
assets, bank account changed etc. Also require legal pemiission to transfer building ètc. The
only existing legal document is one from Rox Distnct Council dated l APP
buil
the Hall Committee Names on that document wer
and
Solic',to
requires thB to be on the land register Transfer wasn't
recordea w￿n èasines.
nas approached SBC lo transfer this to the new SCIO. New plan5
are being drawn up in the rarye of th
ait new deed from SBC. Should Le completed
wtthin the time frame. Ono re￿IVed
¥vill register wrth the LaTrJ Registry. Treasurer
asked if we could change I
- 1 who run a T￿asUrer'S account. All agreed to
this. Signatories remain as
11 organise
At what point are we actually officially a SCIO? It 15 assumed this will k On￿ we get final
approval and acc8Ptance from OSCR - Caroline will confinn this with OSCR
Any change as to how :h- a￿CountS need to be pr"pa-èd and audrted? tt is thought they will be in
the same fomiat bbt
will send guidelines to
6.3 Approval of new constitution for Teviothead Village Hall SCIO SC052881
The new constitution. which was recommended by Roxburghshire Federabon of Village Halls and
lodged in application to OSCR, was unanimously approved. It was noted that this would be
looked at with view to possibly amending in the coming year.
Chairman thanked
or all her hard work in managing this &Yo￿$S.
ELECTION OF OFFICE BEARERS
Chair
Vice Chair
Secretary
Treasurer
Minute Secretary
pro
roposed that
r* en blo= Sr=cnJe=
b8 elected to the Committee - this was seconded bs,
ANY OTHER BUSINESS
Chair thanked
or recording minutes etc
DATE OF NExf MEEfiNG
Tuesday 25 March 2025
Chair thanked everyone for coming and dosed the meeting.

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