APPENDIX 1
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OSC r
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| Trustees’ Annual Report for the period | Trustees’ Annual Report for the period | Trustees’ Annual Report for the period | Trustees’ Annual Report for the period | Trustees’ Annual Report for the period | Trustees’ Annual Report for the period | Trustees’ Annual Report for the period | Trustees’ Annual Report for the period |
|---|---|---|---|---|---|---|---|
| Period start date | Period end date | ||||||
| Day | Month | Year | Day | Month | Year | ||
| From | 01 |
10 | 2023 | To | 30 |
09 | 2024 |
Office of the Scottish Charity Regulator
Reference and administration details
Charity name Heathhall Community Centre Other names charity is known HCC by Registered charity number SCO52868 Charity’s principal address
Names of the charity trustees on date of approval of Trustees’ Annual Report
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Name of person
Dates acted if
Trustee name Office (if any) (or body) entitled to
not for whole year
appoint trustee (if any)
1
2
3
4
5
6
7
8
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APPENDIX 1
Reference and administration details
Names of all other charity trustees during the period, if any, (for example, those who resigned part way through the financial period)
Name Dates acted if not for whole year
1
Structure, governance and management
| Type of governing document Trustee recruitment and appointment |
The structure of the organisation consists of: (a) the MEMBERS - who have the right to participate in members' meetings (including any annual members’ meeting) and have important powers under the constitution; for example, the members elect people to serve on the board. (b) the BOARD – (also known as Trustees) who hold regular meetings, and generally control the activities of the organisation; for example, the board is responsible for monitoring and controlling the financial position of the organisation. |
|---|---|
| Trustees are elected at the annual general meeting which is held in October. There must be a minimum of four and a maximum of twelve trustees. |
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| Objectives and activities | |
| Charitable purposes Summary of the main activities in relation to these objects |
|
| The Committee’s objectives are set out below, all relative to primarily, but not limited to, benefit the inhabitants of Heathhall Community Council area: a. The advancement of health and well-being; physical and mental. b. The advancement of citizenship and community development. c. The provision of recreational facilities, or the organisation of recreational activities with the object of improving the conditions of life (including social and physical) for the persons for whom the facilities or activities are primarily intended. d. Any other purpose that may reasonably be regarded as analogous to any of the preceding purposes. |
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| Our main role is the day to day running and maintenance of the Centre. We have over 300 people weekly through the door, from our groups who hire the hall and our own activities. These include kids and adult crafts, bingo, quiz and race nights as well as a large-scale family fun event annually. Although our primary focus is for Heathhall residents, we have visitors from all over our region. We have a variety of circumstances, from physical and intellectual disabilities, long-term conditions, families, carers, older adult, young people and children. |
2
2
APPENDIX 1
Achievements and performance
| Summary of the main achievements of the charity during the financial period |
The last year has been another busy one for us. In October last year we became a charity registering with OSCR. We started the year with 5 Trustees and have joined us as co options. We also have a small band of occasional volunteers helping out where needed. The centre continues to be well used with a wide range of activities for all age groups, & most weekends are busy with private lets. Our Treasure has been working hard at applying for grants on our behalf: notably obtaining funding for replacing the main hall floor. Other successful applications have funded the big event held in May-ANCBC via Foundation Scotland-The Scottish Book Trust used for workshops; funding to help with utility costs, National Data Bank Sim cards, work continues to try fund refurbishment of the toilets, update the sound system & to pay a freelance Development Worker. Our core volunteers are PVG assessed. are First Aid & Basic Life Support trained. We have begun a partnership with Cloverglen activity centre for young people & adults with special needs. They run a Community Soup social on a Monday in the Pavilion Hall & help us with outside work & gardening. Together with the Community Council a group has been working on replacing the Playpark outside the hall. We have also begun to formulate a Local Place Plan. Feedback collected from the big Fun Day event held in May inside & outside was positive & encouraging & enables adjustments & improvements to be made for 2025 when we will be celebrating the 30th anniversary of the main hall. Events held & run by the volunteers over the year include Arty Crafty kids sessions; Adult Craft sessions; Family Race night & Family Prize bingo; Quiz night; Halloween disco; Craft Fair with Coffee morning & Santa; new this year a summer holiday club; also runs a weekly Kids Lego club. |
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Financial review
| Brief statement of the charity’s policy on reserves |
The trustees’ policy is to retain 6 months of essential running costs in order to meet commitments and to cover any unexpected expenditure. Six months basic running costs stands at £9000 and reserves are well in excess of this at 26211 (around half is restricted funding). The reserves that we have set aside provide financial stability and the means for the development of our principal activity. Six months running costs includes: a. utilities b. emergency repairs & maintenance |
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3
Details of any deficit
NA
Donated facilities and The building and grounds are owned by Dumfries & Galloway Council. However, services (if any) HCC are responsible for the day to day running and maintenance expenses of the facility.
APPENDIX 1
Other optional information
We maintain good working relationships with Dumfries & Galloway Council, the local Primary School & recently have developed links with Wheatley Builders.
The building is owned by Dumfries & Galloway Council, who keep it wind & watertight & are responsible for lighting & heating repairs. The car park has been white lined & extra disabled spaces included, the centre has been assessed for further Fire Safety measures to be put in place. With DGC permission we are able to use the green at the rear of the building for events etc.
Our greatest assets are our volunteers; without them there would be no viable community centre. Big thanks to each & everyone one of them who helps out. That being said we have recently been recruiting as you can never have enough of a good thing; we recently had a recruitment drive and are welcoming new members to committee and occasional volunteers at our AGM.
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
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Signature(s)
Full name(s)
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Position (e.g. Chair) TREASURER SECRETARY
Date 29.10.24 29.10.24
4
Heathhall Community Centre Statement of Income & Expenditure For the Year to 30th September 2024
| 2024 | 2023 | 2023 | ||
|---|---|---|---|---|
| £ £ |
£ | £ | ||
| INCOME | ||||
| Regular Lets | 16,140.00 | 16,941.70 | ||
| Occasional Lets | 3,484.75 | 2,053.00 | ||
| Bingo Income | 1,208.40 | 1,300.95 | ||
| Projects Income | 4,533.36 | 1,806.94 | ||
| Other Income | 207.27 | 865.00 | ||
| Interest | - | - | ||
| General Grants | - | 3,337.31 | ||
| Specific Grants | 6,900.00 | - | ||
| 32,473.78 | 26,304.90 | |||
| EXPENDITURE | ||||
| Cleaning | 9,119.33 | 4,284.74 | ||
| Repairs & Improvements | 1,657.00 | 882.32 | ||
| Power & Water | 6,731.74 | 16,216.64 | ||
| Insurance | 1,029.70 | 495.37 | ||
| Admin / Phone Costs | 475.35 | 90.55 | ||
| Equipment & Supplies | 7,414.54 | 1,791.21 | ||
| Bingo Costs | 622.26 | 568.24 | ||
| Honoraria | - | |||
| Projects | 509.90 | |||
| Other | 3,013.47 | |||
| 27,049.92 | 27,852.44 | |||
| SURPLUS/(DEFICIT) | 5,423.86 | - | 1,547.54 - |
|
| REPRESENTED BY | ||||
| Cash at Bank | 26,211.02 | 7,053.16 | ||
| Cash in Hand | 96.33 | 96.33 | ||
| Debtors | - | |||
| 26,307.35 | 7,149.49 | |||
| LIABILITIES | ||||
| Creditors | 13,734.00 | - | ||
| 12,573.35 | 7,149.49 | |||
| Surplus b/fwd | 7,149.49 | 8,697.03 | ||
| Surplus/(Deficit) for year | 5,423.86 | - | 1,547.54 - |
|
| 12,573.35 | 7,149.49 | |||
| - | - | |||
| - | - |
Signed on behalf of the Committee
Signed: Date: 29th October 2024
I can confirm that the figures above represent a true record of the accounts of the Heathhall Community Centre for the year ended 30th September 2024, in line with the books and records thereof, which I have seen:
Signed: Date: 29th October 2024
Enter SC No. below
APPENDIX 2
Enter charity name below
SC
| SC | |||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Receipts andpayments accounts | |||||||||||||||
| Period start date | Period end date | Period end date | |||||||||||||
| For the period from 01 10 Day Month |
2023 Year |
to | Day Month 30 09 |
Year 2024 |
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| Section A Statement of receipts and payments ~~a~~ |
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| Unrestricted funds Restricted funds |
Expendable endowment funds |
Permanent endowment funds |
Total funds current period |
Total funds last period |
Total funds last | ||||||||||
| to nearest £ to nearest £ |
to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | ||||||||||
| A1 Receipts | |||||||||||||||
| Donations | 207 | 207 | 207 | 207 | 207 | 207 | |||||||||
| Grants | 6,900 | 6 | 6 | 6 | 6,900 | 900 | |||||||||
| Receipts from fundraisingactivities | 4,533 | 4 | 4 | 4 | 4,533 | 533 | |||||||||
| Gross tradingreceipts | 19,625 | 19 | 19 | 19 | 19,625 | 625 | |||||||||
| Gross receipts from other charitable | |||||||||||||||
| activities | 1,208 | 1 | 1 | 1 | 1,208 | 208 | |||||||||
| - | - | - | - | - | |||||||||||
| A1 Sub total | A1 Sub total 25,574 6,900 |
- | - | 32,474 | 32,474 | 32,474 | 32,474 | 32,474 | - | - | |||||
| Total receipts A3 Payments |
25,574 6,900 - ~~ |
~~ ~~a~~ ~~ |
a~~ | ~~ | ~~ | ~~ | ~~ | ~~ | ~~ | - ~~ |
~~ ~~ |
~~ | 32,474 ~~ |
||
| Expenses for fundraising activities | 5,473 | 5 | 5 | 5 | 5,473 | 473 | |||||||||
| Gross trading payments | 20,480 | 20 | 20 | 20 | 20,480 | 480 | |||||||||
| Payments relating directly to charitable | Payments relating directly to charitable | ||||||||||||||
| activities | 622 | 622 | 622 | 622 | 622 | 622 | |||||||||
| Grants and donations | |||||||||||||||
| - | - | - | - | - | |||||||||||
| Admin | 475 | 475 | 475 | 475 | 475 | 475 | |||||||||
| **A3 Sub total ** | 27,050 - |
- | - | 27,050 | 27,050 | 27,050 | 27,050 | 27,050 | - | - | |||||
| Total payments Net receipts / (payments) A5 Transfers to / (from) funds Surplus / (deficit) for year |
27,050 - - - 27,050 - 1,476) ( 6,900 - - 5,424 - - 1,476) ( 6,900 - - 5,424 - ~~LS~~ 9 ~~I~~ |
~~A~~ Os ~~ |
~~ ~~ |
~~ ~~ |
~~ ~~LE IE)~~ ~~ |
~~ ~~ |
~~ ~~ |
~~ ~~ |
~~ ~~ |
~~ |