we. .. SR **OUTWITH FESTIVAL** REET **AN UAL REPORT AND FINANCIAL STATEMENTS** VSSEET ER ae aS **FOR THE PERIOD' ENDED** OL 2 SKE FE **28 FEBUARY 2025** Wr RATE ES Pay **Registered charity number: SC052566** ak, baste cew tee KR) oirrwiTH FESTIVAL ANNUAL REPORT AND FINANCIAL STATEMENTS FOR THE PERIOD Ef4DED 28 FEBUARY 2025 CONTENTS PAGE Charity Inforniation Trustees, R¢port Report from Independent Scrutineer Stat¢m¢nt of Receipts and Payments Ststement of Balances Material A¢wunting Policy Information Notes to the Financial Statements OUTWITH FEST￿AL TRUSTEES REGISTERED OFFICE Firestation Creative Carncgie Drivc Dunfemiline KY12 7AN REGISTERED NUMBER SC052566 ## **OUTWITH FESTIVAL** ## **TRUSTEES' ANNUAL REPORT** The Trustees have pleasure in presenting their report together with the financial statements for the period ended 28 February 2025. The charity run an annual arts and music festival in the City of Dunfermline in 2024 hosting over 80 events with over 200 performers. The charity strives to meet the following Outcomes related to its Aims and Purposes The advancement of the arts, particularly but not exclusive to music: - Fostering the growth and recognition of local artists and musicians. - Enhancing cultural diversity and artistic expression within the community. - Providing platforms and opportunities for emerging talent to showcase their work. - Enriching the cultural landscape of the region through artistic exploration and innovation. The organisation of recreational activities, namely the playing, enjoyment of, and participation in music and the arts, with the object of improving the conditions of life for the persons for whom the activities are primarily intended, by being available to members of the public at large: - Increasing access to music and arts-based recreational activities for individuals of all backgrounds and demographics. - Promoting social cohesion and well-being through shared artistic experiences. - Enhancing the overall quality of life by providing opportunities for artistic expression and enjoyment. - Creating inclusive and welcoming spaces for community engagement through music and the arts. The advancement of citizenship or community development by working with third-sector organisations and working to encourage and support public involvement in the planning and development process of festival activities: - Strengthening community bonds and fostering a sense of belonging among festival participants. - Collaborating with local organisations to address community needs and concerns. - Empowering community members to actively contribute to the planning and development of festival activities. - Promoting civic engagement and active participation in shaping the cultural landscape of the region. ## **Structure, Governance and Management** ## Constitution The Charity is a Scottish Charitable Incorporated Organisation (a SCIO). It was registered in its current legal form on 24 May 2023. The charity was previously an unincorporated association but changed its legal form to a SCIO. The assets of the unincorporated association were transferred to the SCIO on the 24 May 2023. It has a single tier structure and as such the trustees are the members of the charity. The board of people, which normally meet the first Monday of every second month (starting in March) are the charity trustees. This board control the activities of the charity and are responsible for monitoring and controlling the financial position. ## Appointment of Trustees The board also appoints charity trustees to fill vacancies, and the people serving on the board have the power to make changes to the constitution itself. The people serving on the board are referred to in the constitution as Charity Trustees-and they are also the Members of the organisation for the purposes of the Charities and Trustee Investment (Scotland)Act 2005. Trustees are elected at the annual general meeting which is held in November. There must be a minimum of five and a maximum of twelve trustees, and during the period of the accounts there were 7 appointed Trustees. 2 OUTWITH FESTIVAL TRUSTEES, ANNUAL REPORT (Continued) Chgritable purpose aims and objectives The main aim and objectives &8 stated ill the chariti¢s purpose is.. The advancement of the arts, particularly but not exclusive to music. The organisation of recreational activities, namely the playing, enjoym¢nt of and participation in musi¢ and the arts, with the obje¢t of improving the conditions of life for the persons for whotn the activities are primarily intended, by being available to metnbers of the public at large or to male or female members of the public at large. The advancement of citizenship or community d¢velopment by working with third sectororganisations and working to encourage and support public involvement in the planning and development process of festival activities. Prillcipal Activities and AcbieveD)ents Established and run by a volunteer coll￿tIVe of artists, writsr4 academics, filmmakers and musi¢ians, Outwith Festival continues in 2024 to champion Dunfennline's cultural life. We believe a city with Dunfemjline's history and creative heritage must offer accessible outlets for artistic expression- both popular and experimentsl- so that residents can participate in, and contribute to. an ongoing cultural conversation. The Outwith Festival 2024 evettt was held from September 3rd to Sept¢mb¢r 8th 2024. and was a cel¢brntion of arts. cultur¢. and creativity. It held over 85 events. had more than 4.500 attendees and received lots of positive feedback from attendees and ¢ommunity partners. Our work responds to local need.. as publi¢ arts provision in schools and elsewhere is reduced, affordable local access to workshopsy gigs, talks, theatre and film becomes ever more essential if Dunf¢m)line is to sustain and expand its creative economy. Outwith provides that access.. a place of exchange wher¢ artists present new work and the community ¢an engage with it close to home. Aims aud approach (2024) Bring diverse artists and events into Dunfermline so local peopl¢ expertence work that is out of the ordinary. Create pathways for local talent to develop and professionalise through perforniance, exhibition and collaboration. Keep events affordable and locally based to remove barri¢rs to participation and strengthen the city's cultural infrastructure. 2024 activity and outcomes Programming highlights.. hundreds of trtusicians, writers, theatre-makers and visual artists participated in Outwith events in 2024, including contributions from two Scots Makar poets, touring productions from Edinburgh companies, and audienc¢ conversations with acclaimed actress and singer/songwriter Barbara Dickson. Talent development.. we continiied to ignite creative careers- supporting young musicians who have since toured and recorded, and artists who secured funding for their own projects following festival exposure. Community-led initiatives.. Outwith helped ￿talYSe regular cultural activity across Dunfemline- from businesses that began hosting music evenings to a community yoga class sLgrted during th¢ festival that has met w¢¢kly for three years. Artist relationships: many parttcipants return annually, reflecting the festival's rol¢ in building a resilient creative community and sustained networks between practitioners and audiences. Year-round impact.. the festival's influence extends beyond its event dates. generating opportunities, inspiration and activity across the ¢ity throughout 2024. In 2024 Outwith Festsval reaffirnied its role as an affordable, volunteer-led engine of cultural vitality in Dunferniline. By presenting adventurous work, nurturing local talent and lowering barrier8 to participation, Outsvith helps ensure the city remains a vital centre for artistic life and creative exchange. Financial Review Funditk sources & reserves olic Results for the period ended 28 February 2025 are given in the Ststement of Receipts and Payments below. The assets and reserves position are detailed on the Statement of B&lan¢es on page 7. The Statement of Receipts and Payments shows a net deficit of £4.854 (2024= surplus £4,025) of unrestricted funds. Unrestricted funds now total £17,872. as the opening cash balance on 28 February 2024 was £22.726 . The main sources of funding were from the sale oftickets to th¢ various events held during the Outsvith Festival 2024 evenl grdllt fundiug as detailed in notes to the a¢counts below. and sponsorship from cotyorate companies. Th¢ pri¢ing is £30 perticket forthe music event and varies between £20 and £nil for other events. a5 some events were hosted for free, to encourage community engagemeni. A]most all sources of funding were applied to the Outtvith festival 2024. At each of the Board meetings, the fmancial tK)sition of the Charity is reviewed. and business plans are being developed in relation to future activities. 0[￿w[TH FEST￿AL TRUSTEE'S ANNUAL REPORT (Conlinued) Plans for futsre The ch￿lty intends to Contin￿ to develop and deliver the Ou¢with Festival in 2025 and beyond, building cn the stron8 foundations establishd in previous years. The existing artistle 8enres-music, literature, eomedy? and interviews-will remain central to the festival's identity, while plans are undenvay to further expand perfonnances, art installalions, and eommullity-focused events p£ross the city. A key wiority for the ￿rning y¢ars is to increase ¢he number ofworl(shop and communi¢y events. particularly th(xse &signed to engage individuals who have had limiied or exposure to the arts. These initiatives aim to m8ke the festival more inclusive and refl￿tive of Dunferniline's diverse community. The charity alw seek8 to enhance Community participation Wtthin the festival-encournging involvement both on stsge and in the audience, as well as through volunteering opportunities. By nurttwing the next generdtion of volunteers. creators, and organiser4 Outivith aims to secure a vibrant a￿A sustainable firture for the festival and the wider arts communty. Approved by the Trust¢es and sign¢d on their behalf by: JIYDEPENDENT EXAM[￿'s REPORT TO THE TRUSTEES OF OUTWTH FESTIVAL I report on the accounts of the charity for the period ended 28 February 2025 wELich are set out on page5 6 to 10. Respective responsibilitie5 of trustees alld examiner The charity's trustees are responsible for the preparation of the accounts in ac¢oidanc¢ with the ternis of the Charities and Trustee Investment (Scotland) Act 2005 and the Chariti¢s Accounts (Scotland) ReguLations 2006 (as amended). Th¢ Charity tnjstees consider that the audit requirement of Regulation 10(1 ) (d) of the 2006 Accounts Regulations does not appl).. It is my responsibility. lo examine the accounts as required under s¢¢tion 44(1) (c) of the Act and to state Wheth￿ particular matter5 have com¢ to my attention. Basis of independent examiner'5 statement My examination is carrted out in ac¢ordan¢¢ with Regulation I l of the 2006 Accounts Rcgulalions. An examination includes a review of the &c¢ounting record5 kept by the ¢hariry and a coJnparison of the accounts pr¢s¢nted with those records. It also in¢ludes consideration of any unusual items or disclosures in th¢ a¢¢ounts and seeks explanations from the Iruste¢s ¢onc¢rnin8 any such matt¢rs. The procedu￿$ undertaken do not provide all the evidence th&t would be required in an audiL and consequently I do not express an audit opinion on the view given by the accounts. IDdependent eLqtlliller'$ ststement In the course of my examination, no Inatter has come to my attention whi¢h gives me reasonable cause to believe that in any material ￿sp￿t the requirements.. to keep accounting records in accordance with S￿lI0n 44{1) (a) ofthe 2005 Act and Regulation 4 of the 2006 Accounts Regulations to prepare accounts which accord with the accounting records and compty with Regulation 9 of the 2006 A¢counts RegulatÈons have not been met. or 2. to which, in my opinion, atteniion should be drawn in order to enable a proper understanding of th accounts to ￿ reached. OUTwrrH FESTIVAL STATEMENT OF RECEIPTS & PAYMENTS FOR THE PERIOD ENDED 28 FEBRUARY 2025 Unrestricted Restrieted Funds Period ended 28 Period ended 28 February 2025 J February 2024 Fullds Receipts Grants 25,903 25.903 34.990 Gross receipts from charitable activities 25,209 25.209 30,640 Total Receipts 51,112 51,112 65,630 Payments Operation of charitable activities (55,966) (55,966) (61,330) (275) Purchase of equipment Total Payments (55,966) (55,966) (61,605), SurplusllDeficit) for the year (4.854) (4,854) 4,025 Transfer bettveen fvnds Surplus/(Deficit) for the (4,854) (4,854) 4.025. STATEMEf4T OF BALANCES A T 28 FEBRUARY 2025 nrestricted Restricted Funds Restrieted Funds Year ended 28 Febru8ry 2025 Year ended 28 February 2024 Opening cash at bank and in hand 22,726 22,726 18,701 Surplus/(Deficit) for the year (4,854) (4,854) 4.025 Closing cash at bank and in IwLd 17.872 17.872 22,726 Bank and Cash Balances CLsh held by Trustee Bank d¢postt ￿CoUnt 205 205 1,345 21,381 17,667 17.667 Closing cash &t bank and in hand 17.8721 17.872 22,726 Equipment held by Tru8tee8 Card readers 242 242 Gimbl¢ 135 135 377 377 The fmancial stat¢m¢nts of Outwith Festival approved and authorised for issue by th¢ TTUSfres and signed on its behalf by: ourwITH FESTNAL IVL4TERL4L ACCOUNTtNG POLICY INFORMATION FOR THE TO 28 FEBRUARY 2025 The material accounting policies adopted in the prepardtion of these fin8n¢ial statements are set out below. These poli¢i¢s have been consistently applied to all the years presented, unless othenvise stated. Basis of Preparatloll The fin&nci&l statements have been prepared in accordan¢¢ with the Receipts and Pa￿llent$ basis in accordance with the Charities & Tnjstee Inv¢s1ment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended)- NOTES TO THE FINANCIAL STATETr￿￿TS FOR TI[£ YEAR TO 28 FEBRUARY 2025 l. Grants ie Dunferniline Trust Grant This granl funding wa5 a COTnmunity fund grdnted durinq the period for up to £15000 and wa5 only r¢-imbursed to the chariN on production of relevani invoices for expenditure incunEd on the Outwith Festival evenL The amount clairned was £12804 with the remaining amount £2196. in agreement with the Carnegie Dunfemline Trusi will be carried over and claimed in the 25126 accounts. Fife Council- Dunfemline Area Comniittee A grdllt w'as awarded of £12,500 from the local community p18nning fund. This was fulty expended in the period and report Was given to the are& committee detailing all relevant expendittJr¢. Fi]m Hub Scotland A grant awarded of £l.000 to the Outwith Festival for the film ei'ents within the Festival. 2. Cost of charitable activities 2025 2024 Artists Production costs Promotion and marketing Website costs Insurance 30,816 16,406 5,599 2,855 290 25,844 18,034 10,022 5J60 Volunieer expenses Equipm¥nt Ukrainian Donation 138 275 £55 966 £61605 3. Trustee Remuneratlon and Expenses None of th¢ trus¢¢es (or any person connecled wilh them) received any remuneration during the y¢ar. Expenses incurred on behalf of the charity of £2,621 was reimbursed for expenses to four committee members-. 1,9J7 Unsurance, banners. social maia adv¢rtising) 500 (Artist performance) £?16 (Artist hospitality) fl)0 ( Social Media advertising) £94 (Artist Hospitality) io OiJTITrThI FESTtVAL NOTES TO THE FINANCIAL STATEMENTS (contlnued) 3. Trnstee RemuDeratioD and Expenses (continued) is a Trnstee of the Carnegio Development Trust. The board de¢ision to support Outwiih reiti￿al w Iiii up to £15000 grant funding was made independently, and was not party to this board decision which was made by other Trustees of Carnegie Development Trust. also an employee of Fife Council. The award of the Fife Coun¢il grant was not conne¢t¢d le as an employee. 4. Governanee eost Thc accounts have been subject to an Jndep¢ndent Examination but no fee has been charged bv the Independent exallkiner who offered se￿1¢e son a PTG-bono basis.