BARRFIELDS THEATRE USER GROUP SCIO (Scottish Charity No - SC052380) Annual Report and Financial Statements For the year ended 30 June 2024 BARRFIELDS THEATRE USER GROUP SCIO (Scottish Charity No - SC052380) Annual Report and Financial Statements For the year ended 30 June 2024 Trustees, Annual Report Fo¥ the year ended 30 lune 2024 The trustees have pleasure in presenting their report together with the finan¢ial statements for the year ended 30 June 2024. Reference and Adrninistrative Informatk>n Charity name: Barrfields Theatre User Group SCIO Charity No: SC052380 Address . 81 Alexander Ave, Largs. KA30 9EX Current Trustees Chair Secretary Treasurer strUtt￿re, GovernancÈ and Managoment Constitution The Charity is a Scothsh Charitable Incorporated 0r8anisa￿Oll la SCIOI. It wa5 reglstered IA its current legal form or¢ 3 Marth 2023. Appolntment of trustees The management committee normally meets one evening per month. Trustees are elected at the annual general meefjng which is held in January. There must be a minimum of three trustees. Objectives and Actlvltles Charitable purposes The Or8anisation promotes the advancement of the arts, herltage, culture or sclence, and the provlslon of recreatlonal facilide5, Wlth the object of improwlng the conditron5 of life for the persc¢ns for whom the fac111￿eS or activits.es are primarily intended. Artlvltles The Charity will.. lal support the development and efficient operation of the Barrlields Theatre facility and Valh311adrome Studio Theat￿ within Vikingar, Largs. The Vikingar exhibition which utilises the Valhalladrome space during daytime seasonal hours is managed solely by KA Leisure Ltd. Our organisation will promote use of the studio theatre space known as the Valhalladrome as a secondary performance arts venue with a capacity of 77 seats and small staging performance area. This will attract a variety of performance group5 both amateur and professional seeking an alternate space with a more intimate tapacity than the Barrfields main theatre auditorium within the same building. Thi5 will in particular allow the promotlon of new works, variety shows such as comedy clubs, and with its projection equipment it will allow fvrtherance of film media organisations and events. Ibl Seek to increase participation in all actlvities within the facility: to increase footfall; to create and develop a professlonal environment for all productton5 and to stage events in line with these objectives. Icl Act as theatre proprietors and managers in procuring a calendar of creative performance arts events acros5 all performance media including non muslcal works, musicals. operas, comedy presentations, artistic presentatton5 and exhibltton5 and all such similar creative arts presentations and promote5 the use of the theatre for both touring professionals and amateur organisatlons resulting in a wide spectrum of events at various price points to engage as muth of the public as possible. In addition to booklng art5, we support the performances and gain income through providing a bar service, a "tuck shop" style concession stand service, volunteer ushers and front of house management volunteers to ensure the efficient safe running of all performances and we provide technical support to Vlsiting productions through our technical convenor. We contribute to the marketing and promotion of all 8clivities to drlve attendance and Increase community engagement, for example by creating workshops Flnanclal review Our income is derived from ticket sales for events and from bar sales at events and our outgolngs a principally the cost of staging these events and of stocking the bar. In the year to 30 June 2024 we made substantial refurbishment to Theatre Dressing Rooms and ended the financial year with a non-restricted surplus of £ 8,377. Thls will be carrled forward toward financing future equipment and facility improvements. Reserves policv At the 30 June we held unrestrirted reserves of £29,242 and the trustees consider this amount adequate to continue operations. Plans for the future A substantial Irestrictedl Grant of £30,000 was awarded to BUG from NAC Ventures Trust. This will be paid in 3 x instslments of £IO.000 and has allowed for a Self employed Arts Co-ordinator to join BUG in September, 2023. The 1st instalment was received on 18th July, 2023 Statement of Re￿IPtS and Payments for the yeai ended 30 June 2024 Notes Unrestricted Restricted Totsl Fund5 Funds Funds 2024 2024 2024 Total 2023 RECEIPTS Programme Activity & Events Grants Received Other Income Total Receipts 115,452 115.452 io,o&J 60,717 10,000 PAYMENTS Programme Activities & Events Administration Costs Total Payments 97,243 97,243 43,666 107 075 378 115 453 Surplus I (Deficitl for Year Statement of balances as at 30 June 2024 Notes Unrestrirted Re5trlcted Total Funds Funds Funds 2024 2024 2024 Total 2023 Opening cash at bank and in hand Surplus Ideficitl for the year 21,365 21,365 8,331 Closing tash at bank and in hand Cash and bank balance5 Unity Trust account Cash in hand 29,242 500 1.622 30,864 20,865 Other assets- unrestricted funds Bar Stock Sound Equipment Lighting Equipment Stage curtains Dressing Room chairs Piano & Stand Ear Tec Sound System Headsets 2,600 5,998 10,060 8,400 1.888 376 2,453 550 2,600 5,998 10,060 8,400 Notes to the Accounts- for the year ended 30 June 2024 1. Basis of Preparation The accounts are prepared on the Receipts & Payments basis. 2. Members of the Executlve Commlttee Remuneratlon & Expen5e5 The Secretary and Treasurer of the Executive Committee received an Honorarium of £ 500 each during the year. 3. Grants Received Unrestrirted 2024 Restricted 2024 Total 2Q24 Total 2023 Common Good Fund 4. Admlnistration costs Unrestrirted 2024 Restrirted 2024 Total 2024 Total 2023 Printing & stationery Arts Co-ordinator Bank charges Independent review Repairs & maintenance Insurance Curtains 128 128 8,378 93 180 8,663 768 18 2,422 119 8,378 93 180 8.663 768 708 18 210 Approved by the Executive Committee on 21 J2nua 2025 and signed on its behalf by.. Independent Examlners Report 30June 2024 I have examined the accounts of Barrlield5 Theatre Users Gmup SCIO, for the year to 30 June 2024, as attached and report as follows: The charity's trustees are responsible forthe preparation of the accounts in accord8nce with the terms Df the Charities and Trustee Investment (Scotlandl 2005 Act and the Charitres Accounts (Scotlandl RegUla￿OnS 2006 las amended). The charity trustees consider that the audli requirement of Regulation 10111 Idl of thè Accounts Regulatons does not apply. Ir Is my respon5ibillty to examine the account5 as required under sectlon 44111 Icl of the Act and to State whether particular matters have come to my arteTrdon. My examinatfon is carried DUI in accordance with Regulation 11 of the 2006 Ac¢ounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or dlsclosures In the accounts and seeks explanations from the trustees concerning any such rnatters. The procedures undertaken Llo not provSde all the èvidence that would be required in an audit and, corbsequenily. I do not express an audit opinigft on the view given by the a¢counts. In the course of my examination, no matter has come to my attention which gives me reasonable cause to believe that in any materlal respect the requirements- to keep accounting records in accoldance with section 44111 lal of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and to prepare accounts which accord whth the acwuntin8 records and comply with Re8ulation 9 of the 2006 Accounts Regulatr'ons have not been met, or to which, in my opinion, attèntion should be drawn in order to enable a proper understanding of the accounts to be reached.