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← Allan's After School Activities Club

2025-07-31-accounts

ALLAN’S AFTER SCHOOL ACTIVITIES CLUB

Annual Report & Financial Statements

For the year ending

31 July 2025

Scottish Charity No SC052368

FOR THE YEAR ENDING 31 JULY 2025

ANNUAL REPORT & FINANCIAL STATEMENTS

Contents
Trustees’ Annual Report .............................................................................................................. 3 - 6
Independent Examiner’s Report .................................................................................................. 7
Statement of Receipts & Payments ............................................................................................. 8
Statement of Balances................................................................................................................. 9
Notes to the Financial Statements ............................................................................................... 10 - 11

2

TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDING 31 JULY 2025

The trustees are pleased to present their report and financial statements together with the independent examiner’s report for the year ended 31 July 2025.

REFERENCE AND ADMINISTRATIVE DETAILS

Charity Name Allan's Afterschool Activities Club
Charity Number SC052368
Principal Address 29 Spittal Street
Stirling
FK8 1DU
Current Trustees Belgin Somerville Co -Chairperson Appointed 23 June 2025
Mirko Morro Co -Chairperson Appointed 23 June 2025
Stuart Griffin Co -Treasurer
Blaise Martay Co -Treasurer Appointed 23 June 2025
Kristina Moodle Secretary
Other Trustees who served during the year
Emma Porterfield Resigned 7 August 2025
Vicky Mason Resigned 7 August 2025
Bankers CAF Bank
25 Kings Hill Avenue
Kings Hill
West Mailing
Kent
ME19 4JQ
Independent Examiner Lee Stevenson
22 Adam Grossert Court
Tryst Road
Stenhousemuir
Falkirk
FK5 4QT

STRUCTURE GOVERNANCE AND MANAGEMENT

Governing Document

The charity is a Scottish Charitable Incorporated Organisation (SCIO) and was incorporated on 1[st] of March 2023. It is governed by its constitution.

Management

The trustees are responsible for the strategic direction and governance of the charity, whilst day-to-day running is delegated to paid members of staff. The charity employs three permanent staff and two sessional who are employed on a zero-hour contract.

The trustees are particularly aware of their responsibilities for Health and Safety, especially for the children. In addition to comprehensive insurance, all our staff and trustees have disclosures under the Protection of Vulnerable Groups (PVG) Scheme.

Appointment of Trustees

The board of trustees, which normally meets on a monthly basis, are the charity’s trustees. Membership of the board is open to current and past parents and guardians of children in the charity. The board keeps in touch throughout the academic year via a WhatsApp group. The board also keeps in touch with the Manager of the Club via another WhatsApp group to address any day-to-day concerns.

3

TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDING 31 JULY 2025

Trustees are elected at the Annual General Meeting which is normally held in May. Under the constitution, there must be a minimum of three and not more than seven elected trustees. The trustees may co-opt a further two trustees if they consider it would be in the interests of the charity to do so.

Organisational Structure

The structure of the organisation consists of: -

the MEMBERS - who have the right to attend members' meetings (including any annual general meeting) and have important powers under the constitution; in particular, the members appoint people to serve on the board and take decisions on changes to the constitution itself;

the BOARD - who hold regular meetings, and generally control the activities of the organisation; for example, the board is responsible for monitoring and controlling the financial position of the organisation.

OBJECTS & ACTIVITIES

The organisation’s purposes are:

The provision of social and recreational activities for children who attend Allan’s Primary School, Stirling, aimed at improving their conditions of life by advancing their social and emotional development, and education through play.

AAAC provides high quality childcare for children attending Allan’s Primary School who require care during out of school hours in a safe and stimulating environment. The children attending the club have the opportunity to engage in a wide range of child led play activities, both indoors and outside.

ACHIEVEMENTS & PERFORMANCE

Allans’ After School Activities Club (AAAC) has had a very positive, busy, and successful year.

‑ During the academic year, we provided paid after school care for 36 children and young people, from 26 families. We also worked with Allan’s Primary School to provide reduced ‑ cost after ‑ school care for six children from three families who live in more deprived areas. This support helped parents and carers to work or look for work.

AAAC has created positive, long-term roles for two employees. The club also plays an important role in the wider community by providing childcare, which allows families to work or take on longer hours. This, in turn, supports the local community.

The club runs from Monday to Friday at Allans’ Primary Hub. It’s a warm, welcoming space with safe access to a secure playground. Children can enjoy outdoor play as well as a wide range of indoor activities. The service supports children from P1 to P7 and offers different activities each day to suit their age, stage, and interests wherever possible. Healthy, varied snacks are provided so children feel well fed and ready to go home at the end of the day.

4

TRUSTEES’ ANNUAL REPORT

FOR THE YEAR ENDING 31 JULY 2025

This year, we introduced themed menus linked to local and world events, such as Hallowe’en and Christmas. We also started Baking Thursdays, where staff support children to learn basic baking skills and enjoy freshly made cookies and cakes at the club.

This year, we have greatly improved how we keep in touch with parents and carers. Our manager set up a WhatsApp group to share useful information, such as the weekly menu and planned activities.

During this academic year, AAAC’s play staff included two young adults under the age of 24. One was a single parent returning to work, and the other was a Special Learning Assistant at Allan’s Primary School. Two ‑ additional staff members also provided temporary support on a zero hours basis. The club gave all staff opportunities to build their skills, and the charity used funding to support them with relevant training.

FINANCIAL REVIEW

Receipts during the accounting period were £20,818 (2024: £29,332). Payments for the accounting period were £21,986 (2024: £21,040) The charity had a surplus of £2,124 (2024: £8,292)

We closely monitor our finances with termly budgets in place and termly projections of income from fees and likely expenditure. This allows tracking of any potential surplus or deficits, and allows timely action if required. Cash in hand and at the bank on 31/07/2025 amounted to £7,124 (2024: £8,292).

Reserves Policy

Allan’s After School Activities Club has reserves of £2,124 (2024: £3,292). The trustees believe that four month’s running costs are a good level of reserves and £7,000 represents approximately four month’s salaries together with potential statutory redundancy payment requirements should the club have to close at any point, plus overheads. The trustees will actively work towards increasing reserves in the next financial year.

FUTURE PLANS

Looking ahead, AAAC is working to strengthen links with the local and wider community. The club has a range of activities and plans in place, including extending our themed menus to reflect local and global cultural events, visits to local places of interest such as the library, and inviting speakers from different parts of the community to talk with the children.

An important area for us to focus on as a charity is supporting families who live in areas with higher levels of deprivation. We aim to do this by offering free or reduced cost places, helping families improve social mobility by making it easier to access work and employment opportunities.

As part of our efforts to engage parents and carers, we plan to involve children and young people in creating a newsletter that highlights their learning and creative work.

Finally, as part of our commitment to supporting the local community, we aim to support young people’s meaningful transitions to the labour market.

5

FOR THE YEAR ENDING 31 JULY 2025

TRUSTEES’ ANNUAL REPORT

APPROVAL

This report was approved by the trustees on 28[th] April 2026 and signed on their behalf by:

Belgin Somerville Co - Chair

6

INDEPENDENT EXAMINER’S REPORT

FOR THE YEAR ENDING 31 JULY 2025

Independent Examiner's Report to the Trustees of Allan’s After School Activities Club

I report on the accounts of the charity for the year ended 31 July 2025, which are set out on pages 8 to 11.

Respective responsibilities of Trustees and Examiner

The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 ("the 2005 Act") and the Charities Accounts (Scotland) Regulations 2006 (as amended) ("the 2006 Regulations"). The trustees consider that the audit requirement of Regulation (10)(1)(d) of the 2006 Regulations does not apply. It is my responsibility to examine the accounts under section (44)(1)(c) of the 2005 Act and to state whether particular matters have come to my attention.

Basis of Independent Examiner's Statement

My examination is carried out in accordance with Regulation 11 of the 2006 Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent Examiner's Statement

In connection with my examination, no matter came to my attention:-

  1. which gives me reasonable cause to believe that in any material respect, the requirements

  2. to keep accounting records in accordance with section 44(1)(a) of the 2005 Act and Regulation 4 of the 2006 Regulations, and

  3. to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Regulations

have not been met, or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Lee Stevenson

22 Adam Grossert Court Tryst Road Stenhousemuir Falkirk FK5 4QT

29th April 2026

7

STATEMENT OF RECEIPTS & PAYMENTS

FOR THE YEAR ENDING 31 JULY 2025

Unrestricted Restricted Total Total
Receipts Note Funds
£		 Funds
£		 2025
£		 2024
£
Fees 20,600 - 20,600 21,552
Bank Interest 18 - 18 13
Donation 200 - 200 250
Refund - - - 17
Grants - - - 6,500
Loan - - - 1,000
20,818 - 20,818 29,332
Payments
Cost of Trading 5 21,106 - 21,106 19,940
Cost of Charitable Activities 6 310 - 310 819
Governance Costs 400 - 400 -
Adjustment* - - - 100
Equipment 7 170 - 170 181
21,986 - 21,986 21,040
Net movement in funds (1,168) - (1,168) 8,292
Transfers between funds - -
Surplus/(Deficit) for year (1,168) - (1,168) 8,292

The Notes on pages 10 to 11 form an integral part of these accounts.

8

STATEMENT OF BALANCES

AS AT 31 JULY 2025

Unrestricted Restricted Total Total
Funds Reconciliation Note
Funds
£		 Funds
£		 2025
£		 2024
£
Balance as at 01 August 2024 3,292 5,000 8,292 -
Surplus/(Deficit) for year (1,168) - (1,168) 8,292
Balance as at 31 July 2025 2,124 5,000 7,124 8,292
Bank & Cash Balances
Cash at Bank 7,085 8,278
Cash in Hand 39 14
7,124 8,292
Other Assets
Fridge (est) 80 100
Printer 90 -
Microwave 59 -
Liabilities
Prep & IE of Accounts 400 400

Allan's After School Activities Club has no Contingent Liabilities

The Notes on pages 10 to 11 form an integral part of these accounts.

These accounts were approved by the trustees on 28[th] April 2026 and signed on their behalf by:

Belgin Somerville Co-Chair

Blaise Martay Treasurer

9

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDING 31 JULY 2025

1. Basis of Preparation

These accounts have been prepared on the receipts & payments basis in accordance with:

There have been no changes to the basis of preparation or to the previous year’s accounts.

2.

Fund Accounting

3. Taxation

4.

Transactions with trustees and related parties

5. Cost of Trading

Salaries
Toys
Snacks
Consumables
Insurance
Professional Fees
Training
Loan Repayment		 Unrestricted
Restricted
Total
Total
Funds
Funds
2025
2024
£
£
£
£
16,648
-
16,648
15,053
145
-
145
1,171
2,877
-
2,877
1,896
246
-
246
290
473
-
473
263
470
-
470
137
247
-
247
130
-
-
-
1,000
21,106
-
21,106
19,940

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDING 31 JULY 2025

6. Charitable Activities

Charitable Activities
Unrestricted Restricted Total Total
Funds
£		 Funds
£		 2025
£		 2024
£
Admin - - - 95
IT Support 250 - 250 445
Sundries - - - 214
Bank Fees 60
310		 -
-		 60
310		 65
819

7. Equipment

Equipment
Printer
Kettle
Microwave
Fridge
Speaker
Movements in Funds
Unrestricted Funds
General Fund
Restricted Funds
SC Employability Grant
Total Funds		 Unrestricted
Restricted
Total
Total
Funds
Funds
2025
2024
£
£
£
£
90
-
90
-
21
-
21
-
59
-
59
-
-
-
-
149
-
-
-
32
170
-
170
181
As at
As at
01/08/2025
Receipts
Payments
31/07/2025
£
£
£
£
3,292
20,818
(21,986)
2,124
5,000
-
-
5,000
8,292
20,818
(21,986)
7,124

8. Movements in Funds

9. Purpose of Funds

General Fund

SC Employability Grant

An unrestricted fund that can be expended at the discretion of the trustees in furtherance of the objects of the charity.

Restricted fund to help pay for additional sessional staff, training and running costs. This will allow us to offer flexible, ad hoc childcare for parents and carers when they need it, as well as provide funded places for more vulnerable children within the school community.