# Hospital Radio **Inverness Hospitals Broadcasting Service SCIO SC052323 Trustees’ Annual Report** 1[st] April 2024 to 31[st] March 2025 Inverness Hospitals Broadcasting Service SCIO (k/a Highland Hospital Radio) Scottish Charity Number: SC052323 **2** Charity Trustees ## **Objectives and activities** The aims and objectives of the charity are. - To produce and broadcast mixed genre music programming and spoken word programming consisting of discussion and interviews to: - Improve the mental health and well-being of those receiving treatment at an NHS Highland (or associate healthcare within NHS Highland area) facility. - Promote positive health and well-being with content from the Scottish Government, NHS Highland and local charities whose purpose is to aid well-being to reduce the likelihood of persons requiring treatment at an NHS Highland (or associate healthcare within NHS Highland area) facility. These aims and objectives have been carried out by producing 25 hours per week of music content shows with a various selection of genres including programming dedicated to playing listeners requests. The charity has involved local health charities to record programming that allows them to promote their services to our listeners The charity has supported local events by attending and providing PA facilities and live broadcasts to promote events. **4** ## **Structure, governance and management** Type of governing document The Trust is an incorporated body and is regulated by its constitution. Trustee recruitment and appointment Trustees are appointed each year at the AGM. Trustees are appointed based on a vote of the membership and must have 12 months membership of the charity to be eligible. **5** ## **Achievements and performance** ## **New Name, same service to patients** As the rollout of free patient wi-fi rolls out across the NHS Highland region, we wanted patients to feel that their hospital radio service was inclusive for the whole region. We also wanted to attract volunteers from the entire area. Therefore, in November 2024 Inverness Hospital Radio changed its known name to Highland Hospital Radio. ## “” Highland Hospital Radio ## The web site became www.hhr.scot ## **Fundraising Success** Once again our volunteers and quiz fans came out in force to raise funds for our service in our annual quiz night raising just under £2,000 to support our service. Our quiz also returned the Raigmore Recreation Hall and we were grateful to the hall committee for allowing us to host the event for free. ## **Youth Outreach** In November, we visited Millburn Academy to work with S3 and S4 Creative Industry pupils as part of their learning in media. The pupils then visited the studios where they recorded song intros and produced some Millburn Academy Christmas jingles. This was the first visit of two from Millburn Academy during the year as we welcomed a group of S3 pupils in March as part of the Youth and Philanthropy Initiative. **6** ~~—_-~~ Brownie Take Over Browniet2(ffl Our team worked with a local Girl Guiding Brownie unit to let them produce their own radio show. We ran sessions on News and Advert creation and show presentation which included the girls from the unit creating their own radio show. The girls also visited our studios and enjoyed seeing how their production was broadcast to our listeners. Hopefully we have some future volunteers already considering joining the service. In parfnershlp whh Inverness ospltal Radlo Belladrum 2024 Our team once again hit the fields at the Belladrum Tartan Heart Festival. Our listeners enjoyed interviews with the big name acts appearing on the stages, but we also spent time meeting the charities and health & wellbeing organisations that feature at the festival, helping to highlight seprfices available to the NHS Highland Community. Celebrating Success receives her award in the 'Best Newcomer, category at the Hospital Radio Awards from Highland Hos ital Radio Chair The service also received nominations for station of ear and received a nomination for Best Female Presenter. We have continued to work with dozens of local Charities and Health & Well Being groups to inform our community of the services that are available to them to benefit their well-being. These collaborations also create interesting and engaging spoken word content for listeners to enjoy during their recovery S6AA 11*1 FMK)ks We continue to produce local programming that puts our hospital community at its heart. Entertaining patients and those in the NHS Highland area, whilst also informing and supporting. HiffiHLINP FrinT 9TUPiO SEAGULL TrUST CRUISES ## **Broadcast Listening Figures** ## **Live Web Listening** Our total listening hours for the 2024/25 period was 38,257 steaming hours. This is an increase of 36% on 2023/24. This figure has stabilised more recently and the next committee year should focus on increasing our reach and listenership. ## **Listen Again Listening** Our total listen again figure for the 2024/25 period was 806 hours. This figure has dropped since the previous year. We are still making all of our programming available to listen again, however some feedback suggests that listeners are looking for specific shows which our website does not make easy. The next committee year should include a focus on making content available on a per show basis rather than the past 7 days. ## **Bedside Listening (Hospedia)** Our listening via the Raigmore television system is very poor and has not increased. Anecdotal evidence from our ward visitors showed that patients are not keen to use the system. When patients do want to use it, the system is often found to be defective, with no clear programme of maintenance taking place. The current committee have taken the decision to disconnect from this system in the next committee year. This decision will have negligible impact on the service listening area and will allow the broadcast equipment to be streamlined in the studio removing this analogue output. **9** ## **Financial review** **Opening Balance £4,998.29 Total Income £4,995.61 Total Spending £5,976.26 Closing Balance £4,017.64** The charity received various donations throughout the year with the largest being from the Co-op amounting to £500. Our annual main fund-raising event, a music quiz took place and the net proceeds amounted to £1,884.45. Expenditure on our studios continues to be our largest expense. The other main expense is Licences to allow us to maintain our musical output. Further fund raising will have to be undertaken in our pursuit of upgrading Studio 2 to digital. A rebranding exercise was undertaken due to the change in the trading name and a great number of members took up the offer to purchase re designed clothing at cost. Statement of the charity’s policy on reserves Of the total bank balance of £4,017.64 none of these funds are restricted. For context, the funds are maintained for 3 specific aims 12 months running costs for the service. This takes the form of running costs for our broadcast services (streaming online and other broadcast services), public liability insurance and miscellaneous items such as printing etc. This equates to approximately £1600. We rely heavily on IT equipment to maintain our service. In the event of a piece of equipment failing, this can result in a loss to our ability to **10** broadcast. Therefore, we maintain £1000 (the equivalent of two PCs) for this. All remaining funds are focussed on our studio upgrade project. Our studios are 25 years old and the broadcast equipment is original from them. We require approximately £20k to completely renew our studios which we are doing ‘bit by bit’ as our funds allow. Details of any deficit The service does not have a deficit this year. Donated facilities and services Our studio facility, the electricity and broadband connection are given in kind by NHS Highland. We receive the service of Microsoft Business Basic for IT software and email services for free via grant from Microsoft **11** ## **Future plans** The next committee will need to focus attention on increasing reach across the wider NHS Highland area. More outside broadcast or public appearances will be necessary. More support from the wider membership of the charity will also be required to achieve this. The creation of a dedicated outreach and fundraising officer will be critical to do this. The service is still not well known enough. The next committee will need to address this to ensure the charity is fulfilling it’s aims and objectives to the community ## **Additional information** **12** Declaration Signed on behalf of the charity trustees: Print name Designation Chair Date 01 April 2025 13 APPENDIX 3 Disclosure section Only complete if the examiner needs to highlight material problems. Give here brief details of any items that the examiner wishes to disclose oscr Invemess Hospitals Broadcasting Service (SCIO) Receipts and payments accounts SC052323 For the period from oi 2024 31 03 2026 Section A Statement of receipts and payments Unrestrictod ReBtrfcted funds funds Expendabl8 •ndowm&nt fund5 Permanent endowm•nt lund8 Totsl funds current poriod Total funds last pgriod t<* n••r••tz A1 R9¢•1 Donations 3,709 750 •m￿r8 Donations 1,065 203 1,999 sa￿ of Equiprnenl Recoipls from fundraising 8¢tivib"e8 203 1,999 998 1,731 Gift Aid received Sole of Vinyl Sale of Branded Clothlng Sale of Mug6 & B8dg•s Cgahback 274 274 1,247 663 110 Al Sub totgl 097 4,997 8.436 A2 Rècglpts from ￿8•1 & Inv•s¢ment •ate8 Proceods from vle ol fixed a8s•ts Proce8d8 trom ￿le ol Iriveslments A2 Sub total 4.997 4,997 8,435 A3 P•yrn•nt• Expens•$ for f¥ndraioin9 activit1•$ Equipment & Repaira Computer & m￿18 PPL LieAncg & HBA Sub Insurance 91 1,893 310 1,295 370 1,893 310 1,295 370 5,917 43 1,928 387 Prfnting, St8tlon8ry & MvartlsTrng Conl•rèncè & AGM Expens&s Telephone & Bro8dband Mlsce118neouB Expens Po&t & C8rYig9• Branded Ck)IhlrvJ, Lonyarl$. A3 Sub total 200 200 31 31 81 586 1,831 5,977 1.831 5,977 9.011 A4 Paym•nts rolotlng to •M•t and invoBtm•nt movem•nts Purch888s offi¥ed assets Purchese of invastrntrnts A4 Sub total rot•lp8yments 6.977 8.977 Net receipts l(payments) 1980) 980 IS761 AS Transhr8 to I (from) funds sU￿lUs /(defi¢iU loryear {576 APPENDIX 2 Inverness Hos Sectlon B Statement of balances itals Broadcastin Service scio) SCO52323 Unrostrl¢t*J EX￿nd￿r n0own￿¢ d8 to n•am•tE Penninont onaowmeTrt fum¢ts ts n•ir••t£ To141 curr•ht od Tot•1 tr•*MMI ¢ Bl Cash fund• Cash *)d b•ik balwcasat dart Df y•ar 4,998 4,998 5,574 Surplus I Iddcftl shwi un rwAlpts 8nd yments a¢xowrt 19801 C••h blftk b414n¢q• w •nd ol y•Br 4.016 4.998 n¥811 Dgts118 n•*r•#É lo nwMt£ 82 Inv￿tmO￿t• IL(Mlthbl•l lo n•rnt£ L*ttyur 83 Otnar a••• T¢til Il•wiityMli•b• L8•lywr ionMr••t£ to B4 L1•bIl￿ TeA•I n*t*lls F￿0t•￿hkh Il•bllltyr•l •4r•# lo nwr•*£ BO Contlngent Ilat￿litIeS TrAal Sgn•d by om orts¥o irtth•• on DBnallof ali Th tN$t••i Datè of Ipprovil Fayllll 21 IHRAtsxix*S 244518t&ifftnt bs&ncaB APPENDIX 3 oscr Office of the Scottish Charity Regulator Independent examiner's report on the accounts V2 Report to the Charity name trusteeslmembers of Inverness Hospitals Broadcasting Service (SCIO) Registered charity SC052323 number On the accounts of the charity for the period Period start date Month Period end date Month Day Year Day Year 01 04 2024 to 31 03 2025 Set out on pages (remember to include the page numbers of additional sheets) Respective The charity's trustees are responsible for the preparation of the accounts in accordance responsibilities of with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the trustees and examiner Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention. Basis of independent My examination is carried out in accordance with Regulation 11 of the Charities examiner's statement Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accounts. Independent examiner's In the course of my examination, no matter has come to my attention [other than that statement disclosed on the attached page"] which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper reached. Date: Signed= Name: Relevant professional qualification(s) or body (if any): IQ ,k14 2oL( Address: "Please delete the words in the brackets if thev do not aDDlv. If the words do aDDlv. set out those matters which have come to vour attention on the