Annual Report and Financial Statement to 27[th] January 2024 for: Marykirk Village Hall and Community Association SCIO SC052287 Marykirk Village Hall Management Committee SC023417
| Document Version: | 1.1 |
|---|---|
| Date: | 4th August 2024 |
| Completed by: |
Executive Summary
Marykirk is a small village in Aberdeenshire of approximately 400 residents. Marykirk Village Hall and Community Association SCIO (the “new organisation”) has been formed to take over from Marykirk Village Hall Management Committee, a Scottish Registered Charity with registered number SC023417, which formed on 20 March 1995. The main activity of the organisation are to own and operate the Marykirk village hall and community gardens.
At present, the Marykirk Village Hall Management Committee is in the process of being wound up, and the transfer of assets to the new organisation is in progress with our solicitors. Approval for this process has been granted by OSCR.
The new organisation will further identify and pursue projects to further support the village and its residents and provide facilities in enhance the community.
As with the Marykirk Village Hall Management Committee, the new organisation will be run by and for the local community in this business plan we will outline how we intend to support our local community.
Charity name
Marykirk Village Hall and Community Association SCIO
Address:
Marykirk Village Hall
Main Road
Marykirk
Key personnel
All current members, Trustees and office bearers are detailed in the current charity’s Register of Members. The process for membership and election of both Trustees and Office bearers is detailed in the SCIO constitution.
Our current trustees are as follows:-
The charitable purposes of the organisation are:
(i) providing recreational facilities or organise recreational activities with the object of improving the conditions of life for the persons for whom the facilities or activities are primarily intended through the operation and management of a community hall and garden within Marykirk;
(ii) advancing community development through projects carried out for the benefit of the Marykirk community that promote community health and wellbeing; and
(iii) relieving those in need by reason of age, ill-health, disability, financial hardship or other disadvantage by supporting local community groups within Marykirk and providing facilities for such groups.
Proposed Activities
By providing the hall facilities to the various groups, clubs and other organisations at affordable rates, the new organisation will continue to provide community recreation to the benefit of the local community.
With the development of a Community Garden Project, the new organisation will provide a recreational and educational space, with environmentally sympathetic planting, an opportunity for interested local residents to get involved in gardening. We envisage a landscaped area, but with wildflower areas, trees, picnic area and possibly vegetable planting area. The area of ground is currently being offered to us for sale for a nominal sum from a property developer who is very supportive of our efforts to deliver this project.
The new organisation will provide a venue for post office facilities in support of those who may not be able to get to the nearest town, we know that this is a significant aid to our more senior residents.
The local primary school currently use our facilities, so there is both a sporting and educational benefit to our young residents. The new organisation will continue to offer the use of the facilities for these educational and sporting benefits.
We aim to further develop our emergency response resources. At present, we have; defibrillator on site, sandbags for flood response, radio sets and base station for communication, full kitchen facilities and showers / toilets.
We have potential and intent to further develop our emergency facilities in light of recent issues with storms and service outages.
We also operate a community larder project, with support from local business and local council. This operation can provide much needed support in feeding those who have the greatest need in our community. The project is very well run and supported.
Public Benefit
All members of the public can benefit and the village hall facilities have been designed to provide equitable access to all.
The new organisation will primarily benefit and support the local community and its wellbeing by ensuring there is a safe space for social activities, thus reducing social isolation, sport and recreation opportunities which benefit both physical and mental health. The hall facilities will however be open to anyone for booking.
The organisation envision particular benefit to younger residents / members of the local community, with provision of hall for schools use and parties. Older residents will also benefit, with clubs and
organisations such as bowling being able to utilise the facilities. There will also be a local post office facility.
Promotion of charitable purposes
The activities will promote and further the proposed charitable purposes in the constitution of the new organisation by their very nature. By operating the village hall and community garden (as well as pursuing other projects for community benefit) for community use, with a range of facilities and activities on offer, and by providing opportunities for groups, individuals and organisations to hire the facilities, the new organisation is advancing community development by promoting and improving community health and wellbeing; advancing education, citizenship and community development; and providing access to arts, culture, heritage, sports and social activities.
Rental Income
Our hall charging rates are reviewed on a regular basis by the committee. Our rates and hall utilisation currently cover all of our ongoing expenditure for regular operation of the hall.
Sourcing finance
There are various sources for funding and grants available, we have made successful application for project specific funding to the following bodies:-
Wind farm community funds
Local Council
Committee fundraising
Financial review
Our income this year is improved from last year based on better utilisation of the facilities and increased fundraising by our sub-committee. Events such as Bingo, quiz nights and our popular 100 club have increased our reserves. Capital projects and large maintenance and repair projects have been achieved with the support of the local windfarm funding committee.
Our reserves are arranged as a set £10,000 fund kept in a separate bank account. All other funds are available for running of the hall and pursuit of community supporting projects, such as our ambition to provide electricity generation to cover emergency community resilience.
Balance sheet workings
Marykirk Village Hall Management Committee
Receipts and Payments Account for the year ending 27th January 2023
| Receipts | 2022 | 2023 | |||
|---|---|---|---|---|---|
| £ | £ | ||||
| Hall rental income | 5761.5 | 5677.75 | |||
| Electricity charges to users | 1435.85 | 1771.74 | |||
| Fundraising | 220 | 2330 | |||
| Donations and Grants | 4098.75 | 4566.75 | |||
| Miscellaneous | 1.6 | ||||
| Bank Interest | 30.9 | 50.61 | |||
| Total receipts | 11548.6 | 14396.85 | |||
| Payments | |||||
| Maintenance and cleaning | 2041.88 | 5792.52 | |||
| Electricity | 2139.31 | 4252.17 | |||
| Insurance | 1320.96 | 1525.4 | |||
| Misc. / Sundries | 2302.75 | 3682.55 | |||
| Fundraising | |||||
| Capital expenditure | |||||
| Total Payments | 7804.9 | 15252.64 | |||
| Surplus / Deficit for year - | |||||
| £170.91 £3826.99 | £3,743.70 | -£855.79 | |||
| Balances at end of year | £ | £ | |||
| Current Account | 15,307.88 | 10,739.42 | |||
| Deposit Account | 6,240.46 | 10,000.78 | |||
| Cash | 47.65 | ||||
| Totals | 21,595.99 | 20,740.20 | |||
| Receipts and Payments for year | |||||
| Payments | |||||
| Receipts for 2023 | 14396.85 | for 2023 | 15252.64 | ||
| Balances | |||||
| 2022 balance B/fwd | 21,595.99 | C/fwd | 20,740.20 | ||
| Totals | 35992.84 | 35992.84 |
Notes to the accounts - for the year ended 27[th] January 2024
1 Basis of accounting
These accounts have been prepared on the Receipts and Payments basis in accordance with the
Charities & Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations
2006 (as amended)
- 2 Nature and purpose of funds
Unrestricted funds are those that may be used at the discretion of the trustees in furtherance of the objects of the charity. The trustees maintain a single unrestricted fund for the day-to-day running of the club.
Restricted funds may only be used for specific purposes. Restrictions arise when specified by the
donor or when funds are raised for specific purposes.
3 Related party transactions
The Club's insurance policy includes Trustee Indemnity Insurance for all its trustees. No other
remuneration was paid to the trustees or any connected persons during the year