Pitchcraft Annual Accounts
For the year ended 31 August 2024
The trustees have pleasure in presenting the accounting report together with the financial
statements for the year ended 31 August 2024.
Reference and Administrative Information:
Charity Name:
Pitchcraft
Charity Number:
SC052063
Registered Address:
Current Trustees:
Fitchcraft
The Edinburgh Choir
Pitchcraft Is a Scottish Charitsble Incorporated Organisation {SCIO)
Reglstered Charity number SC052063

Statement of Receipts and Payments for the period ended 31 August 2024
Unrestricted Restricted
Funds
Funds
Period ended
3110812024
Period ended
3110812023
Receipts
Receipts from charitable activities
Membership Fees
Performance Fees
17,281
6,943
17,281
6,943
16,385
2,946
17,745
Donation
Bank Interest
221
221
131
Total Receipts
24,445
24,445
37,206
Unrestricted Restricted
Funds
Funds
Period ended
3110812024
(1,038)
(56)
(375)
(640)
(22,356)
Period ended
3110812023
(476)
(88)
(2,100)
(800)
(10,143)
(163)
(586)
(23)
(1,500)
134
Payments
Website Costs
(1,038)
(56)
(375)
(640)
(22,356)
Phone Costs
Professional Training Costs
Choir Events
Performance Costs
Gifts
Miscellaneous Expenses
Postage Costs
Charitable Donations
(83)
(83)
Internet Costs
Software Costs
(299)
(323)
(299)
(323)
Insurance Costs
(239)
(25,169)
(25,169)
(15,983)
Surplus / (Deficit) for the year
Transfers between funds
(725)
(725)
21,223.
Surplus / (Deficit) for the year
(725)
(725)
21,223,
Adjustment on accounts 2022123
a). On submission of our accounts to the OSCR it was noted that as a new and separate legal
entity, Pitchcraft (SCIO) should show an opening balance of zero. Initial funding is classed as
a donation from the previous entity. Original accounts submitted for 2022/23 had brought
forward an opening balance of £17,745. This has been adjusted to an opening balance of £0.
A new line has been added to receipts to show this as a donation of £17,745. Surplus for the
year has therefore been adjusted to £21,223.

Statement of Balances- as at 31 August 2024
Unrestricted Restrlcted
Funds
Funds
Perlod ended
3110812024
21,223
(725)
Period ended
3110812023
Opening Cash at bank and in hand
Surplus / (Deficit) for the year
16,223
(725)
5,000
21,223
Closing Cash at bank and in hand
15,498
5,000
20,498
21,223
Bank and Cash Balances
Current Account
5,168
10,330
5,168
15,330
6,114
Savings Account
5,000
15,109
15,498
5,000
20,498
21,223
Other Assets- Unrestrirted Fund
Camera equipment (estimate)
Recording equipment (estimate)
Phone (estimate)
300
300
200
200
200
200
700
700
Liabilities
NIA
Adjustment on accounts 202212023
b). As per adjustment a), the opening balance for accounts 2022/23 have been adjusted to
zero. The surplus for the year is now £21,223.

Notes to the accounts- for the year ended 31 August 2024
. l Basis of accounting
These accounts have been prepared on the Receipts and Payments basis in accordance with
the Charities & Trustee Investment (Scotland) Act 2005 and the Charities Accounts
(Scotland) Regulations 2006 (as amended)
2 Nature and purpose of funds
Unrestricted funds are those that may be used at the discretion of the trustees in
furtherance of the objects of the charity. The trustees maintain a single unrestricted fund
for the day-to~day running of the choir.
Restricted funds may only be used for specific purposes. Restrictions arise when specified by
the donor or when funds are raised for specific purposes. The choir retains an estate
donation that is restricted until l January 2026.
3 Related party transactions
No remuneration was paid to the trustees or any connected persons during the year. On
occasion, gifts will be provided to outgoing choir team members (operational team), or
trustees. These are nominal in value.

' Financial report 2023124: Narrative overview
Our main source of funding is subscriptions paid by members of the choir. Income from
subscriptions in the period amounts to £17,281. Although it is not the objective of the choir
to perform at a profit, we have also raised £6,493 through choir-led performances.
With significant increases in operational costs experienced in the accounting year, the board
of trustees undertook a detailed financial review and forecast. At the end of the financial
year we had a small deficit of -£725 however with comprehensive and careful financial
planning, including a review of our reserves, we aim to balance normal operating costs
against income in the coming accounting year. The board of trustees is actively looking at
ways to reinvest in the quality of the choir and to assist in achieving our charitable
objectives.
The choir was gifted an amount of £5,000 in 2021 that is currently deemed restricted funds.
The terms of this restriction are that the money should be returned if the choir does not
continue for 5 years post the donation. As such, this amount is being treated as fully
restricted until the potential release date of l January 2026.
Reserves policy
The Office of Scottish Charities Register (OSCR) recommends that every charity should
define how it will ensure that there are sufficient financial resources available to ensure the
continued operation of the charity, should anything happen that may have a significant
impact on the charitrfs budgeted finance cash flow. The board of trustees therefore
undertook and approved a new reserves policy which will be reviewed annually.
We now aim to maintain a reserve of £10,000. This amount represents around 6 months of
current operational costs. This will be in addition to the £5,000 restricted reserve noted
above. This is to cover any emergencies such as a non-regular need for funds eg projects,
tours, equipment; to cover unforeseen day-to-day operational costs. make up any potential
shortfall in concert income; cover losses from unexpected cancellations (eg in the case of a
pandemic) or unexpected legal or professional fees.
Unrestricted reserves are currently in excess of this amount at £15,498, having reduced
slightly from the previous accounting year. The board of trustees are actively working with
the Musical Director and choir members to reinvest in the quality of the choir through
better equipment and professional training. We expect to reduce the reserves towards the
desired level by the end of the following reporting period.

Trustees, Report
The Charity is a Scottish Charitable Incorporated Organisation (a SCIO). It was registered in
its current legal form on 13 October 2022. The charity was previously unincorporated
association but changed its legal form to a SCIO. The assets of the unincorporated
association were transferred to the SCIO on 13 October 2022.
Appointment of trustees
The board of trustees, which normally meets once per quarter, are the charitvs trustees.
Membership of the board of trustees is open to all subscribing members of the choir.
Trustees are elected at the annual general meeting which is typically held in January.
Charitable purposes
Pitchcraft's purpose is the advancement of the arts. In pursuit of this, the organisation will
provide a public benefit, and in particular, will:
deliver high quality, entertaining musical performances, consistently aiming for a
higher standard.
sing a wide variety of music, always aiming to surprise the audience with what a
singing group can deliver;
work as a cohesive and supportive team to mutually support members;
support its community through performing to raise funds for local charities and
causes; and
challenge and develop members to deliver high quality performances in a wide
variety of settings.
Activities
Pitchcraft was granted SCIO status in October 2022. During 2023 the trustees created a set
of strategic objectives and built governance to meet the requirements of a charitable
organisation. Work in 2024 built on this foundation and we addressed a number of areas of
governance to strengthen the charity.
Trustee staggering

New trustees were recruited to the board in January 2024 to allow for continuity through
staggered membership of the Board. Our previous financial trustee
stood down and was replaced b
ith support from
were also elected trustees.
New policies
We initiated the development of key new policies this year as the organisation matures.
These policies were under development at the end of the reporting period and will be
reported on in the next years accounts.
Diversity, Equity and Inclusion Policy
Safeguarding Policy
Reserves Policy
Subscription and Breaks Policy
Mapping key processes
The operational team leads have been tasked with mapping their key processes to support
easier handover of operational roles in the choir as volunteers join teams or rotate between
roles. This project was initiated in the reporting period and will be reported on in next
yearfs accounts.
Musical Director Contract
Our musical direct
completed a full annual cycle with us, successfully
completing her probationary period. Discussions are underway to clarify details on
intellectual property rights on music created for us and once resolved, a new contract will
be drafted to ensure that the interests of all parties are protected.
Achievements and Performance
Pitchcraft has continued to perform at a range of events with the choir shifting to a four
concert a year pattern during 2024 performing a large selection of pieces from our back
catalogue as well as new pieces. We have also performed at the Gleneagles townhouse for
their annual Christmas event in Dec 2023 and now have a standing invitation for Decembers
to come at that venue.
We have developed and challenged members, increased the variety of our repertoire, and
aimed for a higher standard of performance working with our musical director. We have
added a significant batch of new pieces to our repertoire over the year. We also provided a
voice health training seminar for the choir in August this year.

We initiated the trial of a 12 week block structure this year with a concert at the end of each
block. This required a significant commitment from everyone in the operational team as well
as all members in the choir in terms of the learning load. While this has given us a large
repertoire to work from the choir felt the strain at points over the year and so it has been
agreed that we will have less new music in 2025 and focus on sharpening our performances
of the pieces that we already know and love. We want choir to be fun for all members and
will keep striving to create a good balance of new pieces with the high standards of
performance that we are known for. The four concert pattern has been challenging to
manage from an audience point of view and while we had strong ticket sales in the
reporting year, we know that we have a very high proportion of repeat attendees and have
not achieved the wider reach to new audiences that we had hoped. This will be an areas for
focus in 2025.
Our members surveys in January/February 2024 gained input on key areas of performance
and enjoyment of the choir, communications approach and investment plan for the choir to
aim to keep memberfs needs as the key priority.
As the financial review will show, the charity is well funded and revenues are generating a
small surplus over running costs. While the running costs of the choir have increased
significantly over the year we remain in a solid position financially allowing us to take a
longer term view of the investment we can continue to make in the choir through 2025 and
2026. In particular we are engaging with the choir on how best we could invest a gift of
£5000 left to the choir from Andrew Russel's estate.
Financial review
To strengthen the financial structures further and acknowledging the increase in operating
costs that the choir experienced in the reporting year, we initiated a full financial review of
all costs and services to give us better visibility on the full detail of our cost base, predictable
recurring cost and ad hoc costs that we met less regularly. We are modelling financial
forecasts based on a number of subscription and performance scenarios giving us greater
confidence in the financial sustainability.
Our main source of funding is fees which are charged to members of the choir. Receipts for
the period amounts to £24,445 (£37,206 in the previous period). The accounts include a
correction from the first year to incorporate the initial funding which is noted as a donation
in the accounts on advice from OSCR.
Although it is not the focus of the choir to perform at a profit, we raised £6,943 (v £2,946 in
the previous period) through corporate and choir-led performances, which are included in

the receipts noted above. In the reporting year the total receipts generated a small deficit
over normal running costs (£725).
Investment
The board of trustees is actively looking at ways to reinvest in the quality of the choir and to
assist in achieving our charitable objectives. The choir was gifted an amount of £5,000 that
is currently deemed restricted funds. The terms of this restriction are that the money should
be returned if the choir does not continue for 3 years post the donation. As such, this
amount is being treated as fully restricted until the potential return date has passed.
(January 2026).
Reserves policy
The trustees, policy is to retain 12 months, worth of normal running costs in order to meet
commitments and to cover any unexpected expenditure. This is largely in response to the
COVID-19 pandemic, whereby the choir could be required to make payment to suppliers as
usual (with a small decrease in expenditure) but would not look to recoup through fees from
members while no service was being provided to them. This would likely lead to unrecouped
costs of c£ll,000. Unrestricted reserves at end of year are in excess of this amount at
£15,498. As mentioned previously, the board of trustees is actively working with the Musical
Director and choir members to reinvest in the quality of the choir through better equipment
and professional training. We expect to review the reserves policy in the coming reporting
year and reduce the reserves to the desired level by the end of the reporting period.
Plans for future period
The plans for the year to August 2025 remain consistent with the foundation laid down in
2022-2024. We plan to:
l. Continue to develop an investment plan for using funds to raise standards within the
choir.
2. Continue to review and develop leadership roles, particularly operational level roles and
support their sustainability.
We have increased the numbers of trustees on the board for the new period to help with
staggering roles over the coming years and have a breadth of experience and fresh thinking
in the board. Approximately 45% of our membership have a volunteering role in the choir
and we have ambitions to increase this to over 50/. We will achieve this by being more
specific in the tasks that need more volunteer support and demystifying volunteering
requirements for our members.

There is an agreed annual operational plan now in place which was communicated to the
membership at the January 2024 AGM. This has made decision making clearer and provided
more predictability to our members.
The chair would like to express her thanks and appreciation to all the members of the
charity for their contribution and dedication to the charitvs objectives. As a volunteer-led
organisation the sustainability of the charity depends on our members and audiences. The
Board is grateful for all our members, audiences and wider supporters.
Chair, Pitchcraft 2024
10

Independent Examinerfs Report to the Trustees of Pitchcraft
I report on the accounts of the charity for the year ended 31 August 2024, which are set out
on pages 1- 3.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts in accordance with
the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities
Accounts (Scotland) Regulations 2006. The charity's trustees consider that the audit
requirement of Regulation 10(I)(a) to (c) of the Accounts Regulations does not apply. It is
my responsibility to examine the accounts as required under section 44(1)(c) of the Act and
to state whether particular matters have come to my attention.
Basis of independent examinerfs statement
My examination is carried out in accordance with Regulation 11 of the Charities Accounts
(Scotland) Regulations 2006. An examination includes a review of the accounting records
kept by the charity and a comparison of the accounts presented with those records. It also
includes consideration of any unusual items or disclosures in the accounts and seeks
explanations from the trustees concerning such matters. The procedures undertaken do not
provide all the evidence that would be required in an audit, and consequently, I do not
express an audit opinion on the accounts.
Independent examinerfs statement
In the course of my examination, no matter has come to my attention:
l. which gives me reasonable cause to believe that in any material respect the
requirements:
to keep accounting records in accordance with section 44(1)(a) of the 2005
Act and Regulation 4 of the 2006 Accounts Regulations, and
to prepare accounts which accord with the accounting records and comply
with Regulation 9 of the 2006 Accounts Regulations
have not been met, or
2. to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
Date:
25
11