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2025-06-30-accounts

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Youth Auchmuty Project (YAP)

Scottish Charity No — $C051795

Annual Report For the year ended 30" June 2025

Youth Auchmuty Project (YAP) Annual report

Year ended 30"June 2025

Trustees’ Annual Report For the year ended 30 June 2025

The trustees have pleasure in presenting their report for the year ended 30" June 2025.

Reference and Administrative Information

Charity name

Youth Auchmuty Project (YAP)

Scottish Charity Number

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SC051795

Address and contact details

441 High Street, Kirkcaldy, Fife, KY1 2SN

Email: info@yapfife.org.uk Facebook: httos:/Avww.facebook.com/yapglenrothes/

Charity Trustees

Graeme Donaldson Chairperson

Alison Renfrew Treasurer Anne McGregor Secretary

Laura Millar

Daryl Warrender

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Youth Auchmuty Project (YAP) Annual report

Year ended 30"June 2025

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Structure, governance and management

Governing Document

YAP is a Scottish Charitable Incorporated Organisation (a SCIO). It was registered on 17% June 2022. The official governing document we operate under is our constitution. —

Trustee recruitment and appointment

The management committee, who meet 4-6 times a year, is the charity's trustees. The committee is also open to interested members of the community and currently Laura Crombie — Service Manager for Clued-up Project (third sector) advises the trustees. Laura’s work background brings invaluable experience to the group. The trustees bring a variety of skills and experience.

Currently, there are five trustees.

Trustees are elected at the annual general meeting which was held in December 2024. There must be a minimum of three and a maximum of eleven trustees.

Objectives and activities

The charity is constituted as a SCIO and is governed by a Constitution. The charity trustees meet regularly and are responsible for the strategic direction and policy of the charity.

Youth Auchmuty Project (YAP) was established under Clued-up in 2019 and became an independent Charity and SCIO in June 2022.

The initial, National Lottery, Community Fund (Young Start) funding was due to end in February but was extended to the beginning of April 2025. This enabled YAP to deliver their core services with a Development Worker and two Youth Workers. YAP was successful in obtaining further funding for two years from the Young Start to continue this project. In July 2023 YAP was successful in securing further funding from The Robertson Trust for three years. This allowed the provision of additional hours for the Youth Workers and in addition to develop and run the P7 transition programme

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Patterson Boyd & Co, Accountants continue to complete our payroll.

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Youth Auchmuty Project (YAP) Annual report

Year ended 30™June 2025

The principle objectives of YAP are:

In doing so YAP will seek:

Annual Summary

Throughout the year, Youth Auchmuty Project (YAP) has continued to provide a safe, welcoming, and youth-led space for young people in Glenrothes. Our work focuses on improving opportunities for young people by enhancing youth provision, building positive relationships within the community, and supporting individual growth and development.

At the heart of our approach is our weekly Youth Café provision, which takes place in Auchmuty Learning Centre and offers age-specific sessions for both younger participants (P7-S1) and older participants (S2-21). These sessions provide a relaxed and supportive environment where trusting relationships are built, and young people are encouraged to have their voices heard. Alongside the cafés, our Development Steering Group meets weekly, giving young people direct involvement in shaping YAP’s work and taking on leadership responsibilities.

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Youth Auchmuty Project (YAP) Annual report

Year ended 30"June 2025

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This year, a significant amount of time has also been dedicated to developing YAP’s Strategy. The Steering Group have been fully involved in this process, helping to shape a new vision and mission that reflects what YAP means to them. Together, they identified the reasons they continue to engage, volunteer, and give their time to support the charity. They also developed a set of values that capture YAP’s~— passion and ethos while remaining youth-friendly and fun, ensuring the strategy feels authentic and rooted in the voices of young people.

Community engagement remains central to what we do. Young people are involved at every stage of planning and delivering events, which not only bring the community together but also help challenge negative perceptions of young people in the local area.

Another key focus this year has been youth participation and personal development. A smaller group of young people have taken on leadership roles within YAP, supported through training, mentoring, and opportunities to gain qualifications. This experience helps them build self-esteem, leadership, and problem-solving skills while preparing them for future education, employment, and life opportunities.

Our relationship-based approach ensures that young people are supported as individuals. Many face challenges linked to socio-economic disadvantage, caring responsibilities, low household income, or discrimination related to being LGBTQ+. We provide a nurturing space where they feel valued and accepted, while also signposting to additional support when needed to ensure their wider wellbeing.

YAP has also strengthened partnerships this year, including delivering transition support with Warout Primary School, continuing our involvement in the Auchmuty Learning Centre’s community garden, and delivering a variety of projects such as holiday groupwork, Care Boxes for the homeless, Pride Prom, Christmas Dinner, Pasta Night learners at the Learning Centre, focus groups, and a residential with the Steering Group.

Overall, 2024-25 has been a year of growth, opportunity, and community connection. YAP remains committed to supporting young people in Glenrothes to reach their potential, to have their voices heard, and to play an active role in shaping both YAP and their wider community

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Youth Auchmuty Project (YAP) Annual report

Year ended 30°June 2025

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2024—25 ata glance:

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Youth Auchmuty Project (YAP) Annual report

Year ended 30"June 2025

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Developments, Activities and Achievements

2024-25 has been a year of growth, development, and opportunity for YAP. With funding secured from The National Lottery Community Fund (Young Start) and The Robertson Trust, we have been able to further embed ourselves within the community, expand our work with young people, and strengthen our partnerships with schools, local services, and third sector organisations.

Youth Provision Youth Café: Our weekly Youth Café continues to thrive, welcoming between 20— 25 young people each week with an average of 45 attending monthly. The younger Youth Café (P7-S1) alse provides a vital stepping stone, allowing children to build confidence before joining the Steering

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Group. The Steering Group play a central role in running the cafés, contributing around five hours of volunteering each week. The younger Youth Café has provided older volunteers with opportunities to engage with young people, lead sessions, build relationships and take on a mentoring/peer support role answering questions relating to school and the pressures of being a teenager.

There are activities planned each week as well as opportunities to arrange themed nights like Halloween and Christmas.

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Youth Auchmuty Project (YAP) Annual report

Year ended 30"June 2025

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Steering Group: Six to seven young people regularly attend the Steering Group, with three new members joining this year. They have developed skills in leadership, planning, and teamwork while organising events, groupwork, and activities. Several members have grown in confidence, with one achieving a Gold Youth Achievement Award (SQA Level 6) by leading his own eight-week fitness programme.

There has been a focus on development and growth both within themselves and the organisation. The Steering Group have played a pivotal role in the creating our new Vision, Mission and Values as well as identifying future goals and aspirations.

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The Steering Group support YAP by attending promotional events, planning community events, volunteering at the younger youth café, P7 work and trips as well as being a voice at focus groups and research taking place throughout the area.

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Youth Auchmuty Project (YAP) Annual report

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Fitness Group: working in partnership with Youth1st, attended by six young people, twice a week for eight weeks. Sessions were planned and adapted by the young person leading the group, who completed their Gold Youth Achievement Award.

Strategy, Vision and Values

This year, the Steering Group and staff dedicated time to developing YAP’s Strategy, Vision, and Values. Through workshops and development days, the group identified what YAP means to them, why they volunteer, and what they aspire for the project. The result is a set of youth-led values rooted in Belonging, Respect, Growth, and Fun, which will be formally launched at the AGM.

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Community Engagement and Partnerships YAP has continued to build strong relationships with Warout Primary School, Auchmuty High School, YMCA, Muirhead Project, Fife Gingerbread, and the Community Learning & Development Team.

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Youth Auchmuty Project (YAP) Annual report

Year ended 30" June 2025

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Youth Auchmuty Project (YAP) Annual report

Year ended 30"June 2025

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Youth Auchmuty Project (YAP) Annual report

Year ended 30"June 2025

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relationships, building confidence and answering questions relating to high school. The whole class visited the high school on several occasions throughout the year. The class spent five weeks at Auchmuty Learning Centre at their community garden, where they grew plants, made bird feeders and - played outdoor games. YAP was able to support several trips from visiting the 7 new town park and tenpin bowling.

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Youth Auchmuty Project (YAP) Annual report

Year ended 30"June 2025

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Learning, Volunteering and Leadership

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Youth Auchmuty Project (YAP) Annual report

Year ended 30°June 2025

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Financial review

Receipts for the year totalled £37,250 and payments totalled £70,173, which resulted in a deficit for the year of £32,923. Year-end reserves were £28,063.

The deemed start and end dates of funding are not necessarily concurrent with YAP’s financial year. Whilst we are showing a deficit, this is due to the timing of receiving grants and some years will be presented as a surplus.

Reserves policy

The trustee’s policy is to retain a minimum of 3 months’ worth of running costs to meet commitments and to cover any unexpected expenditure. As it stands, YAP has enough funds to cover the running costs as their core budget falls under the restricted grant from the National Lottery Community Young Start. Unrestricted reserves as at year end stood at £11,487 and restricted reserves £16,576. YAP will continue to look to build its unrestricted reserves.

Future Plans

Looking ahead, YAP will continue to strengthen opportunities for young people through leadership, participation, and community connection. Our key priorities include:

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Youth Auchmuty Project (YAP) Annual report

Year ended 30"June 2025

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||||||||||| |---|---|---|---|---|---|---|---|---|---| |Statementof|Recelpts end|Payments|for|the|year|ended|30th|June|2025| |Notes|UnrestrictedFunds||RestrictedFunds|currentTotal fundsperiod|Totalprior fursdsyear| |£|£|£|£| |Recelpts| |Grants|4|12,000|25,000|37,000|62,066| |Other|Income|5|250|-|250|616| |Total receipts|i____|32,350|25000|37,250|CREB| |Payments| |Costs of charitable|activities|6|15,416|52,791|68,207|43,710| |Governance costs|7|.|890|a0|670| |Other expenditure|8|i|20|21|383| |Purchase of equipment|*|1055||1055|__| |Total payments|1517|54,756|70,173,|49,763| |Net|receipts / (payments)|(3,167)|(25,756)|(32,523)|12,919| |Transfersto / (from)|funds|3|ee ee|ey| |Surphes/(Deficit] for the year|1|42:67}|(20,756)|(32,923)|12,919| |Statement of Balances - As at 30th June 2025| |Unrestricted|Restricted|Total funds|Total funds| |Furats:|Funds|current|period|prior|period| |E|£|£|£| |Cash Funds| |Cash and bank balances at start|ofyear|14,654|46,332|60,986|AB,067| |Surplus/ (defielt) for the year|(3,167)|(29,756)|(32,923)|12,919| |Closing|cash at|bank and In|hand|eea|<n| |Other|assets| |MT Equipment-|laptop|and|engomlc|mouse|1,055|_—|=| |Usbilities- restricted| |HMRC(NationalP32 Lottery Commumity Fund -|Young Start)|1495|1044| |Independent ExaminationFee| |(Nationa!Lottery|Communtty|Fund- YoungStart)|aso|350| |Payroll provider feas| |(NationalLottery|Communtty Fund- Young|Start}|115|108| |Tota!|aD sme|EO|

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Date:

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Youth Auchmuty Project (YAP) Annual report

Year ended 30June 2025

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Notes
to the accounts - for
the year ended 30th June 2025 the year ended 30th June 2025
1.Baskofaccounting
Theseaccounts have been preparedontheReceiptsandPaymentsbasis inaccordance
withtheCharities
Investment (Scotland) Act2005 andthe Charities Accounts (Scotland)Regulations
2006 (as amended).
&Trustee oe
2.Natureandpurposeoffunds
Unrestricted funds erethosethatmaybeusedatthediscretion
ofthe trusteas Infurtheranceof theobjects
ofthecharity.
Restricted fundsaresubjecttorestrictionsonthelr expenditure declared bythedonororwhenfundsarerecelved recelvedfora
specific purpose.
3. Trustees remuneration
During theyear, no trusteerecelved anyremuneration. NomembersoftheBoardofTrusteesreceivedreimbursementof
travelandsubsistenceexpenses. 2024 (£123)
4,Grantsrecelved
Unrestricted
Funds
Restricted
Funds
Totalfunds.
currentperiod
Totalfunds
prioryear
£ £ £ £
National LotteryCommunityFund-YoungStart
TheRobertsonTrust
BauerRadio
-Cash forKids
Total
-
12,000
:
12,000
25,000
-
.
25,000
25,000
12,000
_——
37,000
49,566
12,000
500
62,065
5.OtherIncome Unrestricted
Funds
Restricted
Funds
Total funds
current period
Totalfunds
prioryear
£ £ E £
Donations
Halriess from the fearless - money raisedto buy Items for
250 * 250 *
Sick KidsCancerWard - - 403
Make
£5grow
. - 163
Goodwill gesturefrom BankofScotland =] aee.‘ ee.‘h
250 = 250 616
6.Cost ofcharitable activities
Unrestricted
Funds
Restricted
Funds
Totalfunds
current period
Total funds
prioryear
£ £ £ £
Salaries
Travel
Uniforms
YPRefrashments
10,086
19
.
1,029
40,169
1,632
-
596
50,255
1,651
-
1,625
37,205
1,434
668.
2,220
YPClothing - - - 222
Vouchers
Activities/ResourcesEquipment
Mobiles
Staff Training
Disclosures.
Subscriptions
1,000
1,934
-
1,180
-
114
2,710
5,536
214
1,438
.
372
3,710
7,470
214
2,618
.
4386
$00
5,576
143
50
36
130
Insurance
VolunteerExpenses
Total
-
54
15,416
90
34
52,791
90
88
58,207
iss
=
48,710
7.Governance
costs
Unrestricted
Funds
Restricted
Funds
Totalfunds
currentperiod
Totalfunds
prioryear
funds
year
z £ E £
Paterson Boyd & Co PayrollProcessing
fee
Independant ExaminersFee-Yeer
2accounts
Total
-
=
.
540
350
90
540
350
89
520
150
670
8.OtherExpenditure
Unrestricted
Funds
Restricted
Funds
Total
Funds
Total funds
prioryear
£ £ £
Toysbought
to give
te Sick KidsCancerWard -from
Hairless
for the Fearlesssponsorship
Total
1
i
20
20
(;
21
-*
2
ne.
B83

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Youth Auchmuty Project (YAP)

Year ended 30"June 2025

Annual report

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9.Transfersbetweenfunds
Duringtheyear,therewerenotransferbetweenfunds. funds. 7
10.Funds
Balanceat Incoming Outgoing Transferof Balanceat
fundsto{
30.06.2024 Resources Resources {from} 30.06.2025
£ £ £ E £
Restricted
NationalLotteryCommunityFund -YoungStart
Year2 45,991 - 45,991 = -
NationalLotteryCommunityFund -YoungStart
Year1-NewGrant - 25,000 8,745 - 16,255
Hairlessforfeartess-forsickkidscancerward
FifeCouncil
- LocalCommunityPlanning
20
321
46,332
-
-
25,000
20
54,755
-
-
-
-
321
16,576
Unrestricted
C3Collaboration
General
TheRobertsonTrust
7,329
333
6,992
14,654
-
250
12,000
12,250
-
1
15,416
15,417
-
-
-
-
7,329
581
3,576
11,486
Total 60,936 37,250 70,173 - 28,063

Duringthe year, YAP recelved monies from:

The Robertson Trust - unrestricted grant to use towards day-to-day operational costs. National Lottery CommunityFund - Young Start - this grant providesfor our Core budget and funds 3 staff members- a Develapment Worker for 30 hoursa week and 2 Youth Workers for 8 hours each a week. The funding will be used to run a youth club/café and youth steering group for those aged 10-25 in the Auchmuty area of Glenrothes.

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APPENDIX 3
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Scottish Charity Regulator
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Independent examiner's report on the accounts «
trustees/membersReport to the of Charity name Youth A uchmuty Proj ect (yA p)
Reglstered charity SC
number OSi79S
On the accounts of the Period start date Period end date
charity for the period Day Month Year Day Month Year
fe} O71 24 to 30 OL 2S
Setoutonpages =| — |] seinenber to include th
Respective The charity's trustees are responsible for the preparation of the accounts in accordance
responsibltities of with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the
trustees andexaminer Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees
consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations
does not apply. it is my responsibility to examine the accounts as required under section
44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent Wy examination is carried out in accordance with Regulation 11 of the 2006 Accounts
examiner's statement Regulations. An examination includes a review of the accounting records kept by the
charity and a comparison of the accounts presented with those records. It also includes
consideration of any unusual items or disclosures in the accounts and seeks
explanations from the trustees concerning any such matters. The procedures undertaken
do not provide all the evidence that would be required in an audit and, consequently, | do
not express an audit opinion on the view given by the accounts.
Independent examiner's In the course of my examination, no matter has come to my attention (other than that
statement disclosed on the attached page”)
1. which gives me reasonable cause to believe that in any material respect the
requirements:
to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and
Regulation 4 of the 2006 Accounts Regulations, and
— to prepare accounts which accord with the accounting records and comply with
Regulation 9 of the 2006 Accounts Regulations
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have not been met, or

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2. to which, in my opinion, attention should be drawn in order to enable a proper
to be reached.
Signed: Date: 27.0.2S
Name:
Relevant professional
qualification(s) or body
(iF acey):
Address:
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*Piaase delete the words in the brackets if they do not apply. If the words do apply, set out those matters which have come to your attention on the following page. “OSCR will accept digital or typed signatures.