Scottish charity no. SC051701
## **EVIE COMMUNITY ASSOCIATION**
**(A SCOTTISH CHARITABLE INCORPORATED ORGANISATION) TRUSTEES' AND MEMBERS’ REPORT AND ACCOUNTS**
**FOR THE YEAR ENDED 31 JULY 2024**
**EVIE COMMUNITY ASSOCIATION**
## **TRUSTEES' REPORT** _**FOR THE YEAR ENDED 31 JULY 2024**_
The trustees present their report and accounts for the year ended 31 July 2024.
## **Type of governing document**
The charity is a Scottish Charitable Incorporated Organisation (SCIO). It was registered in its current legal form on 22 April 2022. Evie Community Association is registered with the Office of the Scottish Charity Regulator no. SC051701. The contact address is: Stenso, Evie, Orkney, KW17 2PJ.
## **Current trustees**
## **Trustee appointment and management committee**
In accordance with the Constitution, trustees are elected/re-elected at the Association’s Annual General Meeting.
A management committee is made up of community association trustees along with other members of the Evie Community Association. There must be a minimum of 4 elected trustees to take up the roles of Chair, Vice-Chair, Secretary and Treasurer. The management committee is responsible for the running of the association and managing the operation of the community facility.
The Evie Community School Headteacher is responsible for the care and maintenance of the community school buildings and services. The care/maintenance of the community areas used/managed by the Evie Community Association fall within the School Headteachers area of responsibility. However, the Community Association has a responsibility to the School Headteacher to report any matter that may affect his/her ability to achieve the safe and satisfactory management of the community school estate.
## **Charitable purposes**
The charity’s objects are:
- To maintain and manage a community centre for activities
- To enhance the wellbeing of the Evie and Rendall parish residents and the wider community by improving the opportunities in a rural environment.
## **Summary of the main activities in relation to these objects**
The Community Association continued to respond to demand for the use of the Community rooms for children’s Birthday Parties with the Bouncy Castle being booked in support, on many of these occasions. The annual safety check on the bouncy castle took place in the summer and the committee are pleased that it is still in very good condition.
We were also able to offer the use of the community room and kitchen for another wedding.
The ECA also sponsored an inaugural Sandcastle building competition also held on the beach, followed by a Treasure Hunt whist judging of the castles was completed. The event was concluded with a Coffee Morning style and Prize Giving event back up in the Community rooms.
The ECA maintained support to the St Magnus Marathon, by providing the personnel to run one of the event’s watering stations / relay team change over points.
- 1 -
## **EVIE COMMUNITY ASSOCIATION**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 JULY 2024**_
The Evie and Rendall Community Park group held regular meetings to ensure the revamped Play Park, sited next to the Community School Building complex, continues to meet the intended expectations of the community.
The Evie Community Council continued to meet in the Community Rooms, thus enabling a more efficient environment through which to help bring improvements to their constituents.
The Over 60s Lunch Club, held on the first Wednesday of the month (during the School Term), continued to be supported by the Evie Community School Catering Team, and thus was able to provide a lunch to the senior citizens of the parishes, with the average attendance at each event being in the order of 20+ diners. The Christmas Lunch Club was attended by 35 diners.
The Baby and Toddler group met on a weekly basis during the School Term, on Friday mornings, allowing the toddlers the opportunity to develop, through play, much needed social interaction, with others outside of their family group. At the same time these sessions allowed the parents/carers to catch up with friends whilst also learning child rearing skills from each sharing their parenting experiences. We are pleased to see an increase in numbers for this group.
Netball training was held each Friday evening, during term time, with an average of 15 attending each session.
The Craft Group continued to see improved attendance and with it their normal light banter and the ongoing exchange of experiences of crafting skills.
The Costa SWI also saw increased membership, allowing the club to provide the ladies with increased personal interaction.
The ECA also hosted a Craft Fair and provided a café all day. This is the main fundraiser for the group and was very well attended.
The annual Christmas Tree switch-on festivity continued to be well supported by the members of the parish. This event receives very positive feedback, and we are delighted to be able to offer it a free event. We provided a charity collection box for Orkney Blide Trust for those who wished to make a donation.
Miscellaneous hirings of ECA Community facilities included:
- Family Memorial gatherings (Wakes);
- Wedding Feasts;
- Opening of the facilities to provide comfort breaks for Excursion Coach Tours. This was something new, which we hope to build on in future years.
## **Trustees’ remuneration and expenses**
The trustees received no remuneration in the year; none were reimbursed for any personal travel expenses.
## **Review of financial position**
The results are set out on page 5. There was a net deficit for the year of £1,377. The bank balance on 31 July 2024 totalled £8,793.
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## **EVIE COMMUNITY ASSOCIATION**
## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 JULY 2024**_
On behalf of the board of trustees
## **Chair**
Dated:
- 3 -
EVIE COMMUNITY ASSOCIATION
INDEPENDENT EXAMINER'S REPORT
TO THE TRUSTEES OF EVIE COMMUNITY ASSOCIATION
I report on the accounts of the tharity for the year ended 31 Juty 2024. whith are set oul on pages 5
Respective responsibilities of trustees and examiner
The charity's trustees are resF*Jnsible for the preparation of the accounts in accordance with the temis
of the Charrbes and Trustee Investment Iscodandl Act 2005 arKI the CharitS Account5 IScoUand)
Regulations 2006. The charity trustees eonsider that the audr( requirement of Regulation 10(1 Ild} of
the Accounts Regulations does not apply. It is my respsibl1ty to examine the accounts as required
under Section 4411Xc} of the Act and to state whether particular matters have come to my attention.
Basis of independent examinerfs statement
My examination is Caled out in acrdanCe with Regulation 11 of the Charities Accounts {Scotland}
Regulations 2006. An examinatM)n inc4udes a review of the accounting records kept by the charity and
a comparison of the aco)unts presented WTth those reCC$. It aL%o includes consideration of any
unusual items CK disclosures in the accounts and seeks explanaknns from the trustees conceming any
such matters. The procedures undertaken do not provide all the eVence that would be required in an
audf(, and consequenty I do not expKess an a1[t Opin on the gwen by the a¢unts.
Independent examinerfs statement
In the course of my examination. no matter has c(¥ne to my attention:
1. which gives me reasonable cause to bdEve that in any material respect the requirements to keep
accounting records in accordance wlth Section 44{1)lal of the 2005 Act and Regulation 4 of the 2006
Accounts RegulatDns, and to prepare accounts which accord with the accounting records and comply
with Regulation 9 of the 2006 Accounts Regulat)n5 have not been met, c
2. to which, in my opinion, attention should be drawn in order to enae a proper understanding of the
aUnts to be reathed.
Dated. 7 February 2025
## **EVIE COMMUNITY ASSOCIATION SCIO - GENERAL FUND**
## **INCOME AND EXPENDITURE STATEMENT FOR THE YEAR ENDED 31 JULY 2024**
|DIRECT INCOME & EXPENDITURE
Donation
Grants received
Mums & tots
Craft class
Lunch club
Clubs - total
Hall Hires
Fundraising
Craft Fayre
Christmas Tree Lighting
Coffee Afternoon
OVERHEADS
Repairs
Advertising
Cleaning & Sundries
Computer running costs
Community Levy
Donations
Bouncy castle expenses|Income
Expenditure
Surplus/
2023
deficit
£
£
£
£
9,157.57
461.49
759.45
577.84
181.61
43.00
262.00
262.00
305.00
1,878.00
1,936.30
(58.30)
(10.29)
2,899.45
2,514.14
385.31
9,956.77
860.00
860.00
1,015.00
2,358.74
828.60
230.78
597.82
650.07
391.47
(391.47)
(336.44)
(54.16)
4,588.05
3,136.39
1,451.66
13,589.98
249.99
89.95
20.16
309.16
117.04
81.87
119.98
181.80
1,884.00
1,713.00
50.00
100.00
387.57
266.88
2,828.74
2742.66
**(1,377.08)**
**10,847.32**|Income
Expenditure
Surplus/
2023
deficit
£
£
£
£
9,157.57
461.49
759.45
577.84
181.61
43.00
262.00
262.00
305.00
1,878.00
1,936.30
(58.30)
(10.29)
2,899.45
2,514.14
385.31
9,956.77
860.00
860.00
1,015.00
2,358.74
828.60
230.78
597.82
650.07
391.47
(391.47)
(336.44)
(54.16)
4,588.05
3,136.39
1,451.66
13,589.98
249.99
89.95
20.16
309.16
117.04
81.87
119.98
181.80
1,884.00
1,713.00
50.00
100.00
387.57
266.88
2,828.74
2742.66
**(1,377.08)**
**10,847.32**|
|---|---|---|
||2,899.45
860.00
828.60|2,514.14
230.78
391.47|
||4,588.05|3,136.39|
|||249.99
20.16
117.04
119.98
1,884.00
50.00
387.57|
||||
-5-
## **EVIE COMMUNITY ASSOCIATION SCIO**
## **STATEMENT OF ACCOUNTS AS AT 31 JULY 2024**
|GENERAL FUND
Current account balances brought forward
Cash in hand balance brought forward
Amount payable to Tots group brought forward
(Deficit)/surplus for the year
**Current account balance carried forward**
Represented by:
Current account balances at 31 July 2024
Cash in hand at 31 July 2024
Amount payable to Tots group|2024
2023
£
£
10,271.80
0.00
11.00
0.00
564.52
0.00
(1,377.08)
10,847.32
**9,470.24**
**10,847.32**
8,792.72
10,271.80
113.00
11.00
564.52
564.52
9,470.24
10,847.32|
|---|---|
-6-
## **EVIE COMMUNITY ASSOCIATION**
Registered Scottish Charity SC 051071
## **TRUSTEE ANNUAL REPORT**
Annual Report
For The Year Ended 31 July 2024
**REGISTERED SCOTTISH CHARITY: SC 051701**
**EVIE COMMUNITY ASSOCIATION**
|**CONTENTS**|Page|
|---|---|
|CHARITY INFORMATION…………………………………………………|3|
|TRUSTEEANNUALREPORT…………………………………………….|4|
## NOTE:
The Evie Community Association Accounts and the associated INDEPENDENT EXAMINER’S REPORT are uploaded to the OSCR website as a separate submission, and as such is not discussed within this report.
Page 2 of 8
**REGISTERED SCOTTISH CHARITY: SC 051701**
**EVIE COMMUNITY ASSOCIATION**
## **CHARITY INFORMATION**
Trustees:
Charity Number: SC 051701 Stenso Evie Principle Address: Orkney KW17 2PJ
AJB Scholes Limited 8 Albert Street Independent Examiner: Kirkwall Orkney KW15 1H Bank of Scotland 56 Albert Street, Banker: Kirkwall, Orkney KW15 1HJ
Page 3 of 8
**REGISTERED SCOTTISH CHARITY: SC 051701**
**EVIE COMMUNITY ASSOCIATION**
**TRUSTEE ANNUAL REPORT FOR YEAR ENDED 31 JULY 2024**
## **STRUCTURE, GOVERNANCE AND MANAGEMENT**
## Constitution
The Evie Community Association was successfully registered as a Scottish Charitable Incorporated Organisation (SCIO) by the Office of the Scottish Regulator (OSCR) on the 22[nd] April 2022. All assets previously held by the unregistered Evie Community Association (also referred to as the Evie Link Centre) were transferred to what is now known as the Evie Community Association SCIO – SC 051701. The latest Constitution of the Evie Community Association (SCIO) is at Version 1.1, dated 20 April 2022.
## Appointment of Trustees
In accordance with the Evie Community Association (ECA) Constitution, trustees are elected/re-elected at the Association’s Annual General Meeting.
## Trustee Changes
There have been no changes in trustees during the period covered by this report.
## Management
A Management Committee is made up of Community Association trustees along with other members of the ECA. There must be a minimum of 4 elected trustees to take up the roles of Chair, Vice-Chair, Secretary and Treasurer. The Management Committee is responsible for the running of the association and managing the operation of the Community Facility.
The Evie Community School Headteacher is responsible for the care and maintenance of the Community School buildings and services. The care/maintenance of the Community areas used/managed by the Evie Community Association fall within the School Headteacher’s area of responsibility. However, the Community Association has a responsibility to the School Headteacher to report any matter that may affect their ability to achieve the safe and satisfactory management of the Community School estate.
## **OBJECTIVES (PUBLIC BENEFIT)**
The objectives of the Association, as laid out in the constitution are:
- To maintain and manage a community centre for activities;
- To enhance the wellbeing of the Evie and Rendall parish residents and the wider community by improving the opportunities in a rural environment.
## **ACTIVITIES**
The Community Areas are used for a wide range of meetings, and is hired out to groups, clubs and individuals from the parishes of Evie and Rendall, along with the surrounding area, in accordance with the objectives.
## Staff and Volunteers
The Evie Community Association (ECA) employ no staff; but may be assisted by volunteers in the organisation and running of events sponsored by the ECA.
Page 4 of 8
**REGISTERED SCOTTISH CHARITY: SC 051701**
**EVIE COMMUNITY ASSOCIATION**
**TRUSTEE ANNUAL REPORT FOR YEAR ENDED 31 JULY 2024 (CONTINUED)**
## **BOOKING CHARGES**
|**INGCHARGES**||
|---|---|
|**Main Hall**|£20.00|
|**Main Hall**– for regulars|£15.00|
|**Community Room**|£15.00|
|**Community Room**– for regulars|£10.00|
|**Main Hall & Community Room**|£30.00|
|**Children’s Parties**– Bouncy Castle Hire (including hall hire)|£60.00|
|**Wedding or similar function**– Main Hall & Community Room –
by Arrangement._School Kitchen hire by separate arrangement_|From
£200.00|
## Notes:
1. Rates are for hires up to 3 hours, unless otherwise denoted, and includes the use of the Community Kitchen.
2. The above prices do not include any cleaning which may be needed. All users must leave the facilities in an orderly and clean fashion, ready for the next user.
## **ACHIEVEMENTS**
Usage of the Community Areas 2021 – 2024
|**ACHIEVEMENTS**
Usage of the Community Areas 2021 – 2024||||
|---|---|---|---|
||**2021-22**|**2022 - 23**|**2023 - 24**|
|No. of Bookings taken for year
(3 rooms plus kitchen)|69|177|161|
|Community Association Sponsored events|2|3|4|
|**No. of Hirers of Rooms in Community Areas**|**2021-22**|**2022 - 23**|**2023 - 24**|
|---|---|---|---|
|Regular (Monthly)|4|2|2|
|Regular (Weekly)|2|3|3|
|Occasional (less than monthly)|4|5|4|
|Casual (once only)|3|24|15|
|Total No. of hirers|13|34|24|
Page 5 of 8
**REGISTERED SCOTTISH CHARITY: SC 051701**
**EVIE COMMUNITY ASSOCIATION**
**TRUSTEE ANNUAL REPORT FOR YEAR ENDED 31 JULY 2024 (CONTINUED)**
## **Groups and Organisations using the Community Areas**
Evie Community Association Evie Community Council Evie and Rendall Community Park Group Hammers Hill Energy Ltd External organisations for their own AGM, or other public meetings Evie Community School Parent Council Baby and Toddler Group Children’s parties Children’s End-of-Term Discos Costa Scottish Women’s Institute Craft Group Over 60’s Lunch Netball Training
Page 6 of 8
**REGISTERED SCOTTISH CHARITY: SC 051701**
**EVIE COMMUNITY ASSOCIATION**
**TRUSTEE ANNUAL REPORT FOR YEAR ENDED 31 JULY 2024 (CONTINUED)**
## **Summary of Achievements**
The Community Association continued to respond to demand for the use of the Community rooms for children’s Birthday Parties with the Bouncy Castle being booked in support, on many of these occasions. The annual safety check on the bouncy castle took place in the summer and the committee are pleased that it is still in very good condition.
We were also able to offer the use of the community room and kitchen for another wedding.
The ECA also sponsored an inaugural Sandcastle building competition also held on the beach, followed by a Treasure Hunt whist judging of the castles was completed. The event was concluded with a Coffee Morning style and Prize Giving event back up in the Community rooms.
The ECA maintained support to the St Magnus Marathon, by providing the personnel to run one of the event’s watering stations / relay team change over points.
The Evie and Rendall Community Park group held regular meetings to ensure the revamped Play Park, sited next to the Community School Building complex, continues to meet the intended expectations of the community.
The Evie Community Council continued to meet in the Community Rooms, thus enabling a more efficient environment through which to help bring improvements to their constituents.
The Over 60s Lunch Club, held on the first Wednesday of the month (during the School Term), continued to be supported by the Evie Community School Catering Team, and thus was able to provide a lunch to the senior citizens of the parishes, with the average attendance at each event being in the order of 20+ diners. The Christmas Lunch Club was attended by 35 diners.
The Baby and Toddler group met on a weekly basis during the School Term, on Friday mornings, allowing the toddlers the opportunity to develop, through play, much needed social interaction, with others outside of their family group. At the same time these sessions allowed the parents/carers to catch up with friends whilst also learning child rearing skills from each sharing their parenting experiences. We are pleased to see an increase in numbers for this group.
Netball training was held each Friday evening, during term time, with an average of 15 attending each session.
The Craft Group continued to see improved attendance and with it their normal light banter and the ongoing exchange of experiences of crafting skills.
The Costa SWI also saw increased membership, allowing the club to provide the ladies with increased personal interaction.
The ECA also hosted a Craft Fair, and provided a café all day. This is the main fundraiser for the group and was very well attended.
Page 7 of 8
**REGISTERED SCOTTISH CHARITY: SC 051701**
**EVIE COMMUNITY ASSOCIATION**
The annual Christmas Tree switch-on festivity continued to be well supported by the members of the parish. This event receives very positive feedback and we are delighted to be able to offer it a free event. We provided a charity collection box for Orkney Blide Trust for those who wished to make a donation.
Miscellaneous hirings of ECA Community facilities included:
- Family Memorial gatherings (Wakes);
- Wedding Feasts;
- Opening of the facilities to provide comfort breaks for Excursion Coach Tours. This was something new, which we hope to build on in future years.
Approved by the Evie Community Association Trustees at the Annual General Meeting on 20 March 2025, and signed on their behalf:
Page 8 of 8