Carnegie Harriers Annual Report and Financial Statements for the Year ended 31st March 2025 Charity Number SC1051520 Carnegie Harriers SCIO 51520 CARNEGIE HARRIERS ANNUAL REPORT 2024/25 Membershlp on 31 March 2025 stood at 141 (137 full and 4 assoclate members), a 6% decrease on 2024. The club continued to attract new members throughout the year. In spring 2024, we launched the second "Couch2Carnegie" a Jogscotland style group almed at those new to running or looking to get back Into the sport. Almost half of those who attended the eight-week programme on a re8ular basis have now joined the club as full members. Those who chose not to join the club appreciated the support they were given wlth thelr runnlng. Although the Return to Running group has not formally operated over the past 12 months, members return5n8 after injury, tapering for a blg event or otherwlse do have the option to come along to training and take thlngs easler, perhaps going for a gentle run rather than a full-on trainin8 session. These initlatives complemented our regular twice weekly sessions and we actively encourage prospective new members to corne along to our training sessions for several weeks before committing to joining the club. Training is delivered by a training group cornprising a Level 2 Coach in Running Fitness and several Leaders In Runnlng Fitness. The club supports members who wlsh to work towards these qualifications. Throughout the year we organised a members, only competition series embraclng road, trall, cr055-country and hill races both locally and natlonally. The revlsed format wlth more local, club organlsed events and fewer event5 overall has proved popular with many club members being inspired to try out new races and new types of events. 78 members competed in at least one race In the serles. Thls Is sli8htly lower than last year but, 41 member5 completed at least one marathon or ultra in the yearp perhaps leaving less tlme for shorter events. The aim Is to cater for as wide a range of Interests and ablllt5es as p055ible, and encourage members to try different disciplines, whilst tryin8 to reduce/restrict the costs of competing at this time. During 2024125 we were, once a8aln, able to host the Graham Clark Memorial Race. Unfortunately Storm Eowyn caused Significant damage to Oevilla Forest and we were forced to cancel the 2025 Devilla Forest Trail Races. While the Graham Clark race proved very popular and Indeed entrles sold out In one nlght, the cancellation of our popular Devllla Tra51 races has impacted on the club's income for the year. The club'5 succe¥s is due, ifi large paft, to Its volunteers. The trustee board has worked'on several initiatlves to Improve communlcation within the club and promote our activities to a wider audience usin8 social media, as well a5 overseeing the day-to-day running of the club. Over 60% of club members have volunteered at least once ifl the past y¢ar to support not only club activities but external events as well. Over the comin8 year, we will continue to work on our training provision, Introducing new session5 and training venues and recrultlng more people to lead the sessions. We will aim to recruit new members to the club, by caterin8 for different levels of experience and ability and support existin8 members who may be finding it more difficult to get out and run. Carne8ie Harriers SCIO 51520 Carnegie Harriers TrLJStees' Annual Report Year Ended 31sI March 2025 The Board of Trustees have pleasure in presenting their report together with the financial statements and the independent examiner's report for the year ended 31tt March 2025. Constitution and Purpose Carnegie Harriers is a Scottish Charitable Incorporated organisation - No SCIO 51520 Carnegie Harriers, principal objective is: To encourage and promote participation in the 5POrt of runnin8. Approved by the Board of Trustees on 6 May 2025 and Signed on its behalf by:" Carnegie Harriers SCIO 51520 Costs were also Incurred for the soclal event, prlmarlly the venue hlre and caterlng costs at Pitreavie Golf Club. These were largely offset by ticket sales to mernbers. IT Costs were higher this year. as me moved away from our Google based emails to Mlcrosoft. Costs of this rnigration plus monthly support and licensing saw these costs Increase. Other costs included the Zoom 5ub5cription we have relied upon these last few years for some of our Committee meetin85. This expense has corne to an end, as we now use Teams via our Microsoft License. Independent Review The independent review was performed remotely vla email, wlth d¢xuments shared electronlcally. conslstent wlth the approach of recent years. Conclusion Thls has been a challenglng year flnanclally for the club, reporting an unexpected deficit. This was largely due to the Devllla cancellation in February. The club remains In a healthy financial position due to the reserves we have maintained to mitigate such circumstances. Any surplus funds are relnvested In the club to malntaln our lon8-term flnanclal security, The club will maSntaSn a financial reserve to meet costs and Ilabllltles occurrln8 due to unforeseen clrcumstances. For example: al the need to replace club assets if destroyed or damaged: bl unexpected. late cancellatlon of the Devllla Forest Race, The club enters 2025-26 in good shape and looks forward to another successful year. I would Ilke to Issue thanks to the committee members for thelr support and dS118ence In ensurln8 our finances remain so well controlled. Carnegie Harrier5 SCIO 51520 Carnegie Harriers (SCIO 51520) - Treasurerfs Report 2024-25 Treasurer: Brian Mlller Introduction I hereby present the Treasurerfs Re ort and Annual Accounts, as independently reviewed by The Harriers, financial year follows a con515tent pattern. with membership income and race events occurring at the same point of the calendar each year. One slgnlficant exception this year was the unfortunate cancellation of the annual Devilla races, This was due to storm damage on the course. The lack of Devilla incorne saw the Club post a financial deflcit of £1,070 this year. Incon)e Membershlp Income received durlng the year is as detailed in the Notesto the Accounts15ee Appendix #3). The rnajority of members signed up vla Entry Central, where the Club met the 5% Admin Fee. Membershlp fees were frozen this year, after a IO% Increase the prevlous year. Only one of our h05ted races went ahead this year, after storm damage in Devilla Forest. We incurred an admln charge and a loss of £446 for processing entrfes/refunds. 100% of the Graham Clark profit5 {EI,3CX)I were donatedto charity. Therefore, race Income forthe yearwas slgniflcantly reducedversus last year and Is the main contributor to this year's deficit. Clothln8 sales were significantly lower this year and reverted to the norm, as there was a concerted effort last year to sell old clothln8 Items to members at a reduced prlce. The club organlsed a soclal event In Avlemore In November 2024. Cash was paid to the club by all member5 planning to attend. This was paid to the Aviemore yO￿h Hostel to secure accommodatlon for the weekend- the event was well attended and self-funded to break even. The club Is repeatin8 thls event in November 2025, albeit to Oban rather than Aviemore. Members have paid deposlts to secure accommodation at the local Youth Hostel. Final payments to be made later In the year. Again, this event IS 5elf-funded and expected to break even. The Chrlstmas Soclal Event was another source of income this year- organised via Entry Central. This was essentially a Not-for-Profit event, but ran a small surplus this year after we re-used some of the party decoration5 from last year. In late 2024, the club helped to host one of the East Dlstrlci Cross Country event5 in Kirkcaldy. The East District organlsers donated £200 to the club to recognise the effort of volunteers. This Is recorded In Miscellaneous Income along with £20 received as 'cash-back' from a deal with High 5. Expenditure There are a number of membership expen5e5 that are incurred every year as part of the club's operations. Scottish Athletics Affiliation Fees, GP Prizes, Trophies, Website, etc, and these were much in line with expectations. Overall, membership costs were hlgher than 2024 (Appendlx #3), malnty due to the purchase of a deflbrillator and a new club laptop. Expenses for ere in Ilne with budgeL Carnegie Harriers SCIO 51520 Appendix #l - Independent Review To., Q Carne9ie Harriers - Treasurer Fri 251C5112025 09.'33 Start r•ply witPK Thank you for yew confirrnaliorn. Th•nk youl 1 ogfft, Thank you. Thank you for providln8 the information and records related to the Carne8le Harrlers ISCIO 515201 account5 for the year ended 31st March 2025. For conflrmatlon, I have Independently verlfied the Informayon. In¢ludSn8 revlewSng the accountlng records and a tomparlson of the atcounts wlth those records. Nothlng has come io my attention to suggest any con¢erns with Ihe ac¢ouniSng records or that the accounts do not accurately reflect those records. On thls basls, l am happytoappnwe the official exarnlners report as required by OSCR in due course. Re èrds Carnegie Harriers SCIO 51520 Appendix #2 - Income and Expenditure Account Carnaglé Harrlerg SCIO 51520 Income and Exponditurfr Account For the year ond•d 31 Mar¢h 2025 2025 2024 Notes Incom? Membership income Avlemore 2024 Race entries Social events Oban 2025 Clolhing sales Mlscellaneous inc¢xne & donallons 3,583.20 2,550.00 1,921.50 1.780.80 760.00 280.00 220.90 3.791.00 810.OQ 10,805.82 1,394.00 0.00 1.423.00 400.00 Total Incomè 11,096.40 18,623.82 Exp•ndituro Membershlp cosls Aviemore 2024 Race expenses Social events Oban 2025 Clothing Administralion 4,906.83 2,680.00 2,383.50 1.612.48 325.00 131.40 126.99 4.000.04 670.00 8.189.64 1.732,47 0.00 348.60 370.47 Totsl oxp•ndltur• 12,166.20 15,311.22 Surplu8 l Dofl¢lt for the year 3 312.60 Bank Openlng bank balance Surplu51{Deficlt) for thé year Closlng bank balance 12,350.42 -1.C69.80 11280.82 9.037.82 3.312.60 12 350.42 Carnegie Harrier5 SCIO 51520 Appendix #3 - Notes to the Accounts Cim••l• Hirrl•rn SCIO 5162CI N•)tso to th• •GGounl• >wr md•d 31 M•r¢h 2•26 1 B••l• of •¢counUn ThèJ• acco￿¢S ha¥• h•n pwwwrAI on th• R•wFts PayTr•n13 hsls In lh• ChairtiW5 & TwBl•• Inv•sknenl {St￿lIa￿lI Act 2005 •nd Il• Ch81itiM A¢¢owq3 IScoUgTrJl A•9￿1 2(WJ6 las omendg01. ur affvndA unfesty￿+1 funds ihose th61 m&y b• usod oi 4FscrfM ol thè IA of Ihe owls of th¢ ¢h￿ty. Tho Intsts•s rn￿￿&11) a uiifo3in¢iod fvnd lor Iho IIJIIIII￿I of Ihè elub RMlrf¢l•d (uryjs may onty b• gpKifK purpow• RoSts*U¢￿5 ￿$0 ¥•dfiod by I donur or (uTrJ5 •rg ￿ls•d fur sPg¢ific puw1595 Ihg yfrar the Ghrity heM no l￿d$ 12023. £Th1> bound by 2026 2024 No¢1 mgmborn ol I27.￿ 112023IE25 at fedueéd r8t• E15 JuAlor fot• F.10 Assoual•J th È10 132 348&90 28.80 28SO 4000 3.fj74 40 5780 1900 4000 3.563 20 2028 2024 Trnphwy ond Scottlih Alh1￿c$ •ffllatlon l•• 1rtgm•l & Emell rnomt•n6fftc• Scotlnh Mhl•th'cs •v•nli IXC ond rood rnloysl Défibnmai gsl 97 e81.00 e6J.38 764 00 6e8 00 249 $0 180 00 150 IXI B824 $600 $526 195D 728 89 867 00 390 8a 784 SO 000 ooo J10 00 iisoo 293 99 lknnd Pnx ¢*$h wi288 Eo$1 DIY1￿1 •fiilwlth 18• Rae• Equ4wn•ni ￿￿2*￿￿. Umbr•llbAI Clhgr •xpen505 Club r￿5 IF•sOv• For•￿ & TOLV cl Flhl AGM oxpfJn595 7000 200 00 490883 2021 1024 1.780 80 1.612 48 l.WJ4 Crfj 1.732 47 Exp￿d￿r* &•us i (Daficrti Incom• EX￿di￿r• 2.550 00 2.680 00 oio(x) 670,rK Suiplu$ i IDonc#l -iJooo 140.00 In¢0m AM advised Ihat the mknute of the meetlng had been clrculated shoty after the last AGM and agaln before thls AGM arKI asked rf anyone had any questic￿$. There were no qu8slions there the mo8tlng as a true roc(Yd. Proposed by s8cond8d by Pr•￿ntatIon of Carnegl• Harrlarn, Annual Réport Includlng th• annual accounts, and tho Presldont's and Treaswer's reports AM sald ft heAI bean a byéat yèar forth6 club and hé thank￿1 everyone for th8lr ¢(￿tInUed sUp￿rt of Ihe club. The trustees, annual rewt inckn(Ing the financial repcrt had already been clrculated wbr to the AGM arKI he asked rf anytrf)dy had any queslions or required clarlflcallon on anythlng. Pr081d•nt'8 Summary: AM thanked the trustees thelr work on over the past year. AM advl8ed memberthlp was slttlng at 152 members, wllh new enqulrfe8 comkng every week. AM th￿ked WFKJ are 8tandlng down after 8ervlng on the tru8te8 board. also thanked who leads the tralnlng group as club coach. $4)pJrted by a number of Leaders in RunnirwJ FitnesB. Amhi hted th L￿en. tha￿ed and the many hel club. h May 2023 was accepted hose idea it has who are le￿lIng the current C2C resent who had since joined the AM thank8d rac8 dlr8Ctors Devllla races &KI the Graham for the successful 8manyc unteers and supporter& AM Invit , to comment on the club's flnancial position. ained no further chang8 to s memb8rship f888 were kyoposed for this year. The club airns to retain heathy bank balance k> albw for complete replacemwrt of club assets, or to cov8rflnanclal losses in the event of last rnnule cancellation of tho Dovilla races, when enty fe88 w8ro r8turn8d but expenses still had to covered. ar memona race. an vo With no ueslions or requests for clarficatlons, tho annual rnport was signe4J by n behalf of ts trustees. The Independent exarnin￿5 signatW8 wl e annual repcxt wtth financial statement is uploaded to OSCR. To approv• th• m•mborshlp foes for 202412025 dvise¢J that fees were agaln to be set at £27.50 forfull rnemberand £10 forJunior and Associate. sked for an indica￿n of supyjrt by a show of haThls. Support was un￿lm￿S ￿ryth no 0￿.0Ction5. Elocllon of trust••s to tho Tru8to0 B¢)ard The li8t of nominees had been preVI￿sIY crculaled. There was onl one candidate standing as tr&%urer but there were 4 candldates standing for 3 trusteo placas. Invlted membar810 cast their voles by completing the ballot paper, remlndlng them to vote for the tr8asur8r post aNI then vot8 for a maximum of th￿e trustees. Members standng for dection wer8 advi88d to ab&aln from votirYJ f themselves. The votes weré C￿f1mled as follows: arKI ded ore POSITION NOMINEE PROPOSER 8ECONDER FOR AGAINST AB8TAIN Tr￿Surer rustO0 Truit•• 20 Tru81•0 29 Tru8t•o 40 On completion of the vote, eVery￿e who st￿d for 81ection a8 Any Othqr Comp•t•nl Busln•86 en a8ked If anycfflo had any othér busln88s they wthed to rai8e. vised club members Fyesent that tha club FYopos8d to buy a daf brlllator to take to ub training and cltkn events. It would r￿t b8 housed in a fixed locatk￿ but would be laken to each training sesslon. In a(hJltkn to purchaglng a defibrillaltt, th6 club would arrang8 ernergency lrfe support tralnlro wNch would ba opened to all members. and we would enCc￿rag8 as mav mernb8rs as p)sslbl8 to attend. A8 the likely purcha8e price wll be in the region of £16￿ - £2000, 8UPWrt was Bought from the mernbershlp b8for8 proce8dirvJ, SupFK+rt was indicated In a 8how of hands whlch wa8 unanimous. No objecti?ns were received. hanked the tru8toe8. on behalf of the member8. for all thelr hard work. Sho Ihat the mernb8rs have the easy role whlle the tNsts88 work hard and tho tru8leo8' efforts are much appreclated. Wilh no other iBBue8 rai8ed, the rneetlng flnlthed at a￿5pm, c￿gratulated everyone on thelr e18cdon thankad