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Auldgirth Hall SCIO
Scottish Charity Number: SC051473
Auldgirth Hall
Dumfries
DG2 0XG
Facebook AULDGIRTH VILLAGE HALL
Objectives and activities
In 1886 Eliza Mary Copland gave land to build a public unsectarian hall in Auldgirth, for the use and benefit of residents for recreation, public worship, teaching and the like for all inhabitants of the district.
We aim to continue stewardship of the hall by maintaining its fabric, and promoting its use to improve the health and wellbeing of the local community.
The hall is the only remaining meeting place in the community and acts as a social hub for recreation, information and support.
During the last year, the trustees have continued to repair and maintain the building. Our previous energy contract finished in November 2023: the new contract significantly increased our energy costs. The committee agreed to upgrade the hall lighting system to energy efficient LED system to offset the increase energy costs we would now incur.
Structure, governance and management.
The charity is a Scottish Charitable Organisation (SCIO). It was registered in its current legal form in January 2022. The charity was previously an unincorporated association but changed its legal form to a SCIO. The assets of the unincorporated association were transferred to the SCIO in January 2022. It has a single tier structure and as such the trustees are members of the charity.
Trustee recruitment and appointment
The hall committee usually meets on the first Monday of each month and are the charity’s trustees. Membership of the committee is open to everyone committed to the welfare of Auldgirth Hall and the local community. The committee may appoint any person to be a trustee by way of a majority vote at a committee meeting. The exceptions to this rule are anybody disqualified under the Charities and Trustee Investment Act 2005, an employee of the organisation or a minister of the church.
There must be a minimum of three and a maximum of eight trustees.
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=r, ar artivitioc tH ac Tai chi ect rors | sarlir AS Ato Kawinave continuedmeri anary lavsanteaevents &sucnala asao +h,the (laChristmasries a Party,Dari, DiirneBurns supper!eae AAA ang a Vellan evening nave proviaed relaxation and en oyment. 1nis yearame auealy ~~to ourALIF newAZ projectreAIARt? tAto INnGeinstall aa datadata projector,nrniortnr SCreen,erraa: VAVVI-r!|Ci ang UVU piayer we nave neid our Tirst Film nignt.
Local councillors and elected politicians use the hall for their surgeries and we are used for Community Council r 1eetings, ciections ana resident's meetings.
ChristmasChristmas Partygity foriO theé locallocal camminitycommur ty Ceilidhyvenian EveningEVenil Q
Digital Connection Project.
The Trustees identified from feedback of regular users of the village hall a need to offer a digital facility such as Wi-Fi, digital projector and screen, hearing loop and sound proofing curtains. With support of Foundation Scotland, Dumfries & Galloway Council, Morrisons Foundation and Co-op Community Fund Auldgirth Village Hall was successful in obtaining grant funding to install the items listed above. Since the instalation of the equipment we had a further booking from the British Deer Association and enhanced Quiz nights by using both music and pictures for quiz questions. The instalation of sound proof curtains has greatly helped to reduce the distortion of sound and aided to keep the hall warm during cold weather.
The next activities as a result of this project will be Film nights and opening the village hall to allow the local community to use it as a drop in and use the Wi-Fi access and enjoy refreshments.
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Financial review
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Auldgirth Hall Accounts ist April 2024 to 31st
March 2025
£12952 Reserves
£11088
Expenditure R Balance &
,
£11373
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The chart above illustrates monies received as income and expenditure over the past twelve months. The majority of our income is through lettings and a monthly tote, Dumfries & Galloway Council and Auldgirth Community Council meetings supplemented with income from events such as Coffee Mornings, Quiz nights, Burns Suppers, Christmas Parties, Ceilidh Evenings and Film Nights.
We have been successful gaining grant support from Dumfries & Galloway Council and Foundation Scotland to meet energy costs this winter.
Statement of the charity's policy on reserves
The Trustees maintains a savings account with Bank of Scotland. The main purpose of this account is to fund identified expenditure and cover any unexpected expenditure which may impact on the village hall being available to the local community of Auldgirth.
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If we apply for grant funding, any applications which require matched funding, the savings account would be used to meet any match funding requirements.
SSS SSS
Total funds held as at 318 March 2025 were £11,089, all unrestricted funds. The current account balance was £4887, cash was £120 and savings account £6082. The trustees will monitor the accounts regularly especially in the current economic climate, as costs are still increasing.
Details of any deficit
There wasa deficit of £1,579 for the year to 318 March 2025 but this was mainly due to funds being used for the digital project.
Donated facilities and services
Auldgirth Hall has not received any donated facilities or services during the past year,
Future plans
The Auldgirth Hall Trustees continue to review the facilities we offer both to the local community and ensure income received is wisely spent.
During the coming 12 months the Trustees will be re registering the village hall with the Land Registry. As the hall is an old building it is doesn’t appear on Land Registry although the hall is listed in the Sasine Register. We have made contact to take legal advice regarding about steps we need to take to ensure that the hall is properly registered.
Additional information
Got something else to say? Here is your chance!
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Auldgirth Hall (SCIO)
Scottish Charity Number SC051473
Statement of Balances as at 31st March 2025
| 2025 | 2024 | |
|---|---|---|
| ra | 3 | |
| Bank and cash in hand | ||
| Opening balances | 12,668 | 21,833 |
| Surplus/(deficit) for year | __-1,579 | __-9,165— |
| Closing balances | 11,089 | 12,668 |
| Reserves | ||
| Unrestricted funds | 11,029 | 12,608 |
| Restricted funds | 0 | 60 |
| Closingbalances | 11,089 | _12,668— |
Approved by the Trustees and signed on their behalf
APPENDIX 3
Independent examiner’s report on the accounts
V2
Report to the Charity name trustees/members of Auldgirth Hall (SCIO)
| Report to the trustees/members of |
Charity name Auldgirth Hall (SCIO) |
|---|---|
| Registered charity | SC051473 |
| number | |
| On the accounts of the | Period start date Period end date |
| charity for the period | Day Month Year Day Month Year |
| 01 04 2024 to 31 03 2025 |
|
| Set out on pages | (remember to include the page numbers of additional sheets) |
| Respective responsibilities of trustees and examiner |
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees |
| consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations | |
| does not apply. It is my responsibility to examine the accounts as required under section | |
| 44(1) (c) of the Act and to state whether particular matters have come to my attention. | |
| Basis of independent | My examination is carried out in accordance with Regulation 11 of the 2006 Accounts |
| examiner’s statement | Regulations. An examination includes a review of the accounting records kept by the |
| charity and a comparison of the accounts presented with those records. It also includes | |
| consideration of any unusual items or disclosures in the accounts and seeks | |
| explanations from the trustees concerning any such matters. The procedures undertaken | |
| do not provide all the evidence that would be required in an audit and, consequently, I do | |
| not express an audit opinion on the viewgiven bythe accounts. | |
| Independent examiner’s statement |
In the course of my examination, no matter has come to my attention: |
| 1. which gives me reasonable cause to believe that in any material respect the |
|
| requirements: | |
| • to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and |
|
| Regulation 4 of the 2006 Accounts Regulations, and | |
| • to prepare accounts which accord with the accounting records and comply with |
|
| Regulation 9 of the 2006 Accounts Regulations | |
| have not been met, or | |
| 2. to which, in my opinion, attention should be drawn in order to enable a proper | |
| understanding of the accounts to be reached. | |
| Signed: | Date: 9thJune 2025 |
| Name: | |
| Relevant professional | |
| qualification(s) or body | |
| (if any): | |
| Address: |
APPENDIX 3
Only complete if the examiner needs to highlight material problems.
Give here brief details of any items that the examiner wishes to disclose