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← Kirkcaldy Community Football Partnership SCIO

2025-05-31-accounts

Registered Charity SC051303

KIRKCALDY COMMUNITY FOOTBALL PARTNERSHIP SCIO

KCFP SCIO Den Road Kirkcaldy Fife KY1 2ER

Annual Report and Financial Statements

For the year ended 31 May 2025

Kirkcaldy Community Football Partnership SCIO

Trustees Annual Report

For the year ended 31 May 2025

The Trustees have pleasure in presenting their annual report together with financial statements and independent examiners report of the charity for the year from 1 June 2024 to 31 May 2025.

Reference and Administrative Information

Registered Charity Name: Kirkcaldy Community Football Partnership SCIO Common Name : KCFP SCIO

Charity Registration Number SC051303

Principal Office Address

KCFP SCIO Den Road Kirkcaldy Fife KY1 2ER

Principal Contact Address

The Trustees

Solicitor James Thomson and Son Solicitors 51A High Street Kirkcaldy Fife KY1 1LJ Bankers Bank of Scotland Carberry Road Mitchelston Industrial Estate Kirkcaldy Fife KY1 3PA

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Kirkcaldy Community Football Partnership

Structure, Governance and Management

Constitution

The KCFP SCIO is governed by its constitution. The Board of Trustees of the Partnership administers the KCFP SCIO, controls the finances and decides the use of the funds within the aims and objectives of the Partnership as set out in the Constitution. KCFP SCIO was awarded charitable status by OSCR on 28 September 2021.

Recruitment and Appointment of Trustees

The KCFP SCIO is administered by a Board of Trustees composed of a maximum number of twelve Trustees and a minimum number of three. The Board in its number as at 31 May 2025 is currently composed of eight representatives of member clubs and in conformance to the Constitution independent individuals who are not representatives of any membership club. There is one co-opted Trustee. Nominations are in hand for election and appointment to the Board vacancies at the 2025 Annual General Meeting. The Board of Trustees will elect from among themselves:

Under the requirements of the Constitution, members of the Board of Trustees are elected to serve for a period of three years and will be eligible for re-appointment for a further three years. A Trustee who has served two consecutive terms (6 years) will not be eligible for reappointment until a break of one year has been observed unless circumstances dictate otherwise.

The Board of Trustees has power to co-opt specific persons with specialist skills for specific events. Such persons need not be members of the KCFP SCIO. Such temporary Board members will be co-opted without voting rights.

Trustee Induction and Training

All appointed Trustees have taken benefit of an induction process to familiarize themselves with their responsibilities covering: -

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Risk Management and Internal Control

The Board of Trustees has initiated a risk management process in order to manage and mitigate risk. This involves identifying the types of risks faced, prioritising them in terms of potential impact and likelihood of occurrence, and identifying a means of management. As part of this process the Board has introduced a suite of policies and procedures where these are required, and otherwise ensures that appropriate steps are being taken to manage the key risks.

The Board of Trustees has overall responsibility for ensuring that we operate an appropriate system of controls, financial and otherwise, to provide assurance that:

Organisational Structure

The KCFP SCIO operates organisationally and communicates in the following ways:

A memorandum of understanding is in place between KCFP SCIO and member clubs that distinctly highlight the requirements, responsibilities and expectations of the KCFP SCIO and Member Clubs

The organisation comprises solely of volunteers. There is no paid staff.

Membership

Membership is open to all individuals regardless of sex, age, disability, ethnicity, nationality, sexual orientation, religion or other beliefs, who have an interest in furthering the purposes of the KCFP SCIO. Membership of the KCFP SCIO is contingent on acceptance of the Constitution.

Related Parties

In so far as it is complementary to the KCFP SCIO objectives, the charity is guided by both local

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and national policy. At a national level this may be steered by the Scottish Football Association and other national football affiliations whilst at a local level this may be through regional football affiliations and Fife Council.

During the period the KCFP engaged with a range of related contacts, particularly Fife Council, the Kirkcaldy MP and the SFA for funding guidance and support.

The representation of independent Trustees on the Board is proving invaluable to the KCFP SCIO in establishing links with the community and identifying relevant policy, gaining charitable benefits, programme development, prospective funding and resourcing.

Objectives and Activities

Mission

The Kirkcaldy Community Football Partnership SCIO aims to create, manage and operate a Community Football Club that:

Charitable Purposes

The charitable purposes as defined in the constitution are:

In furtherance of the stated charitable purposes the principal objects of KCFP SCIO are:

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The objectives and activities of the KCFP SCIO are exclusively charitable for public benefit.

Achievements and Performance

Behind-the-scenes and front-line hard work continues in the developmental and evolutionary process in building the partnership. Significant credit is extended to all volunteers who continue to manage ground maintenance and facilities improvements, implement and act upon charitable benefits on rating relief, reduced liability on energy as well as engaging on SFA Quality Mark Accreditation.

Member Clubs

Member Clubs are: -

Over the 4 partner clubs the KCFP SCIO has engaged with 18 partnership team across a range of age groups that are in place across the various player pathways that involve 480 people – young and older alike. Within this number there are 130 volunteers and over 340 registered players

Additionally, development work has been ongoing and a newly formed Kirkcaldy and Dysart YMCA Amateur Football Club has been entered into the Scottish Amateur Football League commencing season 2025/2026

It is also worthy of note that enquiries continue with regard to a ladies team and underrepresented groups joining the partnership.

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Memorandum of Understanding

The formal Memorandum of Understanding agreed between KCFP SCIO continues to define the mutually accepted principles and operational relationship of the specific requirements, responsibilities and expectations between KCFP SCIO and Member Clubs.

Policies and Procedures .

A range of policies and procedures have been established and lodged with SFA as part of the Quality Assessment requirements for accreditation. Such policies include but not limited to code of conduct policies, Health and Safety policies, children and vulnerable adult policies including Child Wellbeing and Protection, ethics policy, and social media policy amongst others.

The range of policies and procedures continue to be embedded into the Member clubs.

Strategic and Development Plan

There is now a strategic plan and development plan that outlines the short-, medium- and longterm objectives being managed between the KCFP SCIO and member clubs that aims to effectively build, develop and improve club infrastructure, practices, development pathway and drive club partnerships within Kirkcaldy and the community programme that creates the best possible environment to play, socialise and develop and builds a strong sense of community.

Planned Infrastructure Improvements

A needs assessment has been undertaken to determine and prioritise the planned Infrastructure improvements to ensure the success of the Partnership in its overall strategic and development plan. The Trustees have identified the following as key needs to infrastructure development and will continue to progress these within the next year and beyond.

Access Travel/NHS Connection

To improve accessibility to the grounds the Partnership has been in consultation with Fife Council and NHS Fife to give connectivity to Denfield Park from Victoria Hospital through to Dunnikier Road, with both improved walking, cycling and bus routes giving significantly improved access to the Hub facility at Den Road. The proposal takes the new 3G pitch and existing second pitch into account with a revised path layout that reroutes the pathway down the east side of the park.

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Development: 3G Pitch and Accessories

Following a Feasibility Study commissioned by KCFP SCIO with a remit within the leased ground to consider options solely of constructing a 3G synthetic pitch with ancillaries such as fencing, floodlighting etc. the Trustees recognised that the extension of the dilapidated ash park to full size would deliver greatest benefit not only to the Partnership but to the wider community: -, it can be multi-use, for full size matches; partitioned for various user groups. more people can benefit etc and taken in the context of a facility that will generate a significant benefit to the local community, sports clubs and groups in delivering improved facilities in deprived catchment areas such as Smeaton, Templehall and Gallatown, support multi-sport use and increase participation among currently under-represented groups

The restoration of the ash park will generate a year-round playing surface, able to withstand intensive use and all kinds of weather providing significant community benefit. Notwithstanding the capital costs that require to be funded there would be revenue consequence of operating the facility that require to be funded through income streams.

Fife Council, consulted as landowners, have given their professional support to the project for progression including funding of a topographical survey

Fife Council

The Kirkcaldy Area Committee at their meeting of 19 December 2023 and in advance of the Scottish FA funding bid submission agreed to an Area Budget Transfer of £159,000 from the Area Capital Improving Health Through Leisure &Sport fund to the KCFP SCIO towards the construction of the new 3G synthetic pitch and all associated work, with funding only to be released to KCFP SCIO once all agreed funding from other sources had been secured.

The KCFP wholeheartedly welcomed the Council funding approval which contributes around 17% of total estimated capital costs and is not time limited.

Community Ownership Fund

KCFP Trustees were notified on the 19 December 2024 by the new Ministry of Housing, Communities & Local Government on the outcome of our Community Ownership Fund application, that was submitted under the former Conservative government on 10 April 2024 which regretted to inform us that our application was on this occasion unsuccessful.

Scottish FA Community Football Spaces Fund

The SFA made contact in November 2024 advising of a forthcoming funding opportunity within the Community Spaces Fund giving advance notice of the mandatory documents required. Following a series of meetings with SFA Club Officers a subsequent Community Football Spaces funding announcement a most comprehensive application, in full conformance with the terms and conditions, was submitted by the due date of Monday 21 April 2025.

In advance of the submission substantial support was received from local constituency MP Melanie Ward who raised significant awareness twice within the House of Commons, raised the need for investment with the Secretary of State for Culture, Media and Sport for project support and who also facilitated arrangements for an on-site visitation by the SFA President and SFA Club Officers. The outcome of the site-visit, based largely on the influence of the SFA President, was a change in the project plan from the 3G pitch on the disused ash park to a conversion of the main grass pitch to 3G surface. Despite the short timescales in adjusting the plan to meet this new

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proposal a full detailed application was submitted. This included, as a mandatory requirement, a video submission as supporting evidence. Our superbly produced video shared our story and brought our project to life.

Community Asset Transfer

The Trustees of the KCFP SCIO have approached Fife Council for community ownership through a Community Asset Transfer. This includes for all ground of 3.01hectares, outbuildings and pavilion within the existing lease plus additional ground to resize the 3g pitch to full sized and resite adjacent to the main pitch, as recommended by the Scottish FA and car park

The Trustees have progressed to Stage 2 of the application process in a project that is fully supported by Fife Council but remains on hold until the financing of the 3G pitch development is secured.

There is real benefit to the Kirkcaldy community if this ownership is realised

The transfer of the lease to ownership will lead to a wide range of benefits not only for KCFP but also the local Kirkcaldy community. These include the long-term social, economic and environmental transformation of communities aligning to Fife Council's Plan4 Fife Recovery and Renewal Strategy focusing on themes consistent with the objectives of CAT

Scottish Football Association (SFA) Quality Mark

Following on the work commenced last year the KCFP SCIO continued to engage with the Scottish Football Association in their Quality Mark accreditation programme.

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The Scottish Football Association announced in October 2022 that the KCFP SCIO had achieved Bronze Quality Mark accreditation. Work is now being finalised in seeking silver quality mark accreditation.

Community Use

Beyond the use of facilities by the Partnership Clubs the pavilion was made freely available to the Smeaton Tenants Association for their meetings whilst the grounds were made available for other community users and use by schools including planned use for school sports day.

DJK Ingolstadt Under 12 Football Team

Arrangements were put in place for a visit of DJK Ingolstadt Under 12 Football Team from the twin town of Kirkcaldy. DJK Ingolstadt had a long history of football connections previously with Kirkcaldy YMCA but had lapsed over a number of years but were keen to reinvigorate this twinning arrangement through the power of football.

Full preparations were made by the Partnership to present and host this international friendly between Kirkcaldy FC U12 v DJK Ingolstadt U12 at Denfield Park on 9 June 2025. The Provost of Fife agreed to both lead the players onto the park and make players presentations after the match.

Financial Review 2024/2025

The outturn for the year from 1 June 2024 to 31 May 2025 resulted in a surplus of £261(2024 deficit of £3,730). Total receipts for the year were £8,100(2024: £3,150) whilst payments totalled £7,839(2024: £6,880).

The surplus of £261 for the year is represented solely as unrestricted funds (2024: Unrestricted Deficit £3,730).

The receipts of £8,100 were generated by unrestricted grants of £3,000 and partnership club fees of £5,100.

The total payments of £7,839 in year were represented by the running costs of £5,589 and, lease rental of £2,250.

Thae cash and bank balance carried forward as at the year-end is £476 represented by the opening balance brought forward of £215 plus the operating surplus for the year of £261.

Of the carry forward balance of £476 a sum of £152 is restricted in its use with a sum of £324 being an unrestricted fund balance.

The Trustees welcomed with significant thanks the funding awards from the Ore Valley Housing Association of £2,500 and £500 from Kingdom Housing in support of the KCFP SCIO activities.

Reserves Policy

The reserves consist entirely of the cash and bank account where funds are retained towards operating KCFP SCIO. The reserves policy is to works towards a level of unrestricted funding that, at minimum, provides a working capital of £1,000. The Trustees are developing an income policy and fundraising strategy that will enable reckonable reserves move towards sustaining the target sum.

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Plans for Future Periods

The Kirkcaldy Community Football Partnership’s vision is to offer the opportunity for football for all but aiming for quality at all levels, attracting and serving both football and social users and providing a sporting facility that the entire local community can benefit from.

In fulfilment of the vision the Trustees of the Kirkcaldy Community Football Partnership SCIO are committed as its next steps are to:

  1. Implement the strategic and development plan that will set out the short , medium and long terms plans that will support the development of a financially sustainable, communityfocused, football hub in Kirkcaldy that will provide a progressive player pathway from grassroots to amateur and higher Scottish Football Association pyramid structure playing levels for males and females in a safe and supportive environment that encourages skill development, fitness, fair play, teamwork and sporting opportunity.

  2. progress the planned infrastructure improvements by upgrading pitchside and training areas and consider options of constructing a 3G synthetic surface to the primary pitch and to the redevelopment of the ash park to a full size 3G pitch subject to Fife Council support, success with the SFA Community Spaces Funding application and other available funding to bridge any funding gap.

  3. Working with partners teams to attain within the next period not only the SFA silver quality mark but the gold quality mark that will provide a benchmark in attracting new partners, teams and clubs.

  4. Develop an income charging policy and fundraising strategy that ensures the generation of sufficient incoming resources aligned with examining cost reduction opportunities to meet the operational costs of the facility.

The Trustees remains determined to generate success in attracting external funds that reflects funders confidence in the KCFP SCIO ability and an increasing reputation in the delivery of quality programmes that meet the ever-increasing needs of the community.

Acknowledgements

I would like to take this opportunity to thank the entire Board of Trustees, for their continued hard work, desire and passion that each and every one of them puts into the strengthening of the Partnership. Not many people get to see everything that goes on behind the scenes but you have to trust me when I say that all involved do an inordinate amount of work, and as an entire Partnership we should be extremely grateful. There is also significant acknowledgement to those who fulfil other roles outside of the Board of Trustees and in particular those who offer up their time in various volunteering capacities within the Partner clubs. The Partnership owes you all a huge debt of gratitude for everything you do – thank you.

Approved by the Board of Trustees on 22 October 2025 and signed on their behalf

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Kirkcaldy Community Football Partnership SCIO

Independent Examiner’s Report

For the Year Ended 31 May 2025

Independent Examiners Report to the Committee of Trustees of Kirkcaldy Community Football Partnership SCIO (KCFP SCIO)

I report on the financial statements of the KCFP SCIO for the year ended 31 May 2025 which are set out on the Pages 12 to 14

Respective responsibilities of trustees and examiner

The KCFP SCIO trustees are responsible for the preparation of the accounts and have been prepared in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006 (as amended). The KCFP SCIO trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. I have discharged my responsibility to examine the accounts under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

I have carried out my examination in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the KCFP SCIO and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the view given by the accounts.

Independent Examiner’s Statement

In the course of my examination, no matter has come to my attention

  1. which gives me reasonable cause to believe that in any material respect the requirements: -

  2. to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and

  3. to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or

  4. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

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KIRKCALDY COMMUNITY FOOTBALL PARTNERSHIP SCIO

STATEMENT OF RECEIPTS AND PAYMENTS FOR YEAR 1 JUNE 2024 TO 31 MAY 2025

Receipts
Donations and Legacies
Donations
Charitable Activities
Partnership Clubs- Fees
Fife Council Charities Trust
Total Receipts
Payments
Cost of Charitable Activities
Electricity Charges
Denfield Park - Lease
Pitch Accessories( benefit in kind)
Ground & Property Maintenance(benefit in kind)
Waste Management (benefit in ind)
Insurance
Bank Charges
Total Payments
Surplus/Deficit for the Year
Transfer Between Funds
Surplus/Deficit for the Year
Bank and Cash Balances
Opening Cash at Bank and in Hand
Surplus/(Deficit for the Year)
Closing Cash at Bank and in hand
Transfer Between Funds
Total Funds Carried Forward
Represented by:-
Restricted funds
Donation
Total Restricted funds
Unrestricted Funds
Total Funds		 Unrestricted
Funds
£
3,000.00
5,100.00
0.00
5,100.00
8,100.00
4,433.37
1,688.00
0.00
0.00
0.00
1,142.69
12.75
7,276.81
823.19
0.00
823.19
Unrestricted
Funds
£
63.01
823.19
886.20
0.00
886.20
0.00
0.00
886.20
886.20		 Restricted
Funds
£
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
0.00
Restricted
Funds
£
152.00
0.00
152.00
0.00
152.00
152.00
152.00
0.00
152.00		 2025
3,000.00
5,100.00
0.00
5,100.00
8,100.00
4,433.37
1,688.00
0.00
0.00
0.00
1,142.69
12.75
7,276.81
823.19
0.00
823.19
2024
£
215.01
823.19
1,038.20
0.00
1,038.20
152.00
152.00
886.20
1,038.20		 2024
0.00
2,650.00
500.00
3,150.00
3,150.00
4,330.12
2,249.50
0.00
0.00
0.00
300.13
0.00
6,879.75
(3,729.75)
0.00
(3,729.75)
2024
£
3,944.76
(3,729.75)
215.01
0.00
215.01
152.00
152.00
63.01
(3,514.74)

signed on behalf of the Kirkcaldy Community Football Partnership SCIO by:

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Kirkcaldy Community Football Partnership SCIO

Notes to the Accounts - for the year ended 31 May 2025

1. Basis of Accounting

These accounts have been prepared on the receipts and payments basis in accordance with the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended)

2. Accounting Reference Period

The statement of accounts reflects the operating period from the 1 June 2024 to 31 May 2025.

3. Nature and Purpose of Funds

Funds, unless restricted in purpose, may be used at the discretion of the Committee of Trustees in furtherance of the objectives of the charity. The Committee of Trustees maintain unrestricted funds for the running of the programme activities.

Restricted funds may only be used for the purposes as prescribed by the donor. During the year the charity received donations and grants toward specific programme activities and have either been utilised in year or retained as restricted funds for future specified use.

4. Related Party Transactions None

5. Trustee Remuneration and Expenses

There was no remuneration and expenses paid to any Trustee during the reporting period to 31 May 2025.

6. Grants Received

Grants - Fife Charities Trust
Total		 Unrestricted
Funds
Restricted
Funds
Total
2025
Total
2024
£
£
£
£
Nil
Nil
Nil
500
Nil
Nil
500
500

8. Donations Received

Ore Valley Housing Association
Kingdom Housing
Other Donations
Total		 Unrestricted
Funds
Restricted
Funds
Total
2025
Total
2024
£
£
£
£
2,500
Nil
2,500
Nil
500
Nil
500
Nil
Nil
Nil
Nil
Nil
3,000
Nil
3,000
Nil

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Kirkcaldy Community Football Partnership SCIO

Notes to the Accounts - for the year ended 31 May 2024

9. Governance Costs

Independent Examination Fee
Assets
Ground Accessories
Total Assets		 Unrestricted
Funds
Restricted
Funds
Total
2025
Total
2024
£
£
£
£
Nil
Nil
Nil
Nil
Unrestricted
Funds
Restricted
Funds
Total
2025
Total
2024
£
£
£
£
740
0
740
740
740
0
740
740

10. Assets

11. Liabilities

Fife Council
Total Liabilities
Funds
Restricted Funds
Charitable Activities
Total Restricted Funds
Unrestricted Funds
Charitable Activities
Total Unrestricted Funds
Total Funds		 Opening
Funds
£
152		 Unrestricted
Funds
Restricted
Funds
Total
2025
Total
2024
£
£
£
£
773
0
773
773
773
0
773
773
Incoming
Funds
Funds
Expended
Funds
Transfer
Closing
Funds
£
£
£
£
0
0
0
152
152 0
0
0
152
63 8,100
7,839
0
324
63 8,100
7,839
0
324
215 8.100
7,839
0
476

12. Funds

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