FILM ACCESS SCOTLAND REGISTERED CHARITY NUMBER SC051146 FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 MHA CHARTERED ACCOUNTANTS 12 CARDEN PLACE ABERDEEN AB10 1UR
FILM ACCESS SCOTLAND CONTENTS Page Trustees. report Slalemenl of Trustees, responsibilities Independent examiner's report Statement of financial activities Balance sheet statement of cash flows Notes lo the financial statements 9-16
FILM ACCESS SCOTLAND TRUSTEES. REPORT FOR THE YEAR ENDED 31 MARCH 2025 The Trustees present their annual report and financial statements for the year ended 31 March 2025. The financial statements have been prepared in accordance with the accounting policies sel out in note 1 to the financial statements and comply with Ihe charity's constitution, the Charities and Trustee Investment (Scotland) Act 2005. the Charities Accounts (Scotland) Regulations 2006 (as amended) and "Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102}" (effective 1 January 2019). Objectives and activities The charity's purposes are the advancement of the arts and culture and the promotion of equality and diversity through the medium of Film. and in furlherance of this by- Promoting Film Access work and opportunities across Scotland, especially to individuals, groups and communities who are marginalised or disadvantaged., Celebrating the benefits of. stimulating public interest in and fostering and encouraging the appciation of the Film Access sector and its members by supporting inilialives, programmes. events, festivals and competitions; Supporting Film Access aclivities which offer the opportunity to connect, exchange skills and share knowledge, information, data and resources in order to establish and maintain a national framework of best practice the sector- Advocating for Ihe life-long benefits to the public of Film Access activities through the work of the Film Access sector.. Delivering an outstanding national programme of Film Access activities that rank alongside the best internationally., and Working in partnership with other sectors and bodies to achieve the purposes. The charity supports and champions its members and associates, ensuring the impact of their work is recognised and valued by policy makers, funders, the screen industry and organisations working in related sectors. Everyone in Scotland. but especially those experiencing disadvantage Of exclusion. will have the opportunity to participate in and experience the transfomative power of Film Access activities. Achievements and performance Financial Challenges and Organisational Position During the financial year 2024-25, Film Access Scotland continued to operate without any core fvnding, following the withdrawal of support from Screen Scotland in the previous year. With no staff in post and no alternalive funding secured, the organisation was unable to carry out any operational activity during the reporting period. Despite Ihese limllations, the Charity has remained compliant with all regulatory requirements. wlth the Board fflaintaining oversight throughout the year. No programme delivery or stakeholder engagement took Pla during this time, and the focus remained on fulfilling governance obligations. The wider landscape continues to present Ghallenges for the sector, with member organisation5 under significant pressure due lo funding constraints and the demands of mulli-year projects. This has limited capacity to determine the future direction of Film Access Scotland. The Board plans to review the future of the organisation in the next financial year.
FILM ACCESS SCOTLAND TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Membership During the financial year, the organisalion maintained ils membership al seven core members, an increase from the original five, and grew ils associate membership to 17. These members and associates operate across nine and I I local authorities respectively, exceeding the target of 18 sel for June 2023. The organisation's monthly newsletter, reaching 760 subscribers. has been an essential tool for sharing opportunities, case studies, and best practices within the sector. Through this platfom, Film Access Scotland has fostered a culture of collaboration and knowledge sharing. Financial revlew Film Access Scotland is a Scollish Charitable Incorporated Organisation (SCIO) and was granted charitable status by the Office of the Scottish Charity Regulator on 23 July 2021. No donations in kind were received in lieu of services provided and expenditure incijrred in either the current or previous year. Incorne for the year was £10 {2024= £238) which included £nil (2024= £30} of restricted fund income. Expenditure of £4.100 was incurred during the year. all of which was allocated to restricted funds carried forward trom the previous year. Restricted reserves of £5.658 and unreslr4Cted reserves of £4,085 are carried forward al the year end. 11 is the policy of the charity that unrestricled funds which have not been designated for a specific use should be maintained al an appropriate level lo ensure that. in the event of a significant drop in funding, the charity will be able to continue ils cuffenl activities while consideration is given to ways in which additional funds may be raised. The Charity Tru51ees have assessed the major risks lo which the charity is exposed and are satisfied that sysle¥ns are in place to mitigate exposure to major risks.
FILM ACCESS SCOTLAND TRUSTEES, REPORT (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 structure, governance and management The charity is governed by its constitution. The structure of the eharily consists of members who have the ability to appoint Trustees and take decision on the constitution Ite[f and tho Board. who scrvc as Trustccs of thc charlty. The maximum number of Charity Trustees is 12 and the minimum number ofcharity Trustees is 5. The Charity Trustees hold regular meetings and generally control the activities of the charity. Reference and admlnlstrative information Charlty name Film Access S¢otland Charity number SC051146 er5 The Co-operative Bank plc, Business Direct Branch. Skelmersdale. WN8 6 Trustees The Trustees who served during the year and up to the date of signature of the financial stalemenls were: The Truslee5' ie Drtwasa roved by the Board of Trustees. airperson Date.. 15 December 2025
FILM ACCESS SCOTLAND STATEMENT OF TRUSTEES. RESPONSIBILITIES FOR THE YEAR ENDED 31 MARCH 2025 The Trustees are responsible for preparing the Trustees, Report and the financial statements in accordance with applicable law and United Kingdom Atcounling Standards (United Kingdom Generally Accepted Accounting Pracli¢e). The law appliGable lo charities in Scotland requires the TrLtstees to prepare financial statements for each financial year which give a true and fair view of the slate of affairs of the charity and of the incoming resources and application of resources of the charity for that year. In preparing these financial slalements, the Trustees are required to.. select suitable accounting policies and then apply them Gonsistently.. observe the method5 and principles in the Charities SORP; make judgements and estimates Ihal are reasonable and prudent,. state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements., and prepare the financial statements on the going concern basis unless it 15 inappropriate to presume that the charity will continue in operation. The Trustees are responsible for keeping sufficient accounting records that disclose wilh reasonable accuracy al any lime the financial p0511ion of the charity and enable them to ensure that the financial statemen Is comply with the Charities and Trustee Investment (Scollandl Act 2005, the Charities Accounts (Scolland} Re9ulations 2006 (as amended) and the provisions or the constitution. They are also responsible for safeguarding the assets of the charily and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
FILM ACCESS SCOTLAND INDEPENDENT EXAMINER'S REPORT TO THE MEMBERS AND TRUSTEES OF FILM ACCESS SCOTLAND I report on the financial statements ofthe eharity for the year ended 31 March 2025. vthich are sel oulon pages 6 to 16. Respective responslbilities of Trustees and Èxaminer The Gharity's Trustees are responsible for the preparatlon of the financial slalemenls in accordance will) Ihe term5 of the Charities and Trustee Investments (Scolland) Act 2005 and the Charities Accounts (Scolland) Regulations 2006. The charity's Trustees consider that the audit requirement of Regulation 10(11{a) to (c) of the 2006 Accounts Regulations does nol apply. It is my responsibility to examine the financial statements a$ required under section 44{1)(c) of the Act and to 51ale whether particular matters have come to my attention. Basls of Independent examiner's statement My examination is carfied out in accordance wlh Regulation 11 of the 2006 Accounts Regulallon5. An examination includes a review of the accounting records kept by the chaiity and a comparison of the financial statements presented with those records. 11 also includes consideralion of any unusual items or disclosures in the financial slalements, and seeks explanalions from the trustees concerning any such mallers. The procedures undertaken do not provide all Ihe evldence that would be reoulred In an audit and consequently I do not expre$8 an audit opinion on the view given by the financial statement3. Independent examlner's statement Your attention is drawn to the fact that the charity has prepared financial statements in 8ceordan¢e with Accounting and reporting by Charities preparing their accounts in accordance with the Financial Reporting standard applicable in Ihe UK and Republic of Ireland IFRS 102) in preference to the Accounting and Reporting by Charities= Statement of Recommended Practice issued on 1 April 2005 whiGh is referred to in the extanl regulation$ but has now been wtthdrawn. l understand that this has been done In order for the finanaal statements to provide a true and fair view in accordance with Generally Accepted Accounting Pra¢ti¢e effective for reportin9 periods beginning on or after 1 January 2019. In connection with my examlnation, no other matter except that referred to in the pVIOuS paragraph has come to my attention- (a) which give5 me reasonable cause to believe that In any material respect the requirements: lo keep accounting records in accordance with Sectlon 44(1) (a) of the 2005 Acl and Regulatlon 4 of the 2006 Accounts Regulations: and lil) lo prepare financial slaternents which accord wllh the accounting records and comply with Regulation 8 of the 2006 Accounts Re9ulations', have not been mel or (b) to which, in my opinion. attention should be drawn in order to enable a proper understanding of tl finan¢lal statements to be reached. MHA 12 Carden PlaGe Aberdeen AB10 1UR Dated.. l?.........
FILM ACCESS SCOTLAND STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2025 Unrestricted Restricted funds funds 2025 2025 Total Unrèstrlcted Restricted funds funds 2024 2024 Total 2025 2024 Notes Income from: Donations and legacies 10 10 208 30 238 Total Income 10 10 208 30 238 Expenditure on: Charitable activities Other expendilure 4,000 100 4,000 100 36,142 36,142 Totsl expenditure 4,100 4,100 36.142 36.142 Net incomel(expenditure) and movement in funds 10 {4,100) {4,090) 208 (36,112) {35.904) Reconciliation of funds: Fund balances at 1 April 2024 4.075 9.758 13,833 3.867 45,870 49,737 Fund balances at 31 March 2025 4,085 5,658 9,743 4,075 9,758 13.833 The statement of financial activities includes all gains and10s5es recognised in the year. All income and expenditure derive from continuing activities.
FILIVI ACCESS SCOTLAND BALANCE SHEET AS AT 31 MARCH 2025 2025 2024 Notes Flxed assets Tangible assets 305 Current assets Cash at bank and in hand 18.763 24,488 Creditors.. amounts falling due within one year 10 (9,020) (10,960) Net current assets 9,743 13,528 Total assets less current Ilabllities 9,743 13,833 The funds of the charity Restricted Income funds Unrestricted funds 13 5,658 4,085 9.758 4.075 9,743 13,833 The financial statements were approved by the Trustees on . 15 December 2025 Trustee
FILM ACCESS SCOTLAND STATEMENT OF CASH FLOWS FOR THE YEAR ENDED 31 MARCH 2025 2025 2024 Notes Cash ftows from operating activities Cash absorbed by operations 16 15,7251 (12,331} Net cash generated from investing activities Net cash generated from financing activities Net decrease In cash and Cash equivalents {5,725) (12,331) Cash and cash equivalents al beginning of year 24,488 36,819 Cash and cash equivalents at end of year 18.763 24,488
FILM ACCESS SCOTLAND NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2025 Accountlng pollcles Charity Information Film Access Scotland is a Scottish Chaiilable Incorporated Organisation (SCIO). It is governed by ils constitution and fecognlsed as a charity by the Office of the Scottish Charity Regulator. 1.1 Accounting convention The financial statements have been prepared in accordance with the charily's Constitution, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scolland) Regulations 2006 (as amended), FRS 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland" I'FRS 102.) and the Charities SORP "Accounting and Reporting by Charities= Statement of Recommended Practice applicable to charitie5 preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland {FRS 102)" (effective 1 January 2019). The charity is a Public Benefit Entity as defined by FRS 102. The financial statements are prepared in sterling. which is the functional currency of the charity. Monetary amounts in these financial statements a rounded lo the nearest £. The financial statements have been prepared under the historical cost convention. The principal accounting policies adopted are set out below. 1.2 Going concern At the time of approving the financial statements, the Trustees have a reasonable expectation that the charity has adequate resources to continue for at least the next 12 months. This will allow time for the Board to consider the future of the organisation. While the withdrawal of Screen Scotland's core funding in the previous financial year led to the cessation of all operational activity and the departure of the staff team. an unspent balance of funds remains available to the charity- During the reporting period, no staff were employed, and no programme activity or stakeholder en9agement took place. The Board has remained in place to ensure the charity continues to meet its governance and regulatory obligations. Although no formal decisions have been taken regarding the future direction of the organisation, Ihe Trustees intend to review options in the next financial year. Given the charity's current reserves and the ION level of financial activity. the Trustees consider thal Film Access Scotland is able to meet its obligations and, on that basis, continue to adopt the going concem basis of accounting in preparing the financial statements. 1.3 Charitable funds Unrestricted fijnds are available for use al the discretion of the Trustees in furtherance of their charitable objectives. Restricted funds are subject to specific conditions by donors as to how they may be used. 1.4 Income Income is fecognised when the charity 15 legally entitled to it after any performance conditions have been met, the amounts can be measured reliably, and it is probable that income will be received. Donations are recognised once the charity has been notified of the donation, unless performance conditions require deferral of the amount. Income lax recoverable in relation lo donations received under Gift Aid or deeds of covenant is recognised al the time of the donation. Donated services and facilities are included al the value to the charity where this can be quantified. The value of services provided by volunteers has not been included in these financial statements.
FILM ACCESS SCOTLAND NOTES TO THE FINANCIAL STATEMENTS ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2025 Accounting policles (Continuèd) Grant income is recognised once the charity is entitled to the income. can reliably measure the value of the grant income and it is deemed probable that the charity will receive the income. Where perfomiance related restrictions apply the charity will not recognise the income until all of the performance related requirements are mel. Where the charity has not met the performance related restrictions on grant income receiv&J the income will be deferred until such time as the performance related criteria have been mel. Investment income is included when receivable. 1.5 Expenditure ExpendilLFre is recognised on an accruals basis as a liabilily is incurred. Expenditure includes VAT which cannot be recovered, and is reported as part of the expenditure lo which il relates. Costs of charitable activities comprises the costs assoctated with the charity's principal activities and are accounted for when payable. In additson. governance costs which represent expenditure assoaated with meeting the conslilulional requirements of the charity, and include audit fees and costs linked to e strategi¢ management of the charity, are included in the costs of charitable expenditure. All c0515 are allocated between the expenditure categories of the Statement of Financial Activities on a basis designed to reflect the use of the resource. C0515 relating to a particular activity are allocated directly., others are apportioned on an appropriate basis as sel out in the notes to the financial statements. 1.6 Tangible fixed assets Tangible fixed assets are initially measured al cost and subsequently measured at cost or valuation, net of depreciation and any impairment losses. Depreciation is recognised so as lo write off the cost or valuation of assets less their residual values ovei their useful lives on the following bases.. Computers 3 years straight line The gain or loss arising on the disposal of an asset is determined as the difference between the sale proceeds and the carrying value of the asset, and is recognised in the statement of financial activities. 1.7 Impairment of fixed assets At each reporting end dale. the charity reviews the carrying amounts of ils tangible assets to determine whether there is any indication that those assets have suffered an impairment loss. If any such indication exists, the recoverable amount of the asset is eslimaled in order lo determine the exlenl of the impairment Ioss (if any). 1.8 Cash and cash equivalents Cash and cash equivalents include cash in hand, deposits held at call with banks, other short-term liquid investments with original maturities of three months or less, and bank overdrafts. Bank overdrafts are shown within borrowings in current liabilities. 1.9 Flnancial instruments The charity has elected lo apply the provisions of Section 11 'Basic FinanGial Inslrumenls, and Section 12 'Olher Financial Instruments Issues, of FRS 102 to all of its ft'nanclal Instruments. Financial instruments are recogni5ed in the charity's balance sheet when the charity becomes party to the contractual provisions of the instrument. Financial assets and liabilities are offset, with the nel amounts presented in the financial slalemenls, when there is a legally enforceable right to Set off the recognised amounts and there is an intention lo settle on a net basis or lo realise the asset and settle the liability simultaneously. 10-
FILM ACCESS SCOTLAND NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Accounting pollcles (Continued) Bas1¢ Ilnancial assets Basic financial assets, which include debtors and cash and bank balances, are initially measured al transaction price including transaction costs and are subsequently carried at amortised cost using the effective interest method unless Ihe arrangement constitutes a financing transaction, where the transaction is measured at the present value of Ihe future receipts discounted at a market rate of interest. Financial assets lassified as receivable within one year are not amortised. Basic financial liabrlitiès Basic financial liabilities, including creditors and bank loans are initially recognised at transaction price unless the arrangement constitutes a financing transaction, where the debt instrument is measured at the present value of the future payments discounted at a market rate of interest. Financial liabilities classified as payable within one year are not amortised. Debt instruments are subsequently carried at amortised cost, using the effective interest rate method. Trade creditors are obligations to pay for goods or servtces that have been acquired in the ordinary course of operations from suppliers. Amounts payable are classified as current liabilities if payment is due within one year or less. If not, they are presented as non-CLFrrent liabilities. Trade creditors are recognised initially al transaction price and subsequently measured at amortised cost using the effective interest method. Derecognition of financial liabilities Financial liabilities are derecogni5ed when the charity's contractual obligalior15 expire or are discharged or cancelled. 1.10 Retirement benefits Payments to defined contribution retirement benefit scheme5 are Charged as an expense as they fall due. Critical accounting estimates and judgements In the application of the charity's accounting policies. Ihe Trustees are required to make judgements, estimates and assumptions about the carrying amount of assets and liabilities that are not readily apparent from other sources. The estimates and associated assumptions are based on historical experien and other factors that are considered to be relevant. Actual results may differ from these estimates. The estimates and underlyin9 assumptions are reviewed on an ongoing basis. Revisions to accounting estimates are recognised in the period in which the estimate is revised where the revision affects only that period, or in the period ol the revision and future periods where the remsion affects both current and future periods.
FILM ACCESS SCOTLAND NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Donatlons and legacles Unrestricted funds 2025 Total Unrestricted Restricted funds funds 2024 2024 Total 2025 2024 Donations and gifts Grant income Other 208 208 30 30 10 10 10 10 208 30 238 Grant5 receivable for core activities Other 30 30 3Q 30 Charitable activities Restricted funds 2025 Total Restricted funds 2024 Total Staff costs Depreciation and impairment Property costs Marketing and training Legal and professional fees 12.927 305 339 10,516 12,055 12,927 305 339 10,516 12,055 205 205 320 3,475 320 3,475 4,000 4,000 36.142 36,142 Legal and professional fees includes independent examination fees of £2,160 (2024= £4.200}. Trustee5 The Trustees receive no remuneration from the charity. As laid down in the charity's constitution, Trustees may be paid travelling and other expenses reasonably incurred by them in connection wilh carrying out their duties,, this may include expenses relating lo Iheir attendance al meetings. Employees The average monlh5y number ofemployees during the year was: 2025 Number 2024 Number 12
FILM ACCESS SCOTLAND NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Employees (Continued) Employment cost5 2025 2024 Wages and salaries Other pension costs 12,357 S70 12,927 There were no employees whose annual remuneration was more than £60,000. Remuneration of key management personnel The remuneration of key management personnel was as follows.. 2025 2024 Aggregate compensation 3,533 other expenditure Restricted funds 2025 Restricted funds 2024 Net loss on disposal of tangible fixed assets 100 Taxation The charity is exempt from tax due on income and gains falling within Section 505 of the Income and Corporation Taxes Act 1988 or Section 256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to ils Charitable objects. No lax charges have arisen in the charity. 13
FILM ACCESS SCOTLAND NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 Tangible fixed assets Cornputers Cost Al 1 April 2024 Disposals 915 {3001 Al 31 March 2025 615 Depreciation and impairment Al 1 April 2024 Depreciation charged in the year Eliminated in respect of disposals 610 205 (2001 Al 31 March 2025 615 Carrytng amount At 31 March 2025 At 31 March 2024 305 10 Creditor5= amounts falling due within one year 2025 2024 Accruals and deferred income 9.020 10,960 11 Limited liability The members of the charity have no liability to pay any sums to help lo meet the debts {01 other liabililiesl of the charity if it is wound up. At 31 March 2025 there were 5 core members. 12 Retirement benefit schemes 2025 2024 Defined contribution schemes Charge to profil or loss in respect of defined contribution schemes 570 The charity operates a defined contribution pension scheme for all qualifying employees. The assets of the scheme are held separately from those of the charity in an independently administered fund. 14-
FILMACCESS SCOTLAND NOTES TO THE FINANCIAL STATEMENTS (CONTINUED) FOR THE YEAR ENDED 31 MARCH 2025 13 Restricted funds The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used. Movement in funds Balance at Incoming Resources Balance at Resources 1 April 2023 resources expended 1 April 2024 expended Balance at 31 March 2025 Screen Scotland Fund 45,870 30 (36,142) 9,758 (4.100) 5,658 45,870 30 (36,142) 9,758 (4,1001 5,658 Screen Scotland Fund The Screen Scotland Fund is for the promotion of Film Access work and opportunities across Scotland, in particular to individuals, groups and communities who are marginallsed or disadvantaged. 14 Analysis of net assets between funds Unrestricted Restricted funds funds 2025 2025 Total unstrIcted Restricted funds funds 2024 2024 Total 2025 2024 Fund balances at 31 March 2025 are represented by= Tangible assets Current assetsl{liabilities) 305 3,770 305 13,528 4.085 5,658 9,743 9.758 4,085 5.658 9.743 4,075 9,758 13.833 15 Related party transactions During the current rinancial year, Film Access Scotland incurred costs of £1.000 (2024= £16,541) to shmu for the delivery of courses, seminars, management support and reimbursement ofexpenses incurred by shmu on behalf of the charity. 15
FILM ACCESS SCOTLAND NOTES TO THE FINANCIAL STATEMENTS ICONTINUEDI FOR THE YEAR ENDED 31 MARCH 2025 16 Cash absorbed by operations 2025 2024 Deficit for the year (4,090) (35,9041 Adjustments for: Loss on disposal of tangible fixed assets Depreciation and impalrmenl of tangible fixed assets 100 205 305 Movements in working capital: (In¢rease)Idecrease in debtors (Decrease) in creditors {Decreasel in deferred income 50,389 (26,786> (335} (1,940) Cash absorbed by operations (5,7251 (12.331) 16-