APPENDIX 1 oscr Period start date Month Year 2024 Period end date Month Ye8r 03 2025 From 01 To 31 Office of the Scottish Charity Regulator Reference and administration details Charity name other names charity is known by Registered charity number Chaiity's principal address Fraserburgh Rugby Club SC051018 Postcode Names of the charity trustees on date of approval of Trustees. Annual Report Trustee name Office {if any) Dales acted if not for whole year (or body) entitled to appoint trustee lif any) Club President Club Secretary Club Treasurer 10 11 12 13 14 15 16 17 18 19 20 APPENDIX 1 Reference and administration details Names of all other charity trustees during the period, if any. (for example, those who resigned part way through the financial period) Name Dates acted if not for vthole year Structure, governance and management Type of goveming document Fraserburgh Rugby Club Constttution Trustee recruitment and appointment (Current Club president), trustees of the club as founding members of Fraserburgh RFC. added as trustees following committee re- structure (May 2025} Objectives and activities Charitable purposes The purpose of the Club shall be to advance the public participation in sport and in particular the sport of Rugby. Providing equal opportunities for successful participation by all section of the community. Provide a safe and inclusive training opportunity to the public. To advance the health and wellbeing of the club participants. To promote the sport of rugby to under 18's in the Fraserburgh area through a primary school programmes and our youth training section focusing on the sport and healthy physical activity levels. Summary of the main activities in relation to these objects Delivering weekly training sessions for all age groups. Compets'tive opportunities through Scottish Rugby Union APPENDIX 1 Achievements and performance Summary of the main achievements of the charity during the financial period Mens {18+) seclion numbers slightly reduced wrth a difficult end to the 24125 season. Jusl one fixlure unfulfilled. Ladies {18+) section numbers were steady but still low for the section throughoul. Recruitsnent has been slow. Youth (S1 to S6) Section - Numbers grew as the U14 Girls had more competttive fixtures. The U13-U14 Boys competed in their first league and Clublean cup. Mini Micros {P1 to P7) Section - Continued to see good membership retention with steady numbers throughout due to continuity of coaches available. Recruttment slow due to lack of communty coach. Financial review Brief statement of the charity's policy on reserves NIA Details of any deficit NIA Donated facilities and services (if any) NIA APPENDIX 1 Other optional information Declaration The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) Full name(s) Position {e.g. Chair) Club President Club Secretary Date 10.12.25 10.12.25 ## **FRASERBURGH RUGBY FOOTBALL CLUB** ## **CONSTITUTION** ## **1. Name** The name of the organisation shall be “Fraserburgh Rugby Football Club”, hereinafter referred to as the ‘Club’. Scottish Charity Register (OSCR) Registered - Unincorporated Association – SC051018 ## **2. Objectives** The purpose of the Club shall be to advance the public participation in sport and in particular the sport of Rugby, and in furtherance of this: a) The organisation, management and development of the Club are committed to encouraging the highest ethical standards. All individuals involved with the Club should conduct themselves with integrity, transparency, accountability and in a fair and equitable manner. b) Membership of appropriate leagues for the purpose of establishing regular competitive play for the club’s representative team(s). - c) - The provision of training and playing facilities for its members. - d) Promoting and maintaining the highest standards of technical competence and safety in the sport. - e) Upholding the rules of the sport. - f) Providing equal opportunities for successful participation by all section of the community. - g) The promotion of the sport. - h) Provide a safe and inclusive training opportunity to the public. - i) To advance the health and wellbeing of the club participants. j) To promote the sport of rugby to under 11’s in the Fraserburgh area through a primary school programme focusing on the sport and healthy physical activity levels k) To provide education on the rules of the sport to all club participants to ensure safety is paramount at all times. ## **3. Affiliation** The Club shall be affiliated to and be bound by the rules of the Scottish Rugby Union, the National Governing Body. ## **4. Membership** All members are subject to the Constitution of the Club and the rules and regulations of the National Governing Body. The membership shall consist of the following categories: - i. Playing (Adult/ Junior) - Full Member - ii. Non Playing - Full Member - iii. Social Member - IV. Apprentice/Student – Full Member - V Coach (qualified) ## **4. Membership - continued** - a) Membership is open to all and no application for membership will be refused on other than reasonable grounds. - b) There will be no discrimination on grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex; sexual orientation, political or other opinion. - c) All applications for membership shall be submitted to the Management Committee. - d) Members in each category shall pay membership fees as fixed at each Annual General Meeting. The Club in General Meeting may also require Members to contribute to the funds of the Club by way of a special levy. - e) Only full members whose current subscriptions have been paid, may vote at any General or Annual General Meeting. In the instance of mini or youth members they shall have one vote that can be submitted by proxy via parent or guardian - f) Fully paid up members may be elected and serve on the Club Committee. - g) All members will receive a copy of the relevant Code of Conduct, a copy of the Club’s Child Protection Policy and a copy of the Constitution. - h) All members joining the Club shall be deemed to accept the terms of this constitution and any rules and regulations adopted by the Club, in particular without prejudice to the foregoing generality, the requirement to conduct themselves in accordance with the Club’s ethical framework, ethos and the rules and regulations as to discipline set out therein. - i) At the discretion of the executive committee a volunteer may be offered social (non-voting) membership of the club, in recognition of work carried out. ## **5. Suspension, Refusal or Termination of Membership** - a) The management committee shall be entitled to: - i) Refuse any application for membership on the grounds that such membership would be prejudicial to the objectives of the club as set out in Rule 2 of this constitution. - ii) For good and sufficient reason to refuse renewal of any existing membership or terminate or suspend any membership provided that the member concerned shall have the right to be heard by the full management committee before a final decision is made. - b) The member may apply for reinstatement at the next General Meeting. - c) Any member who fails to pay their fees by the date required shall forfeit their right to representation on the Club Committee and at General Meetings, and shall be suspended from taking part in any event under the control of the Club until such fees are paid. - d) Any member under suspension shall be barred from taking part in any match or event under the control of the Club. - e) The Club Committee shall inform the member in writing of any decision to terminate their membership. - f) Notification of the termination of a membership will be forwarded to the National Governing Body. ## **6. General Meetings** - a) Annual General Meeting (AGM) The AGM shall be held each year at such time and place as determined by the Club Committee, at approximately twelve monthly intervals, but no more than fourteen months after the date of the previous AGM. At each AGM the following business shall be conducted: - i. Receive and confirm the minutes of the previous AGM. - ii. Presentation of the Clubs financial accounts for the year by the Honorary Treasurer. - iii. Approval of annual accounts. - iv. Presentation of Clubs projected financial situation for the forthcoming year, and the setting of all fees. - v. Presentation of the President’s and Director of Rugby reports. - vi. Election of officers to the Club Committee. - vii. Consider changes to the constitution. - viii. Review and consider any rule and regulations. - ix. Any other business brought before the meeting which has been submitted in writing to the Secretary not less than seven days prior to the AGM, and any other business deemed relevant by the President. Notice for an AGM shall be a minimum of twenty one days. A quorum for an AGM shall be five members. - b) Extraordinary General Meeting (EGM) An EGM may be called upon the written demand of: - i. 33% of the membership. - ii. The President. - iii. 2/3 majority of the Management Committee. Notice for an EGM shall be of a minimum of fourteen days notice, and stating the business to be discussed. ## **7. Rules for General Meetings** - a) A minimum of twenty one days notice in writing shall be given to all members, except in the event of an EGM where the notice shall be a minimum of fourteen days. - b) The President, or in his/her absence a member selected by the meeting, will take the Chair. - c) All members shall register with the Secretary prior to the start of the meeting. - d) Each full member shall have one vote. - e) All votes shall be determined by a simple majority. In the event of a tied vote, the Chair may exercise a casting vote. - f) The quorum shall be 25% of those eligible to vote, or 5 such members, whichever is the smaller. - g) The Secretary shall keep the minutes of the meetings and record all proceedings and resolutions. ## **8. Election of Officers To The Club Committee** - a) The members of the Club Committee shall be drawn from the membership, as defined in clause 4 of this Constitution. This is with exception of the club Director of Rugby / Coach Coordinator. This position shall be appointed through the Board of Trustees. External charity trustees may also be appointed to the Board of Trustees as non club members. - b) Candidates shall be elected by paper ballot at the AGM, and shall be members of the Club Committee from the conclusion of that AGM until the conclusion of the following AGM. - c) All nominations of candidates for election shall: have the consent of the nominee; be in writing; be seconded; be received by the Secretary not less than fourteen days before the AGM. - d) Uncontested posts may be filled by nomination(s) and election at the AGM. - e) The Secretary shall send all members a list of all nominations not less than seven days prior to the AGM. ## **9. Members Of The Club Committee** - a. The Club Committee shall consist of the following Voting Officers: ## Board of Trustees Club President (Chair) Vice President Secretary Treasurer External Trustee(s) ## Committee Voting Members Sponsorship Convenor Social Convenor Social Media Secretary Funding Coordinator Director of Rugby/Coach Coordinator Director of Youth Rugby Facilities Manager Team Manager (Mens) Team Manager (Ladies) Team Manager (Youth Boys) Team Manager (Youth Girls) Team Manager (Mini Micros) - b. All the above shall be entitled to one vote each at General Meetings, except the Chair & External Trustees. - c. The Club Committee shall consist of the following Non Voting Officers: ## Committee Non Voting Members Funding Application Manager Child Protection Officer International Ticket Officer Fixture Secretaries Mini Micro Convenor Youth Convenor(s) Lead Coaches Team Captains - d. The committee may co-opt any member to any unfilled post until the conclusion of the following AGM, providing that the number of co-optees shall not exceed one third of the total number of persons serving on the committee at that time. - e. The Club Committee may appoint any sub-committees it may deem necessary to deal with the matters of the Club, until the conclusion of the following AGM. The proceedings of all such committees shall report to the Club Committee by a representative elected by that sub-committee. - f. The Club Committee shall consist of the following Non Voting Officers: Committee Non Voting Members Funding Application Manager Child Protection Officer International Ticket Officer Fixture Secretaries Mini Micro Convenor Youth Convenor(s) Lead Coaches Team Captains ## **10. Rules For The Management Committee** - a) The President shall chair any Club Committee meetings, or in his/her absence one of either the Vice President or Secretary or a nominee from the committee in the event of all those mentioned being absent. - b) Fourteen days notice of any meeting of the Management Committee shall be given by the Secretary, except when: - i) The date of the meeting had been agreed at the previous committee meeting, in which case seven days notice shall be given. - ii) In an emergency the President may call a meeting at four days notice. - c) The quorum shall be five of those Officers entitled to vote, as listed at Rule 9. - d) All members of the Club Committee as listed at Rule 9 a) shall be entitled to vote. - e) All votes shall be determined by a simple majority. In the event of a tied vote, the Chair may exercise a casting vote. - f) Meetings shall be open to all members of the club. ## **11. Finance** - a) The income and property of the Club, however derived, shall be applied solely towards the objectives of the Club as set out in Rule 2, of this Constitution. - b) The Club shall have the power to raise money by means of yearly affiliation fees and match fees as determined by the Club Committee at the Annual General Meeting. - c) All monies shall be lodged in a bank account in the name of the Club. - d) The President, Vice President, Secretary and Treasurer shall be authorised signatories to sign cheques on behalf of the Club, of which one signatory shall be needed. Club Treasurer shall be responsible for the business bank card. In order to approve a transaction with the card, another signatory shall be present to witness, or have given consent to the transaction with clear and concise communications. - e) The financial year of the club shall run from April to March each year. ## **12. Amendments to the Constitution** - a) Any change to the Constitution shall require a two thirds majority of those present, eligible to vote and voting at a General Meeting. - b) A proposal to change the Constitution must be submitted in writing to the Secretary who shall circulate the proposal to all members and allow seven days for submission of any amendments before calling a meeting in accordance with rule 7. a) above. - c) All proposals to the Constitution shall be signed by two members eligible to vote at a General Meeting. - d) When making changes to the constitution, the Board of Trustees must notify OSCR of changes that include: Change of address, change of register entry details, changes to governing document (other than name and purpose), any notification of dissolution. The OSCR guidelines should be referred to in these circumstances. - e) Certain changes to the constitution must be applied for through OSCR online website. Such changes include: Name of Club, Primary objectives of club set out in clause 2, transfer of charity property or an amalgamation with another charity. The OSCR guidelines should be referred to in these circumstances. ## **13. The Dissolution Of The Club.** - a) Any resolution to dissolve the Club may be passed at any General Meeting provided that: the teTmS of the proposed resolution are ieceived by the Secretary at least forty two days before the meeting at wbich tbe resolutioll is to be brought forwar¢ alld that at least twenty eigbt days of the proposed resolution shall be given in iting by the Secretary to all members, and that such a resolution shall receive the assent of two thirds of those present and are entitled to vote. b) If, upon the winding up or dissolution of the Club there remains after the satisfaction of all the Club's debts and liabilities any property whatsoever, the same shall be given or trallsf￿Ted to some other organisatlon OT organisations having objects (that is, aill]s and activities) similar to the objects of the Club by Resolution passed at a General Meeting at or before tbe time of the dissolution, and in so far as effect cannot be given to such provision then to some charitable objects. 14. Declaration It is hereby certified that tlll's document repiesents a true and most up to date version of the Constitution of Fraserburgb Rugby Football Club. Amendmellts approved by members at AGM, May, 2025: Section l - Scottish Charity number added Section 7 (C) - Re￿0Ved registratioll for allllual gelleral meetillgs Section 8 (A) - Language changed to reflect Board of Tn￿teeS and external trllstees Section 9 - Updated to include new con]mittee strncture Section 12 (D & E) - Sub sections added to reflect actions required to be taken as per OSCR guidelilles Date - 12.06.25 Date- 12.06.25 M %<115-11'L'cI Independent Examlnerfs Report to the Committee of Fraserbur8h Rugby Club I report on the accounts of the charity for the year ended 31 March 2025. Respective Responsibilities of Trustees and Examiner The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment {Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of ReEulation 10111 {a) to Icl of the Accounts Regulatior15 does not apply. It Is my responsibility to examine the accounts as required under Section 44{1) Icl of the Act, and to state whether particular matters have come to my attention. Basis of Independent Examlnerfs Statement My examination is carried out in accordance with Regulation 11 of the Charities Accounts15cotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also Includes consideration cf anv unusual items or disclosures in the accounts and seek5 explanation5 from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not expre55 an audit optlon on the view given by the accounts. Independent Examinerfs Statement In the course of my examination, no matter ha5 come to my attention: l.Which gives me reasonable cause to believe that in any material respect the requirements: •To keep accounting records in accordance wlth Section 44(1} (al of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and •To prepare the accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Re8ulations have not been met, or 2.To which, in my opinion. attentlon should be drawn in order to enable a proper understanding of the accounts to be reached. Date: 2610412025 FKASERBURGH RLIGBY CLUB FOR THE YEARENDED 31 MARCH 2025 INCOME AND EXPENDITURE ACCOUNT AND BAiA14CE SHEET 202S 20 INCOME Membershlp Merchandise/KIt Hospitality Fundra15ing Sponsor5hipl GTrnts rickets/rouis Transport Sundry auslness transfer Pltch Hire Donations 6,590 2,745 41,165 2,388 9,653 1,480 4,166 1,837 1,817 150 820 5,50) 3,013 5,843 19.888 2,846 L985 966 7,666 1,302 54,354 35.809 EXPÉNDITURE Donations rickets lor sponsors Trainlng Hospllallty FoolitieslEqulpment Membership Merchandlse Sundry Transport Development officer fund TLFur Cosls Fund Raisingl Promotion 50 350 2,843 340 3,565 11,645 310 7,172 5,63A 175 5,957 3,231 4,048 2,477 1,812 1,049 4,601 3.352 1,9QO 9,4gi 8,296 2,638 33,956 49,112 PROFIT I IDEFICITI FOR THE YEAR 1853 5,242 ALAMCE SHEET AT 31 MARCH 2025 ASSETS Bank Atcounts 24,822 22,970 TOTALS OpenlD8 Balance Movement InThe Year 22,970 1,853 17.728 5.242 24.822 22,970 General Account BALANCEAT 31 MARCH 2025 Development A¢cguD15 BALANCEAT 31 MARCH 2025 15,871 14,270 8,950 8,7CQ 24.822 22,970 D8t¢ 2oLs FRASERBURGH RUGBV CLUB FOR THE YEAR ENDED31 MARCH 2025 INCOME AND EXPtNDITURE ACCOUNT AfiD BALANCE SHEET Buslne$s 2025 114COME ernbershlp Èrthardisel￿t Mospltalltv FundralslnE Spon50r5hipl Gran15 rieketsnours Transport Dcn3tions Pitch Hlye sundry 5,585 2,696 4,135 2.3S7 9.353 1,480 4,166 820 Iso 1.837 32,578 4.870 2,899 4.084 S.770 19.888 1846 1.985 1,302 966 44,611 EXPENDITURE Donations Ilckeis for sponsors Tralnln Hospltalily FaclllileslEqulpment so 2.040 310 7.048 5.638 350 2,843 340 3.540 IL600 L I I MÈmber5hip Mer(handi5elKit Sundry Transport Tour Co51slDew£lopmenl Transfer Fvnd Raisin81 Promoticn Develtspment Officer Fund 175 5.763 3,201 4,048 1,812 894 90 4.S76 3,352 4900 8,296 1,079 906 30,977 3&874 PROFIT I IDEFICITI FOA THE YEAR 1,601 5,737 BALANCE SHEET AT JI MARCH 2025 ASSETS Bank Actounis 15,871 14,270 TOTALS Openlng BalancE Movement In The YÈar 14,270 1.601 8,533 15.871 14,270 General Account BALANCE AT 31 MARCH 2025 Developrnent Arrounts &ALANCE AT 31 MARCH 2025 15,871 14.270 15,871 14.270 Dale IG 20ZS FRASERBURGH RUGBY CLUB FOR THE YEAR ENDED 31 MARCH 2025 INCOME AND EXPENDMJRE ACCOUNT AND BALANCE SHEET Development 2025 2024 INCOME Fundrai5in8 Busine55 transfer Sponsor Merchandise / Kit Membership Functions / Events 31 1,817 300 49 1,005 30 73 7,666 114 630 1,260 9,743 3,232 EXPENDITURE FacilitieslEquipment Business transfer Development Officer Fund Functions / Events Merchandise / Klt Mlsc 45 1,559 8,584 25 25 155 2,477 124 194 32 2,981 10,238 PROFIT I (DEFICIT} FOR THE YEAR 250 495 BALANCE SHEET AT 31 MARCH 2025 ASSETS Bank Accounts 8,950 8,700 TOTALS Openln8 Balance Movement In The Year 8.700 250 9,195 495 8.950 8,700 Development Accounts BALANCE AT 31 MARCH 2025 8,950 8,700 8.950 8,700 Date 2G 1025