WHITECRAIG VILLAGE HUB SCIO Registered Scottish Charity: SCo51014 Annual Report and Accounts Signed on behalf of Trustees 2024-25 Print Namp. Signature WHITECRAIG VILLAGE HUB SCIO ANNUAL GENERAL MEETING 2024-25 TH 9 OCTOBER 2025 AGENDA Welcome and Introductions i. Chairperson's Report 2. Community Development Officer's Report Treasurer's Report.. Presentation of Audited Accounts Approval of the Minutes of the 2024 AGM Any other Competent Business AGM Agenda CHAIRPERSON'S REPORT Its great to see so many initiatives grow in the hub and get used by the local community. Nowthe village is growingthis will hopefully bring new faces to the hub and new groups and activities for everyone to enjoy. Huge thanks to the staff. committee and volunteers that continuously give theirtime and ideas to help the hub throughouttheyear. IVS great to welcom Assistant and to welcome absence. n her new role as Community Development back to the team aftera period of We are all sad to hear s retiring atthe endof thisyear butwe all wish her the best and hope you enjoyyour retirement. Huge thanks for everythingyou have done forthe hub and everyone in Whitecraig. COMMUNITY DEVELOPMENT OFFICER'S REPORT It has been another good year for working in partnership with other local organisations. The Hub has been used by the Community Council. the Gala Committee and Zac Fitness. making use of the Trusted Keyholder arrangement. There have been some really positive results this yea from the strong working relationship between Whitecraig Primary School and the Hub. It's been great to see parents and their children cooking together on Tuesday afternoons. Also great to see families from the new housing development and the existing community, getting to know one another and building good connections through local parent groups. The cross generational links in the village have been strengthened by events like the Scots Night, the Family Games Night, the Xmas Fair and the sterling work done by our P7 volunteer helpers at Bite & Blether. The Hub has the potential to bring the community together and at events like these, it does so very successful ly. I would like to thank the Hub staff team, Trustees and other volunteers who are dedicated to the work and help out in so many ways. It has been great to have join the team this year in a new role as a Community Development Assistant. The core Hub staff team included: so,t Is year, etot ank the wider East Lothian Council Musselburgh team who have helped out with staff cover. wou On a personal note. I will be retiring from my post as Community Development Officer in December this year. It has been great to work in the Whitecraig Community and I will miss my job and all the people I have gotten to know duringthis time. It was a huge privilege to be here at the opening of the Hub which is a wonderful facility. I hope that the Hub will continue to grow and thrive in the years to come. POP-UPSHOP The Hub has continued its membership of the Cyrenians Fare Share Scheme and receives a weekly delivery (iookg) of surplus supermarket food. Fare Share costs increased this year which resulted in a small increase from £2.00 to £2.50 for 5 items of foodltoiletries. Additionally there are now items of foodltoiletries available for 50p each uptoa maximum of£7 perfamily. 50150 The Pop-up-shop is popular, with around 25 people using iteach week and most staying behind at the Hub for tealcoffee and chat at the Warm Space which runs simultaneously. Any food which is leftover and cannot be frozen is donated to Musselburgh Eastcommunity Learningcentre pantry. When the building is open in the eveningforyouth Clubs, the Pop-up Shop is available until 7pm. EMERGENCY FOOD PANTRY Established in January 2021, the emergency Food Pantry has continued and is advertised locally to address food poverty in the area. Tinned and dried foods, toiletries and baby items are available plus frozen ready-made meals. This is available wheneverthe Hub is open. FAMILY MEAL PACKS Family meal packs were provided over a period of 5 weeks in March 2025. Each week, familie5 received a different recipe plus all ingredients needed to cook a healthy family meal for 4 people. The meal packs cost £3 perweek, and families were able to book these in advance and collert from the Hub. Atotal of 8 families colletted meal packs each week. INST CHICKEN CHOW MEIN Servlngs: 4 . io Hub Activities 2024-25 ZAC FITNESS Provides a popular adults fitness class twice a week at the Hub, on Mondays and Wednesdays thanksto ourcha1rperso￿Who is thetutor. Numbers have flurtuated this term which is disappointing but feedback continues to be excellent from the core group of local residents who attend. EASTER HOLIDAY PROGRAMME The Easter Holiday Programmefor Primary School children provided a variety of workshops including: LCA Group Drama. Lego Build. Rocket making {STEM) session and an afternoon of family play for all ages. Children were offered healthy snacks as part of all activities. Two afternoons of Family Play were also provided where families could use the hall and play equipmentatthe Hub to have fun together. SUMMER HOLIDAY PROGRAMME A programme of activities for Primary School pupils was provided over the first 4 weeks of July, at a very low cost of £2 per session, this included a healthy packed lunch for each child. Artivities included: Lego, Dance, Drama and 2 weeks of Playscheme provided by ELCYouth Work staff. A Build-a-Band activity was provided for pupils P7- S3 at Wallyford Community Centre with places avai lable for Whitecraigchildren. Atotal of 34 children toolc part in the programme over the 4 weeks. Families provided helpful feedback on sessions via an on-line survey andthis has been usedto plan the 2025 summer programme. EAST LOTHIAN PLAY ASSOCIATION (ELPA) ELPA continues to support positive play opportunities in Whitecraig, in collaboration with East Lothian Council. This yearthey provided a Pop-up Play session in the parlc on z. August. They also supported a fantastic play session in cardboard construrtion skills at the Hub: Unboxed during the school half-term holiday in February. Hub Activities 2024-25 BITE& BLETHER (60+) The weekly lunch time group. Bite & Blether has conti nued to meet. Over the course of the year, approximately 16 people have attended and enjoyed their light lunch and some company. In partnership with Whitecraig Primary School, the group continues to be supported by P7 pupils who attend on a weekly basis and help serve peopletheir lunch andjoin in activities after lunch. It has been ahuge success, bringing together generations who enjoy learningand havingfun together. This year the group were invited to Whitecraig PS Panto rehearsal which they thoroughly enjoyed. They also enjoyed a summer tri on the Sea ull Trust barge at Ratho. Thank you to volunteer Truste for supporting the group this year. YOUTH SCOTLAND HI 5 AWARD FOR WHITECRAIG PRIMARYSCHOOLBITE& BLEfHER PUPILS This year. P7 pupils who volunteered at Bite & Blether, achieved Youth Scotland Hi 5 Awards which was a fantastic achievemenL Their skills and qualities were acknowledged in this Award which will also help them in their future studies and employment paths. BOOKBUG Book Bugwas provided atthe Hub for 6 weeks from 29th September butdueto staffing shortages. it was not possible to provide further sessions thisyear. It is hoped that Book Bug can resume in the next financial year. Atotal of 6 families attended Book Bug Hub Activities 2024-25 FAMILY PLAY Family Play sessions continued to be provided each week on atermly basis throughout2024 and 2025. Numbers have continued to fluctuate with sessions attracting between z and10 farnilies. In an effort to attract moreconsistentattendance, Hub staff have tried different daysltimes and provided children's lunch boxes and toasties for parents. Thi5 has not yet made a consistent difference to attendance and the continuation of Family Play sessionswill be reviewed on an on-going basis. TUESDAYCHATSOCIALGROUP The friendly Monday social group has continued to rneet on a weekly basis and has now moved to a Tuesday afternoon. It has grown in number with approximately 8 regular attenders and has now become a self-sustaining, independent group atthe Hub. TUESDAY CAFÉ Hub staf ontinuedto provide acommunitycaféon a Tuesday morning in the Hub lounge. This is a popular morningwherethe local community can come for a tealcoffee and a bacon roll. It attracts a variety of ages and is a good opportunity to find outwhat's happening locallyand socialise with neighbours and friends. Over the course of the year, the café was visited by Library Services every fortnight who provide a Pop-up Library of adult and children's books plus other services including: Click & Collect Bool< Service, Hearing Aid Batteries and Recycling Bin Covers. PARENT&CHILDGROUPSWITH WHITECRAIG PRIMARYSCHOOL Thisyear, Hub staff and committee members have worked closelywith Whitecraig Primary School staff to provide some parent and parentlchild groups on Tuesday afternoons. Thankyou to PS Pupil & Family SupportWorker,whoco- facilitated and advertise groups wit I n the school community. Over the course of the year (CDO) facilitated 2 parentlchild cooki ng groups, Raising Teens with Confidence Course and a Confidence Building course for parents. These were well attended and evaluated very positively. Hub Activities 2024-25 YOUTH CLUBS In an effortto avoid waiting lists. a third Youth Club was introduced in August 2024 resulting in 3 clubs: fft - P2, P2-P3and P4-P7. Thisarrangementworkedwell until Xmas but due to staff leaving and difficulties recruiting new staff, this had to revert bac1< to two Clubs in January: Pi- P3 and P4-P7. In Ottober, , joined the Thursday Club as a volunteer and has fitted in well with the Youth Work team. hildren enjoy a variety of activities and are involved in decisions aboutthe programme. In December, both clubs united fora visitfrom the Animal Man. Following on from the success of last two years, a Xmas Market went ahead on 25th November. The event included a Santa's Grotto. Xmas Craft table sale. refreshments and a tombola organised by Whitecraig Parent Council. The overall total funds raised on the night for were £735 With the tombola beingthe most profitable raising£233 for Whitecraig Parent Council. Thanks to the efforts of the comrnittee. Trustees, staff and helpers from various Hub groups worked very hard to organise this-a greatteam effort! FAMILYGAMES NIGHT This was a really enjoyable evening in early October, with parents, grandparents and children comingalongto playfamily bingo and take part in a cross-generational music quiz. Families enjoyed a bowl of macaroni as part of the evening. We hope to repeat these evenings at intervals throughout the year. SCOTS NIGHTWITH WHITECRAIG PRIMARY SCHOOL A fantastic family Scots Night was held at the Hub on 13 March. Children recited songs and poems. Everyone joined in the Ceilidh dancin and there was a Scots Quiz. All ages took part. Thankyou to Hub Truste made lovely soup for all to enjoy. Chairperso a Proc aimers dance routine which was great fun. Thankyou to all school staff for helpingto organise this. rh Hub Activities 2024-25 WHITECRAIG VILLAGE HUB SCIOTRUSTEES. SC051014 The SCIO had 5 volunteer Trustees durin the re ortin eri A massive thankyou to these Trustees who find time in their busy lives to support Hub artivities, and local decision making about the activitie5 on offer. Thanks also to other local volunteerswho attend committee meetings and support Hub activities. EAST LOTHIAN COUNCIL TRUSTED KEYHOLDERS In 2022. East Lothian Council introduced this policy which enables committee members and a small number of community representatives to undertake training enabling them to become Trusted Keyholders for the facility. This means that the Hub can be accessed at times when it would usually be closed without the requirement for council staff to be present. The Hub has three Trusted Keyholders at present. This has made it possible for the Gala Committee, ZacAttack Fitness and Deantown Bowlingclubto make useofthe Hub in the eveningandatweekends. Thisyear, rom Whitecraigcommunitycouncil undertooktraining and has become a furtherTrusted Keyholder. EAST LOTHIAN WORKS CRAFf GROUPS This yea EL Worl¥r 2025 Signature ... Independent Examiner 13 Mlnutes of the Anrbual General Meetlng of Whltecralg Vlllage Hub sao 51014 Annual General Meetl I CHAIRPERSON'5 REPORT Chairperson. hted aspects ofthe report contained wlthin the Annual Report, circulated at e meetin hanked staff, volunteers and the committee for all their hard work and support throughout She also acknowled8ed the disappointment of Playgroup havln8 to close after many years of provldlng a very valuable service to the communlty, Trustees are committed to continuin8 lo provide famlly 8roup5 at the Hub In the luture. 2. COMMUNITY DEVELOPMENT OFFICER'S REPORT CDO, provided a presentation which hi8hlighted the following poin15 from her report.. East Lothian Councll's Trusted Keyholder kheme has enabled local groups to use the Hub in th• evening and weekends, without the reliance of council Staff. Thls15 an opportunlty for the comrnunlty to make more use of the Hub. There were 3 very successful communlty events thls year: Xmas Market, Family Games Night, Pre-Loved Children's Clothin8 Sale Activities for Primary School Chlldren: Youth Club5. Easter & Summer programmes, Volunteering Opportunity for P7s at Blte & Blether, A very well attended Feb Famlly Play Week. It wa5 suggested that parents have the opportunity for a cuppa during play sesslon& Desplte the c105ure of Playgroup, activitles for pre-schoolers have continued including Family Play and Book Bug. It was also positive that Play8roup was wound up without the need to use the charity's reserve funding. Tuesday Café & Warm Space, managed by CD Positive place for the local community to meet, soiia ontlnue to provlde enjoy low-cost refreshments. The Pop-up shop is well used and although costs have increased, continues to be self- fundin8. A discussion followed about how to ensure that people feel comfortable usin8 the shop and how to avoid the issue of stigma. This is especially an issue for people new to the community. asked about the Meal Packs. ill look into the vlabllity of providing thls again. possibSy as a one-off. Operate both hatches. Serve people from the hatch in the hall who just want food and keep the coffee/tea in the loun8e. New advertisin8 emphasising that the shop produce is for 14 Minutes of AGM 2024 everyone in the community- advertise evening opening. Advertise the availability of emergency food at any time when the Hub is open. Youth Clubs have had fewer cancellations after chan8lng the day of the week from a Tuesday to a Wednesday. The younger Club has operated a waiting list for m05t of the year- this has resulted in the introductlon of an additional PV2 aub in September 2024. Treasurerfs Report The accounts were included in tho Annual Report whlch was clrculalod. They have been Independently examined by or her support wlth thi5 task. The accounts were approve The Hub ended the year wlth 8 surplus of £2.827.81 The Hub's closlng balance was £48,357.08 nqulred about the Musselbur8h Tool Library balance of fundin8. as attended a recent Mu55elburgh Area Partnership meeting to request that too15 and funds be given to Dadswork charity to support their Men'$ shed work. The partnership agreed to the tools but requested that the funds be returned to the MAP budget. The i£sup of fiinds ig still undor congideration. Any other competent Buslness Everyone agreed it would be helpful if there was an opportunityto leave feedback at the Hub-jane will investigate on-line option5 and introduce a suggestion boxi pla￿d in the lounge area. Everyone15 looklng forward to the Xmas Craft Fair on Monday 25 November. cer, Connected Communities East Lothlan Councll 10.10.24 Minutes of AGM 2024 15