Minutes of the Annual General Meeting of Alford and Donside Heritage Association
Held at Alford Heritage Museum 16[th] May 2025 at 8pm
Chairmans Report
Alford Heritage Museum AGM 2025
Good evening and welcome to the 2025 AGM and members meeting.
I hope you have had a chance to look round the museum and see what we have new for 2025 and a chance for some refreshments.
Can I first start with a report of what has happened over the last year.
Two years ago we showed you some concept drawings for proposals for improvements and repairs to the museum and then last year talked about the need to have control over the museum for a minimum of 25 years to allow us to obtain grant funding for the repairs and improvements, well I can tell you that the Trustees decided to put in a Community Asset Transfer to our landlords Aberdeenshire Council for Ownership of both the museum and what I call the museum field and in February this has been approved. Although the legal side has not been completed, we as Alford and Donside Heritage Association will be the owners of the whole museum site. This will now put us in a position to obtain grant funding for the repairs and improvements we know need to be done, it is likely this work will be split into phases and we have been talking to the council planning department and HES about the repairs and improvements and what constraints there will be, bearing in mind this is a grade A listed building, we have also started the process of looking at what grant funding we may be able to obtain. This is probably going to be a bit of a protracted process and will also take a huge amount of work so if there are any of you here tonight who feel they could help us in the museum either with this project or even to just assist in keeping the museum running so the trustees can find more time to cover the extra workload please let us know.
As far as displays in the museum are concerned, we have had the now annual changeover of the tractors we have on loan and have swopped the Nuffield’s for 2 Massey Fergusons and a Fordson, we have added a Caulder thrashing mill to the collection and the reaper which has been in the workshop for nearly 2 years is now restored and out on display.
There has been quite a lot of work to freshen up some of the displays at the front of the museum and we have a new temporary exhibition about the church in Alford.
Cataloguing of the collection has continued during the winter months and a concerted effort has been made to tidy up the museum which although work in progress is having an impact.
We have also undertaken the museum 5 yearly electrical safety check.
Last year we held two fairs, a tractor run, model exhibition, the steam and stationary engine event, the Hamewith concerts and a concert b which reminds me this year’s concert date has just been set and will be on 31st July. We also
took part in the Alford Christmas festivalfor the first time, which saw a huge numberof visitors visiting the museum for the first time. We have a very similar set of events planned for this year. startingwith the Spring Fair on 31st Maywhere we have over 40 stalls booked followed bythe tractor run which is later this year. being on 29th June. Full details of dates are on the website. Unfortunately, ho has managed the museum finances forwe think over 10 years, certainly from before most ofthe trusteesjoined the museum has resigned as unfortunately, she is sufferingfrom mobility problems, she cannot be with us tonight and we are already missing her as normally she would be organisingthe refreshments. doingthe treasurers report, and then counting up any monies received. andled everything in a practical matter offactway and has put in a huge amount of work forthe museum overthese past years and although she is not here we felt we should mark her retirement f rom the trustees publicly tonight so can l ask to come and accept a little bunch of flowers OlbehaLf ill deliverthem tOMorrOW with our best wishes. there is a card on front desk if anyone would like to sign it and has not done so already. I would now like to thank all myfellow trustees who put in many hours ofwork forthe museum, the volunteers be theyfront desk. back shed or somewhere in between, again thankyou for allyour help as we could not run the museum without you. Can l also thank our Sponsors who have put up money to help with the running costs of the museum whose names are on the sponsors board above the front desk and the people who have donated items forthe collection overthe pastyear or loaned us items for display. Finally, can I thank all ofyou who have come here tonight forthe interestyou show in the museum and the supportyou provide. I hope you have enjoyed your evening, and I look forward to seeing you at our events during the year. Can I finish with a little commercial and remind anyone who has not signed up as a friend of the museum membership that forthe payment of £12 for a single membership £20 for a joint and £25 for a family membership you can enjoy unlimited visits to the museum, free entryto the fairs and discounted concert tickets and also to remind you if you have not signed a GiftAid form that this will allow us to reclaim another 25% on your membership subscription. 1 May2025
Alford Heritage Museum
Reg. Charity Number. SCO 50799
Receipts & Payments Account Account for year to 31st December, 2024
| Opening Balances Bank Cash in hand Add Income Tickets Shop Memberships Events Donations Grants Advertising and Events Gift Aid Collection S Sponsors Room Hire Misc. Income Less Expenditures Phone & Electricity Maintenance Repairs Shop Rent & Rates Advertising & Events Fire Administration Gratuities & Volunteer Support Purchase of Equipment Collection P Insurance Events Bank Charges MD Officer Grants Misc Architects Surplus/-Deficit Closing Balances Bank Statement Uncleared income Uncleared cheques Balance per cashbook Cash in hand |
33467.46 25.70 33493.16 7638.90 1735.62 899.00 5843.76 3016.36 2000.00 251.25 16.00 2450.00 1193.00 662.07 25705.96 2378.77 7164.85 975.30 1350.00 404.04 1524.19 1010.00 1103.13 212.15 1397.57 1962.22 90.42 236.24 6330.00 26138.88 -432.92 33060.24 33052.12 0.00 0.00 33052.12 8.12 33060.24 2024 |
33467.46 25.70 33493.16 7638.90 1735.62 899.00 5843.76 3016.36 2000.00 251.25 16.00 2450.00 1193.00 662.07 25705.96 2378.77 7164.85 975.30 1350.00 404.04 1524.19 1010.00 1103.13 212.15 1397.57 1962.22 90.42 236.24 6330.00 26138.88 -432.92 33060.24 33052.12 0.00 0.00 33052.12 8.12 33060.24 2024 |
29700.99 9.66 29710.65 7142.99 1630.20 1027.00 4704.94 5842.49 15797.63 27.56 0.00 124.35 1970.00 223.85 38491.01 2660.72 678.84 887.37 900.00 1684.98 826.74 2115.47 1397.50 428.37 211.30 2744.72 189.97 88.77 5212.00 600.00 911.75 13170.00 34708.50 3782.51 33493.16 33467.46 0.00 0.00 33467.46 25.70 33493.16 2023 |
29700.99 9.66 29710.65 7142.99 1630.20 1027.00 4704.94 5842.49 15797.63 27.56 0.00 124.35 1970.00 223.85 38491.01 2660.72 678.84 887.37 900.00 1684.98 826.74 2115.47 1397.50 428.37 211.30 2744.72 189.97 88.77 5212.00 600.00 911.75 13170.00 34708.50 3782.51 33493.16 33467.46 0.00 0.00 33467.46 25.70 33493.16 2023 |
|
|---|---|---|---|---|---|
| 33493.16 |
I have examined the foregoing statement along with the Cash Book and Bank Statements and found all to be in order.
19/05/2025
Auditor
Dated
APPENDIX 3 oscr Office of the Scottish Charity Regulator Inde endent examiner's re ort on the accounts Report lo the trusteeslmembers of Alford Herita e Museum Registered charty number On the accounts of the charity for the period SCO 50799 Period start date Period end date Year to 224 31" 2024 Set out on pages Respective responsibiltties of trustees and examiner The eharfty's trustees are resnbleY0r Ihè wèparalfjc of thè accwnts In attordance Mdth tha teThs of Ihe CharTbes and Trustee Investment ISc<thndl 2(M)5 Act and the Charities Accounts IScoUandl Regulab"ons 2006. The charty trustees conshler that the audit requirement of Regulatson 10111 Idl ol the Accounts Regukb"ons does not apply. It Lg my rasponslblllty to examlna Ihe accounts a5 required under secticn 44111 Ic) ofthe Ad and to state whether particular matters have come to my attention. Basis of independent examiner's statement My examination 15 caTried out in acCOrdar wryth Regulation 11 of the Charibes Accounts IScoUandl Regulations 2006. An examinalM indudes a rewew of the accounting records kept by Ihe charity and a comparison ofthe OUnts presented N¥ith Ihose recorts. It also includes considéralkn of any unusual items or disclosures in the attounts and sèeks explanatlons from t Injslees conceming any suth matter5. The procedures undertaken do not provide all the ewdence that woukl be required n an audit and. cowuenty. I do not express an audit opinion on the accounts. Independent examiner's statement In the course of my examinat)n. no matter has come to my attention lother than that disdosed on Ihe attached pagèi whKh gives me reaSonae cause lo bVe Ihal in any material resFECt the requirements: to keep accounting records in accordance k%qlh section 44111 lal of Ihe 2005 Act and Regulation 4 ofthè 20C6 Atttyjnts Règulations. and to prepare accounts vthith accord Mrylh the accounting rd5 and comply with Regulation 9 of the 20(E Accounts Regulats)ns havè not been met or to which. in my twnbn. attention shryjkl b& dra% in ordèr to ena9 a pryr understandlrrfJ of the attJntS to be reached. Signed: Date: th May. 2025 Name.. Relevant professional qualification{s) or body {if anyl.. Address.. 'ase d8te Ihe the tKackWS il Il¥ th 11 t (k) set<Xrtll maltws h8 toymjiatt8ntK Iha frAkw"ng pAge
APPENDIX 3 Disclosure section Only complete rf the examiner needs to highlight material problems. Give here brief details of any items that the examiner wishes to disclose