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Western Isles Motocross Club Trustees’ Annual Report gin April 2023 to 5" April 2024
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Charity contact information
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Western Isles Motocross Club
Scottish Charity Number: SCO50663
www.facebook.com/wimxc
Charity Trustees
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Objectives and activities
To promote the sport of Motocross and quad biking in the Western Isles community
To provide social and competitive events including training and practice day opportunities for any new members
To provide controlled, safe facilities for the regulated use of offroad motorbikes and quads
To advance the skills of riders, creating an opportunities for experienced sportsmen to pass on their skills to others.
Improve health and fitness through outdoor activity. Motocross and quad biking are physically demanding sports and races are won on a combination of fitness and skill.
Charitable Purpose
The Western Isles Motocross Club was formed at a public meeting in October 2003 following the publication of the results of questionnaire, led by the Better Neighbourhood Services Fund. These showed that a considerable number of young people on the island of Lewis, inthe. 14-25 age category, were interested in taking part in off-road motor sports. It was evident at the public meeting that many people of all ages already participated in the sport of Motocross despite having no designated area to practice on, either dependent on the good will of farmers and crofters for access to land or unregulated riding in the open landscape of the Western Isles. Unregulated use was having an adverse impact on fragile areas such as common grazing land and the dune/machair environment as well as posing a danger to people and livestock. These concerns led to some adverse press coverage with the unfortunate effect of presenting what is a legitimate and exciting sport as an anti-social activity. By September 2007, the required funding was raised by the club and a motocross track was built 3 miles outside Stornoway.
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Who benefits from these activities?
Any person wishing to participate in riding motocross or quadbikes. We have currently members as young as 9 years old to those in their 50's, however it is inclusive to all ages whether riding or assisting in the running and maintaining the club as a social activity.
Predominantly we see a benefit to adolescent males as an alternative to mainstream sports - as documented in the BNSF report which is available on request
How is the club run?
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e Members are responsible for supplying their own Motocross bikes (or racing quads) and their own protective riding gear
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e Apply for Annual membership (£25 Senior and £15 Junior)
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e Members added to a WhatsApp group for club updates and to for quick and easy communication with other members.
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e We aim to have the track open every Saturday for practice sessions - £10 Senior £5 Junior.
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e Currently we are not holding any races, only practice sessions e Members encouraged to help maintain the facilities.
Other ways to get involved
There's always work to be done and there are many ways in which people such as Open up the track on a Saturday as Clerk of the Course, maintenance of club vehicles, track grading, stone removal, tyre wall re-building, accounting, fund raising and promotion, first aider, or assist with capital projects such as the building of a clubhouse or Kids track
Vision for the future
More inclusion of our community into creating a social space centred around Motocross riding. Improve existing facilities, increase numbers and host Motocross races.
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Structure, governance and management
Type of governing document
The Western Isles Motocross Club was formed at a public meeting in October 2003 as unincorporated association. Between 2003 and 2021 the Club existed as a Limited Company for periods before being dissolved and registered as a Scottish Charitable Incorporated Organisation (SCIO) on 11 Jan 2021. It is governed by CONSTITUTION of WESTERN ISLES MOTOCROSS CLUB which sets out its purpose, structure and describes how it is to operate.
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Trustee recruitment and appointment
The initial trustees appointed to the board of Western Isles Motocross club (SCIO) were all long standing members at the time of appointment. who signed the charity trustee declaratioh forms which accompanied the application for incorporation of the organisation... a Further information on the board can be found.in the constitution. ~ —-
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Annual Summary
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Financial review
Future plans
Thanks for your support
Declaration
Signed on behalf of the charity trustees:
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Designation SECRE 7TPRY
Date 24/ \Z [24
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Western Isles Motocross Club (SCO50663)
Western Isles Motocross Club
Statement of Receipts and Payments
For the Year Ended 31 March 2024
| Unrestricted | Restricted | Total | ||
|---|---|---|---|---|
| Funds | Funds | Funds | Total 2023 | |
| £ | £ | £ | ||
| Receipts | ||||
| Membership Fees | 445 | - | 445 | - |
| Trading Receipts | 403 | - | 403 | 10 |
| Bank Interest | 5 | - | 5 | 1 |
| 853 | - | 853 | 11 | |
| Payments | ||||
| Cost of Charitable Activities | ||||
| Repairs and Maintenance - Equipment | 35 | - | 35 | - |
| Purchase of Portacabin | - | - | - | 1,000 |
| Fuel and Oil | 141 | 141 | 91 | |
| Miscellaneous | 31 | - | 31 | 30 |
| 207 | - | 207 | 1,121 | |
| Surplus/(Deficit) forthe year | 646 - 646 (1,110) ——————————————————————————————————————————E eee |
Western Isles Motocross Club (SCO50663)
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Statement of Balances as at 31 March 2024
| Unrestricted | Restricted | |||
|---|---|---|---|---|
| Funds Reconciliation | Funds | Funds | Total 2024 | Total 2023 |
| £ | £ | £ | ||
| Cash and Bank as at 01/04/23 | 690 | - | 690 | 1,800 |
| Surplus/(Deficit) for the year | 646 | - | 646 | (1,110) |
| Transfer between Funds | - | - | - | - |
| Cash and Bank as at 31/03/24 | 1,336 | : | 1,336 | 690 |
| Bank and Cash Balances | £ | |||
| Treasurers Account | 448 | 40 | ||
| Club Account | 882 | 590 | ||
| Cash in Hand | 6 | 60 | ||
| 1,336 | 690 | |||
| Other Assets | Value | |||
| £ | ||||
| Tractor | 2,500 | |||
| Trailer | 400 | |||
| Portacabin | 1,000 | |||
| 3,900 |
Approved by the Trustees and signed on their behalf
24 February 2025
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Independent Examiner’s Report for Western Isles Motocross Club (SCO50663)
This report is in respect of the accounts of Western Isles Motocross Club for the year ended 31 March 2024.
Respective Responsibilities of Trustees and Examiner
The charity's directors are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. The directors consider that the audit requirement of Regulation 10(1) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under Section 44(1)(c) of the Act and to state whether particular matters have come to my attention.
Basis of Independent Examiner’s Statement
My examination was carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. The examination included a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. The procedures followed do not provide all the evidence that would be required in an audit, and consequently do not express an audit opinion on the view given by the accounts.
Independent Examiner’s Statement
In the course of my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in any material respect the requirements: e To keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and
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e To prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
have not been met, or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. ae
5 February 2025