| APPENDIX 1 | ||||||||
|---|---|---|---|---|---|---|---|---|
| OSCr | Trustees’ Annual Report for the period | |||||||
| Period start date | Period end date | |||||||
| Day | Month | Year | Day | Month | Year | |||
| From | 8 | 6 | 2022 | To | 31 | 6 | 2023 | |
| Office of the ScottishCharity Regulator |
Reference and administration details
Charity name The St Andrews Charity Fashion Show (FS) Other names charity is known by Registered charity number SC050426 Charity’s principal address Postcod
Names of the charity trustees on date of approval of Trustees’ Annual Report
----- Start of picture text -----
Name of person
Dates acted if
Trustee name Office (if any) (or body) entitled to
not for whole year
appoint trustee (if any)
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
----- End of picture text -----
17 18 19 20
1 APPENDIX 1
Reference and administration details
Names of all other charity trustees during the period, if any, (for example, those who resigned part way through the financial period)
| Name | Name | Dates acted if not for wholeyear |
|---|---|---|
| Structure, governance and management | ||
| Type of governing document | As stated, we are an independent, standard government body. Each year, three Directors are chosen by previous Directors to cover the expansive fundraising activities that FS does. Under them, there is a committee, fully volunteer based, ending with a range of 60-100 people depending on the year. |
|
| Trustee recruitment and appointment | Trustees are appointed annually by previous trustees. Our structure has always been three trustees, titled Directors, and will likely continue to be so. Directors are handed down the constitution and all other information pertaining to FS. The Trustees for FS2024, the next annual report period ar |
|
| Objectives and activities | ||
| Charitable purposes | The organisation’s purposes are: 4.1 To advance the arts and environmental protection by holding events, workshops and panels to promote awareness, knowledge and involvement in these areas; and 4.2 host fashion, music and other events to raise funds for distribution to charities and other community organisations to be used exclusively for any of the charitable purposes provided for in section 7 of the Charities and Trustee Investment (Scotland) Act 2005. This year, our chosen charity was Genetic Alliance UK. |
2
Summary of the main activities We raise funds through two major events, Starfields, our music festival, in relation to these objects and FS, our fashion show. In addition, we have F4TE (fashion for the earth) and other smaller fundraisers to raise money, as well as asking for donations.
APPENDIX 1
Achievements and performance
Summary of the main achievements of This year was a difficult one for FS, as our annual music festival, the charity during the financial period Starfields, was scheduled for the day after the passing of Her Majesty The Queen. Given the University’s relationship to the royal family, we postponed until after the official mourning period. This was not covered under our insurance, therefore left us in significant debt. While our expected revenue was high, we ended in slight debt as Starfields is the main fundraiser. While the music festival is normally the main fundraiser and its proceeds cover any overspend of the fashion show, it was this year’s trustee’s goals to get the fashion show as close to net zero as possible, in addition to hosting more smaller fundraising events to compensate for this loss. However, this year was successful in hosting major events with high attendance, putting the organization back on the student radar after a hiatus from COVID. It also worked to implement standard procedures to put FS in a more sustainable and profitable position for future years.
Financial review
Brief statement of the charity’s policy Given the events of this year, FS has decided to create a safeguard fund to on reserves cover emergencies such as that of which occurred this year. The goal is to obtain a reserve of £15,000 over the next 10 years to be used covering deposits and a safety net for instances beyond trustee control.
Details of any deficit As mentioned previously, many safeguards and structures are being put into place for future years of FS to ensure this occurrence does not happen again. In addition to the safeguard fund, there will also be standard operating procedures that future trustees must oblige to. The charity from this year, Genetic Alliance UK, will remain our chosen charity for another year to ensure that they are given the attention and funds that FS is dedicated to. Donated facilities and services (if any) 3 APPENDIX 1
Other optional information
Declaration
The trustees declare that they have approved the trustees’ report above. Signed on behalf of the charity’s trustees
Signature(s)
Full name(s)
Position (e.g. Executive Director Chair)
Date 31 July 2023
4
APPENDIX 2
| Enter charity name below | Enter charity name below | Enter charity name below | Enter charity name below | Enter charity name below | Enter charity name below | Enter charity name below | Enter charity name below | Enter charity name below | Enter charity name below | Enter charity name below | Enter charity name below | Enter charity name below | Enter charity name below | Enter charity name below | Enter charity name below | Enter charity name below | Enter charity name below | Enter charity name below | ||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| The St Andrews Charity Fashion Show (FS) | ||||||||||||||||||||
| Receipts andpayments accounts | ||||||||||||||||||||
| For the period from |
Period start date | to | Period end date | |||||||||||||||||
| 8 | 6 | 2022 | 31 | 6 | 2023 | |||||||||||||||
| Section A Statement of receipts and payments Unrestricted funds Restricted funds Expendable endowment funds Permanent endowment funds Total funds current period |
||||||||||||||||||||
| to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | ||||||||||||||||
| A1 Receipts | ||||||||||||||||||||
| Donations | - 0 | |||||||||||||||||||
| Legacies | - 0 | - 0 | ||||||||||||||||||
| Grants | - 0 | |||||||||||||||||||
| Receipts from fundraising activities | 192,961 | 192,961 | ||||||||||||||||||
| Gross trading receipts | - 0 | |||||||||||||||||||
| Income from investments other than land and buildings |
- 0 | - 0 | ||||||||||||||||||
| Rents from land & buildings | - 0 | - 0 | ||||||||||||||||||
| Gross receipts from other charitable activities |
- 0 | - 0 | ||||||||||||||||||
| - 0 | ||||||||||||||||||||
| A1 Sub total | A1 Sub total 192,961 |
- 0 | - 0 | - 0 | 192,961 | |||||||||||||||
| A2 Receipts from asset & investment sales ~~SS~~ |
~~SS~~ | ~~SSaS~~ | ~~aS~~ | ~~aS~~ | ~~aS~~ | ~~aSSS~~ | ~~SS~~ | ~~SS~~ | ~~SS~~ | ~~SS~~ | ||||||||||
| Proceeds from sale of fixed assets ~~SS~~ |
~~SS~~ | ~~SSaS~~ | ~~aS~~ | ~~aS~~ | ~~aS~~ | ~~aSSS~~ | ~~SS~~ | ~~SS~~ | - 0 ~~SS~~ |
~~SS~~ | ||||||||||
| Proceeds from sale of investments ~~SS~~ |
~~SS~~ | ~~SSaS~~ | ~~aS~~ | ~~aS~~ | ~~aS~~ | ~~aSSS~~ | ~~SS~~ | ~~SS~~ | - 0 ~~SS~~ |
~~SS~~ | ||||||||||
| A2 Sub total ~~SS~~ |
A2 Sub total - 0 ~~SS~~ |
~~SSaS~~ | - 0 ~~aS~~ |
~~aS~~ | - 0 ~~aS~~ |
~~aSSS~~ | - 0 ~~SS~~ |
~~SS~~ | - 0 ~~SS~~ |
~~SS~~ | ||||||||||
| ~~SS~~ | ~~SS~~ | ~~SSaS~~ | ~~aS~~ | ~~aS~~ | ~~aS~~ | ~~aSSS~~ | ~~SS~~ | ~~SS~~ | ~~SS~~ | ~~SS~~ | ||||||||||
| Total receipts ~~SS~~ |
192,961 ~~SS~~ |
~~SSaS~~ | - 0 ~~aS~~ |
~~aS~~ | - 0 ~~aS~~ |
~~aSSS~~ | - 0 ~~SS~~ |
~~SS~~ | 192,961 ~~SS~~ |
~~SS~~ | ||||||||||
| ~~SS~~ | ~~SS~~ | ~~SSaS~~ | ~~aS~~ | ~~aS~~ | ~~aS~~ | ~~aSSS~~ | ~~SS~~ | ~~SS~~ | ~~SS~~ | ~~SS~~ | ||||||||||
| A3 Payments | ||||||||||||||||||||
| Expenses for fundraising activities | 226,044 | 226,044 | ||||||||||||||||||
| Gross trading payments | - 0 | |||||||||||||||||||
| Investment management costs | - 0 | |||||||||||||||||||
| Payments relating directly to charitable activities |
- 0 | |||||||||||||||||||
| Grants and donations | - 0 | |||||||||||||||||||
| Governance costs: | - 0 | |||||||||||||||||||
| Audit / independent examination | - 0 | |||||||||||||||||||
| Preparation of annual accounts | - 0 | |||||||||||||||||||
| Legal costs | - 0 | |||||||||||||||||||
| Other | Other | - 0 | ||||||||||||||||||
| - 0 | ||||||||||||||||||||
| A3 Sub total | 226,044 | - 0 | - 0 | - 0 | 226,044 | |||||||||||||||
| A4 Payments relating to asset and investment movements ~~===~~ |
~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ||||||||||
| Purchases of fixed assets ~~===~~ |
~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | - 0 ~~===~~ |
~~===~~ | ||||||||||
| Purchase of investments ~~===~~ |
~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | - 0 ~~===~~ |
~~===~~ | ||||||||||
| A4 Sub total ~~===~~ |
- 0 ~~===~~ |
~~===~~ | - 0 ~~===~~ |
~~===~~ | - 0 ~~===~~ |
~~===~~ | - 0 ~~===~~ |
~~===~~ | - 0 ~~===~~ |
~~===~~ | ||||||||||
| ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ||||||||||
| Total payments ~~===~~ |
226,044 ~~===~~ |
~~===~~ | - 0 ~~===~~ |
~~===~~ | - 0 ~~===~~ |
~~===~~ | - 0 ~~===~~ |
~~===~~ | 226,044 ~~===~~ |
~~===~~ | ||||||||||
| ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ~~===~~ | ||||||||||
| **Net receipts / (payments) ** | ( 33,083) |
- | - | - | ( 33,083) |
APPENDIX 2
| APPENDIX 2 | |||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| The St Andrews Charity Fashion Show (FS) | SC050426 | ||||||||||||||||
| Section B Statement of balances | |||||||||||||||||
| Categories | Details | Unrestricted funds |
Restricted funds | Expendable endowment funds |
Permanent endowment funds |
Total current period |
Total last period | ||||||||||
| to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | to nearest £ | ||||||||||||
| B1 Cash funds | Cash and bank balances at start of year | 2,184 | 2,184 | ||||||||||||||
| Surplus / (deficit) shown on receipts and payments account |
( 33,083) |
( 33,083) |
|||||||||||||||
| - | |||||||||||||||||
| - | |||||||||||||||||
| Cash and bank balances at end of year | ( 30,899) |
- | - | - | ( 30,899) |
- | |||||||||||
| (Agree balances with receipts and payments account(s)) |
- 0 |
- | - | ||||||||||||||
| Details | Fund to which asset belongs | Market valuation | Last year | ||||||||||||||
| to nearest £ | to nearest £ | ||||||||||||||||
| B2 Investments | |||||||||||||||||
| Total | - | - | |||||||||||||||
| Details | Fund to which | asset belongs | Cost (if available) | Current value (if available) |
Last year | ||||||||||||
| to nearest £ | to nearest £ | to nearest £ | |||||||||||||||
| B3 Other assets | |||||||||||||||||
| Total | - | - | - | ||||||||||||||
| Details | Fund to which liability relates | Amount due | Last year | ||||||||||||||
| to nearest £ | to nearest £ | ||||||||||||||||
| B4 Liabilities | |||||||||||||||||
| Total | - 0 | - 0 | |||||||||||||||
| Details | Fund to which liability relates | Amount due (estimate) |
Last year | ||||||||||||||
| to nearest £ | to nearest £ | ||||||||||||||||
| B5 Contingent liabilities | |||||||||||||||||
| Total | - | - | |||||||||||||||
| Signed by one or two trustees on behalf of all the trustees |
Signature | Print Name | Date of approval |
||||||||||||||
| Wednesday, Augus | |||||||||||||||||
2015-02-24-rp-accs-cs-version-excel-with-amended-cell.xlsx / Statement of balances1
December 2007
APPENDIX 3
V2 Independent examiner’s report on the accounts
Report to the trustees/ The St Andrews Charity Fashion Show members of
Registered charity SC050426 number On the accounts of the charity for the period Day 8 Set out on pages
----- Start of picture text -----
Period start date Period end date
Day Month Year Day Month Year
8 6 2022 to 31 6 2023
(remember to include the page
numbers of additional sheets)
----- End of picture text -----
Respective The charity’s trustees are responsible for the preparation of the accounts in accordance responsibilities of with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the trustees and examiner Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
- Basis of independent My examination is carried out in accordance with Regulation 11 of the 2006 Accounts examiner’s statement Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the view given by the accounts.
Independent examiner’s In the course of my examination, no matter has come to my attention [other than that statement disclosed on the attached page*]
- which gives me reasonable cause to believe that in any material respect the requirements:
• to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and
- to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
have not been met, or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Signed:
Date: 15 August 2023
Name:
Relevant professional qualification(s) or body (if MA (Hons) from The University of St Andrews any):
Address:
*Please delete the words in the brackets if they do not apply. If the words do apply, set out those matters which have come to your attention on the following page.
APPENDIX 3
Disclosure section
Only complete if the examiner needs to highlight material problems.
Give here brief details of any items that the examiner wishes to disclose
Adobe Acrobat Slgn