1
Clachan Village Hall (Kintyre) SCIO Annual Report for year-end 30.9.2025. scottish Charity Register no. SC050324
Trustees/SCIO Board members and officers
SCIO Membership: As of 30.9.25 there were 57 SCIO members
All members are community residents
Charity Governing Document and history
The charity aims and purposes are outlined in our constitution as registered and published on the OSCR website. The charity has existed since the early 1950s and became incorporated to form a Scottish Charitable Incorporated Organisation (SCIO) in July 2020. This is the fifth set of accounts submitted regarding the new charity status, although there are several decades of accounts held by OSCR for our previous charity structure known as Clachan Village Hall Committee SC032882.
Overview of the year’s activities
Our charity continued to hold regular fund raising and community social/recreational events albeit hampered by the lack of a functioning village hall/community hub. Our focus was to continue to seek funding for the “new” hall renovation, the replacement hall being acquired in May 2021 thanks to a substantive grant from the Scottish Land Fund. The priorities were, to continue, and complete the essential repair works as identified by the Structural Survey and to start the renovation work required to render the building suitable to serve as a village hall/community hub. Grant funding had already been given for the repair works jointly by the West Kintyre Wind Farm Trust and the Cour Windfarm fund payable on invoice.
Due to failure to attract sufficient funding to do the whole renovation project in one we adopted a strategy to stage the works: phase 1 to renovate the original church open space to serve as the main hall area useable by user groups of up to 20 people as limited by the existing single toilet provision, and phase 2 to extend the building to provide additional storage, a small meetings room, a kitchen/catering area and sufficient toilets with access for the disabled in order to facilitate events for larger numbers of attendees. The necessary planning consent was in place and after
2
obtaining contractor quotes, grant applications were made in year to the West Kintyre Wind Farm Trust and the new West Kintyre Community Fund to fund the phase one renovation. The grants were awarded totalling £103,652 with circa £15,000 to be provided by the charity’s own match funding.
The renovation works included structural changes to the north gable to provide a widened main entrance, a serving hatch, and access to the store room in preparation for phase 2, stripping out and replacing the original rotten and wood worm infested floor, electrical installation of sockets, lighting and heating, restoration of the wood panelling to dado level, repair of existing and provision of new doors, plaster repairs, decorating and some external landscaping.
Whilst the renovation works were commenced residual external repairs were still being undertaken and when repair of the wooden bell tower was attempted it was found to be in a dire condition and a prompt structural engineer assessment determined that the tower needed to be removed in its entirety. The charity was served (10.6.2025) with a Dangerous Building Notice (DBN) by the Council Building Standards department to remove the tower in the interest of public safety due to it being in “a state of imminent collapse”. After discussions with the planning department an application was made for retrospective Listed Building Consent (LBC) for the tower removal. Permission was granted to use residual repair grant money to cover the cost of tower removal which entailed extended timeframe for the scaffolding, the cost of crane hire to remove the heavy bell and fittings, and subsequent roof repairs to ensure the roof beneath the tower was restored and made wind and watertight. The financial shortfall was covered by a timely donation.
The Tower issue was an unexpected development and caused considerable reaction both amongst Trustees and residents. Whilst the terms of the DBN was duly complied with, any decisions about the tower aftermath will be delayed until we receive a response from the retrospective LBC application when the options can be costed and considered with community engagement.
Target Hall opening at phase 1 completion: Spring 2025
Charity events held: Our charity by tradition holds events that are 1. To raise funds to cover the charity running costs such as property maintenance, insurance, electricity etc. 2 To raise funds for the renovation and proposed extension of the new hall to providea fully functioning replacement village hall. 3. Events that are predominantly for social well-being such as the annual Bonfire event. However, the ethos underpinning all our event planning is in line with our constituted purpose that is to provide recreational activities and facilities that promote community development, well-being, and citizenship.
Events schedule:
October 24: Harvest Supper
October 31: Halloween Trail November 2" Bonfire Night
3
December: Christmas at the Shop
Saturday, February 15" Couples night Church
Saturday, March 8": Mad Hatter’s tea party in Church
Saturday, March 29": Car Boot Sale
Saturday, April 19": Easter Event including Duck Race
Saturday, April 26" Car Boot Sale
Saturday, May 24" Car Boot Sale-
Saturday May 31%: Plant and Bake Sale
Saturday-Sunday, June 215-22": Open Gardens
Saturday June 28": Car Boot Sale
Saturday July 26" : Car Boot , and Funday and Ceilidh
Friday to Sunday, August 15""-17": Clachan Art Show
Saturday August 23: Car Boot Sale
Saturday August 30": Classic Car Event (postponed until May 2026 due to stormy weather)
Saturday September 6": Smallholders Gatheringis
Saturday’ September 27": Car Boot Sale
Some of those events were not directly organised by the Charity but provided additional charity revenue, including regular car boots sales, the Clachan Art Show and the Clachan Small Holders gathering which was held on the old hall community grounds. Collectively these provide substantive, much appreciated funds for the Charity. The board extends their sincere thanks to all those who organise these events.
Old hall community grounds development
We have continued to develop and use the old hall grounds to hold community and fund-raising events. In the short term we have a temporary welfare unit on site, but we hope in due course to have a more permanent structure to facilitate larger scale events such as the Classic Car show.
Trustee expenses
All the officers and Board members give their time freely and do not receive any remuneration, nor did anyone receive any payment for personal expenses incurred during the year other than where a Board member has made a Charity purchase using personal funds, pending reimbursement by the Charity.
4
Banking/accounting developments
Since February 2024 our new Treasurer has moved the charity forward in introducing online banking and electronic accounting which has also facilitated the use of a card machine at fund raising events.
Summary of accounts: Accounting year end September 30%, 2025
BALANCE held in bank at financial yr end 30.9.25:
Restricted (mainly for hall repairs/renovation): £26,173
Unrestricted: £8,106
Total : £34,263
INCOME/receipts total = £41,944
Fund-raising receipts: £7,243
Donations: £31,043
Other revenue: £3,658
EXPENSES
Hall renovation and repairs (mostly grant funded): £13,272
Marquee: £6,992
Professional fees: £7,109
Utilities and maintenance/grass cutting: £1,796
Insurance: £3,429
Fundraising Expenditure: £1,240
Total expenditure: £33,863
Surplus for the year (receipts -expenses): £8,106
N.B. Grant funding: Substantive restricted grant funding has continued to be awarded for the purpose of the repair and renovation of the “new” hall. The bulk of these grants have been paid on invoice to contractors and were awarded by Cour Windfarm Trust, West Kintyre Windfarm Trust, and the West Kintyre Community Fund. Thus, most of these sums do not appear in our bank account and are recorded under the appended notes to the accounts on pages 3 and 4.
5
Summary and priority for 2026
It has been another challenging but successful year requiring huge commitment in time and effort from Board members and volunteers alike. The biggest financial burden continues to relate to Hall renovation costs and professional fees. The biggest success has been to get contractor tenders and grant funding that will enable completion the renovation works in terms of phase 1 as outlined above. One of the biggest challenges was the issue of the bell tower and the community reaction to the legal requirement to remove it. Largely thanks to significant donations this year we have a year-end surplus of £8,106.
Our priority for 2026 will be to get the hall open and establish resumption of past user group activities and to develop new ones that can foster community social and recreational opportunity and to provide further revenue to sustain the charity and its functions. Later, when we are better informed, we will consider the options as to how best to address the lost heritage value that the bell tower posed.
Two other issues to be tackled in the coming year is how to improve community engagement and communication, and in particularly to expand and develop our volunteer workforce.
Accounts appended.
Report compiled by the Charity administrator and approved by the Trustees November 2025
Signed Trustee/administrator:
Trustee/Chair:
==> picture [344 x 39] intentionally omitted <==
----- Start of picture text -----
| AG
-
Date 6 | 2b
----- End of picture text -----
CLACHAN VILLAGE HALL (KINTYRE) SCIO number $C050324
Receipts and payments Account
For the year ended 30" September 2025
CLACHAN VILLAGE HALL (KINTYRE)SCIO_ forReceipts the year and ended Payments 30" September 2025 Account
==> picture [64 x 61] intentionally omitted <==
----- Start of picture text -----
AON
. ae) See+]
----- End of picture text -----
==> picture [464 x 442] intentionally omitted <==
----- Start of picture text -----
|||||||||
|---|---|---|---|---|---|---|---|
|2025|2024|
|RECEIPTS|Notes|Unrestricted|Restricted|Total|Total|
|Rent|Received/Marquee|Hire|300|0|300|200|
|Fund|Raising|7,243|0|7,243|6,855|
|Donations|903|30,140|31,043|3,396|
|Matching|donations|0|0|0|11,362|
|Grants|Received|3|0|0|0|4,712|
|Gift Aid|Tax|Refund|2,548|0|2,548|669|
|SSE|Compensation|810|0|810|0|
|TOTAL|RECEIPTS|11,804|30,140|41,944|27,194|
|PAYMENTS|
|Electricity|243|0|243|418|
|Property|Rates|0|0|0|0|
|Maintenance|and|Grass|Cutting|ars|0|573|4,537|
|Licences|and|Certificates|324|0|324|0|
|Insurance|3,429|0|3,429|4,029|
|Miscellaneous|Expenses|596|0|596|179|
|Planning|fees|0|1,412|1,412|946|
|Accounting|Fee|60|0|60|60|
|Fund|Raising|Expenses|1,240|0|1,240|2,202|
|Professional|Fees|0|5,697|5,697|6,969|
|Refurbishment|and|Equipment|4|0|13,272|13,272|1,992|
|Marquee|Q|6,992|6,992|Q|
|TOTAL|PAYMENTS|6,465|27,373|33,838|21,362|
|SURPLUS|FOR YEAR|5,339|2,767|8.106|5,832|
----- End of picture text -----
Page 1
CLACHAN VILLAGE HALL ( KINTYRE ) SCIO STATEMENT OF BALANCES as at 30" September 2025
==> picture [56 x 53] intentionally omitted <==
----- Start of picture text -----
So sting
"(ant =|
\aaes/
----- End of picture text -----*
| 2025 | 2024 | |||
|---|---|---|---|---|
| Balances | Unrestricted | Restricted | Total | Total |
| Opening Balance | 2,751 | 23,406 | 26,157 | 20,325 |
| Surplus forYear |
5,339 | 2,767 | 8,106 | 5,832 |
| Closing Balance | 8,090 | 26,173 | 34,263 | 26.157 |
| Represented By | ||||
| Hail CurrentAccount | 34,263 | 26,157 | ||
| Other Assets | ||||
| Village Hall ( incl. Professional Fees& Planning ) | 253,022 | 219,287 | ||
| Marquee costs | 6,992 | 0 | ||
| Approved bythe Trustees and signed on their behalf . | ||||
| 30 | 12/25 CoAmantenter) |
* | a |
==> picture [151 x 54] intentionally omitted <==
----- Start of picture text -----
30 |12/ 25
Co Amant enter )
----- End of picture text -----
Page 2
CLACHAN VILLAGE HALL ( KINTYRE ) SCIO
Notes to Accounts
==> picture [52 x 51] intentionally omitted <==
----- Start of picture text -----
LON
wk
eats6 sale
Aen) >
4 INTY ae
----- End of picture text -----
1. Basis of Accounting
These Accounts have been prepared on the Receipts and Payments basis in accordance with the Charities and Trustees Investment ( Scotland ) Act 2005 and the Charities Accounts ( Scotland ) Regulation 2006 ( as amended) .
2. Nature and Purpose of Funds
Unrestricted Funds may be used at the discretion of the Trustees in the furtherance of the objectives of the Charity.
Restricted Funds may only be used for specific purposes. In this case they are to be used for the purchase and renovation of a replacement village hall.
| 3. Grants Received all restricted | 2025 | 2024 |
|---|---|---|
| Cour— Windows | 0 | 2,720 |
| West KintyreWindfarm Trust -Guttering | Q i¢) |
1.992 4,712 |
| 4. Refurbishmentand equipment | 2025 | 2024 |
| Hall Floor | 6,026 | 0 |
| Guttering Refurbishment |
0 6,026 |
1,992 1,992 |
| Bell Tower | 5,073 | 0 |
| Hall Roof | 990 | 0 |
| Electrical work | 1,183 | 0 |
| Repairs | 7,246 | ie) |
| TotalRefurbishmentandEquipmentExpenditure | 13,272 | 1,992 |
Page 3
CLACHAN VILLAGE HALL ( KINTYRE ) SCIO
==> picture [56 x 56] intentionally omitted <==
----- Start of picture text -----
KEES
NS TYZ/
ig [aL] 7
----- End of picture text -----
Note 5
| Grant Funding 2024/2025 | Cour E: |
WKWFT ra |
WKCF £ |
Total £ |
|
|---|---|---|---|---|---|
| Residual Balance ofGrantAwarded bfwd from 2023/2024 | 1,708 | 2,647 | 0 | 4,355 | |
| Awarded during FinancialYear Funding Available 2024/2025 |
26,000 27,708 |
28,000 30,647 |
75,652 75,652 |
129,652 134,007 |
|
| Expenditure in Year - paid directlyto contractors | |||||
| Scaffolding TowerWork |
-13,795 -11,424 |
-13,795 -11,424 |
|||
| Roofand Repairs | -1,623 | -1,623 | |||
| Guttering Paint Electrics Structural Opening Genie Scissor Lift - Note 6 |
-2,080 -567 -7,250 -13,350 |
-10,659 | -2,080 -567 -7,250 -13,350 —_-10,659 |
||
| -26,842 | -23,247 | -10,659 | -60,748 | ||
| Residualbalance30.09.2025 | 866 | 7,400 | 64,993 | 73,259 |
| Note 6 | ||
|---|---|---|
| Genie Scissor Lift | £ | |
| Funding from WKCF | 10,659 | |
| Contribution from SCIO | 561 | |
| AssetValue | 11,220 |
Control of this asset has not yet transferred to the SCIO
Page 4