## Trustees Annual Report
for
Castlemilk Hall SCIO for the period
## to 31[st] March 2026
Scottish Charity No: SC050278
Annual Report & Financial Statements for the year ending 31[st] March 2026 Scottish Charity No SC050278
## **Index**
Page 3 Reference & Administrative Information Page 4 General Introduction Page 5 Trustees Annual Report: Structure Governance & Management Objectives & Activities Page 6 - 13 Achievements & Performance Page 14 Financial Review Page 14 Statement of Trustees Page 15 - 17 Annual Accounts: Page 15 Receipts & Payments Account Page 15 Statement of Balances Page 16 - 17 Notes to the Accounts Page 18 Independent Examiners Report
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Annual Report & Financial Statements for the year ending 31[st] March 2026 Scottish Charity No SC050278
## **Reference & Administrative Information**
**Charity Name:**
Castlemilk Hall SCIO
**Scottish Charity No:**
SC050278
**The Charites Principal Address:**
106 Waterside Road Carmunnock GLASGOW G76 9DT
## **Email address:**
Castlemilktreasurer@gmail.com
## **Website:**
www.carmunnock.org/castlemilk-hall
**Twitter/Facebook/social media** https://www.facebook.com/thecastlemilkhallcarmunnock/
## **Charities Trustees on date of approval including office held:**
Chairperson Treasurer & Fundraising Committee Vice Chair/Grants Sub Comm Church Trustee & Session Clerk Booking Secretary Health & Safety / Booking Fundraising committee Health & Safety & Grants Committee Nursery Liaison Fundraising Committee Grant Sub Committee/Minutes Sec
Fred Hearle Sharon Easton Hyacinthe Fawcett George Dow Julie Ramsay Linda Edmunds Gordon McIntosh Thomas Pendlebury Kirsty McCourt Sandra Thomson Michael Wells
## **Names of other trustees during the period:**
Kate Scott
resigned 8[th] May 25
## **Independent Examiner:**
Sue Bennett 21 Dounehill JEDBURGH TD8 6LJ
## **Bankers:**
Bank of Scotland plc PO Box 1000 BX2 1LB
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Annual Report & Financial Statements for the year ending 31[st] March 2026 Scottish Charity No SC050278
## **General Introduction**
Carmunnock is the only remaining identifiable village within the City of Glasgow boundaries. It lies five miles south of the city centre and is surrounded by green belt land. The old part of Carmunnock Village was declared a conservation area in 1970 and the hall is the hub of our community. The Castlemilk Hall was gifted to the community of Carmunnock in 1893 by the Laird of Castlemilk.
The charity does not currently employ anyone but relies on volunteers for the management and upkeep of the hall, whilst the various let holders are responsible for the employment of those that deliver their activities. This includes our local Nursery which provides early years education, five days per week, to children within the local environ. The charity has relied heavily on the income from these lets and also from our range of fundraising events, not only to maintain the hall but also to allow us to deliver a wide range of community events. During the COVID-19 pandemic our income from our let holders was severely reduced due to lockdown restrictions with only one let (Carmunnock Pre School Nursery) being able to operate within the hall during term time.
The village of Carmunnock has a number of organisations (Castlemilk Hall, Church, Recreation Club, Gala Committee) which are now working together coherently in producing Seasonal Community Events, such as the Christmas which bring the whole village together.
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Annual Report & Financial Statements for the year ending 31[st] March 2026 Scottish Charity No SC050278
## **Structure, Governance & Management**
## **Governing Document:**
The Castlemilk Hall SCIO was recognised as a Scottish Charitable Incorporated Organisation (SCIO) on the 9[th] July 2020.
## **Trustee Recruitment & Appointment:**
At each AGM, the members may elect any member (unless he/she is debarred from membership under clause 16 of the Constitution) to be a charity trustee. All of the charity trustees elected/appointed shall retire from office, but shall then be eligible for re-election.
A charity trustee retiring at an AGM will be deemed to have been re-elected unless: -
- ⚫ he/she advises the board prior to the conclusion of the AGM that he/she does not wish to be re-appointed as a charity trustee; or
- ⚫ an election process was held at the AGM and he/she was not among those elected/reelected through that process; or
- ⚫ a resolution for the re-election of that charity trustee was put to the AGM and was not carried.
## **Objectives & Activities**
## **The Charities Charitable Purpose:**
As set out in the ‘Constitution’ and ‘The Charities and Trustee Investments (Scotland) Act 2005’ the purpose(s) of Castlemilk Hall SCIO are the following: -
- the advancement of education
- the advancement of the arts, heritage, culture or science
- the advancement of public participation in sport
- the provision of recreational facilities, or the organisation of recreational activities, with the object of improving the conditions of life for the persons for whom the facilities or activities are primarily intended
Any other purpose that may reasonably be regarded as analogous to any of the preceding purposes.
## **Summary of the main activities in relation to these objectives:**
There are no specific groups, and is for the benefit of the community as a whole. It carries out activities or services itself
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Annual Report & Financial Statements for the year ending 31[st] March 2026 Scottish Charity No SC050278
## **Achievement & Performance for 2026-27**
## **Fundraising Events**
Our fundraising programme started in May 2025 with a Cheese & wine event followed by the Village Plant Sale which donated nearly £2,000 to the hall. Our thanks going to the Community Gardening Group and Trustees who assisted with the sale and distribution of plants.
Another successful Tipsy Trail followed in August that raised further funds for our charity. The Horticultural Show was also held in the hall in August and brought together all keen gardeners, young and old. A fashion show also took place in August.
The Glasgow Open Doors event was held in the Castlemilk Hall in September and this was well attended by many visitors to Carmunnock.
A Bongos Bingo night was held in October and this raised further funds for our charity.
December brought the Christmas Market and the Drama Group’s Village Pantomime with 50% of the profits for 3 nights going to the Hall.
Another very successful Burns Supper in January 2026 brought in significant funds as did the Whisky tasting event.
## **Hall Lets**
The nursery, who are our main support, continue to let the hall during school term time. The Boys’ Brigade, Junior Drama and the Community Council are regular bookings with occasional other bookings including art and mindfulness classes and dance classes.
The following hall lets / events were also held: Castlemilk Hall chairman’s wife’s 80[th] birthday Ceilidh in May, numerous kids birthday parties throughout the year, Vice-Chairperson village party.
## **Castlemilk Hall Sustainability**
In 2023 our appointed Heritage Architect produced concept drawings for upgrades to the building and a Building Condition Inspection Report of the internal and external condition of the Hall. Subsequently, a stonework survey, structural survey and a digital survey of the building has been completed. The output from the digital survey conducted in 2024 is a full set of accurate, digital engineering drawings of the hall – critical to our objectives of upgrading the hall as these will form the basis of all engineering submissions to Glasgow City Council Planning and Building Control departments. A geothechnical survey was carried out to identify the cause of building settlement on the south side with the root cause identified as issues with the drainage system.
Combined, these surveys have resulted in the development of a long-term maintenance plan for the hall and have informed our priorities for urgent repairs to the building, the creation of a permanent accessible ramp, an accessible washroom and additional storage with possible remodelling of the kitchen.
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Annual Report & Financial Statements for the year ending 31[st] March 2026 Scottish Charity No SC050278
## **Achievement & Performance cont’d**
This work has also allowed us to develop our grant funding strategy for the short-to-medium term, and we are now working alongside an experienced team from Carmunnock to assist us in identifying appropriate funds and funders. Accessing funds had been extremely challenging, however persistence has paid off and the committee has secured significant funds for our critical repairs and upgrade project as follows:
**Castlemilk Hall Restoration Project** - funds were secured from the following organisations for our restoration project (completed during this period):
- **Glasgow City Heritage** for the roof, windows, stonework and structural improvements.
- **LT Funding Ltd / Pattersons Quarries** for roof and clock tower repairs.
- **Levenseat Trust** for stonework repairs.
- **Grantscape** for stonework repairs.
- **FCC Communities Foundation** for drainage upgrades.
- **EB Scotland / Avondale Environmental** for drainage upgrades.
- **Linn Area Grant**
- **Stafford Trust**
- **Carmunnock Horticultural and Community Gardening** for window replacement.
- **Total Funding Secured** - **£198,532.62**
This work was successfully carried out in 2025 with the roof, stonework, windows, timber treatment, wall restraints and drainage system all complete during this period. The committee are grateful to the above funding organisations for these significant contributions; all of which were essential to secure the fabric of the building for many years to come.
**‘Access for All at Castlemilk Hall’ Project** - funds have been secured from the following organisations for our accessibility project to be completed during 2026/2027 (Changing Places Toilet and Accessible Ramp):
- **Inspiring Scotland** .
- **LT Funding Ltd / Pattersons Quarries** .
- **Glasgow Area Partnership Fund.**
## • **Total Funding Secured** - **£133,504.00**
Fundraising for this project is currently ongoing as more funding is required to complete this project.
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Annual Report & Financial Statements for the year ending 31[st] March 2026 Scottish Charity No SC050278
## **Achievement & Performance cont’d**
## **Health & Safety**
Health & Safety remains a key priority and our risk assessments have allowed us to develop and drive our health & safety action plans. The following are a summary of the work carried out:
- Risk assessments reviewed in Sept 2025.
- PAT testing of all portable electrical equipment carried out in February 2026.
- Gas appliances serviced and safety checked in September 2025.
- All firefighting appliances serviced and tested in August 2025.
- Monthly safety checks are carried out and the records are posted in the main entrance to the hall.
## **Achievement & Performance – events in photos**
_Pre School Nursery_
_Burns Night Set Up_
_Burns Night Celebration_
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Annual Report & Financial Statements for the year ending 31[st] March 2026 Scottish Charity No SC050278
## **Achievement & Performance cont’d**
_Bongos Bingo Set Up_
_Bongos Bingo Event_
_Horticultural Society Event_
_Pantomime_
_Open Doors – Heritage Display at Castlemilk Hall_
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Annual Report & Financial Statements for the year ending 31[st] March 2026 Scottish Charity No SC050278
## **Achievement & Performance – refurbishment project in photos**
_Roof Repairs_
_Stonework Repairs_
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Annual Report & Financial Statements for the year ending 31[st] March 2026 Scottish Charity No SC050278
## **Achievement & Performance cont’d**
**----- Start of picture text -----**
New Drainage Replacement Windows
**----- End of picture text -----**
## **Current and Future plans**
There are currently no permanent accessible facilities (ramp and washroom) for the Castlemilk Hall and this is our current focus with work expected to start by September 2026 and complete by March 2027.
We are working closely with the Glasgow Council for Voluntary Services and the Scottish Council for Voluntary Organisations together with our architect, grants team and fundraising team to deliver our 3-year Management Plan, Annual Maintenance Plan and a Replacement Policy for the Hall. It is expected this will support the sustainability of the hall and options for expansion that meet the needs of our wider, expanding community to ensure equality of access for all.
The following summarises the focus areas for the charity for the next 3 years –
- Install an accessibility ramp and build a new accessible washroom (Changing Places Toilet).
- Add additional storage to accommodate the nursery equipment and drama group equipment.
- Implement the actions detailed in the accessibility audit. This will improve access for all hall users.
- Create a specific heritage area in the hall using one of the meeting rooms.
- Upgrade the kitchen area.
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Annual Report & Financial Statements for the year ending 31[st] March 2026 Scottish Charity No SC050278
## **Achievement & Performance cont’d**
## **Main Service Users of The Castlemilk Hall**
The Castlemilk Hall provides facilities (hall and equipment) for the following main beneficiaries:
- Carmunnock Pre-School Nursery – 5 days per week for pre-school children (for almost 50 years)
- http://www.carmunnocknursery.com/
- Carmunnock Community Drama & Youth Theatre
- Carmunnock Horticultural & Gardens Community Society
- https://www.keepscotlandbeautiful.org/community-and-place/its-yourneighbourhood/enter-its-your-neighbourhood/2022-entrants/carmunnockhorticulture-and-community-gardening-group/
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Annual Report & Financial Statements for the year ending 31[st] March 2026 Scottish Charity No SC050278
## **Achievement & Performance cont’d**
- Carmunnock Community Council
- https://carmunnockcc.com/
- Carmunnock Heritage Society
- http://www.carmunnock.com/
- Carmunnock Community Forum
- http://carmunnock.org/community-forum
- Carmunnock community Christmas gatherings
- Social events for the community including – St. Andrews night, Burns night and other fundraising events.
- Local councillors’ surgery venue (Linn Ward).
## **Engagement with other community groups**
The village of Carmunnock has a number of organisations (Castlemilk Hall, Church, Recreation Club, Gala Committee, Horticultural Committee, Heritage Society, drama group) which are working co-operatively in producing Seasonal Community Events, such as the Carmunnock Easter and Christmas Festival and the Summer Gala which brings the whole village together. This engagement is reflected in the website Carmunnock.org which was created to provide an insight into the range of village organisations and events.
## **Additional information**
From July 2020, Castlemilk Hall SCIO replaced Carmunnock Village Community Association (CVCA - also known as Castlemilk Hall Management Committee) as the legal entity that runs the affairs of the hall. The CVCA was closed in 2023, with all assets (land and buildings) and operations now with Castlemilk Hall SCIO.
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Annual Report & Financial Statements for the year ending 31[st] March 2026 Scottish Charity No SC050278
## **Financial Review**
## **Statement of Reserves Policy:**
The trustees believe that 6 months running costs are required to be held in reserve (£6,000). This is to cover insurances, heating, council fees etc. in the event that running costs increase (cost of living crisis) and/or hall hires are negatively impacted.
Given the age of the building (built in 1893) the trustees believe that it is prudent to reserve £3,000 to cover emergency maintenance (roof repairs, heating system etc).
## **Details of any deficit:**
There was no financial deficit this year, the Trustees will continue to monitor the balance, and continue to fundraise for the Charity.
## **Details of Donated Facilities & Services:**
The Charity benefits from the time given by all the Trustees to the running of the Charity.
## **Statement of Trustees Responsibilities**
The members of the Charity must prepare financial statements which give sufficient detail to enable an appreciation of the transactions of the Charity during the financial year. The members of the Charity are responsible for keeping proper accounting records which, on request, must reflect the financial position of the Charity at that time. This must be done to ensure that the financial statements comply with the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006.
They are also responsible for safeguarding the assets of the Charity and must take reasonable steps for the prevention and/or detection of fraud and other irregularities.
Approved by the Trustees and signed on their behalf by:
Fred Hearle Chairperson
Dated:
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Annual Report & Financial Statements for the year ending 31[st] March 2026 Scottish Charity No SC050278
## **Receipts & Payments Account Year Ended 31[st] March 2026**
|**Notes**
**Receipts**
Donations
Grants
**1**
Receipts from Fund Raising Activities
**2**
Other Charitable Activities
**3**
**Total Receipts**
**Payments**
Expenses from Fund Raising Activities
**4**
Expenses from Charitable Activities
**5**
Independent Examination
**Total Payments**
Net Receipts/(Payments)
Transfer between Funds
**Surplus/(Deficit) for Year**
**Statement of Balances as at**
**31st March 2026**
Balances at Start of Year
Surplus/(Deficit) for Year
Balances at End of Year
**Other Assets**
See note 6|**Un**
**Restricted**
**Restricted**
**Funds**
1,000.00
0.00
0.00
179,368.45
10,321.70
0.00
17,792.50
0.00|**Total**
**2026**
1,000.00
179,368.45
10,321.70
17,792.50|**Total**
**2025**
1,676.00
0.00
4,993.25
14,436.50|
|---|---|---|---|
||21,114.20
179,368.45|208,482.65|21,105.75|
||2,237.10
0.00
15,156.80
174,755.76
250.00
0.00|2,237.10
189,912.56
250.00|1,478.15
27,421.52
250.00|
||17,643.90
174,755.76|192,399.66|29,149.67|
||14,720.30
1,362.69
(14,437.31)
14,437.31|16,082.99|(8,043.92)|
||282.99
15,800.00|16,082.99|(8,043.92)|
||**Un**
**Restricted**
**Restricted**
**Funds**
12,604.77
0.00
282.99
15,800.00|**Total**
**2026**
12,604.77
16,082.99|**Total**
**2025**
20,648.69
(8,043.92)|
||12,887.76
15,800.00|28,687.76|12,604.77|
|||2,110,167|2,025,799|
## **Liabilities**
No Outstanding Liabilities
Financial Statements approved by the Charity and signed on its behalf by:
Signed......…………………………………………………………. Treasurer – Sharon Easton
Dated......................................................................................
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## Annual Report & Financial Statements for the year ending 31[st] March 2026 Scottish Charity No SC050278
## **Notes to the Accounts**
|||**2026**|**2025**|
|---|---|---|---|
|**1.**|**Grants**|||
||Heritage Fund|66,576.62|0.00|
||Glasgow City Council|4,991.00|0.00|
||LT Funding|38,614.00|0.00|
||Carmunnock CC|4,030.83|0.00|
||F/Flow Cathkin Energy|5,000.00|0.00|
||Grantspace|11,106.00|0.00|
||Levenseat Trust|5,000.00|0.00|
||ES Scotland Ltd|25,000.00|0.00|
||Corra Foundation|2,800.00|0.00|
||Inspiring Scotland|13,000.00|0.00|
||The Stafford Trust|3,250.00|0.00|
|||**£179,368.45**|**£0.00**|
|**2.**|**Income from Fundraising Activities**|||
||Whisky Tasting & Cheese & Wine Events|623.00|0.00|
||Plant Sale|1,963.10|0.00|
||Other Fundraising Income|7,735.60|4,993.25|
|||**£10,321.70**|**£4,993.25**|
|**3.**|**Other Charitable Activities**|||
||Hall Hire|||
||Nursery|17,090.00|11,550.00|
||Youth Drama Group|0.00|435.00|
||Dancer Group|315.00|0.00|
||Kim Flower|0.00|636.50|
||Private Party Hires|387.50|1,815.00|
|||**£17,792.50**|**£14,436.50**|
|**4.**|**Expenses from Fundraising Activity**|||
||Fundraising Expenses|2,237.10|1,478.15|
|||**£2,237.10**|**£1,478.15**|
|**5.**|**Expenses from Charitable Activity**|||
||Electricity & Gas|5,975.99|3,456.82|
||Insurance|3,422.73|3,036.27|
||Nursery Expenses|243.78|436.90|
||Website & Computer Costs|0.00|261.99|
||Other Expenses|287.91|262.47|
||Bank Charges|115.60|0.00|
||**Restoration Project** **Expenditure**|174,755.76|0.00|
||**Hall Repairs & Maintenance**|||
||Fire Maintenance Contract|472.20|115.20|
||Pest Control|401.60|367.80|
||Hall Cleaner & Cleaning Materials|1,497.04|4,426.94|
||Glasgow City Council Bins|602.73|563.42|
||Window Cleaner|54.00|64.00|
||Hall Maintenance|1,763.22|1,012.94|
||Garden Costs|320.00|2,980.00|
||Hall Development|0.00|9,215.42|
||Legal & Land Entry Charges|0.00|1,060.00|
||Refund Committee Expenses (vouchers/tarps/keys)|0.00|128.95|
**£189,912.56 £27,421.52**
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Annual Report & Financial Statements for the year ending 31[st] March 2026 Scottish Charity No SC050278
## **Notes to the Accounts cont’d**
## **6. Assets of Castlemilk Hall SCIO as at 31[st] March 2026**
Asset values are based on the insurance valuation as at the year end.
|Buildings|2,071,869||
|---|---|---|
|Contents|25,562||
|Stock|2,510||
|Staging|8,520||
|||2,108,461|
|Painting of Village by Norman McLeod McDougall||1,706|
|**Total Value**||**£2,110,167**|
## **7. Trustee Remuneration and Related Party Transactions**
The Trustees did not receive any remuneration or expenses during the year.
## **8. Nature & Purpose of Funds**
The statements of account for the year show the financial figures for the Charity. The closing funds are carried forward into the new financial year.
The funds are made up of:
|**Restricted Funds**||||
|---|---|---|---|
|CORRA Foumdation||2,800.00||
|Inspiring Scotland||13,000.00|15,800.00|
|**Unrestricted Funds**|||12,887.76|
||**Total Funds**||**£28,687.76**|
The funds are currently held in two bank accounts as follows:
Bank of Scotland Acc 00236938 8,051.83 Bank of Scotland Acc 26634569 20,635.93 **Total Funds £28,687.76**
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Annual Report & Financial Statements for the year ending 31[st] March 2026 Scottish Charity No SC050278
## **Independent Examiner’s Report on the Accounts**
Report to the trustees of Castlemilk Hall SCIO Registered charity number SC050278 On the accounts of the charity for the period to 31[st] March 2026 Set out on Pages 15 to 17
## **Respective responsibilities of trustees and examiner**
The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
## **Basis of independent examiner’s statement**
My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the accounts.
## **Independent examiner’s statement**
In the course of my examination, no matter has come to my attention
1. which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and
- to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
have not been met, or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
**Signed:** ............................................................ Sue Bennett 21 Dounehill Jedburgh
**Date:** ................................................................
## **Relevant professional qualification(s) or body:**
ACIE & Dip Business & Finance
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