Ayrshire Deaf Club SCIO Scottish Charity Number — SC050238 Annual Report and Financial Statements for the year ended 30 June 2025 ## Trustees’ Annual Report For the year ended 30 June 2025 The trustees have pleasure in presenting their report together with the financial statements for the year ended 30 June 2025. ## Reference and Administrative Information: ## Charity name: Ayrshire Deaf Club SCIO (Charity no SC050238) ## Address: 1 Kilmarnock Road, Crosshouse, KA2 OEZ ## Current Trustees Jamie Stephenson ~ - Chairperson Sandra Keen - Secretary Cheryl Allan - Treasurer Tracii Stephenson - Child Protection Officer Callum Holmes Christopher Keen Lana Ali Casey Stephenson ## Structure, Governance and Management ## Constitution The Charity is a Scottish Charitable Incorporated Organisation (a SCIO). It was registered in its current legal form on 23 June 2020. The charity was previously an unincorporated association but changed its legal form to a SCIO. The assets of the unincorporated association were transferred to the SCIO on 23 June 2020. It has a single tier structure and as such the trustees are the members of the charity. ## Appointment of trustees The management of[the][Charity][rests][with][the][Board][of][ Trustees,][which][meets][a][minimum] of four times per calendar year. Membership of the Board of Trustees is, at the discretion of the Trustees, open to all Deaf people, parents or close relatives of Deaf people or those who, in the opinion of the management committee, have a specific skill which will be beneficial to and supportive of the aims of the Charity. There must be a minimum of five and a maximum of fifteen trustees. One-third of the trustees must stand for re-election at the Annual General Meeting. If vacancies exist, new Trustees can be elected at any time during the year. During the year, Danielle Stephenson resigned as a Trustee. William Withers agreed to take up a role as a Trustee and as at 30 June 2025 the process of confirming William’s appointment was underway. ## Objectives and Activities ## Charitable purposes To provide support and services to the Deaf community of Ayrshire and surrounding areas as well as their families. ## Activities The Charity provides a Youth Club for 0-18 year olds on Friday evenings. Attendance continues to grow steadily. The children can choose from a wide range of art activities, games and equipment. Our in-house volunteer chef prepares light meals for the children and their families. The Youth Club also provides an opportunity for parents and carers to meet, relax, have a refreshment and support each other, along with our network of[trustees] and volunteers. We have a football club (Ayrshire Deaf Football Club) which provides training sessions and matches for young people up until the age of 18, boys and girls, and is affiliated to the Scottish Deaf Football Association. We arrange outings such as holiday fun day events and signed theatre performances. On one Saturday night of each month we hold Deaf Adults Social nights which have become increasingly popular since the launch in 2022. We host a Deaf adults Pool and Darts Championship as part of these nights. Our Family Officer provides tangible support to families with a variety of issues such as benefit applications, family trauma and mental health concerns. ## Achievements and Performance The Friday evening Youth Club remains our “flagship” group. This year has seen more of our original youth club members reach the age of 18 and sign up as volunteers so they can continue to play a part in the future of the youth club. The Deaf Adults Social evening continues to grow with new members attending at almost each event. Our Family Officer project has grown in demand, with support during the year under review for bereaved families a particular feature, in addition to providing counselling and support to families suffering from familial breakdowns, mental health concerns and serious illness. The Family Officer and Club Secretary have also supported families in meetings to arrange support for their children in schools. As a result, ADC has becomea vital support service for many families in our area. ## Financial review ## Our main sources of funding are: - e Voluntary donations from club members/ parents. We operate a “Pay It Forward” system whereby those attending ADC events and activities pay a voluntary donation rather than a set fee. This helps to ensure that anyone suffering from financial hardship is not prevented from attending. - e Fundraising. Successful fundraising activities have been held over the past year including a supermarket bucket collection and the Kiltwalk. - e Grants. We actively apply for grants to cover specific, named costs, such as premises rental or equipment for the football team. Over the year we have been successful with a number of applications which has greatly assisted our efforts and made it possible to become less reliant on fees and made the Pay It Forward system feasible. ## Reserves policy The trustees’ policy is to place all funds earned through grants and or specified fundraising into a savings account where they are drawn down only to cover an appropriate expense. This ensures that our “earmarked” funds are kept separate from our day-to-day funds. All payments to 3 parties are made from the current account, with a transfer from the savings account made in order to replenish the current account if appropriate. The Treasurer and the Chairperson continue to exercise strict control over this aspect to ensure the charity is always fully aware of its financial state with regard to restricted and unrestricted funds. ## Plans for future period The trustees intend to continue offering the services described above, and are hopeful of increasing attendances through further consultations with local authorities who are assisting us with raising awareness amongst families of Deaf children. The Chairperson has initiated a mentoring scheme whereby Deaf trustees are introduced to the management roles within the charity with a view to them eventually stepping into these roles. This scheme will be re-visited in the current period. The charity will also be starting a scheme aimed at helping Deaf young adults into employment. ## Statement of Receipts and Payments for the year ended 30 June 2025 ||Unrestricted|Restricted|Yearended|Period ended| |---|---|---|---|---| ||Funds|Funds|30/06/2025|30/06/2024| |Receipts||||| |Donations &||||| |Fundraising||4344|4344|3399| |Grants||27000|27000|15700| |Total receipt||31344|31344|19099| |Payments||||| |Equipment & Furnishings|||1030|349| |Consumable Items|||3528|2352| |Prizes / Gifts||||56| |Visits
/ Bookings|||707|1424| |Insurance & Banking|||342|297| |Staff costs|||14703|7321| |IT & Email|||103|113| |Utilities|||2599|2191| |Rent|||5200|5200| |Football pitch hire|||315|506| |Total payments|||28527|19809| |Surplus/(Deficit) for the year|||2817|(710)| |Transfers between funds||||| |Surplus/(Deficit)fortheyear|||2817|(710)| ## Statement of Balances - as at 30 June 2025 **----- Start of picture text -----**
Opening cash at bank and in hand
Surplus/(Deficit) for the year
Closing cash at bank and in hand
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Unrestricted Restricted Total Total Funds Funds 2025 2024 9807 10517 2817 (710) 12624 9807 **----- Start of picture text -----**
Bank and Cash Balances
Current account - 755 2261
Savings account - 11869 7546
12624 9807
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Other assets -unrestricted fund Equipment (estimated value) Liabilities (unrestricted fund) 3500 3500 3500 3500 weveeeee wesc ## Notes to the accounts - for the year ended 30 June 2025 - 1 Basis of accounting These accounts have been prepared on the Receipts and Payments basis in accordance with the Charities & Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended) ## 2 Nature and purpose of funds Unrestricted funds are those that may be used at the discretion of the trustees in furtherance of the objects of the charity. The trustees maintain a single unrestricted fund for the day-to-day running of the club. Restricted funds may only be used for specific purposes. Restrictions arise when specified by the donor or when funds are raised for specific purposes. ## 3 Related party transactions The Club's insurance policy includes Trustee Indemnity Insurance for all its trustees. £14703 was paid to the Family Officer for specifically agreed work. The Family Officer also carries out Trustee duties on a voluntary (unpaid) basis. This was approved unanimously by the Board of Trustees and is paid from a restricted fund (grants which were obtained for this specific purpose or have this specific item listed in their costing). No other remuneration was paid to the trustees or any connected persons during the year (2024: £7321). This increase reflects the proportionate increase in the hours worked by the Family Officer. The agreed rate of pay remained static at £15 per hour. ## 4 Donations/Fundraising | | | **----- Start of picture text -----**
Unrestricted Restricted Total Total
Funds Funds 2025 2024
As described under Sources of Funding 4344 4344 3399
4344 4344 3399
Grants received
EAC Youth Network Holiday 200
EAC Equipment 500
TrueEast ColoursAyrshire Council Rent 50005000
CVO 5000
National Lottery Community Fund 20000 20000
Deaf Scots Trust 1000 1000
Corra Foundation 3000 3000
Turcan Connell 3000 3000
27000 27000 15700
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## 5 Grants received **----- Start of picture text -----**
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