Ayrshire Deaf Club SCIO Scottish Charity Number- SC050238 Annual Report and Financial Statements for the year ended 30 June 2024
Trustees, Annual Report For the year ended 30 June 2024 The trustees have pleasure in presenting their report together with the financial Statements for the year ended 30June 2024. Reference and Administrative Information: Charity name.. Ayrshire Deaf Club SCIO Icharity no SC0502381 Addres5: l Kilmarnock Road, Crosshouse, KA2 OEZ Current Trustees Chairperson Secretary Treasurer Child Protection Officer
structure, Governance and Management Constltutlon The Charity is a Scottish Charitable Incorporated Organi5ation la SCIOI. It was registered in its current legal form on 23 June 2020. The charity wa5 previously an unincorporated aSSOCi3tion but changed its legal form to a SCIO. The assets of the unincorporated association were transferred to the SCIO on 23 June 2020. It has a single tier structure and as such the trustees are the members of the charity. Appointment of trustees The management ofthe Charity rests with the Board of Trustee5, which meets a minimum of four times per calendar year. Membership of the Board of Trustees is, at the discretion of the Trustees, open to all Deaf people, parents or c105e relatives of Deaf people or those who, in the opinion of the management com mittee, have a specific skill which will be beneficial to and supportive of the aim5 of the Charity. There must be a minimum of five and a maximum of fifteen trustees. One-third of the trustees must stand for re-election at the Annual General Meeting. If vacancies exist, new Trustees can be elected at any time duringthe year. Objectives and Activities Charitable purp05e5 To provide support and services to the Deaf community of Ayrshire and surrounding areas as well as their families. Actlvltles The Charity provides a Youth Club for 0-18 year olds on Friday evenings and, for a short period during the year under review, a separate event for O- 10 year olds on Saturday mornings. This latter event has been temporarily halted. The children can choose from wide range of art activities, games and equipment. Our in-house volunteer chef prepares light meals for the children and their families. The Youth Club also provides an opportunity for parents and carers to meet, relax, have a refreshment and support each other, along with our networlc of trustees and volunteers. We have a football club (Ayrshire Deaf Football Clubl which provides trair)ing se55ions and matches for young people up until the age of 18, boys and girls, and is affiliated to the Scottish Deaf Football Association. We arrange outings such as holiday fun day events and signed theatre performances. On one Saturday night of each month we hold Deaf Adults Social nights which have become increasingly popular since
the launch in 2022. We host a Deaf adults Pool and Darts Championship a5 part of these nights. Our Family Officer provides tangible support to familie5 Wlth a variety of issues such as benefit applications, family trauma and mental health concerns. Achievements and Performance The Friday evening Youth Club remains our "flagship" group. This year has seen more of our original youth club members reach the age of 18 and sign up as volunteers so they can continue to play a part in the future of the youth club. The Deaf Adults Social evening continue5 to grow with llew members attending at almost each event. Our Family Officer has been able to successfully appeal more previously-declined PIP applications for Deaf people, and has provided counselling and support to families suffering from familial breakdowns, mental health concerns and serious illness. The Family Officer and Club Secretary have also supported familie5 in meetings to arrange support for their children in schools. As a result, ADC has become a vital support service for many families in our area. Financial review Our main sources of funding are.. Voluntary donations from club members / parents. We operate a "Pay It Forward" system whereby those attending ADC events and activities pay a voluntary donation rather than a set fee. This helps to ensure that anyone suffering from financial hardship is not prevented from attending. Fundraising. Successful fundraising activities have been held over the past year include raffles and quizzes. Grants. We actively apply for grants to cover specific, named costs, such as premises rental or equipment for the football team. Over the year we have been successful with a number of applications which has greatly assisted our efforts and made it possible to become less reliant on fees and made the Pay It Forward system feasible. Reserves policy The trustees, policy is to place all funds earned through grants and or specified fundraising into a savings account where they are drawn down only to cover an appropriate expense. This ensures that our "earmarked" funds are kept separate from our day-to-day funds. All payments to 3, parties are made from the current account, with a transfer from the Savings account made in order to replenish the current account if appropriate. The Treasurer and
the Chairperson continue to exercise strict control over this aspect to ensure the charity is always fully aware of its financial state with regard to restricted and unrestricted funds. Plans for future perlod The trustees intend to continue offering the services described above, and are hopeful of increasing attendance5 through further consultations with local authorities who are assisting us with raising awareness amongst families of Deaf children. The Chairperson has initiated a mentoring scheme whereby Deaf trustees are introduced to the management roles within the charlty wlth a view to them eventually stepping into these roles.
Statement of Receipts and Payments for the year ended 30 June 2024 Unrestricted Funds Reslricled Funds Year ended 3010612024 Period ended 3010612023 ReIp1S Donations & Fundraising 3399 3399 4022 Grants 15700 15700 5125 Total receipt 3399 157L¥J 19099 9147 Payments Equipment & FurnL%hings Consurnabk Items Prizes l GIAS Vi5ils l Bookings Insurance & Banking Staff c0515 IT & Email 349 2352 56 1424 297 7321 573 2332 888 297 3518 99 2314 5070 352 2191 5200 Renl Football piich hir8 Tolal payment5 19809 18668 SurplusllDèfici¢l for the year 17101 195201 Transfers between funds suiplusllDefl1) for the y&ar 17101 195201
statement of Balances- as at 30 June 2024 Unrestricted Funds R881rWed Funds Total 2024 Ttrtal 2023 Op8ning cash al bank and in hand 3Q41 7476 10517 20037 SurplusllDelKitI for the year 17101 195201 Closing cash al bank and in hand 2261 7546 9807 10517 Bank and Cash Balanc85 Current account 2261 Savlngs account 7546 9807 Other asset8-unrÈstrl¢¢ed fund EquSpment lestlmat8d value) 3500 3500 Liabilities luDre5tricted fund)
Notes to the accounts- for the year ended 30 June 2024 asls of accounisng These accoun15 have been prépared on Ihe Receipts and Payrnenls b8si¥ iri atrdance with Ch&rkits & Trustee Investment IScoll8ndl Act 2LK)S and th8 Charities Account5 (Scollandl Rggulation5 2006 Is$ amÉndèdl Nalure and pUOse Of funds Unrestricted fur$ ar8 th056 that may be used al the discfelron of the Iiustees in furthernn of the obleds of Ihe charity. The Iruslees malntaln a single unreslficied funo ror the day-tTrday runnlno of the club. Reslricied funds may onty te u%d for spe¢lf purposes. Ra8trKt)n5 arise when SFe¢ilied by the donor or whèn funds are iaised for ypecific purposes. Related pariy IransaGlion$ The Club'5 insufance lICY includ85 Trustee Indemnity Insumn¢e for all Its trustees. £7321 was paKJ lo the Family OftIc8r for speGrfically agreed woth. The Family Officer also cariies out Truslee dulles on a voluntary lunpaidl basi$. Thi$ was approved unanimously by the Bo8rd of Trustees and is paid from a resliicted fund Igranls vlhich weie obtained forthis sp8eific purpose or have this specific item listed in their eoslingl. No other iemuneralion was paid to the Iruslees or any conneded persorfj during the year12024." £35181 DonalionwFundralsing unsIrted Fund5 Restricted Funds Total 2024 Total 2023 As desciib8d under Souices of Funding 3399 3399 4022 3399 4022 Cranis recewed Scotth Football Associatn 1000 EAC Youth Network HolKlay 200 525 Robertsen Tru51 EAC Equiprnenl Cotr8 Foundalion True Cobur$ East Ayrshire Council Rent Gvo 500 10tK> 2100 500 500 5000 5000 5000 5000 157LN) 157(Q 5125
APPENDIX 3 OSCR Independent examiner's report on the accounts Report to the trusteeslmembers of Clth ne Athi[E t)e&fasc) Registered charity number On the accounts of the charity for the period SC050238 Pericxj start date Peri&d end date to Set out on pages terb)ffjdthJeihero a¢hYUfffj sfEeL4) Respective The charity's trustees are responsible for the preparation of the accounts in accordance responsibilities of with the tenrts of the Charilies and Tnjstee Investment IScoYand} 2005 Act and the trustees and examiner Charities Accounts (Scotlandl Regulations 2006 las amended}. The charty trustees consider that the audit requirement of Regulation 10{1 } (dl of the Accounts Regulations does not appty. It is my responsibility to examine the accounts as required under section 44{1 } (c) of the Ad and to sLite whether particular matters have come to my attention. Basis of independent My examination is carned out in accCance wth RegUlatn 11 of Ihe 2006 Accounts examiner'5 Statement Regulatr"ons. An examinatson includes a review of the accounting records kept by the chanty and a comparison of the aCcnts presented wth those records. It also includes C{S1derab0n of any unusual items or disdosures in the accounts and seeks explanations from the twstees nCernIng any such matters. The procedures undertaken do not provide all the evidence that would required in an audit and. consequenlly. I do rt express an audrt opinion on the view gNen by the accounts. Independent examinerfs statement In the course of my examination. no matter has come to my attenti)n. Nthich gives me reaSCrfble cause to believe that in any material respect the requirements" to keep accounting recorts in accordance with section 4411) {a} of the 2005 Act and Regulation 4 of the 2006 Accounts Regulats'ons. and to prepare accounts which aCCcd wrth the accounting records and comply with RegulatIc 9 of the 2006 Accounts Regulats"ons Have been meL Signed: Name: Relevant profe55ional qualificationl5) or bcdy lif any): Date: 05 May 2025 Address: 'pS In IetS rf they do noi appty.11 Ihe do aty, sei out those matters which have cmie to ywr attentn on the
APPENDIX 3 Disclosure section Only comete rfthe examiner needs to highlight material problems. Give here brief details of any items that the examinerwishes to disdose