## **Minutes of the Trustee Meeting of the Mulanje Mission Hospital Charitable Trust**
**Date:** 7 October 2025, 18:00 19:00
**Location:** via zoom
## **Trustees apologised:**
## **Minutes**
- 1) Welcome by the Chairman
- 2) A quorum was confirmed with four trustees present.
- 3) The minutes of the previous meeting were approved.
- 4) No matters arose from the minutes.
- 5) Report of the Chairman
- Thorsten visited MMH in February of this year and reported from this visit. The visit served to build a personal relationship with Andrea the new medical director and her family.
- The head of administration has resigned. There is an ongoing investigation into the possible mismanagement of a clinical compensation payment to a patient which has not yet concluded.
- The head of HR has left the hospital.
- It was agreed that the trust would pay £750 monthly for twelve months towards an administrative officer and HR consultant to
- workload. Those positions are in place since October of this year.
- Vera reported on livelihood activities funded by Northern Irland charities.
- The following funds for a new truck for the hospital could be raised so far:
- Christmas appeal: £4 500
- ERC concert 2024: 6 250
- ERC concert Oct 2025 (estimate): 6 250
1
The total cost for the truck is € 27 b 000.
It was agreed that the trust transfers £10 000 to enable the hospital to purchase the truck.
- 6) Report of the Treasurer:
- Matters 2024/2025:
-
-
-
- Matters to-date
-
- £112.
- Since the beginning of the current financial year the Trust has
-
- 7) The Trustee’s annual report & Receipts and Payment Accounts for the period 2024/2025 were approved.
- 8) Comments or reports from other Trustees
- The trustees discussed the trust’s practice how it manages funds hold in its accounts. It was agreed that the current practice is appropriate.
- It was discussed and confirmed that the chairman and the treasurer together continue to be able to approve transfers of funds on request by the medical director.
- 9) No A.O.B.
2
# Mulanje Mission Hospital Charitable Trust Scottish Charity No — SC050178
Third Annual Report and Financial Statements for the year to 31 May 2025
**MULANJE MISSION HOSPITAL CHARITABLE TRUST**
## **Annual Report**
## **For the year ended 31 May 2025**
The trustees have pleasure in presenting their second report together with the financial statements for the year ended 31 May 2025.
## **Reference and Administrative Information**
## **Charity name**
Mulanje Mission Hospital Charitable Trust
**Charity no**
SC050178
## **Address**
69 Mill Village, Lower Mill Estate, Somerford Keynes, Cirencester, GL7 6FR
## **Current Trustees**
Page **2** of **10**
**MULANJE MISSION HOSPITAL CHARITABLE TRUST**
## **Structure, Governance and Management**
## **Constitution**
The Office of the Scottish Charity Regulator (OSCR) has entered Mulanje Mission Hospital Charitable Trust in the Scottish Charitable Register and in so doing has charitable status under the Charities and Trustee Investment (Scotland) Act 2005. It was registered in its current legal form on 21 May 2020. The charity has been established to receive donations on behalf of Mulanje Mission Hospital.
## **Appointment of trustees**
The appointment of trustees are all persons who have had long term close ties with Mulanje Mission Hospital and who have suitable experience and or qualifications to hold such positions.
There must be a minimum of two trustees.
## **Purpose and Objects**
## **Charitable purpose**
The charitable purpose is the advancement of health.
## **Objects**
To provide funding and support to Mulanje Mission Hospital, Malawi, to assist in its mission of serving children, families and elderly people suffering poverty, malnutrition and ill-health and giving hope by providing public health, primary care and hospital services, meeting urgent social care needs and building self-sufficient communities with sustainable livelihoods, through both practical and spiritual support. `
## **Achievements and Performance**
Donations of £ were received in the period to 31 May 2024 (2024 £40 ), together with HMRC Gift Aid of £ (2024 £ ) and £ (2024 £ ) was transferred to Mulanje Mission Hospital during this period of which all was used for specific and general purposes.
## **Financial review**
As of 31 May 2025, the bank balance was £ (2024 £ ) after inflows £ (2024 £ ), outflows out £ 640 (2024 £ 618).
## **Reserves policy**
on reserves is yet to be established.
Page **3** of **10**
**MULANJE MISSION HOSPITAL CHARITABLE TRUST**
## **Plans for future period**
The trustees intend to ensure that the Trust continues to be utilized as a means of collecting and of enabling funds to be transferred to Mulanje Mission Hospital in line with the Medical .
Page **4** of **10**
MULANJE MISSION HOSPITAL CHARITABLE TRUST
## Statement of Receipts and Payments for the year ended 31 May 2025
||Unrestrictedfunds _Restrictedfunds|Unrestrictedfunds _Restrictedfunds|Total funds
current
.
period|Totalards
last period|
|---|---|---|---|---|
||to nearest £|to nearest £|tonearest£|tonearest£|
|A1 Receipts|||||
|Donations
—“‘“CCSYLSCOC(C(CC#C(#S4«ONNC
HMRC CHARITIES ST04997
ee)||6,000 ||_39,011|
eo ee)||40,827
ee|
|Interest received|ee|ee|ee|1-9|
|ASubtotal|36,847|6,000|42,847|||45,513|
|Total receipts|36,847|6,000|42,847||
|A3 Payments|||||
|Grants and donations
Bankcharges andcomissions
A3 Subtotal|40,404
6,000
Po
C“‘“C;éCéC2OGYYUCC“‘(’USC&SGYS
40,640
6,000||46,404
C2886|
46,640|28,547
28,618|
|Totalpayments|40,640|6,000|46,640|28,618|
|||||16,895|
## Statement of Balances - As at 31 May 2025
||.
.
Categories
Details|Unresiricted
funds|Unresiricted
funds|Restrictedfunds|Total currentperiod|Total lastperiod|
|---|---|---|---|---|---|---|
|B1Cash|Cashfunds| Cashandbankbalancesatstart
of
year|to
p|nearest£
atzte|to nearest£|to nearest£
Patz|to nearest£
| zaae3 ||
||receiptsand payments account|||||16,895|
||Cash and bank balances atend of||||||
||||||to nearest £|to nearest£|
|||||||paaie_||
Page 5 of 10
**MULANJE MISSION HOSPITAL CHARITABLE TRUST**
## **Notes to the accounts - for the year ended 31 May 2025**
## **1 Basis of accounting**
These accounts have been prepared on the Receipts and Payments basis in accordance with the Charities & Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended)
## **2 Nature and purpose of funds**
Unrestricted funds are those that may be used at the discretion of the trustees in furtherance of the objects of the charity.
Restricted funds may only be used for specific purposes. Restrictions arise when specified by the donor or when funds are raised for specific purposes.
## **3 Related party transactions**
There were no related party transactions during the period under review.
Page **6** of **10**
## MULANJE MISSION HOSPITAL CHARITABLE TRUST
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Page7 of 10
## **MULANJE MISSION HOSPITAL CHARITABLE TRUST**
Page **8** of **10**
## MULANJE MISSION HOSPITAL CHARITABLE TRUST
**----- Start of picture text -----**
P1000 | [T1000] 1,010
ee 2 4,464
**----- End of picture text -----**
## 5 Grants received
Nil
## 6 Breakdown of Unrestricted Funds
**----- Start of picture text -----**
General Funds Total unrestricted Total
funds unrestricted
funds last
Receipts
33,011 33,011 20,871
HMRC 3,434 3,434 4,391
Income from investments other than land and buildings rg |
Sub total 36,847 36,847 25,557
Total receipts 36,847 36,847 25,557
Payments
Transfers to Mulanje Mission Hospital 40,405 40,405 8,591
Bank charges and PayPal commissions
Sub total 40,640 40,639.53 8,662
Total payments 40,640 40,639.53 8,662
Surplus / (deficit) for year 3,793 3,793 16,895
**----- End of picture text -----**
Page 9 of 10
## MULANJE MISSION HOSPITAL CHARITABLE TRUST
## 7 Breakdown of Restricted Funds
**----- Start of picture text -----**
||||||||
|---|---|---|---|---|---|---|
|Eye|Hospital|Sustainable|Total|restricted|Total|restricted|
|Livlihood|funds|funds|last|period|
|Receipts|
|Subtotal||__—5,000||_—_—_—1,000||19,956.00|
|Total|receipts|
|Payments|
|Ps,000]|[4,000|19,956.00|
|Subtotal|[___5,000}|[__1,000||19,956.00|
|Total payments|19,956.00|
**----- End of picture text -----**
## 8 Trustee Remuneration
No remuneration has been paid or payable to any trustee for the year under review.
Page 10 of 10
## **MULANJE MISSION HOSPITAL CHARITABLE TRUST**
## **Mulanje Mission**
## **Hospital Charitable Trust**
I report on the accounts of the charity for the year ended 31 May 2025 which are set out on pages 2 to 10.
## **Respective responsibilities of trustees and examiner**
in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities
Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.
In the course of my examination, no matter has come to my attention -
1. which gives me reasonable cause to believe that in any material respect the requirements:
- to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or
2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.