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← Orkney Gymnastics Club

2025-07-31-accounts

Orkney Gymnastics Club

Scottish Charity No. SC050153

Annual Financial Report & Financial Statements for Period ended 31 July 2025

Trustees’ Annual Report

For the Period ended 31 July 2025

The trustees have pleasure in presenting their report together with the financial statements for the period ended 31 July 2025.

Reference and Administrative Information

Charity name Orkney Gymnastics Club

Charity no. SC050153

Address

Innistore Dundas Crescent Kirkwall Orkney KW15 1JQ

Current Trustees

Graham Johnston Cheryl Rafferty Erlend Grieve Sheila Tulloch Chair Robert Learmonth

The trustees approved the report and accounts at the annual general meeting 18 January 2026 and signed on their behalf by:

Name: Robert Learmonth Position: Trustee Address: Howglen, 2 Willowburn Road, Kirkwall Date: 18 January 2026

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Structure, Governance and Management

Constitution

The Charity is a Scottish Charitable Incorporated Organisation (a SCIO). It was registered in its current legal form on 13 May 2020. The charity was previously an unincorporated association but changed its legal form to a SCIO. The assets of the unincorporated association were transferred to the SCIO on the 7 October 2020. It has a two-tier structure with an elected committee running the day to day operations and a separate board of Trustees providing oversight and governance.

Appointment of trustees

The management committee, which normally meets each month, are separate from the charity’s trustees. Membership of the management committee is open to all parents and guardians of children in the club. To allow for some continuity of the committee it is also open to interested members of the community. The management committee is elected at the general meeting, following the election of the Trustees, which is held in January.

Trustees are also elected at the annual general meeting which is held in January. There must be a minimum of three and a maximum of seven trustees. The position of trustee is open to both club parents and guardians but also members of the community. The election of trustees is based on the specific skillsets they bring to the charity.

Objectives and Activities

Charitable purposes

As a Community based club which allows members to enjoy and succeed in the sport of gymnastics at all levels of participation, fitness and ability and encourages community involvement and education in the development of the sport, in Orkney.

Activities

We have provided gymnastics coaching/classes to over 300 local children over a range of age groups and abilities throughout the year:

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This year we started up weekend classes which allowed us to increase the number of classes we offer.

OGC continues to provide employment and learning experience opportunities as follows:

Achievements and Performance

The Club has continued to develop the coaching capacity by recruiting new coaches and having current coaches increase their level of qualification.

All competition squad gymnasts have had at least one opportunity to compete in competitions off the island this year and they continue to be successful in their achievements, by returning with silverware and successfully completing higher level Grades each trip.

The Club hosted the Orkney Island Games event in July 2025 which was a huge achievement. Our IG Team gymnasts and coaches trained hard in the run up to the Games and they competed excellently, alongside very experienced gymnasts from across the world.

The Games gave the entire club the opportunity to train on the new International Standard equipment which we were lucky enough to have received funding support to purchase in advance, as we were able to hold training and holiday camps throughout the preceding year.

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In summary, the Club continues to successfully provide training (across all ages and abilities), employment and promotes community involvement and education to the wider community – which is exactly what the vision for the Club has always been.

Financial review

Our main source of funding are the fees charged to gymnasts (see Receipts from charitable activities – note 6). The trustees spent a substantial amount of time trying to get the fee structure correct to ensure that the fees charged cover the day to day running costs of the club, while not being prohibitively expensive.

We generated a surplus during the year of £27,689. This surplus arose from timing differences between grants received and equipment purchased. Once this exceptional item and timing difference is ignored there is a surplus of £7,025.

Overall the club is in a healthy financial position. However, with inflation of both coaching wages and general running costs over the coming year it is very likely that we will need to increase our fees in line with wage inflation in August to ensure we remain sustainable.

Reserves policy

The trustees’ policy is to retain at least 3 months’ worth of normal running costs to meet commitments and cover any unexpected expenditure. Three months running costs stands at circa £32,000. Reserves at 31 July 2025 are in excess of this, totalling £61,677.

The trustees believe that despite having excess reserves this is still within an acceptable range, given our objective to develop our own purpose built facility. However, we will continue to monitor the position.

Plans for future period

The trustees plan to continue the good work completed over the past year to ensure the continued development of the Orkney gymnastics squad, while at the same time providing sufficient recreational classes to meet demand.

The main plan for the coming period is to continue to develop our coaching staff to allow sufficient cover and resources to meet our coaching requirements. Beyond ensuring the day to day stability and resources for the club, it is our primary ambition to create a home for Orkney Gymnastics, so we will be continuing to explore all available options to meet this objective.

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Statement of Receipts and Payments for the year ended 31 July 2025

Receipts
Donations
Fundraising
Receipts from charitable activities
Bank Interest
Total Receipts
Payments
Fundraising costs
Cost of charitable activities
Governance costs
Purchase of equipment
Total Payments
Surplus/(Deficit) for the year		 Unrestricted
Fund
Restricted
Fund
-
-
22,865
626
150,549
-
602
-
174,016
626
6,822
-
160,074
721
-
-
2,768
(23,432)
169,664
(23,337)
4,352
23,337		 Year
Ended
31 July 2025
-
23,491
129,036
602
174,642
6,822
160,795
-
(20,664)
146,953
27,689		 Year
Ended
31 July 2024
-
12,641
129,036
575
142,252
1,941
133,453
-
27,909
163,303
(21,051)

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Statement of Balances As at 31 July 2025

Opening cash at bank and in hand
Surplus/(Deficit) for the year
Closing cash at bank and in hand
Bank and Cash Balances
Bank current account
Main Account
Fundraising Account
Savings Account
Assets
Debtors
Stock of clothing/toys
Other assets
Equipment (estimate value)
Liabilities		 Unrestricted
Funds
Restricted
Funds
57,325
(23,337)
4,352
23,337
61,677
-
1,034
7,367
231
53,045
-
-
-
-
61,677
-
-
-
-
-
-
-
130,243
-

130,243
-

-
-		 Total
2025
33,988
27,689
61,677
1,034
7,367
231
53,045
61,677
-
-
-
130,243
130,243
-		 Total
2024
55,039
(21,051)
33,988
986
3,941
49
29,012
33,988
23,852
-
23,852
21,999
21,999
-

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Notes to the accounts for the period ended 31 July 2025

1 Basis of accounting

These accounts have been prepared on the Receipts and Payments basis in accordance with the Charities & Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended).

2 Nature and purpose of funds

Unrestricted funds are those that may be used at the discretion of the trustees in furtherance of the objects of the charity. The trustees maintain a single unrestricted fund for the day-to-day running of the club.

Restricted funds may only be used for specific purposes. Restrictions arise when specified by the donor or when funds are raised for specific purposes. During the year the club received restricted funds in connection to the purchase of sports equipment which we paid a £23,337 for during the previous year. At the year end the club held no restricted funds.

3 Related party transactions

Elspeth McLellan, trustee, is paid a fixed salary of £910 per month for the club management and administrative services she provides to Orkney Gymnastic Club. The remuneration is not in return for the work she carries out as a trustee, and is considered a cost of the charitable services provided. Elspeth’s pay is set by the Trustees, independent from her input.

Lows Orkney Ltd, employer of trustee Robert Learmonth, invoiced Orkney Gymnastics Club £630 in connection to payroll and pension administrative services provided during the year. This is considered an arms length professional service.

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4 Donations

Unrestricted
Funds
Restricted
Funds
Total
2025
Misc. Other Donations
-
-
-
-
-
-
5 Fundraising
Unrestricted
Funds
Restricted
Funds
Total
2025
Bake Sale + Raffle
2,215
-
2,215
Dounby Show Catering
588
-
588
Gin Night
-
-
-
Sponsorship
1,407
-
1,407
Fanzone Café/Shop
7,401
-
7,401
Misc.
1,725
-
1,725
Peedie Cubbie
-
-
-
Tesco Collection
-
-
-
Island Games
9,529
-
9,529
Fyrish Fundraiser
-
626
626
22,865
626
23,491
6 Receipts from charitable activities
Unrestricted
Funds
Restricted
Funds
Total
2025
Squad fee income
43,615
-
43,615
Recreational fee income
73,948
-
73,948
Mainland competition income
23,014
-
23,014
Clothing sales
5,241
-
5,241
Club competitions fees
4,731
-
4,731
Refunds
-
-
-
150,549
-
150,549		 Total
2024
-
-
Total
2024
1,277
-
2,175
1,530
-
824
711
414
4,727
-
12,641
Total
2024

39,864

47,593

27,343

3,680

10,682

(126)

129,036		 Total
2024
-
-
Total
2024
1,277
-
2,175
1,530
-
824
711
414
4,727
-
12,641
Total
2024

39,864

47,593

27,343

3,680

10,682

(126)

129,036






129,036

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7 Cost of charitable activities

Salaries, ERNI & Pensions
Rent & Hall Hire
Mainland competition costs
Coaches Training costs
Clothing Costs
Prizes, Medals, and Engraving
Repairs & Maintenance
BAGA
Insurance
Stationary, phone & admin costs
First Aid / PPE
Donation to Fyrish
Training Consumables + PPL Licence
Payroll & Pension Fees
Island Games Cost
Sundry costs
Class for Kids & Stripe		 Unrestricted
Funds
Restricted
Funds
87,833
-
16,931
-
24,199
-
2,391
-
4,322
-
943
-
854
-
-
-
1,400
-
1,033
95
-
-
-
626
653
-
630
-
11,738
-
24
-
7,123
-
160,074
721
 Total
2025
87,833
16,931
24,199
2,391
4,322
943
854
-
1,400
1,128
-
626
653
630
11,738
24
7,123
160,795		 Total
2024
64,302
15,595
25,941
3,117
7,922
2,068
4,724
220
618
821
60
-
566
600
386
141
6,372
133,453

8 Governance costs

The Trustees do not claim any expenses in connection to the governance of Orkney Gymnastic Club and no paid outside professional assistance was required during the year in connection to governance.

As part of our annual membership to Scottish Gymnastics, we are entitled to free access to experts in relation to HR, governance, and insurance.

We do not recognise a proportion of the membership fee as a governance cost, as it is a necessary cost of our charitable activity, regardless of whether we use the free advice.

9 Transfers between funds

There were no transfers between restricted and unrestricted funds during the year.

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Independent Examiner’s Report to the Trustees of Orkney Gymnastic Club

I report on the accounts of the charity for the year ended 31 July 2025 which are set out on pages 5 to 9.

Respective responsibilities of trustees and examiner

The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities

Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.

Basis of independent examiner’s statement

My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts.

Independent examiner’s statement

In the course of my examination, no matter has come to my attention

  1. which gives me reasonable cause to believe that in any material respect the requirements:

  2. to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations

  3. to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations

have not been met, or

  1. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Name: Catherine Smith Address: 1 Dundas Crescent, Kirkwall, Orkney KW15 1JQ Date: 18 January 2026

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