2025-10-31-accounts - Point Agricultural Society SCIO

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Point Agricultural Society SCIO

Scottish Charity No – SC050098

Annual Report & Financial Statement From 1[st] Nov 2024 to 31[st] Oct 2025

Trustees’ Annual Report

For the period of 1[st] Nov 2024 to 31st October 2025

The trustees have pleasure in presenting their report together with the financial statements for the period from 1[st] Nov 2024 to 31st October 2025.

Reference and Administrative information

Charity name

Point Agricultural Society SCIO (otherwise known as PAS or Point Show)

Charity Number

SC050098

Address

C/0 8a Aird, Point, Isle of Lewis Hs2 0EU

Current Trustees

Angela Jenkins Chair John Nicolson Secretary Cameron Cranston Treasurer

Structure, Governance and Management

Constitution

PAS is a Scottish Charitable Incorporated Organisation (SCIO). It was registered in its current legal form on 22[nd] April 2020. The charity was previously an unincorporated association but changed its legal form to a SCIO. The assets of the unincorporated association were considered transferred to the SCIO on the 22[nd] April 2020. It has a dual tier structure and Trustees are nominated from the open membership at the Annual General meeting.

Appointment of Trustees

The management committee comprises of active members and the trustees. All residents over 18 years of age of the Point area of the Isle of Lewis are eligible to serve on the committee and be elected as a trustee.

Trustees are elected at a general meeting. There must a minimum of 3 and a maximum of 5 trustees. 2 additional trustees may be co-opted in terms of section 63 and 64 of the constitution.

Objectives & Activities

Charitable purposes

The organisation’s purposes are the advancement of education, the advancement of citizenship or community development and the advancement of the arts, heritage, culture or science by providing education in and promotion of agriculture, horticulture and craft skills through all age community involvement, to bring local people and business together through a range of inspiring events including the annual Point Show and to promote and celebrate rural heritage and a better understanding of food, farming/crofting and the countryside.

Activities & Performance

The principal aim of the charity is to plan and run the annual Point Show held usually annually in July. In addition to that objective, the committee may plan and run ad hoc events throughout out the year in keeping with the main purposes of the organisation.

Financial & Operational Review

The Trustees were pleased to again be able to hold the annual “Point Show” in July 2025. Following the disruption in activity due to the Coronavirus 19 pandemic in 2020 and 2021, subsequent years shows have all been successful, with the 2025 show again considered a success both from the level of community turnout on the day and the gross takings. Prices were kept as keen as possible and although some increases were necessary, such as refreshments and catering to reflect general inflation, an additional grant from our main sponsor, Point and Sandwick Trust (PST), allowed us to provide some of the side attractions such as the bouncy castles free to help family groups. In addition, the committee held an additional event of an evening ceilidh added to the day, with some of the cost of running this event covered by PST, with the overall net income being close to the previous year’s takings.

Further work was undertaking in and around the showground to continue year on year improvements. Although our shed with office capacity is operational, the cost of internal completion has been considerably higher than initially anticipated due to recent inflation on materials as well as meeting final planning conditions due to variations in spec during the build stage. The cost of this has largely been covered from grant assistance. As well as our regular sponsorship support from Point & Sandwick Trust through their community windfarm funding, they provided further grant assistance of £6.7k partly to allow us to

provide family attractions at zero cost and to pay for a main entertainment attraction for the show day as well as evening musical entertainment for the ceilidh. PAS were also awarded a grant of £19k from the annual round of Crown Estate funds for further upgrading of the showground equipment. Thanks also go to The Stornoway Trust for ongoing support of the Community Awards and our many regular and new supporters.

Our accounts show a modest reduction in unrestricted cash funds to £20.3k and an increase in restricted funds to £20,4k, mostly allocated for work within the scope of the Crown estate grant still to be carried out. The Trustees are satisfied that the PAS remains in a sound financial position.

Reserves & Asset Valuation Policy

Largely the organisation would look to have as a minimum, sufficient funds to bankroll the upfront costs of staging an annual show for 2 consecutive years. Any additional surpluses would be retained or used for replacement of equipment and upgrading facilities.

Assets (fixed or stock in trade) are not routinely valued or revalued. Any figure given in accounts should be classed as notional only. All work carried out on the shed is shown on a cash spent basis.

Future Plans

The principal objective of the trustees is to facilitate the annual Point Show, usually held in July. The Trustees would hope to continue planning the show as “business as usual” and perhaps being able to stage additional events using the completed shed in due course.

Cameron Cranston – Trustee – May 2026

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Digital copy
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												Enter SC No.
	Point Agricultural Society SCIO											~~b l~~ SC 050098
		Receipts andpayments accounts
	For the period from			Period sta Mont	rt dat h	e		Period		end date
			Day			Year	to	Day	Mo	nth	Year
			1st	Nov		2024		31st	Oct		2025

Section A Statement of r	eceipts and		payments
	Unrestricted funds		Restricted funds		Expendable endowment funds			Permanent endowment funds		Total funds current period		Total funds last period
	to nearest £		to nearest £		to nearest £			to nearest £		to nearest £		to nearest £
A1 Receipts
Grants	3,500		23,936							27,436		12,100
Legacies										-
Donations										-
Receipts from fundraisingactivities										-
Gross tradingreceipts	10,348									10,348		12,019
Bank interest	329									329		237
Tent & Equipment hire	305									305		400
Gross receipts from other charitable activities										-
										-
*A1 Sub total*	14,482		23,936		-			-		38,418		24,756

A2 Receipts from asset & investment sales
Proceeds from sale of fixed assets										-		3,500
Proceeds from sale of investments										-
*A2 Sub total*	-		-		-			-		-		3,500
**Total receipts **	14,482		23,936		-			-		38,418		28,256

A3 Payments
Direct Show Costs	7,553		2,500							10,053		4,541
Admin/indirect costs	4,398									4,398		3,607
Capital/Equipment expenditure	3,150		2,200							5,350		4,915
Payments relating directly to charitable activities										-
Grants and donations	581									581		900
Governance costs:										-
Audit / independent examination										-
Preparation of annual accounts										-
Legal costs										-
Other										-
										-
**A3 Sub total **	15,682		4,700		-			-		20,382		13,963

A4 Payments relating to asset and investment movements
Purchases of fixed assets			4,732							4,732		2,598
Purchase of investments										-
**A4 Sub total **	-		4,732		-			-		4,732		2,598

**Totalpayments **	15,682		9,432		-			-		25,114		16,561

*Net receipts / (payments)*	1,200) (		14,504		-			-		13,304		11,695

A5 Transfers to / (from) funds										-

*Surplus / (deficit) for year*	1,200) (		14,504		-			-		13,304		11,695

Point Agricultural Society SCIO SC 050098 Section B Statement of balances

Categories	Details	Unrestricted funds	Restricted funds	Expendable endowment funds	Permanent endowment funds	Total current period	Total last period
		to nearest £	to nearest £	to nearest £	to nearest £	to nearest £	to nearest £
B1 Cash funds	Cash and bank balances at start of year	21,518	5,956			27,474	15,779
	Surplus / (deficit) shown on receipts andpayments account	1,200) (	14,504			13,304	11,695
						-
						-
	Cash and bank balances at end of year	20,318	20,460	-	-	40,778	27,474
	(Agree balances with receipts and payments account(s))	-	-	-	-	-	-

	Details			Fund to which	asset belongs	Market valuation	Last year
						to nearest £	to nearest £
B2 Investments




					Total	-	-

	Details		Fund to which	asset belongs	Cost (if available)	Current value (if available)	Last year
					to nearest £	to nearest £	to nearest £
B3 Other assets	Containers-estimate value		general			3,000	3,000
	Equipment-notional value		general		2,000	7,000	5,000
	Agricultural shed-cost value		general		4,732	128,288	123,556






				Total	6,732	138,288	131,556

	Details			Fund to which l	iability relates	Amount due	Last year
						to nearest £	to nearest £
B4 Liabilities




					Total	-	-

	Details			Fund to which l	iability relates	Amount due (estimate)	Last year
						to nearest £	to nearest £
B5 Contingent liabilities


					Total	-	-

Signed by one or two trustees on behalf of all the trustees	Signature			Print Name			Date of approval
	electronically submitted			Cameron	Cranston		26th May2026

APPENDIX 3 ’ Independent examiner s report on the accounts V2

	Independent examiner’s report on the accountsV2	Independent examiner’s report on the accountsV2
Report to the trustees/members of Registered charity number On the accounts of the charity for the period Set out on pages Respective responsibilities of trustees and examiner Basis of independent examiner’s statement Independent examiner’s statement Signed: Name: Relevant professional qualification(s) or body (if any): Address:	Charity name Point Agricultural Society SCIO
	SC050098
	Period start date Period end date
	Day Month Year Day	Month Year
	1st Nov 2024 to 31st	Oct 2025
	1-3	(remember to include the page numbers of additional sheets)

	The charity’s trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
	My examination is carried out in accordance with Regulation 11 of the 2006 Accounts Regulations. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and, consequently, I do not express an audit opinion on the viewgiven bythe accounts.
	In the course of my examination, no matter has come to my attention 1. which gives me reasonable cause to believe that in any material respect the requirements: • to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and • to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
	Date: `25/05/26`
	`Elaine Mackenzie`
	`CPFA (Chartered Public Finance Accountant)`
	`32C Upper Aird`
	`Point`
	`Isle of Lewis`
	`HS2 0EX`

*Please delete the words in the brackets if they do not apply. If the words do apply, set out those matters which have come to your attention on the following page.

APPENDIX 3 Disclosure section

Only complete if the examiner needs to highlight material problems.

Give here brief details of any items that the examiner wishes to disclose

N/A