## Point Agricultural Society SCIO Scottish Charity No – SC050098 Annual Report & Financial Statement From 1[st] Nov 2023 to 31[st] Oct 2024 ## **Trustees’ Annual Report** ## **For the period of 1[st] Nov 2023 to 31st October 2024** The trustees have pleasure in presenting their report together with the financial statements for the period from 1[st] Nov 2023 to 31st October 2024. ## **Reference and Administrative information** ## **Charity name** Point Agricultural Society SCIO (otherwise known as PAS or Point Show) ## **Charity Number** SC050098 ## **Address** ## **Structure, Governance and Management** ## **Constitution** PAS is a Scottish Charitable Incorporated Organisation (SCIO). It was registered in its current legal form on 22[nd] April 2020. The charity was previously an unincorporated association but changed its legal form to a SCIO. The assets of the unincorporated association were considered transferred to the SCIO on the 22[nd] April 2020. It has a dual tier structure and Trustees are nominated from the open membership at the Annual General meeting. ## **Appointment of Trustees** The management committee comprises of active members and the trustees. All residents of the Point area of the Isle of Lewis are welcome to serve on the committee and be elected as a trustee. Trustees are elected at a general meeting. There must a minimum of 3 and a maximum of 5 trustees. 2 additional trustees may be co-opted in terms of section 63 and 64 of the constitution. ## **Objectives & Activities** ## **Charitable purposes** The organisation’s purposes are the advancement of education, the advancement of citizenship or community development and the advancement of the arts, heritage, culture or science by providing education in and promotion of agriculture, horticulture and craft skills through all age community involvement, to bring local people and business together through a range of inspiring events including the annual Point Show and to promote and celebrate rural heritage and a better understanding of food, farming/crofting and the countryside. ## **Activities & Performance** The principal aim of the charity is to plan and run the annual Point Show held usually annually in July. In addition to that objective, the committee may plan and run ad hoc events throughout out the year in keeping with the main purposes of the organisation. ## **Financial & Operational Review** The Trustees were pleased to again be able to hold the annual “Point Show” in July 2024. Following the disruption in activity due to the Coronavirus 19 pandemic in 2020 and 2021, the subsequent years shows have been successful, with the 2024 show bring in a record gross takings reflecting a great turnout. Prices were kept as keen as possible, although some increases were necessary, such as refreshments and catering to reflect general inflation. We finally had our new shed with office capacity operational. The cost of internal completion has been considerably higher than initially anticipated due to recent inflation on materials and the level of spec used for lighting, fire and alarm systems. As well as our regular sponsorship support from Point & Sandwick Trust through their community windfarm funding, PAS were awarded a grant of £10,000 from the annual round of Crown Estate funds for further upgrading/finishing of the shed and showground and additional equipment. A local civil engineering contractor also provided significant ground works at zero cost. Thanks also go to The Stornoway Trust for ongoing support of the Community Awards and our many regular and new supporters. Our accounts show an increase in cash funds to £27.4k, 6k of which is allocated for work within the scope of the Crown estate grant. The Trustees are satisfied that with an operational surplus of £6.2k and unrestricted funds of £21.5k, the PAS remain in a sound financial position. ReseNes & Asset Valuation Policv Largely the organisation would look to have as a minimum, sufficient funds to bankroll the upfront costs of staging an annual show for 2 consecutive years. Any additional surpluse5 would be retained or used for replacement of equipment and upgrading facilitie5. Assets (fixed or stock in trade) are not routinely valued or revalued. Any figure given in accounts should be classed as indicative only. Future Plans The principal objective of the trustees is to facilitate the annual Point Show, usually held in July. The Trustees would hope to continue planning the show as "business as usual" and perhaps being able to stage additional events using the completed shed in due course. Trustee - June 2025 Enter SC No. ~~b l~~ **SC 050098** ||**Unrestricted**
**funds**||**Restricted**
**funds**||**Expendable**
**endowment**
**funds**||**Permanent**
**endowment**
**funds**||**Total funds**
**current period**||**Total funds last**
**period**| |---|---|---|---|---|---|---|---|---|---|---|---| ||**to nearest £**||**to nearest £**||**to nearest £**||**to nearest £**||**to nearest £**||**to nearest £**| |**A1 Receipts**|||||||||||| |Donations andgrants|**2,100**||**10,000**||||||**12,100**||**8,100**| ||||||||||**-**||| ||||||||||**-**||| |Receipts from fundraisingactivities|||||||||**-**||| |Gross tradingreceipts|**12,019**||||||||**12,019**||**10,874**| |Bank Interest|**237**||||||||**237**||**206**| |Tent & Equipment hire|**400**||||||||**400**||**1,560**| |Gross receipts from other charitable
activities|||||||||**-**||| ||||||||||**-**||| |**_A1 Sub total_**|**14,756**||**10,000**||**-**||**-**||**24,756**||**20,740**| ||||||||||||| |**A2 Receipts from asset &**
**investment sales**
~~———~~|~~———~~|~~———~~|~~———~~|~~———~~|~~———~~||||||| |Proceeds from sale of fixed assets
~~———~~|**3,500**
~~———~~|~~———~~|~~———~~|~~———~~|~~———~~||||**3,500**||| |Proceeds from sale of investments
~~———~~|~~———~~|~~———~~|~~———~~|~~———~~|~~———~~||||**-**||| |**_A2 Sub total_**
~~———~~|**3,500**
~~———~~|~~———~~|**-**
~~———~~|~~———~~|**-**
~~———~~||**-**||**3,500**||**-**| |~~———~~|~~———~~|~~———~~|~~———~~|~~———~~|~~———~~||||||| |**_Total receipts_ **
~~———~~|**18,256**
~~———~~|~~———~~|**10,000**
~~———~~|~~———~~|**-**
~~———~~||**-**||**28,256**||**20,740**| |~~———~~|~~———~~|~~———~~|~~———~~|~~———~~|~~———~~||||||| |**A3 Payments**|||||||||||| |Direct Show Costs|**4,541**||||||||**4,541**||**5,472**| |Admin/indirect costs|**3,607**||||||||**3,607**||**2,216**| |Capital/equipment expenditure|**2,973**||**1,942**||||||**4,915**||**5,754**| |Payments relating directly to
charitable activities|||||||||**-**||| |Grants and donations|**900**||||||||**900**||| |Governance costs:|||||||||**-**||| |Audit / independent examination|||||||||**-**||| |Preparation of annual accounts|||||||||**-**||| |Legal costs|||||||||**-**||| |Other|Other||||||||**-**||| ||||||||||**-**||| |**_A3 Sub total_ **|**12,021**||**1,942**||**-**||**-**||**13,963**||**13,442**| ||||||||||||| |**A4 Payments relating to asset and**
**investment movements**
~~==~~|~~==~~|~~==~~|~~==~~|~~==~~|~~==~~||||||| |Purchases of fixed assets
~~==~~|~~==~~|~~==~~|**2,598**
~~==~~|~~==~~|~~==~~||||**2,598**||**19,160**| |Purchase of investments
~~==~~|~~==~~|~~==~~|~~==~~|~~==~~|~~==~~||||**-**||| |**_A4 Sub total_ **
~~==~~|**-**
~~==~~|~~==~~|**2,598**
~~==~~|~~==~~|**-**
~~==~~||**-**||**2,598**||**19,160**| |~~==~~|~~==~~|~~==~~|~~==~~|~~==~~|~~==~~||||||| |**_Totalpayments_ **
~~==~~|**12,021**
~~==~~|~~==~~|**4,540**
~~==~~|~~==~~|**-**
~~==~~||**-**||**16,561**||**32,602**| |~~==~~
~~SSS~~|~~==~~
~~SSS~~|~~==~~
~~SSS~~|~~==~~
~~SSS~~|~~==~~
~~SSS~~|~~==~~
~~SSS~~|~~SSS5=~~|~~5=~~|~~5=~~|~~5=~~|~~5=~~|~~5=~~| |**_Net receipts / (payments)_**
~~SSS~~|**6,235**
~~SSS~~|~~SSS~~|**5,460**
~~SSS~~|~~SSS~~|**-**
~~SSS~~|~~SSS5=~~|**-**
~~5=~~|~~5=~~|**11,695**
~~5=~~|~~5=~~|**11,862)**
**(**
~~5=~~| |~~SSS~~|~~SSS~~|~~SSS~~|~~SSS~~|~~SSS~~|~~SSS~~|~~SSS5=~~|~~5=~~|~~5=~~|~~5=~~|~~5=~~|~~5=~~| |**A5 Transfers to / (from) funds**
~~SSS~~|~~SSS~~|~~SSS~~|~~SSS~~|~~SSS~~|~~SSS~~|~~SSS5=~~|~~5=~~|~~5=~~|**-**
~~5=~~|~~5=~~|~~5=~~| |~~SSS~~|~~SSS~~|~~SSS~~|~~SSS~~|~~SSS~~|~~SSS~~|~~SSS5=~~|~~5=~~|~~5=~~|~~5=~~|~~5=~~|~~5=~~| |**_Surplus / (deficit) for year_**
~~SSS~~|**6,235**
~~SSS~~|~~SSS~~|**5,460**
~~SSS~~|~~SSS~~|**-**
~~SSS~~|~~SSS5=~~|**-**
~~5=~~|~~5=~~|**11,695**
~~5=~~|~~5=~~|**11,862)**
**(**
~~5=~~| ||**Point Agricultural Society SCIO**|**Point Agricultural Society SCIO**|**Point Agricultural Society SCIO**|**Point Agricultural Society SCIO**||||**SC 050098**|| |---|---|---|---|---|---|---|---|---|---| |**Section B Statement of balances**|||||||||| |**Categories**|**Details**|||**Unrestricted**
**funds**|**Restricted funds**|**Expendable**
**endowment**
**funds**|**Permanent**
**endowment**
**funds**|**Total current period**|**Total last**
**period**| |||||**to nearest £**|**to nearest £**|**to nearest £**|**to nearest £**|**to nearest £**|**to nearest £**| |**B1 Cash funds**|Cash and bank balances at start of year|||**15,283**|**496**|||**15,779**|**27,641**| ||Surplus / (deficit) shown on receipts
andpayments account|||**6,235**|**5,460**|||**11,695**|**11,862)**
**(**| |||||**-**||||**-**|| |||||||||**-**|| ||**Cash and bank balances at end of**
**year**|||**21,518**|**5,956**|**-**|**-**|**27,474**|**15,779**| ||(Agree balances with receipts and payments
account(s))|||-|-|-|-|-|-| ||||||||||| ||**Details**|||||**Fund to which**|**asset belongs**|**Market valuation**|**Last year**| |||||||||**to nearest £**|**to nearest £**| |**B2 Investments**|||||||||| ||||||||||| ||||||||||| ||||||||||| ||||||||||| ||||||||**Total**|**-**|
**-**| ||||||||||| ||**Details**||||**Fund to which**|**asset belongs**|**Cost (if available)**|**Current value (if**
**available)**|**Last year**| ||||||||**to nearest £**|**to nearest £**|**to nearest £**| |**B3 Other assets**|Containers-estimated value||||general|||**3,000**|**5,000**| ||Equipment-notional value||||general|||**5,000**|**5,000**| ||GRICULTURAL SHED-COST VALUE||||general||**123,556**||**120,959**| ||||||||||| ||||||||||| ||||||||||| ||||||||||| ||||||||||| ||||||||||| |||||||**Total**|**123,556**|**8,000**|**130,959**| ||||||||||| ||**Details**|||||**Fund to which l**|**iability relates**|**Amount due**|**Last year**| |||||||||**to nearest £**|**to nearest £**| |**B4 Liabilities**|||||||||| ||||||||||| ||||||||||| ||||||||||| ||||||||||| ||||||||**Total**|**-**|**-**| ||||||||||| ||**Details**|||||**Fund to which l**|**iability relates**|**Amount due (estimate)**|**Lastyear**| |||||||||**to nearest £**|**to nearest £**| |**B5 Contingent liabilities**|||||||||| ||||||||||| ||||||||||| ||||||||**Total**|**-**|
**-**| ||||||||||| |**Signed by one or two trustees**
**on behalf of all the trustees**|**Signature**|||||**Print Name**|||**Date of**
**approval**| ||||||||||30th Apr 2025| ||||||||||| ||||||||||| ||||||||||| ||**Point AgriculturalSociety SCIO**|**Point AgriculturalSociety SCIO**|**Point AgriculturalSociety SCIO**|**Point AgriculturalSociety SCIO**|**Point AgriculturalSociety SCIO**|**Point AgriculturalSociety SCIO**|**Point AgriculturalSociety SCIO**|**Point AgriculturalSociety SCIO**|**SC 050098**|**SC 050098**| |---|---|---|---|---|---|---|---|---|---|---| |||||||||||| |**Section C Notes to the Accounts**||||||||||| |||||||||||| |**C1 Nature and purpose of**
**funds**_(may be stated on_
_analysis of funds worksheets)_|At the date of reporting, all funds with the exception of the sum noted in the restricted funds column are
available for general use. The restricted funds balance represent the current unspent balance of a
£10,000 grant and are fully expected to be used in the next accounting period|||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| ||**Type of activity or project supported**|||||**Individual /**
**institution**||**Number of**
**grants made**|**£**|| |**C2 Grants**||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||**Total**|**-**
|| |||||||||||| |**C3a Trustee remuneration**|If no remuneration was paid during the period to any charity trustee or person connected
to a trustee cross this box (otherwise complete section 3b)|||||||||| |||||||||||| |||||||||||| ||**Authority under which paid**||||||||**£**|| |**C3b Trustee remuneration -**
**details**||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |**C4a Trustee expenses**|If no expenses were paid to any charity trustee during the period then cro
(otherwise complete section 4b)|||||||ss this box||| |||||||||||| |||||||||||| |||||||||**Number of**
**trustees**|**£**|| |**C4b Trustee expenses -**
**details**||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| ||**Nature of relationship**||||**Nature of transaction**|||**Transaction**
**amount (£)**|**Balance**
**outstanding at**
**period end(£)**|| |**C5 Transactions with**
**trustees and connected**
**persons**||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |**C6 Other information**||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| |||||||||||| APPENDIX 3 15h(hnty Independent examiner's report on the accounts R¢portto th• CThantyr￿ Pc¥rt Society S¢lO Regl¥¢ved ch•rfty Onthe *tCDunth ol the tha￿trarth¢ perfod od end date Éh Yt4r 56t out orl pag•B Th8 trusteès w8 r8sFx)nsbiletr1h&prepwatl￿ Df iITe 8ccwnls In 8CCCrtaKè re•p￿81b￿1K18s of wth ts t£mits Df the Charibe5 and TFu51ee I￿estment Iscouandl 2[￿sAct and Ihe I￿￿e8 and tximlner ChaFrties Acr4yJnts IScoJandl RegL￿all￿$ la6 8rr*Th18dl. The charity trustees consi¢Jer that the auJiir8quir*neni of 10111 Idl of the Accourns R6gLI*•tyI$ d)88 nci apply. It 1$ my respor￿L¥.*￿ lo exaM￿e the acCO￿ts as reqLM*I underseri 44111 Icl of theAct and to slate *fiethwparbfJJW matters hB¥e ¢trne to my all￿￿C￿. B•th ollndependert Ply examinatiL￿ is aLi ill ¥￿Ience with RegltstsTh￿ 11 oflhe 2Cth AcCo￿tr exaffllnefs st*tem*tt R89jatior￿ An examinoticfi Includes a of thè ￿OUntrg rpry)Tds the olanty and a comp8nson of ts act)xrts pwenied with record5. It81s0 I￿•ude$ consideraticn ol any unuw4 It8m$ ty disdosures In Iheaccourts ano s8th6 from Ihe trustee5 ccffKeming any such matws. The wttcedLres undert do not r*wde all the evidance thatwo￿d b8 raqU￿ed authl and, r)Jnseqwdty, I do not 8XFYaSS an aLbJii c￿n￿n o) th• gv8n by tho a¢￿JnIs. ￿dep￿dIrt •x4mlntfs In Ihe of my axaminatton, no matter h* CL¥n¢ to ry attention 9￿$ m• r•B5cfflab￿ cwJs8to t*h8v8 Ih&tln ￿Y mpDrtthe rewIrem￿￿' io keep accuunbng record5 in Kcardm wrth seoion 44111 lal of the XYJ5 Act Br¥J RvJLdatson 4 ofthe 20C6 Accojnts R89￿atk￿￿. 8nd Re9￿a￿on 9ofthe 20C6 Actwts Reg￿t￿n5 hÈvÈ r40t been met. or 10 ￿knIt￿. n rny arinian. sh(yJld be order Io pffjp understandin ofthe aecJxrt6 lo b&wcho(L Slgned.. Name.. Relevant wrfeBgIoMI 9ualmcau*￿l•I orb041y LY4A 11."narr.eTea Vut>iic ￿'InanCe Accountant) Illanyl: 04106125 Iflhty du IItheth•dD¥*.•iEr￿th0wm￿1￿￿￿th￿*l•¢0M810¥QW41ètthc￿lfvE APPENDIX 3 Disc105UTe section Ontvcur*t8 rf the 8xamin8r ne8ds to tHghlight materi4 prutrlerns. Glw h*re brlEI det•ll¥ of any r(ems that the examlner*d*he¥ to dtsch7*e NIA