CATRINE GAMES HALL
FINANCIAL STATEMENTS
FOR THE PERIOD ENDED 31ST MARCH 2025
CHARITY NUMBER SC050067
DAINS ACCOUNTANTS ELLERSLEY HOUSE 30 MILLER ROAD AYR KA7 2AY
CATRINE GAMES HALL
CHARITY INFORMATION i ee PRINCIPAL ADDRESS Catrine Games Hall 1 Station Road Catrine Games Hall KAS 6SQ
CATRINE GAMES HALL TRUSTEES REPORT FOR THE PERIOD ENDED 31ST MARCH 2025
Charitable purposes
The purpose of Catrine Games Hall is the advancement of health and public participation in sport through the provision of recreational facilities with the object of improving the conditions of life for the persons for whom the facilities or activities are primarily intended.
Catrine Games Hall principally manages a facility owned by East Ayrshire Council to ensure that the Games Hall is available for letting, is maintained appropriately and is manned, overseen and secured as necessary.
A manager is appointed by the trustees, and is remunerated based on a self employed model of an hourly rate. The manager is responsible for managing bookings, ensuring the facility is manned and opened during these bookings, checking the facility for maintenance requirements and keeping the financial records.
Catrine Games hall was awarded charitable status on 3rd April 2020 as a Scottish Charitable Incorporated Organisation.
Activities and achievements
The year 2024-25 was our third year of full operation since becoming a Charitable Trust; previous periods having been affected in one way or another by the Covid outbreak. However, we are now on an entirely different plateau as the transfer of the building was completed on 31st March 2023 and this meant that we are now liable for the facility.
Listed below is a comparison table for the last two financial years, it shows we have set a consistent level of performance. Finance from users has increased, we changed the way we log our user numbers at the end of last year to give a truer picture of actual users instead of users per hour, while there is scope to increase performance further, we can be satisfied if we maintain our current usage. There has again beena significant financial boost from grant funding but the spending from this is earmarked.
The figures exclusive of funding showa slight increase in our annual takings — Income without funding 2023 -24 £38,574.60
Income without funding 2024-25 £39,157.35
The attendance figures don’t include attendances for vaccinations, there is no merit in adding these as they are out with our control, they are however an example of the value of the hall to the local community, and we are now the Main vaccination centre for Mauchline and Sorn as well as Catrine.
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Attendance Apr 23 - Mar 24 Apr 24 - Mar 25 Finance Apr 23 -Mar24 Apr 24- Mar 25
Junior 22,172 17,130 Hall Income £ 26,983.00 £ 32,748.00
Adult 16,639 14,214 OnlineIncome £ 11,973.00 £ 10,989.70
Grants/Funds
Raised £ 37,171.00 £ 26,434.30
Total 38,811 31,344 £ 76,127.00 £ 70,172.00
The facility continues to operate with an inclusive program of activities with good diversity. Sport, fitness and well-being
activities include Dance, Line Dance, Tai Kwon Do, Tai Chi, Strength and Fitness, Watch year weight class, Children’s
football and Spin class and cater for all ages and abilities.
The “Things Tae Dae Club” who now pay a discounted Hall hire, have used the facility regularly for a few years now,
growing in numbers and promoting badminton and other sports for Additional support needs adults.
The ASN Family is now a regular fortnightly affair, with extra days on over school holidays and seasonal parties. We
have gradually seen an increase in numbers of users, and it is a well loved and much needed resource in this area. The
staff and volunteers have made this a great welcoming space for all, and credit is due to them for all their hard work.
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The “Riverside Group” have recently started using the hall weekly, another additional support needs for adults’ group from the area, these guys have their “sport day” with basketballs, badminton, indoor curling and a wee lunch break, everyone has enjoyed the space and facility we can provide.
CATRINE GAMES HALL TRUSTEES REPORT FOR THE PERIOD ENDED 31ST MARCH 2025
Our homebased kids’ activities include a now thriving “Mad Fab Club” primary schoo! age youth club, held weekly with parties and school holiday programmes too. Our staff and volunteers do a wonderful job at entertaining the kids with inflatables, sporty games, crafts and drawing. We have a small after school club which is weekly, arts, crafts, sports, and have just restarted our Young Team, which is a free hour every Friday for badminton, football, crafts run by our teenage volunteers for teenagers, we hope that we can encourage this to be a future success.
Grant Funding
As a Charity Organisation, various grant funding is available to us, and it is important we keep monitoring what can be sourced. Grant funding status at present is this:
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e@ April 2024 — Awards for All National Lottery Fund - £20,000 A grant of £20,000 was awarded for the Development managers post for the year, we Match funded the remaining, and this allowed us to have our development report and future plans to be taken forward, new activities to begin, a robust volunteer program implemented, providing community opportunities and progressing with the sustainability of our community space.
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e@ April 2024 - The Hedley Foundation - £3,000 A grant was awarded for the engagement of teenagers, we have provided a laptop for our teenage group, with admin supplies and provide a free club every Friday. Our teenage volunteers are assisting with the organisation of a Roller Disco to try and engage new members to come along.
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@ December 2024 - EAC - Cost of living community support fund - £2,500 A grant was awarded to help towards energy costs over the winter.
Donations
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The Catrine public have in generally have and still do provide us with great encouragement and support. The following donations were made during the last financial year (apologies to any group or individual that has been missed): © i their generous donation of money raised at their special celebrations. ° n° various kids activity equipment, and all the free hours you gave us. e@ A few anonymous donations for our ASN parties. e Shire housing towards the kilt walk and also for Alans time and effort putting on a free Movie night for our community.
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e ae © a monetary donation that has still to be nominated for spending. e@ The members of Catrine Bowling Club who have contributed and for allowing us to hold our fundraising Psychic night and everyone who took part.
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e Everyone who has donated raffles over the year. e And most importantly every single volunteer that has helped us from cleaning to dressing up for the kids parties — you are very much appreciated.
As a footnote to this, our Treasurer Eid the Kiltwalk again (2024) on behalf of Catrine Games Hall Trust. raised £3272 and this was directed towards Catrine Primary school; £1000 was paid to St Johns Ambulance for the defib that was installed at the Primary, making the village defib count up to 6 And donated the remaining funds raised to the Primary for Crafts, equipment etc. We still retain funds for the upkeep of the village defibs and next years Kiltwalk (2025) to raise funds to top the maintenance fund up, this is used to replace the battery packs etc and ensure the installed defibrillators are looked after
Sports
Active Schools
We provided the hall free of charge to the Active Schools Team and they in turn provide the staff to run the events which are offered free of charge to Primary School Children including Auchinleck, Sorn and Ochiltree as well as Catrine. The holiday programmes at Easter & Summer provided a wide range of activity and was open to all age groups. The term time programmes target different age groups and specific activities.
CATRINE GAMES HALL TRUSTEES REPORT FOR THE PERIOD ENDED 31ST MARCH 2025
Badminton
This was free of charge in three of the four days the programme runs. Our badminton coach retired at Xmas but has left a legacy of talented players who are now starting to make their presence felt in top ranking tournaments. Some of these “pupils” have now offered to come in and offer free badminton weekly for us, so we hope that this generation will pass on some of their tips and skills. We also hire the courts out which are well used throughout the week.
Strength, Fitness and Health
A new program of activities has been initiated this year following a public community consultation. These activities include classes for various abilities and age groups.
We hope to encourage new user groups to utilise the facility and hope that by listening to the community we can move forward creating an accessible, sustainable facility for generations to come.
Other Events
HALLOWEEN PARTY — Friday 1st November
This was a joint venture from the Games Hall Team and Catrine Community Action Plan and was an outstanding success and open to children and adults. With a team of 10 staff and volunteers and 63 children attended. We had an ongoing village pumpkin carve that we provided free pumpkins and held a Facebook community vote for the winner. We also had a quieter party for the ASN family with 15 children and 11 adults attending. Everyone got a treat bag to take home
CHRISTMAS PARTY — Friday 20th December
Our annual Christmas Mad Fab was attended by 40 children. All were given a selection box and of coursea visit from Santa. ASN Family Xmas party on the 21st was attended by 12 children and 15 adults.
XMAS MOVIE NIGHT — Sunday 22nd December
We held a Free Xmas family Movie night, with Screen, equipment and Shire Housing rep, provided to us free of charge, we had popcorn, hot chocolate and beanbags on the heated floor. It was a definite success. 39 children with adults accompanying
| Birthday Parties Birthday Parties remain popular, andwehave had 77 party bookings duringthe year, an excellent number.We remain |
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| one ofthefew facilities in the areawhocan offerthis type ofservice. |
| April-24 5 October-24 7 May-24 7 November-24 7 June-24 Ff December-24 5 |
| July-24 8 January-25 2 |
| August-24 7 February-25 5 September-24 7 March-25 10 |
Summary
This has been another successful year. The cost of energy has had the expected significant effect on our ability to turn over a profit however we are intending to upgrade our lighting and instal solar panels in the next year which should mitigate costs greatly. The development plan has had a successful first year with plans progressing for the next steps in our sustainabilitv project.
Reserves
The charity have a policy of keeping reserves at a level of around six months costs, that will allow the trustees to continue with the charitable objectives for a lengthy period should fundraising income drop and grants cease. This would enable the charity to wind down slowly and complete any commitments it has made.
CATRINE GAMES HALL TRUSTEES REPORT FOR THE PERIOD ENDED 31ST MARCH 2025
During the current period, Catrine Games Hall Trust have reserves above the stated level. They now have ownership of the Hall and as such have been utilising funds for running costs of the building that were previously covered by the Council. They are continuing to look at funding opportunities through grants to further maintain and improve this current position.
The trustees are happy that reserves are available to ensure the charity is a going concern.
Trustees
The Trustees who served during the year are as follows:
Charlie Shaw joined us as a Trustee in October 2024, Charlie has volunteered in the village and surrounding communities for many years and we look forward to his valued contribution
Recruitment and appointment of Trustees
All of the Trust's trustees are appointed or reappointed by the Board of Trustees at our annual general meeting.
Governing document
Catrine Games Hall is a SCIO (Scottish Charitable Incorporated Organisation) and is governed by its constitution.
Approved by the Trustees on 15/08/2025 and signed on behalf of the trustees as a body.
CATRINE GAMES HALL
REPORT BY THE INDEPENDENT EXAMINER TO THE COMMITTEE MEMBERS FOR THE PERIOD ENDED 31ST MARCH 2025
| report on the accounts of the charity for the year ended 31st March 2025.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent examiner's statement
My examination is carried out in accordance with Regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently | do not express an audit opinion on the view given by the accounts.
independent examiner's statement
In the course of my examination, no matter has come to my attention
- which gives me reasonable cause to believe that in any material respect the requirements: - to keep accounting records in accordance with Section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and - to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations
have not been met, or
- to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to
be reached.
Dains Accountants 30 Miller Road AYR KA7 2AY Pai Date: 2) lg pe ACCOUNTANTS Dains is a trading nameofWilliam Duncan + Co Ltd
CATRINE GAMES HALL RECEIPTS AND PAYMENTS ACCOUNT FOR THE PERIOD ENDED 31ST MARCH 2025
| NOTE | Unrestricted | Restricted | 2025 | 2024 | |
|---|---|---|---|---|---|
| £ | £ | ||||
| Receipts | |||||
| Fundraising | 4,808 | - | 4,808 | 5,197 | |
| Donations | 739 | - | 739 | 2,451 | |
| Grants received | . | 26,434 | 26,434 | 37,171 | |
| Facility hire | 32,748 | - | 32,748 | 26,983 | |
| PRS recharge | 563 | - | 563 | 4,325 | |
| Kiltwalk fundraising | - | 4,880 | 4,880 | - | |
| 38,858 | 31,314 | 70,172 | 76,127 | ||
| Other income | |||||
| Interest Received | - | - | “ | Bs | |
| Total Receipts | 38,858 | 31,314 | 70,172 | 76,127 | |
| Payments | |||||
| Fundraising expenses | 2,212 | 1,006 | 3,218 | 3,184 | |
| Paymentsfor charitable activities | |||||
| SelfEmployed wages | 21,848 | 23,984 | 45,832 | 41,235 | |
| Cleaning | 144 | 144 | 288 | ||
| Legal Telephone |
- 668 |
- 668 |
13,218 517 |
||
| Computer Rates |
422 1,083 |
18 | 440 1,083 |
161 916 |
|
| Heat& Light Accountancy |
15,292 1,680 |
2,500 | 17,792 1,680 |
16,445 1,200 |
|
| Repairs Stafftraining Hall Equipment Insurance |
1,671 - 366 1,390 |
626 1,397 |
2,297 - 1,763 1,390 |
2,395 50 2,081 492 |
|
| Kiltwalkawards | - | 3,422 | 3,422 | - | |
| Printingand Stationery Sundry |
34 1,515 |
239 77 |
273 1,592 |
. | |
| 48,325 | 33,270 | 81,594 | 82,182 | ||
| Netincome / (expense) | (9,467) | (1,956) | (11,423) | (6,055) | |
| Cash balancebroughtforward | 60,365 | 5,559 | 65,924 | 71,978 | |
| Transferbetween funds | (1,840) | 1,840 | - | - | |
| Cashbalancecarriedforward | 49,058 | 5,443 | 54,501 | 65,924 |
CATRINE GAMES HALL STATEMENT OF BALANCES AS AT 31ST MARCH 2025
| 2025 | 2024 | |
|---|---|---|
| £ | £ | |
| Bank and cash in hand | ||
| Bank balance | 54,012 | 65,630 |
| Cashin hand | 489 | 294 |
| 54,501 | 65,924 | |
| Reserves | ||
| Unrestricted Funds | 49,058 | 60,365 |
| Restricted Funds | 5,443 | 5,559 |
| 54,501 | 65,924 |
Approved by the Committee on 15/08/2025 and signed on their behalf by:
CATRINE GAMES HALL NOTES TO THE ACCOUNTS FOR THE PERIOD ENDED 31ST MARCH 2025
| NOTE 1 -DONATIONS | 2025 | 2024 |
|---|---|---|
| £ | £ | |
| The charity received donationsfrom thefollowing parties: | ||
| Cash donationsfrom facility users | 739 | 2,451 |
| 739 | 952 |
NOTE 2 - TRANSACTIONS WITH TRUSTEES
The trustees did not receive any remuneration, no reimbursements of expenses were made during the year (2024 -
ENil).
NOTE 3 - RESTRICTED FUNDS
| NOTE 3 - RESTRICTED FUNDS | ||||||
|---|---|---|---|---|---|---|
| C/F | Received | Paid Out | Transfer | C/F | ||
| EastAyrshire Council | 1 | 312 | 2,500 | (2,812) | - | - |
| Kiltwalk/CatrineVillage Maintenance fund | 2 | 1,573 | 4,880 | (3,518) | . | 2,935 |
| Wellbeing Fund | 3. | 2,193 | - | (2,193) | . | - |
| SAC Maintenance Fund | 4 | 1,481 | - | (626) | . | 855 |
| ASN Funds | 5 | - | 934 | (584) | - | 350 |
| LotteryAwards forAll | 6 | - | 20,000 | (21,420) | 1,840 | 420 |
| Hedley Foundation | 7 | - | 3,000 | (2,116) | - | 883 |
| 5,559 | 31,314 | (33,270) | 1,840 | 5,443 |
The restricted funds were to be used for:
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1 This grant was awarded from the Cost of Living Community Support Fund to provide a warm space and assist efforts to alleviate the impact of the cost of living on the local community.
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2 One of the Trustees completed the Kiltwalk to raise money for defibrillators to be purchased for the Village. There was a balance left after the purchase of 5 defibrillators and the remaining funds are being held by Catrine Games Hall on behalf of Catrine Village, these funds are to be used for maintenance of the defibrillators around the Village.
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3 Wellbeing fund is for the provision of activites and healthy snacks for children. An element of this grant is to be spent on cost of the Hall and staff wages for provision of these activities.
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4 Awarded for building and maintenance report and repairs. We had our facility surveyed for repairs and maintenance that need to be addressed and the rest as a sink fund towards this.
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5 A fundraising night was held at Catrine Bowling Club on Saturday 20th July 2024 to raise money to allow the ASN Club to be funded and given free of charge to all participants. Money raised came from Ticket Sales, Raffle Sales and two donations.
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6 Awards for All funding was awarded to cover staff costs of the manager. £1,840 of match funding from Catrine Games Hall was put towards this and is shown asa transfer.
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7 Agrant was awarded for the engagement of teenagers, we have provided a laptop for our teenage group, with admin supplies and provide a free club every Friday. Our teenage volunteers are assisting with the organisation of a Roller Disco to try and engage new members to come along.