**EDINBURGH SOUTHERN ORIENTEERING CLUB TRUSTEES ANNUAL REPORT AND ACCOUNTS Scottish Charity Number: SC049979 Year ended 31 August 2024** OSCR Period start date Month Period end date Month gust Year Y8ar From 20ZJ To 31 2024 Scottish Charity Regulator Reference and administration details Charity name Other names charity is known Edinburgh Southem Orienteering Club ESOC Registered charity number Charity's principal address SC049979 Names of the tharTty trustees on date of apptoval of Trustees. Annual Report ameo person lor bodyl entitled lo appoini trustee Irf anyl ESOC AGM Thislee name Office (rf any) Ites acted rf Preswjent Treasurer ESOC AGM Club Captain Secretary Membership Sec. Events ESOC AGM ESOC AGM ESOC AGM ESOC AGM 10 11 12 13 14 15 16 17 18 19 20 Reference and administration details Names of all other charity trustees during the period, rf any, (for example, those who resigned part way through the financial period) Structure, governance and management Type of governing document Consbtubon. AvailatrAe on ESOC website. {hty)sJAwnv.eS￿.0￿g.ukl￿nStrtut1on} Trustee recruitment and appointmenl Trustees are recruited from anKngst the voting membership. Any voting member willing to act {except for members WIKJ are employees or are disqualffied from acting as a tnjstee in temis of the Charities and Trustee Investment {SCO￿and) Act 20051 is e1￿ible for election as a Trustee at the Annual General Meeting. The trustees retire each year but are eligible for re-e￿Ion. Any vacancies (*) the board of trustees may be filled by the board unts'l the Annual General Meeting. Objectives and activities Charitable purposes The SCIO'S purwse is to foster. encourage. promote and develop public partiopation in the sp(*1 of orienteering lin all ils foms and at all levels of abiltty}. particularty among residents of Edinburgh and the Su￿O￿nding area, including encouraging the growth of public participation in recreational orienteering and developing the provision of orienteering fa￿litieS and actIv￿e$ in these communf(ies. Surnmary of the rnain activilies in relation to these objects Main ￿leCtiveS are to: Pron￿te the sp(Yt of orienteering for the long-term sustainability ofthe elub. Be a resFM)nsible. active. friendty and competstsve club. Provide regular orienteering 0PFX)rtunrt￿S at all levels. Devek)p pathways to support members to reach their potential. APPENDIX 1 Achievements and performance Summary of the main achievements of the charty Orienteering is a that involves using navigation skills to find controls marf(ed on a during the financial period hKJhly detsiled map. It offers great physical and mental challenge and is run in several fcffi)ats that make it suitable for pa￿cipants of all ages and levels of fthess. Edinburgh Southem Orienteering Club is a large. ftiendly and active dub that seeks to foster and promote interest and participation in orienteering. The principal actwity of the club is to cKganise events that will provide opportunf(ies for our members. members of other clubs. and the general public to orienteer at every level. Orienteering events take a great deal of planning and organisation to make them n, safe and challenging. We develop Ihe skills of our volunteers to allow them to plan appropriate courses across the terrain and deliver safe and interesting events. We maintsin a great deal of speaalisl equipment needed for the infraslruclure of every event we put c￿. This year. There were 10 events in our core programme of local events across Edinburgh which take place in rnany types of areas throughout the eommunty, from urban streets and parf(lands to neatby hills and forests. We foster an infomial alJTh)sphere at these to encourage newcomers. juniors and families to get started in the Swt. The club also Ixganised 3 regic1￿1 events in the South of Scotland Orienteering League and one n￿"Onal event in the Scottish Orienteering League. These attract orienteers from all over Scotland and also provide a pathway ts beginner orienteers to improve their orienteering skills in more technical areas. Club members toc* key roles in the staging of the Wodd Orienteering Championships (WOCI which took place in Edinburgh in 2024 and a central role in supporting 6 events in the WOC Tour la companion series} attracting > 20QKI competitors to Sc¥)Iland to watch Ihe WOC elite athletes in action. The Club also delivered 8 events in the Edinburgh summer urban race series Isprintelopesl. 2 ofwhieh coinaded with WOC and attracted many orienteers from overseas countries. We also support our members in developing their orienteering skills with coaching, training sessions and subsidising training courses pul on by Scottish and Brrtish Orienteering. This year members were crowned champH)ns al all the major Scottish Championships and one of our senior lady members won her dass at the British Championships. ESOC member5 have been seleded to represent Scotland at all levels (Junior, Senior arKI Veteran} al UK events and al least one member has been included in the GB squad. We oCcas￿nallY offer a degree of financial support for any jUn￿r members who are thus selected to cover training and travel costs. Financial review Brief statement of the Charity's policy on reserrfes The reseNes policy seeks to balance spending income raised lo further the purpose and objectives of the club with maintsining the minimum level of resetves to ensure continuity of events for members and provide time to adjust to a chaNJe in financkal circumstances. The trustees consRler that a target reseNe level of £4.000 is assessed as striking an appropriate balance be￿een furthering the role and fijture of the club and maintsining operational integrity. This policy will be reviewed by the trustees lin qu￿ale) at least every year in August {prior to year-end financial reFrf)rtingl. If financial perfc4Thance is materially impacted at any other point during the year, this may r￿￿5s[late more frequent review by the trustees. Details of any deficit Nc￿e Donated facilities and services (if any) Not applKable APPENDIX 2 Other optional information Please note that this 15 our fourth full year as a registered charity. We were incorporated on 24 February 2020 and all assets of the former unincorporated a5sociatbon were transferred to the SCIO on 14 March 2020. Our financial year run5 from 1 September to 31 August in eaeh year. The accounts for the year ending 31 August 2024 were tabled and apyoved at the annual AGM Ihebd on 16 October 2024 by Teams). This Trustees, Annual ReFX)rt was ecrfnpleted in January 2024 As part of the process to compile this rewt, we have tabled. discussed and agreed its Content at our trustee meeting on 4th February 2025. Declaration The trustees declare that they have approved Ihe truslees, report above. Signed on behalf of the charity's trustees Signature(sl Full name(sl Position (e.g. Chair) PRESIDENT Date 8 Awl 2025 |~~Ss~~|**Unrestricted**
**funds**
~~Ss~~|~~Ss~~|**Restricted**
**funds**
~~Ss~~|~~Ss~~|**Expendable**
**endowment**
**funds**
~~Ss~~|~~Ss~~|**Permanent**
**endowment**
**funds**
~~Ss~~|~~Ss~~|**Total funds**
**current period**
~~Ss~~|~~Ss~~|**Total funds last**
**period**
~~Ss~~| |---|---|---|---|---|---|---|---|---|---|---|---| ||**to nearest £**||**to nearest £**||**to nearest £**||**to nearest £**||**to nearest £**||**to nearest £**| |**A1 Receipts**|||||||||||| |Subscriptions|**1,506**||||||||**1,506**||**1,466**| |Map sales|**105**||||||||**105**||**148**| |EventIncome|**20,714**||||||||**20,714**||**15,134 **| |Closed eventincome|**-**||||||||**-**||**-**| |6-day event (2023)|**530**||||||||**530**||**488**| |Orienteeringkit sales|**1,185**||||||||**1,185**||**1,375**| |Sundryincome|**850**||||||||**850**||**1,971**| |Lotteries andEasyfundraising|**319**||||||||**319**||**698**| |Incomefromsocialevents|**545**||||||||**545**||| |**_A1 Sub total_**|**25,754**||**-**||**-**||**-**||**25,754**||**21,280**| ||||||||||||| |**A2 Receipts from asset &**
**investment sales**
~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~| |Proceedsfromsale of fixed assets
~~———————~~|**-**
~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|**-**
~~———————~~|~~———————~~|~~———————~~| |Proceedsfromsale of investments
~~———————~~|**-**
~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|**-**
~~———————~~|~~———————~~|~~———————~~| |**_A2 Sub total_**
~~———————~~|**-**
~~———————~~|~~———————~~|**-**
~~———————~~|~~———————~~|**-**
~~———————~~|~~———————~~|**-**
~~———————~~|~~———————~~|**-**
~~———————~~|~~———————~~|**-**
~~———————~~| |~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~| |**_Total receipts_ **
~~———————~~|**25,754**
~~———————~~|~~———————~~|**-**
~~———————~~|~~———————~~|**-**
~~———————~~|~~———————~~|**-**
~~———————~~|~~———————~~|**25,754**
~~———————~~|~~———————~~|**21,280**
~~———————~~| |~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~|~~———————~~| |**A3 Payments**|||||||||||| |Committee/AGM expenses|**0**||||||||**0**||**111**| |Newsletter|**410**||||||||**410**||**205**| |Social|**1,026**||||||||**1,026**||**0**| |Event expenditure|**13,402 **|**2**|||||||**13,402 **||**6,599**| |Map costs|**1,675**||||||||**1,675**||**5,548**| |Training courses|**70**||||||||**70**||**160**| |Repairs and renewals|**485**||||||||**485**||**403**| |Engraving ESOC trophies|**288**||||||||**288**||**249**| |British Orienteering Affiliation|**80**||||||||**80**||**157 **| |Orienteering kit purchases|**2,571**|**71**|||||||**2,571**|**71**|**2,658**| |Computer software|**2,330**||||||||**2,330**||**398**| |Sundry expenses|**1,896**||||||||**1,896**||**2,909**| |Equipment purchased|**1,945**||||||||**1,945**||**1,405**| |Costs for permanent course maps|**44**|**44**|||||||**44**|**44**|**0**| |Relay and CSC entries|**997**|**997**|||||||**997**|**997**|**2,325**| |**_A3 Sub total_ **|**27,219**||**-**||**-**||**-**||**27,219**||**23,127**| ||||||||||||| |**A4 Payments relating to asset and**
**investment movements**
~~==~~|~~==~~|~~==~~|~~==~~|~~==~~|~~==~~||~~=~~|~~=~~|~~=~~|~~=~~|~~=~~| |Purchases of fixed assets
~~==~~|**-**
~~==~~|~~==~~|~~==~~|~~==~~|~~==~~||~~=~~|~~=~~|**-**
~~=~~|~~=~~|~~=~~| |Purchase of investments
~~==~~|**-**
~~==~~|~~==~~|~~==~~|~~==~~|~~==~~||~~=~~|~~=~~|**-**
~~=~~|~~=~~|~~=~~| |**_A4 Sub total_ **
~~==~~|**-**
~~==~~|~~==~~|**-**
~~==~~|~~==~~|**-**
~~==~~||**-**
~~=~~|~~=~~|**-**
~~=~~|~~=~~|**-**
~~=~~| |~~==~~|~~==~~|~~==~~|~~==~~|~~==~~|~~==~~||~~=~~|~~=~~|~~=~~|~~=~~|~~=~~| |**_Total payments_ **
~~==~~|**27,219**
~~==~~|~~==~~|**-**
~~==~~|~~==~~|**-**
~~==~~||**-**
~~=~~|~~=~~|**27,219**
~~=~~|~~=~~|**23,127**
~~=~~| |~~==~~
~~———~~|~~==~~
~~———~~|~~==~~
~~———~~|~~==~~
~~———~~|~~==~~
~~———~~|~~== ~~
~~———~~||~~=~~|~~=~~|~~=~~|~~=~~|~~=~~| |**_Net receipts / (payments)_**
~~———~~|**1,465)**
**(**
~~———~~|~~———~~|**-**
~~———~~|~~———~~|**-**
~~———~~||**-**||**1,465)**
**(**||**1,847)**
**(**| |~~———~~|~~———~~|~~———~~|~~———~~|~~———~~|~~———~~||||||| |**A5 Transfers to / (from) funds**
~~———~~|~~———~~|~~———~~|~~———~~|~~———~~|~~———~~||||**-**||| |~~———~~|~~———~~|~~———~~|~~———~~|~~———~~|~~———~~||||||| |**_Surplus / (deficit) for year_**
~~———~~|**1,465)**
**(**
~~———~~|~~———~~|**-**
~~———~~|~~———~~|**-**
~~———~~||**-**||**1,465)**
**(**||**1,847)**
**(**| ||**Edinburgh Southern Orienteering Club**|**Edinburgh Southern Orienteering Club**|**Edinburgh Southern Orienteering Club**|**Edinburgh Southern Orienteering Club**|**Edinburgh Southern Orienteering Club**|||**SC 049979**|**SC 049979**| |---|---|---|---|---|---|---|---|---|---| |**Section B Statement of balances**|||||||||| |**Categories**|**Details**|||**Unrestricted**
**funds**|**Restricted funds**|**Expendable**
**endowment**
**funds**|**Permanent**
**endowment**
**funds**|**Total current**
**period**|**Total last**
**period**| |||||**to nearest £**|**to nearest £**|**to nearest £**|**to nearest £**|**to nearest £**|**to nearest £**| |**B1 Cash funds**|Cash and bank balances at start of year|||**15,281**||||**15,281**|**17,129**| ||Surplus / (deficit) shown on receipts and
payments account|||**1,465)**
**(**||||**1,465)**
**(**|**1,848)**
**(**| |||||||||**-**|| |||||||||**-**|| ||**Cash and bank balances at end of**
**year**|||**13,816**|**-**|**-**|**-**|**13,816**|**15,281**| ||(Agree balances with receipts and payments
account(s))|||-|
-|
-|
-|
-|
- 1| ||||||||||| ||**Details**|||||**Fund to which**|**asset belongs**|**Market valuation**|**Last year**| |||||||||**to nearest £**|**to nearest £**| |**B2 Investments**|N/A||||||||| ||||||||||| ||||||||||| ||||||||||| ||||||||||| ||||||||**Total**|**-**|
**-**| ||||||||||| ||**Details**||||**Fund to which**|**asset belongs**|**Cost (if available)**|**Current value (if**
**available)**|**Last year**| ||||||||**to nearest £**|**to nearest £**|**to nearest £**| |**B3 Other assets**|Equipment||||Unrest|ricted||**2,789**|**2,899**| ||Maps||||Unrest|ricted||**5,397**|**7,268**| ||Kit stock||||Unrest|ricted||**1,284**|**990**| ||Debtors||||Unrest|ricted||**0**|**0**| ||Cash||||Unrest|ricted||**0**|#
**0**| ||Prepaid expenditure||||Unrest|ricted||**0**|**0**| ||||||||||| ||||||||||| ||||||||||| |||||||**Total**|**-**|**9,470**|**11,157**| ||||||||||| ||**Details**|||||**Fund to which l**|**iability relates**|**Amount due**|**Last year**| |||||||||**to nearest £**|**to nearest £**| |**B4 Liabilities**|Creditors|||||Unrest|ricted|**0**|**0**| ||AdvancedIncome|||||Unrest|ricted|**0**|**0**| ||||||||||| ||||||||||| ||||||||||| ||||||||**Total**|**-**|**0**| ||||||||||| ||**Details**|||||**Fund to which l**|**iability relates**|**Amount due**
**(estimate)**|**Last year**| |||||||||**to nearest £**|**to nearest £**| |**B5 Contingent liabilities**|N/A||||||||| ||||||||||| ||||||||||| ||||||||**Total**|**-**|
**-**| ||||||||||| |**Signed by one or two trustees**
**on behalf of all the trustees**|**Signature**|||||**Print Name**|||**Date of**
**approval**| ||||||||||08/04/25| **Notes to the Accounts** ## **Receipts and activity** 2023//4 had a full complement of events organised.. The following 22 orienteering events were held: - |E22|28/8/2024|Exchange and The New Town (Sprintelope Extra!)| |---|---|---| |E21|21/8/2024|Portobello (Sprintelope Extra!)| |E20|18/8/2024|Saughton Park (Ultrasprint)| |E19|7/8/2024|Baberton (Sprintelope)| |E18|20/7/2024|Figgate Park (Local)| |E17|17/7/2024|Pollock Halls & Newington (Sprintelope)| |E16|22/6/2024|Davidsons Mains Park and Royal High School (Local)| |E15|19/6/2024|Astley Ainslie (Sprintelope)| |E14|9/6/2024|North Pentland Hills (SOL)| |E13|5/6/2024|Penicuik Ladywood (Sprintelope)| |E12|18/5/2024|Saughton Park (Local)| |E11|24/4/2024|Alnwickhill (Sprintelope)| |E10|13/4/2024|Blackford Hill (Local)| |E9|10/4/2024|Portobello (Sprintelope)| |E8|23/3/2024|Mary Erskine School & Ravelston Woods (Local)| |E7|10/3/2024|Dalkeith Park (SoSOL)| |E6|10/2/2024|Lauriston Castle (Local)| |E5|13/1/2024|Cammo (Local)| |E4|9/12/2023|Bush Estate (Festive Score)| |E3|19/11/2023|Corstorphine Hill (SoSOL)| |E2|21/10/2023|Bonaly Park (Local)| |E1|17/9/2023|Cademuir (SoSOL)| ESOC members were heavily involved in the running of the World Sprint Championships in many roles with a very heavy workload, both administrative and organisational. The WOC tour and other associated events for visitors to Edinburgh were very successful and introduced some new members to the club. Turfing also continued this year. It uses the key orienteering skills of navigation and fitness. Both MBO and Turf have the potential to introduce new members to the club. ## **Payments** Continued maintenance and replacement of equipment. The electronic timing equipment and associated computer systems were maintained and upgraded. Payments were at normal levels this year. The bank balance is very positive at year end. ## **Plans for future periods.** We will be focusing on the raised profile of the sport within Edinburgh following from the World Championships in 2024 and looking to introduce more newcomers to orienteering. Alongside this, our core popular activities such as local Saturday events, coaching and socials will continue.