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2025-03-31-accounts

The Clay Studio (Inverness)

Statement of Receipts and Payments - For the Year Ended 31 March 2025

Note
Unrestricted
Funds
Restricted Funds
Year ended
31/03/2025
Receipts
Voluntary Receipts
Donations & Grants
3
17,663
8,000
25,663
Receipts from Charitable Activities
4
35,825
0
35,825
Total Receipts
53,488
8,000
61,488
Payments
Cost of charitable activities
5
51,056
8,000
59,056
Governance Costs
6
631
0
631
Total Payments
51,687
8,000
59,687
Surplus/(deficit) for the year
1,801
0
1,801
Transfers between funds
7
Surplus/(deficit) for the year
1,801
0
1,801		 Year ended
31/03/2024
30,795
26,385
57,180
59,618
360
59,978
-2,798
-2,798

The Notes on pages 3 to 4 form an integral part of the these accounts

The Clay Studio (Inverness)

Statement of Balances - as at 31 March 2025

Funds Reconciliation
Cash at bank and in hand start of year
Surplus/(deficit) for the year
Transfers in year
Cash at bank and in hand 31/3/2023
Bank & Cash Balances
Bank current account
difference
Approved by the trustees on		 Unrestricted Funds
Restricted Funds
Total
Year ended 31/3/2024
2,513
0
2,513
5,311
1,801
0
1,801
-2,798
0
0
0
0
4,314
0
4,314
2,513
4,314
0
4,314
2,513
0
and signed on their behalf by:		 Year ended 31/3/2024
5,311
-2,798
0
2,513
2,513

Chair

Treasurer

Notes to the Accounts - for the year ended 31 March 2025

1. Basis of Accounting

These accounts have been prepared on the Receipts & Payments basis in accordance with the Charities & Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006 (as amended).

The charity is not registered for VAT. The charity is exempt from Corporation Tax on it’s charitable activities.

2 Nature and purpose of funds

Unrestricted funds are those that may be used at the discretion of the trustees in furtherance of the objects of the charity. The trustees maintain a single unrestricted fund for the day-to-day running of the Organisation. Restricted funds may only be used for specific purposes. Restrictions arise when specified by the donor or when funds are raised for specific purposes.

3 Grants/donations Received

Youth Highland Summer Shenanigans
Summer of Hope - Highland Council
Highland Council - Youth Hub Cares Mental Health & Wellbeing
Highland Council - other grants
Miscellaneous donations
The Robertson Trust
4 Receipts from Charitable Activities
Classes
Pottery parties
Key Deposit
Youth Club
Events
Miscellaneous Income
Kiln
Studio Rent		 Unrestricted
Funds
Restricted Funds
Year ended
31/03/2025
0
0
0
16,075
16,075
1,588
1,588
8,000
8,000
17,663
8,000
25,663
Unrestricted
Funds
Restricted Funds
Year ended
31/03/2025
24,026
24,026
6,234
6,234
0
0
934
934
18
18
792
792
57
57
3,765
3,765
35,825
0
35,825		 Year ended
31/03/2024
3,000
0
9,990
8,543
1,262
8,000
30,795
Year ended
31/03/2024
18,604
120
3,686
3,975
26,385

5. Cost of Charitable Activities

Accommodation, rent, food & drink
Art/Garden & event Materials
Heating, Lighting, IT & telephone
Advertising
Miscellaneous expenses
Repairs & maintenance
Sessional Workers
Stationery & postage
Travel, Training & Meetings
Volunteer Expenses/gifts
6 Governance Costs
Trustees Expenses
Bank Charges
Insurance
Accountancy/book-keeping (gifts)
Legal Fees
Professional Fees (Youth Scotland)
7 Transfers between funds
At 1/4/2024
Surplus/(deficit) in year
Transfers
As at 31/3/2025		 Unrestricted
Funds
Restricted Funds
Total
The Robertson Trust
5,047
3,300
8,347
12840.53
12,841
5635.51
5,636
2195.69
2,196
66
66
180.43
180
24032.48
4,700
28,732
574.45
574
483.2
483
0
51,056
8,000
59,055.52
Unrestricted
Funds
Restricted Funds
Year ended
31/03/2025
0
0
0
21
0
21
0
0
0
310
0
310
0
0
0
300
0
300
631
0
631
Unrestricted
Total Restricted
Total
2,513
0
2,513
1,801
0
1,801
0
4,314
0
4,314		 Total
11,218
8,751
3,123
0
1,915
1,445
31,003
1,150
829
184
59,618
Year ended
31/03/2024
0
0
0
0
0
360
360
Year ended
31/03/2023
5,311
-2,798
0
2,513

THE CLAY STUDIO Trustees, Annual V •• Report 2025 Who We Are The Clay Studio charity exists for the advancement of education, the arts, heritage and culture - all in the heart of the vibrant community of Merkinch, which sits in the top 5/. areas of most deprivation in the SIMD. We provide inclusive, accessible ceramic and mixed media opportunities for children, young people and adults, and run a community garden which grows organic fruit and vegetables amongst ornamental flowerbeds. Mosaics, made by groups from the studio, adorn the walls and the outdoor space hosts community events. Our studio is a place where confidence and skills grow through doing, and community happens naturally around shared making. We believe everyone should have access to creativity, regardless of background or circumstance. What We Delivered This Year Two weekly After School Classes for Pl-P7 Weekly Youth Clubs for P5-P7 and Sl-S4 Fortnightly Saturday Kids, Club Two-week Summer Club (Junior & Senior Groups) Two weekly Sunflower Groups (for people aged 25+ with disabilities) Weekly Butterfly Group (for people aged 16-25 with disabilities) I:1 sessions for referred young people, enrolled onto Dynamic Youth Award and Youth Achievement Award pathways Evening Adult Pottery Classes I:1 Sessions in Hand-Building Pottery Parties Affordable Studio Rental for local artists

The studio remained busy and welcoming throughout the year, with classes and groups offering regular structure, creative challenge and social connection.

Our Year in Pictures

Roald Dahl & Stories Exhibition

Youth Club and Gallus Café

I

Awards

Third Sector Partnerships

Youth Group February Half Term working with Àban

Grant Street Garden

I

Butterfly Group

Sunflower Groups

Seniors Summer Club Highlights From the Year

One of our most joyful moments was our exhibition themed “Roald Dahl & Stories”, where children and young people proudly displayed thier ceramic creations. For many, this was their first experience of seeing their work publicly presented - a powerful moment of pride and achievement.

Our Youth Club also successfully took part in a local participatory budgeting process, securing funding to establish a Youth Café and strengthen youth provision. This was a significant milestone, demonstrating increased confidence, ownership and leadership among local young people.

Summer Club combined art with outdoor activities such as paddleboarding, strawberry picking and go-karting - broadening horizons and creating memorable shared experiences.

Across all programmes, we saw growth in confidence, creative skills, teamwork and self-belief.

The Difference We Make

The Clay Studio provides more than pottery classes - we offer:

Creativity offers young people a constructive outlet, a sense of achievment and a place where their ideas matter. For many families, the studio is not just an activity - it is a consistent, trusted presence in their week.

Financial Review

The accounts for the year ended 31[st] March 2025 have been prepared on a Receipts & Payments basis.

Income

Total income for the year was £61,488

This included:

£25,663 in grants and donations

£35,825 from charitable activities including classes, pottery parties and studio rental

We were grateful to receive £8000 in restricted funding from The Robertson Trust, which was fully utilised during the year in line with funding conditions.

Expenditure

Total expenditure for the year was £59,687

The majority of this (£59,056) directly supported charitable activities. Key costs included:

Governance costs were modest at £631 and included professional fees and bank charges.

Surplus and Year-End Position

The charity recorded a surplus of £1801 , a welcome improvement on the previous year.

At 31[st] March 2025, we held £4,314 in unestricted funds.

Reserves

The trustees recognise the importance of maintaining suffient reserves to ensure continuity of provision.

At present, reserves represent less than one month of operating expenditure. While the charity remains stable and solvent, bulding a stronger reserve base is a priority for the coming year. The trustees intend to formalise a reserves policy and work towards greater financial resilience.

Financial Sustainability and Risk

As a small charity operating from a rented premises, we face ongoing financial pressures, particularly in the areas of wages, rent and utilities.

The primary risk we face is the need to secure continued public funding. While we generate earned income through classes, parties and studio rental, continued grant funding is essential to sustain accessible and inclusive provision throughout and beyond 2026. Trustees remain proactive in seeking diverse income streams.

Volunteers and Donated Services

Trustees serve on a voluntary basis and receive no renumeration.

The charity has a bank of volunteers who have supported various youth work activities.

Tha accounts include donated bookkeeping services valued at £310.

Independent Examination

The accounts were independently examined by Margaret Littlejohn, Accountant and former member of ICAS. No matters were raised requiring disclosure.

Looking Ahead

As we move into 2025-26, our focus remains on:

Sustaining inclusive creative provision

The Clay Studio is small but impactful. Every class delivered, every exhibition held, every young person supported contributes to a stronger, more creative community.. Contact Us For further information, please reach out to us at claystudioinverness@outlo0￿corn THE CLAY STUDIO Address: Phone: 01463 719712 Website: www.theclaystudio.scot Trustee Signature: A. Gladwin

APPENDIX 3

’ V2 Independent examiner s report on the accounts

Report to the Charity name trustees/members of

Report to the
trustees/members of		 Independent examiners report on the accounts
Charity name
Registered charity SC
number
On the accounts of the Period start date
Period end date
charity for the period Day
Month
Year
Day
Month
Year
to
Set out on pages (remember to include the page
numbers of additional sheets)
Respective
responsibilities of
trustees and examiner		 The charity’s trustees are responsible for the preparation of the accounts in accordance
with the terms of the Charities and Trustee Investment (Scotland) 2005 Act and the
Charities Accounts (Scotland) Regulations 2006 (as amended). The charity trustees
consider that the audit requirement of Regulation 10(1) (d) of the Accounts Regulations
does not apply. It is my responsibility to examine the accounts as required under section
44(1) (c) of the Act and to state whether particular matters have come to my attention.
Basis of independent
examiner’s statement		 My examination is carried out in accordance with Regulation 11 of the 2006 Accounts
Regulations. An examination includes a review of the accounting records kept by the
charity and a comparison of the accounts presented with those records. It also includes
consideration of any unusual items or disclosures in the accounts and seeks
explanations from the trustees concerning any such matters. The procedures undertaken
do not provide all the evidence that would be required in an audit and, consequently, I do
not express an audit opinion on the viewgiven bythe accounts.
Independent examiner’s In the course of my examination, no matter has come to my attention [other than that
statement disclosed on the attached page*]
1.
which gives me reasonable cause to believe that in any material respect the
requirements:
•
to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and
Regulation 4 of the 2006 Accounts Regulations, and
•
to prepare accounts which accord with the accounting records and comply with
Regulation 9 of the 2006 Accounts Regulations
have not been met, or
2. to which, in my opinion, attention should be drawn in order to enable a proper
understanding of the accounts to be reached.
Signed: Date:
Name:
Relevant professional
qualification(s) or body
(if any):
Address:

*Please delete the words in the brackets if they do not apply. If the words do apply, set out those matters which have come to your attention on the following page.

APPENDIX 3 Disclosure section Only complete rf the examiner needs to highlight material problems. Give here brief details of any items that the examiner wishes to disclose