## **Garioch Rugby Football Club SCIO SCO49855** ## **TRUSTEE ANNUAL REPORT** **1[st] July 2023 – 30th June 2024** **29[th] March 2025** **Index** ## **1. Trustees Report** ## **2. Annual Accounts** ## **Trustees Report** The Club (Garioch Rugby Football Club SCIO), a Full Member of the Scottish Rugby Union, has a membership of over 800 providing rugby for all. ## **OBJECTIVE** The primary objectives of the club are - 1.) To increase participation in sport through Rugby in and around Kellands Park in Inverurie. - 2.) Support and Develop teams at all levels, working in partnership with the Scottish Rugby Union to develop and apply best practice. - 3.) To provide the best coaching available to give the opportunity for individual players and teams to reach their full potential. - 4.) To look after the welfare of all members - 5.) Encourage social inclusion and engagement in the game and club related activities. - 6.) Provide and develop facilities in pursuance of the above. ## **CLUB STRUCTURE** The organisation comprises of **Members** (any individual 16 or over who is a fee-paying player or supporter of the club, the responsible person of individuals under 16) who have the right to attend meetings, appoint Trustees, and agree changes to the constitution. The **Charity Trustees** are appointed and accountable to members, meet not less than 6 times a year to develop and take forward the business of the Club in pursuance of its’ charitable objectives. The matrix below shows the current management structure of the Club and Trustee Positions, each of which has a role profile. Unless an individual indicates otherwise, a Trustee appointment is for a 3-year period, with a 1/3[rd] of the Charity Trustees voted for appointment/reappointment each year, providing stability and continuity. The current Charity Trustees are Club President – (appointed 13/1/2020) Club Secretary – (appointed 27/1/2025) Club Treasurer – (appointed 13/1/2020) Director of Ladies Rugby – (appointed 13/1/2020) Director of Men’s Rugby – (appointed June 2020) Director Youth Girls Rugby – (appointed 27/4/2022) Director of Youth Boys Rugby – (appointed 27/10/2020) Director of Micro Rugby – (resigned 19/7/24) – (appointed 19/7/2024) Director of Coaching & Player Welfare - (resigned 11/11/24) - (appointed 27/1/245) VP Facilities – (appointed 26/8/2024) VP Inclusion & Engagement – (resigned 13/10/2024) - Vacant Trustee Interests: In addition to her trustee role, Kim Jamieson manages and delivers the social media content for the Club for which she received payment of £1,040. ## **ACHIEVEMENT OF OBJECTIVES** The Club continues to work on activities in furtherance of its charitable objectives. ## **OBJECTIVE 1 – Increasing participation in Sport** The Club continued its partnership agreement with the SRU, employing a full time Development Officer, delivering rugby within Inverurie, Old Meldrum, and Kemnay Academies, and catchment Primary Schools It continues to promote sport for all, with growing numbers of players, particularly within the Youth Sections, in the Youth Girls with the establishment of U14, U16 and U18 teams; and with Youth Boys where teams are being fielded at U16 and below independently. Overall club membership has continued to grow, with (primary) registered players increasing to 474 with an increasing proportion (26%) of Women & Girls. During the year the Club purchased inflatable goals as part of a marketing drive, which was taken to a number of community events to promote the club. ## **OBJECTIVE 2 – Supporting and Developing teams in Partnership with the SRU** The Club works as an SRU member club to provide appropriate opportunities for players to participate in Rugby. Support is provided through Travel assistance to away games, medical cover, physiotherapy, playing kit and equipment, and suitable playing and changing facilities. The Garioch Ladies competed in the Scottish Premiership during the 2023/24 year, with one player making the Scotland U20 team, whilst another was involved in the Scotland Women’s training squad. The Men’s team finished as runners up in their Regional Section of the Caledonia 2 League. At youth level, 2 players were part of the Scottish Girls U18 team, whilst a further 5 were selected for the Caledonia U16s. The Boys also achieved success with 2 players selected for the Caledonia U16 academy. The mini and micro sections of the Club train twice a week, and compete in a number of festivals over the season, including a very successful tournament at Garioch RFC which saw over 700 players take part. ## **Objective 3 – Provide the best Coaching.** Coach CPD is provided through the year and at the Club annual coaching conference. The Club strives to continually improve the coaching team, working with third parties as appropriate, sharing knowledge and collaboration to meet player and team development. The Club has over 40 registered coaches, including an increasing number of female coaches. ## **Objective 4 – Member Welfare** The club recognises all aspects of welfare, from the provision of first-aiders and access to Physiotherapy, to mental wellbeing. - 100% compliance with minimum coaching standards and PVG checks. - First Aid training kept up-to-date, and supplies and equipment maintained. - Subsidised Physiotherapy Provision for all players provided. - Player Education sessions provided (eg taping) - Food & Nutrition – post training food provided to senior players (for nutrition, wellbeing and cohesion). ## **Objective 5 – Encourage of social inclusion and engagement.** The club continues to promote rugby for all via social media. The Club has rugby provision to anyone, regardless of gender or ability, from Micros aged 4, to Walking Rugby. ## **Objective 6 - Provide and develop facilities in pursuance of the above.** The club facilities currently (all of which are owned by Aberdeenshire Council) comprise of Clubhouse with bar and kitchen, changing rooms x3, storage, first aid room and referee changing. External there are 2 playing pitches and a floodlit training area. The clubhouse is in a poor state of repair. Work on a project for the re-construction of a new facility to become the Garioch Rugby Community Hub continues, which will not only accommodate the SCIO’s needs, but those of the wider community to provide a mutually beneficial and sustainable building. Planning permission was obtained in November 2025, for the proposed facility, enabling the project to move to the next stage including design development and community asset transfer. ## **FINANCE & POLICY ON RESERVES** The club aims to maintain sufficient funds within the current account so as to cover 6 months of expenditure. Cash balances in excess of this are available for transfer to 30-day notice account, which has been accrued for the re-development of facilities at Kelland’s Park. The Club generated a small surplus of £413 in 2023/24 financial year (2022/23 - £2,948 deficit). However costs incurred included £16,341 in relation to the development of facilities (design & planning fees) in relation to the Garioch Rugby Community Hub proposals. Total Income and Expenditure for the year were inflated as a consequence of the U18 and U16 Girls teams attending the United World Games in Klagenfurt, Austria in June 2024. The total £33.5k cost of their participation was fully met from personal contributions, corporate sponsorships secured and fundraising events. Examinerfs Report to the Trustees of Garioch R￿bY Football aub SCIO I report on the accounts of the charity for the year ended 30 June 2024 which are set out on pages 3 to 9. Respertlve responslbllltles of trustees and examlner The charity's trustees (who are also the directors of the company for the purposes of company lawl are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment Iscotlandl Art 2￿5 and the Charities Accounts Iscotlandl Regulations 21))6 las amendedl. The Char￿ trustees consider that the audit requirement of Regulation 10111 lal to Icl of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the accounts as required under section 44111 {cl of the Act and to state whether particular matters have come to my attention. 8•s1s of independent examlnerfs statement My examlnation is carried out in accordance with Regulation 11 of the 2006 Accounts Regulatlons. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideratlon of any unusual items or disclosures in the accounts and seek5 explanat￿n5 from the trustees concernlng any such matters. The Procedures undertaken do not provide all the evidence that would be required In an audit. and consequently I do not express an audlt opSnSon on the vlew given by the accounts. Ir•dependent examlnerfs ststement In the course of my examSnation. no matter has corne to my attention which gives me reasonable cause to belleve that in any material respect the requirements: to keep accounting records In accordance wlth Settlon 44111 lal of the 2(h)5 Act and ReBulatlon 4 of the 2c(￿ Accounts Regulations to prepare accounts which accord with the accounting records and comply wlth Regulatlon 8 of the 2006 Accounts Regulatlons have not been met, or to whlch. in my opinion. attention should be drawn In order to enable ched. Name: Releva bld pro e5510bl Addre5 Date: 29 March 2025 ## **Garioch Rugby Football Club SCIO** ## **SCO49855** ## **Profit and Loss** ## Garioch RFC SCIO For the year ended 30 June 2024 |**Profit and Loss**
Garioch RFC SCIO
For the year ended 30 June 2024||| |---|---|---| |**INCOME**|**2023-24**|**2022-23**| |Income from Members|52,838|27,724| |SRU Funding & Grants|53,615|29,341| |Sponsorship & Donations|24,840|19,153| |Fundraising Income|21,787|16,888| |Trading Income|26,726|25,887| |Other Income|19,415|-| |Interest Earned|790|886| |**Total INCOME**|**200,011**|**119,879**| |**DIRECT COSTS**||| |Rugby Development|25,684|14,555| |Coaching Costs|7,995|6,477| |Playing & Equipment Costs|16,937|34,384| |Travel|34,618|4,731| |Other Costs|32,835|| |**Total DIRECT COSTS**|**118,069**|**60,147**| |**OVERHEADS**||| |Clubhouse|6,892|8,909| |Administrative Costs|19,808|5,032| |**Total OVERHEADS**|**26,699**|**13,941**| |**FUNDRAISING COSTS**||| |Fundraising Expenditure|14,617|19,028| |Trading Expenditure|19,942|19,254| |Fundraising-SRU Ticket Purchase|3,930|3,593| |**Total COST OF INCOME GENERATION**|**38,489**|**41,875**| |**SURPLUS/(DEFICIT) BEFORE EXCEPTIONAL ITEMS**|**16,753**|**3,916**| |**PROJECTS**||| |Club House-DEVELOPMENT|16,341|6,864| |**Total PROJECTS**|**16,341**|**6,864**| |**RETAINED SURPLUS/(DEFICIT) FOR YEAR**|**413**|**(2,948)**| ## **Balance Sheet** Garioch RFC SCIO As at 30 June 2024 |**Account**|**30 Jun 2024**|**30-Jun-23**| |---|---|---| |**Current Assets**||| |Stocks|9,272|6,439| |Debtors|5,595|-| |Prepayments and accrued income|6,093|-| |Cash at bank and in hand|117,077|105,259| |**Total Current Assets**|**138,038**|**111,698**| |**Creditors: amounts falling due within one year**||| |Accounts Payable|12,172|-| |Other Creditors|14,713|957| |**Total Creditors: amounts falling due within one year**|**26,885**|**957**| |**Net Current Assets(Liabilities)**|**111,154**|**110,741**| |||| |**Total Assets less Current Liabilities**|**111,154**|**110,741**| |||| |**Net Assets**|**111,154**|**110,741**| |**Capital and Reserves**
Current Year Surplus/(Deficit)|413|(2,948)| |Retained Reserve (Unrestricted)|10,741|13,689| |Clubhouse Development Fund (Restricted)|100,000|100,000| |**Total Capital and Reserves**|**111,154**|**110,741**| Note: _1. The current cash balance of £117,077 includes £100,000 Capital Reserve, held towards funding the reprovision and development of Clubhouse facilities._