**Charity registration number SC049402 (Scotland)** ## **LINLITHGOW ATHLETIC CLUB** # **ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS** # **FOR THE YEAR ENDED 31 DECEMBER 2024** ## **LINLITHGOW ATHLETIC CLUB** ## **CONTENTS** ||**Page**| |---|---| |Trustees' report|1 - 4| |Independent examiner's report|5| |Receipts and Payments Account|6| |Statement of Balances|7| |Notes to the financial statements|8 - 11| ## **LINLITHGOW ATHLETIC CLUB** ## **TRUSTEES' REPORT** ## _**FOR THE YEAR ENDED 31 DECEMBER 2024**_ The trustees present their annual report and financial statements for the year ended 31 December 2024. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the financial statements and comply with the charity's constitution the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". ## **Objectives and activities** The charity's objects are to operate as a non-profit distributing charity, the principal objectives of which are to promote, advance and encourage, in Linlithgow and the surrounding area, the widest possible public participation in athletics as a sport and as a recreational activity. ## **Achievements and performance** In 2024 the Club continued to enjoy a very healthy adult and junior membership, with further considerable growth in adult membership. Junior membership continues to be capped by facility and coach resources. Once again, the club managed to increase its coaching resources through members attaining coaching and jog leading qualifications at all levels. Adult participation has been enhanced by the club offering free coached adult sessions at a local four hundred metre track and at the West Lothian Cycle Circuit, leading to a very high level of member participation. Club funding for these "facility based" sessions will cease after the first quarter of 2025. In 2024/2025 considerable work has been put into establishing alternative adult membership subscription schemes which will see "member funding" of facility-based sessions, and this will facilitate a more sustainable financial footing for the club going forward. The junior coached "run, jump and throw" sessions continue to be very popular with a permanent waiting list, and one of our coaches has led ‘development’ sessions for juniors and youths which take place alongside the adult sessions, this has led to increased event participation and success for juniors and youths. Once again, there was also a sizeable increase in club member adult entries for open events (both road and cross country), providing a significant club representation across all age groups and genders. There has also been some ‘medal’ success in open events! The appointment of ‘club captains’ early in 2024 has further encouraged and facilitated member participation and club representation. Our club sponsored jog section ("Let’s Go Linlithgow"), continues to thrive with a further increase in jog-leaders, providing a comprehensive range of jogging sessions including ‘couch to five kilometres’ and beyond. We are currently seeking to re-establish the Equality, Diversity and Inclusion ("EDI") sub-group and have set out a recruitment process to appoint a leader for this group. Our "protection" compliance with national body requirements are handled by our Welfare Officer, and we are currently ensuring compliance with more stringent Protection of Vulnerable Groups ("PVG") requirements being demanded in 2025. - 1 - ## **LINLITHGOW ATHLETIC CLUB** ## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2024**_ The weekly Sunday junior parkrun at the West Lothian cycle circuit started up in the summer of 2023, and club members continue to play a significant role each week in its organisation. The event has been a fantastic success with very high levels of participation by youngsters, accompanied by their parents in support. In recent weeks we celebrated the 4000th participant! The continued success of the annual 10k and junior fun run in September 2024 (around a thousand total participants), was quickly followed by our second ‘Santa Dash’ event in co-operation with the town’s ‘advent fair’ committee. The club is now firmly established as a ‘provider’ of two events which add to the ‘portfolio’ of many other town community events. Large amounts of money for charity have been raised at these events. Club members are also part of the core organising teams of several parkruns and are looking to start up a new one at a local country park! We are also currently in the process of implementing a new club management application which should greatly improve the access to, and administration of, club matters for both the members and the Trustee board. ## **Financial review** During the period the charity made a deficit of £7,788 (2023 - deficit £3,743) in unrestricted funds and a surplus of £2,450 (2023 - £801) in restricted funds. It is the policy of the charity that unrestricted funds which have not been designated for a specific use should be maintained at a level equivalent to between three and six month’s expenditure. The Trustees consider that reserves at this level will ensure that, in the event of a significant drop in funding, they will be able to continue the charity’s current activities while consideration is given to ways in which additional funds may be raised. The Trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. The trustees have assessed the major risks to which the charity is exposed, and are satisfied that systems are in place to mitigate exposure to the major risks. ## **Plans for future periods** The club has a development plan which is regularly reviewed and updated. Following the appointment of Club Captains in 2024, the encouragement and facilitation of member participation in open events, and the increase of club representation at these events, has expanded considerably. This will remain a priority with a renewed focus on junior and youth participation. The Board will continue to encourage involvement in active roles by club members, to help utilise as much as possible the volunteer contribution from our significant adult membership (now having grown to over 170). At the 2024 AGM, we increased our board to twelve members and had a considerable refresh of new faces. As we approach our 2025 AGM, we have a succession plan in place. Going forward, there are two additional key areas of club development which have been initiated: 1. The re-establishment of an Equality, Diversity and Inclusion ("EDI") group to ensure our mission statement of ‘Wellbeing through Athletics, for Everyone’ is fully realised. We have created a role description for a group lead and sought volunteers from the membership at large. 2. In order to secure the future availability of training facilities we have actively engaged as stake holders with facility providers and wider bodies (including our parent organisation Scottish Athletics). This has included discussions on the survival, upgrade and maintenance of existing training facilities, and also on possible construction of new facilities. ## **Structure, governance and management** The charity is a SCIO registered with OSCR on the 21st June 2019 and is governed by its constitution. - 2 - ## **LINLITHGOW ATHLETIC CLUB** ## **TRUSTEES' REPORT (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2024**_ ## **Scottish Charity Number:** SC049402 ## **Trustees** The trustees who served during the year and up to the date of signature of the financial statements were: ## **Independent Examiner** - 3 - LINLITHGOWATHLETIC CLUB TRUSTEES. REPORT (CONTINUED) FOR THE YEAR ENDED 31 DECEMBER 2024 Trustees. responslbllltles The Iruslees are responsible for preparing the Trustees, Rewt and the financial statements in accordance wrth applicable law and Unrted Kingdom Accounb"ry Standards {Unrted kn"ngdom Generally Accepted Accounts"ng Practic&l. Tha law applicablè to eharitiès in Scolland rèwirns thè trustsos to pr•par• financial statamènts for ￿ch financial yaar which givè a truè and fair vièw of thè statè of affairs af thè Charity and of thè ineoming rèsourcès and aP￿ICatiOn of resources of the chanty for that year. In preparing tho58 financial slalemenls. the truste8s are required to: - 8•l•ct suitablo accounting pdici•s and awy th•m corni•'. - ob$¢rv¢ th• mthod$ arKI prin¢iph$ in Charitios SORP; - mako judgom•nts arKI •stimal•s that ar• r•asonable and wudonl: - slate wh8thor applicable accounting standards have b8an followed. subi8d to any material d8parlur8s disclosed and 8xplain8d in th8 financial stat•m•nts', and - propam the financial $lat•m¢nts on tho wng conc•m basis unl68$ it ¢9 inaFgrcwat• lo prosumo that th• charty will continu• in wration. Tho Irustwa are rospansiblo for kooping sulfiuonl accounting rocord5 that disc1￿ with r•asonablo accuracy at any lime the financial position of the charity and onabl8 thom to ensure that tho financial statements comply with the Charities and Trust88 Invostrnent (Scolandl Act 2CQS. the Charities Accounts IScoUandl Ragulations 2006 las •m¢ndodl and tho provisi¢n$ of tho trust deod. Thoy are al$0 ￿$P￿s1b1Q for s•foguarding tho assèts of tho ¢harty and henc¢ for taking r¢asonabl¢ Stops for Iho prnv•ntion and det¢¢t￿ of fraud and othor irragularil￿J. Thè InJ$tees' report wa$ •pprov•d by th• BO•￿ of Tntst••s. 6 May 2025 LINLITHGOWATHLETIC CLUB INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF LINLITHGOWATHLETIC CLUB I roport on tho financial statements of thè chty for tha year and￿1 31 Dacambar 2024, which aro sat out on paps6to11. Respective responsibilities of trustees and examiner Tha charity's trustèès arè rèspMsibl• for thè ￿ParatiOn of thè financial statèmènts in accordancè with th• tèms of th¢ Charitl¢s and Trusts• Investments Iscolarbjl Act 2CQ5 arKI th¢ Charrti¢s A¢¢cwnts IS¢otlandl R¢gulations 2006. The chariV5 trustse5 consider that the audTt requirement of Regulation 1011 Kdl of the 2006 Accounts Regulations does not apply. It is my responsibility to examine the financial statements as required under section 4411 Ilcl of the Act and to state whether parbcular matters have come to my att•ntr"on. Basls ol Independent examlnefs statement My examination is carried out in accordance ￿￿th R8gulab"on 11 of the 2006 Accounts Regulations. An examination includ8s a r8viow of the acc**funds**
**Restricted**
**funds**
**2024**
**2024**
**Notes**
**£**
**£**
**Income from:**
Donations and legacies
**2**
10,448
1,650
Other trading activities
**3**
7,403
28,770
Investments
**4**
554
-
**Total income**
18,405
30,420
**Expenditure on:**
Charitable activities
**6**
26,193
27,970
**Net (outgoing)/incoming**
**resources**
(7,788)
2,450|**Total**Unrestricted
funds
Restricted
funds
**2024**
2023
2023
**£**
**£**
**£**
12,098
7,025
1,400
36,173
5,380
26,012
554
249
-
48,825
12,654
27,412
54,163
16,397
26,611
(5,338)
(3,743)
801|Total
2023
**£**
8,425
31,392
249
40,066
43,008
(2,942)| |---|---|---| - 6 - LINLITHGOWATHLETIC CLUB Statement of Balances ASA T31 DECEMBER 2024 Unrestrlcted Restrlcted Funds Funds 2024 2024 Totsl 2024 Total 2023 Bank and deposlt balances Bank and dèposit balan¢¢s brought forward Excess of rgcgipts ov payments 8,485 38,TT1 41,714 (7,788} 2.450 15,3381 12.9421 Bank and d•po$it balancos carriod forward 22.498 10.935 33.433 Flxed Assets Sports Equipm•nt CurrentAssets Stock Llabllltles Crodrto 720 720 Tho Accounts wer• approvod by tho Trustoos on 8 May 2025 Signed for and on b•haW of th¢ TNSt¢•s ## **LINLITHGOW ATHLETIC CLUB** ## **NOTES TO THE FINANCIAL STATEMENTS** _**FOR THE YEAR ENDED 31 DECEMBER 2024**_ ## **1 Accounting policies** ## **Charity information** Linlithgow Athletic Club is a Scottish Charitable Incorporated Organisation. ## **1.1 Accounting convention** The financial statements have been prepared in accordance with the charity's governing document, the Charities and Trustee Investment (Scotland) Act 2005, the Charities Accounts (Scotland) Regulations 2006 (as amended) and "Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019)". The charity is a Public Benefit Entity as defined by FRS 102. The charity has taken advantage of the provisions in the SORP for charities applying FRS 102 Update Bulletin 1 not to prepare a Statement of Cash Flows. ## **1.2 Going concern** At the time of approving the financial statements the Trustees have a reasonable expectation that the Charity has adequate resources to continue in operational existence for the next 12 months. Thus the Trustees continue to adopt the going concern basis of accounting in preparing the accounts. ## **1.3 Charitable funds** Unrestricted funds are available for use at the discretion of the trustees in furtherance of their charitable objectives. ## **1.4 Income** Cash and other donations are recognised on receipt. Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of receipt. ## **1.5 Expenditure** Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement, and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges are allocated on the portion of the asset’s use. All expenditure is accounted for on a payment basis. All expenses including support costs and governance costs are allocated or apportioned to the applicable expenditure headings. For more information on this attribution refer to the comment below. Support costs are those functions that assist the work of the charity but do not directly undertake charitable activities. Support costs include office costs, payroll and governance costs and are incurred directly in support of expenditure on the objectives of the charity. The basis on which support costs have been allocated are on a direct basis or as an apportionment of time spent are set out in the notes below. - 8 - ## **LINLITHGOW ATHLETIC CLUB** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2024**_ ## **2 Donations and legacies** |**Unrestricted**
**Restricted**
**2024**
**2024**
**£**
**£**
Grants Received
1,200
1,650
Membership fees
9,248
-
10,448
1,650
**Other trading activities**
**Unrestricted**
**Restricted**
**2024**
**2024**
**£**
**£**
Entry/Booking Fees
7,403
28,770|**Total**
Unrestricted
Restricted
**2024**
2023
2023
**£**
£
£
2,850
-
1,400
9,248
7,025
-
12,098
7,025
1,400
**Total**
Unrestricted
Restricted
**2024**
2023
2023
**£**
£
£
36,173
5,380
26,012|Total
2023
£
1,400
7,025
8,425
Total
2023
£
31,392| |---|---|---| ## **3 Other trading activities** ## **4 Investments** |Interest receivable
**Support costs**
**Support**
**costs**
**Governance**
**costs**
**£**
**£**
Accountancy fees
-
720
-
720|**Unrestricted**
**Total**Unrestricted
**2024**
**2024**
2023
**£**
**£**
£
554
554
249
**2024**Support costs Governance
costs
2023
**£**
£
£
£
720
-
720
720
720
-
720
720| |---|---| ## **5 Support costs** - 9 - ## **LINLITHGOW ATHLETIC CLUB** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2024**_ ## **6 Charitable activities** |Competition Fees
Room Hire
Training/ Course Fees
10K/ Fun Run Expenses
Equipment
Miscellaneous
Social events
Computer costs
Share of governance costs (see note 5)
**Analysis by fund**
Unrestricted funds
Restricted funds|**2024**
**£**
5,015
6,583
2,702
27,970
7,468
1,208
2,233
264
53,443
720
54,163
26,193
27,970
54,163|**2023**
**£**
4,696
5,378
1,183
26,611
1,434
2,607
-
379| |---|---|---| |||42,288
720| |||43,008| |||16,397
26,611| |||43,008| ## **7 Trustees** None of the trustees (or any persons connected with them) received any remuneration or benefits from the charity during the year. ## **8 Taxation** The charity is exempt from taxation on its activities because all its income is applied for charitable purposes. - 10 - ## **LINLITHGOW ATHLETIC CLUB** ## **NOTES TO THE FINANCIAL STATEMENTS (CONTINUED)** _**FOR THE YEAR ENDED 31 DECEMBER 2024**_ ## **9 Restricted funds** The restricted funds of the charity comprise the unexpended balances of donations and grants held on trust subject to specific conditions by donors as to how they may be used. |||**Movement in funds**|**Movement in funds**|| |---|---|---|---|---| ||**Balance at**|**Incoming**|**Resources**|**Balance at**| ||**1 January 2024**|**resources**|**expended**|**31 December**| |||||**2024**| ||**£**|**£**|**£**|**£**| |Linlithgow 10k|7,985|30,420|(27,970)|10,435| |CAF Grant|500|-|-|500| ||8,485|30,420|(27,970)|10,935| ## **For the year ended 31 December 2023** |||**Movement in funds**|**Movement in funds**|| |---|---|---|---|---| ||**Balance at**|**Incoming**|**Resources**|**Balance at**| ||**31 December**|**resources**|**expended1**|**January 2024**| ||**2023**|||| ||**£**|**£**|**£**|**£**| |Linlithgow 10k|7,184|27,412|(26,611)|7,985| |CAF Grant|500|-|-|500| ||7,684|27,412|(26,611)|8,485| Linlithgow 10k - money was received as sponsorship and entry fees to take part in this event. CAF - Grant received for the purchase of small equipment - 11 -