Moray Baby Bank Scottish Charity No SC049253 Trustees Annual Report and Financial Statements For the Year Ended 31 March 2023 ## Trustees Annual Report The trustees have pleasure in presenting their annual report together with the financial statements and the independent examiner’s report for the year ended 31[st] March 2023. ## Reference and Administrative Information ## Charity Name Moray Baby Bank ## Charity No SC049253 ## Address Coillebhar, Main Street, Urquhart, Moray, IV30 8LG ## Current Trustees Chairperson asurer ecretary ## Structure Governance and Management ## Constitution The Charity is a Scottish Charitable Incorporated Organisation (SCIO). It is governed by its constitution which was adopted on 1 February 2019 and has been formally amended to version 2. The charity was granted charitable status by OSCR on 26 April 2019. ## Appointment of Trustees The management committee, are the charity’s trustees. Membership of the management committee is open to anyone with a genuine interest in the charity’s activities. Trustees are elected at the Annual General Meeting which is normally held in April or May. Under the constitution, there must be a minimum of three and not more than nine elected trustees. A minimum of 3 trustees must be unrelated, currently there are 3 such trustees out of a total of 4. ## Management The trustees are responsible for the strategic direction and governance of the Club, whilst day-today running is delegated to the Chairperson, Treasurer and Secretary who attend any trustee meetings to discuss progress and development. ## Objectives and Activities Charitable purposes Moray Baby Bank supports families of all backgrounds across Moray. We relieve those who are in need or in disadvantaged situations, by providing clothes, toys, food and equipment for babies from birth, to the age of two years. ## Charitable Activities Moray Baby Bank puts ‘call-outs’ via social media, for public donations of used and new baby clothes, toys, prams, push chairs, high chairs, cots, moses baskets and other items in the age group from birth to 2 years old. We wash and clean every single item and check everything over to ensure it is both safe and hygienic. As well as referring clients who approach us directly, we work with various referral agencies in the Moray area. For the last two years, we have been a lifeline for midwives, health visitors, social workers, children’s groups and crisis aid departments. When a Moray family in financial distress is identified, who cannot afford the essentials for their baby or toddler, they referred onto the Moray Baby Bank to them as a way of obtaining the essentials they would need. We offer a 24-hour service to emergency services, if a family is in immediate risk, we are usually contacted by a social worker or health care worker. A typical referral consists of a referral form, provided by one of our team members, listing all the baby items available. The form is strictly confidential and identifies to us what specific items that family needs. Once complete, we package up the items ticked on the form and deliver them to the family. Our headquarters is the private house of the Chairperson and Secretary. We store all our clothes and smaller items in a local shop/store which we rent. prams which are awaiting washing and servicing are in our private garage. Clothes and larger items like cots, highchairs and prams are stored in a shed funded by the National Lottery, in our private garden. ## Achievements and Performance During this year, 216 referrals for help have been received which is a reduction of 50 from the previous year. A new volunteer as been recruited, Anne Hislop, who has been helping putting referral packs together and organising the stock. We thank Anne very much for her help. During this year, the charity has continued to successfully apply for various funding grants (all detailed below) these have helped us cover the raised expense of the non-reusable items such as car seats, mattresses, nappies, formula milk, wipes, food and other items- all of which we are constantly striving for since the recent increased cost of living crisis. The electric van has been a continuing asset in allowing deliveries and collections to be carried out without using our own private transport. The cost of private electricity to charge the van are recouped from the charity, as are the energy charges for the process and materials for cleaning and maintenance of items donated to and provided by the Moray Baby Bank. We continue to rent the premises in Urquhart where we store all the clean and checked items that are ‘ready-to-go’, we tick these off our referral sheet and have the parcels, from this base ready for delivery. In June, two Trustees were invited to attend the Queen’s Royal Garden Party at Holyrood House Edinburgh. It was a great honour to be chosen. Susan and Ian Sutherland were chosen to go and they had a most enjoyable time. All accommodation and travel expenses were paid for from the charities un-restricted funds. ## Local Fundraising One local fundraising events took place, a Tombola which was quite successful raising nearly £800. Financial Review Our main source of funding this period has been from extemal funding applications and various private donations. Grant Provider Purpose of Funtting Date Received 28 April 22 Amount Received £3,CKJO Buckie High Schod YPI (Wood Group) Adam Family Foundation Baby items Baby Items, only mattresses, Cots & travel cots Baby Items 29 April 22 £2,C(10 Money for Moray 27 May 22 £4,C(JO Tesco Community Grants (Forresl Baby items 5Aug22 £1,125 TK MAXX Baby Items 24 Sept 22 £500 ASDA Foundation - Better Starts Core costs 25 Sept 22 £1,CQO Tesco Community Grants (Elgin) Baby items 16 Nov22 £1,125 Arnold Clark Community Fund Baby items 16 Dec 22 £1,CQO National Lottery Community Grant Core Costs 17 Mar 22 £9,815 A copy of the approved end of year accounts are at the end of this report. Plans for Future Periods Within the last 2 months Susan's health has deteriorated and she has reluctantly decided to stop all charity activities when it is feasible to do so. Additionally, lan is finding it more difficult to fit in all his commitments to the charity. The other trustee5 and volunteer have indicated that in the absence of Susan and lan, they would not want to continue in their posts either. At the time of writing, 2 new trustees have been identified and have agreed to be new trustees of the Moray Baby Bank wth immediate effect. Their names are both from Forres. At our AGm￿ will be voted on as neiv trustees. OSCR will then be infomied of the new primary trustee name, the names of the other new trustees and those trustees that have stood down. Further meetings will take place to fomialise the handover and all other practical requirements to ensure a smooth and efficient transition to the new trustees This report was approved by the trustees at the Annual General Meeting on 18 June and signed on their behalf by: Chairperson GARMOiTfH MORAY 32 7r4J I ra￿rt on th• accnunts offv M¢y¥y B* Bank Chanty for the year en￿j W Mar¢h 2023 h we %t i)ui on pooe$ 1 to S tenns of the Charites aThY Trustee Investsrnnt Iscotsndl Act 2ff>5 and th¢ Chantsos Account8 IScollaTrJ} Rewlth"ow* 2ff6 las amw•J*11. The chanty trustees wishlèr tI￿l IM audrt raquirem￿l ol Ragulatson 10(11 Idl of the 2￿ Ac&))urts Règulatsons ¢Joes not apth. It is my responsib4ty to exorni￿ the #co￿nIS 88 WL*red LWKler 44111 Icl ol Act and to state My examinabon has tttn carl￿j out in acrnrf#n￿V￿th R•JUlat￿ 11 ofrthe 20CE AcC￿nts RegulatK)ns. An etyninatson uiek¥Jes a rw4iew ol the acc¥)untiry regyd$ kapt by charity and • Comparis￿ ofth• accounts WeS￿d tlw re¢ords. It also indu(Jes con￿deration of ary unusual iterns or disdosures in the ac£ounts.atvJ seeks exF4anatKJns trryn the trusl conceming any such mattars. The w0C8Ju￿ uTrJertaken do not all Ihe ￿llence that would bè r￿U•r0d in an thl. aThJ conwjuwhly I do [￿le￿Wa$S an wjbt on the v given by the accounts. In ts ¢ours0 tsf my oxamNiation. no matter came to my •nenti¢*n and I ￿ satisf*•J that the unts are • arKI acoJrate oltt* ClbarTrty'$ Uats.. w, May 2ULJ Staterpthtof R8ce5pts and PaymÈnts fDrtt* yew 1stAwil 2022 to 31 2023 Receipts FutK& 1.788 84 f,788.84 1.755.82 23.565.C(7 11,7(K)AJ) 717.50 Furwjras R4 Bao ￿￿￿d$frlVn &pr 787.X TYJ. 372 25.04 73.12 28.31 15. 7.￿ 27 2631 10 T￿1 Receirrtg 23.6J).40 26JI3A7 14.71QtI Pa￿ents Fund5 23 22 F￿￿ra5￿g Costs 4n I￿?￿) IC65.49 47Z$9 11D 16.LKW4.72 17.671.52 18.4%2 I&W.72 1&15021 18.￿263 617.7B 7.545.88 j16JA6 {3,851.7S) Fw S￿1￿9 617 78 2923 10 21354 &163A6 s tN)865 7.YS88 1522219 us furth￿￿r CIosing cash at bank and In h￿￿- 31 2023 5AZZ07 11554.33 1437Tin 1137044 Bat* and Cash 122 NDte5 to the Accuunts. For ywer¥J2d 30 IAarch 2V 1 Basis ot Accounting These accounts have been on the payTh￿ts b3515 in arts)r￿ ￿1th the CharitP5 arKI Trustee 2 Nature and PLwpose ot Funds Unr8stndÉd funds arÈ tMsè that may at thè distr8bDn of thÈ trL￿1￿*S in Iunhèrancè ol thè (kni￿t$ DI thè Charity. Restricted funds may onty bp usedfor5peaf￿ Wr￿￿S. ResIr￿￿ arise when 5PEC4fied bythe or fuTh15 3 Relaled Party Transxtkns The ChaTrty's insuran￿ wlicy IrKIL￿ 1r￿rar￿fw￿l irN0￿ *ith Charity acbvibe5. AomuneralvJD wd lo Ihe chai￿r5￿. SwxelaryatKJ T￿aSu[erIor thwr wivate transP)rtcosis. wivato d*iitity to charge the e￿rie van and rrrivate deetriuty used ki thewashiro and dr￿rg ot Wdolhes. Prwate donations recewed were either wxlM(kJd W￿dte donation5 from trustee5 and me[[kne￿ ofthp charitable donalkins Irom trA￿lr￿sseS. Unre5trKXed Re5tsKted Total I Futds FutvJ5 2029 1.788.84 1,788.84 S Fundln9 Grnnts The Char￿¥ re￿Ve￿ at0￿ 01 £23,565 in Reslrided wts from variousfunthrwJ awe5 RestrYAed Funds Grant Pro￿der Buckle High Sthl YPI Iwood Baby iterns Group) 3,(0).( Adam Family Fourdation ney lor Moray 4.IXK>.IJ) Ta￿ CtrnmunityGrdrts w ite 1.125. TK MAXX i*ms ASDA Fourthby). B¢tw Srarts CAY8 ¢(éts Tesco CommunityGrants W iterts 1.12S.(￿l Amold CorrffiuThty Fund W ite Nationa Lottery Cofflmuntty Core Costs Grant 9.815.IXI 565. 6 Fundr￿sIng Cash from Tortk)I Unrestricted Res11￿e￿ Total 2ty221 Fun 2023 787.50 7 Receipts frorn Rag Bag CoMecti( Al suwus arKI unsultat￿e is the Scsltbsh Unre5trKled Restr￿ted Totsl Flag Bag ¥hem?. Fur Fun 57.iKI 57AJ 8 Re¢elpis Irom Amazon Smllo Donau The Amazon Smile progratDtDp dDnales a SIn￿l percentage ol Unre5tsK*gJ Rest￿￿ed Total 1 Ihe ¢¢SL% ol Ikms wr¢hased by the Charity IhrwJh FvrKts Fun 26.31 2831 10 from Ball Gro Thesg are payments I[￿￿ Ihg LhanLDTJe BALL (*D￿f￿r purchases In￿rrectty m* ￿￿th MBB Debt Card UnrtstrK*wJ Re5trK#Bd n.12 FufKts Funts 15. 15AJ 11 Costs Unresw•J Rosw•J Total 2V22 1 FufKts Funts 47169 472 12 Cost of CharllthAcllvlbe5 All acbvib*S ¢*ti*J (wl Int￿￿1 of 84ms ¥Jb otyectives. UnrestsKi•J Restr￿8￿ Total 2V22 1 W21 1 FUTr Fun 2022 A￿OModat￿ln, Travd 8 Me& Advert￿l￿￿ToMotiO 18520 18520 541.54 Baby Items 9,423.75 lo.1￿.95 8,975.94 Electric 465.84 FurKlral￿￿g F(￿. 472.69 Irtsurar 513.39 513J9 Y4.17 LauTKlry Con5urnthes 111.78 111.78 71.56 Exp8n¥8s 1227.14 1227.14 791.46 Prwattr El8¢itiQty EN¥w*8s. (>)thtrsW&th 126.72 126.72 10.33 Prniate Transwrt Exwes 485.20 Safety Cher*s & Mainier T￿lS & ¥Ares tor PATt•rA ern￿e$ ekntrKdw4Jwerrt 17&17 203.17 239.65 ShDP Renl 2JY).￿) 2*¥J.IW) 2.400.LX) & Equifv 213.75 313J5 513.15 32.10 32.10 vèh￿ running¢￿ts& BNPBt 16.LX) #14 793.27 2.1￿5.49 1&084.72 18.15021 18.452.00