Oyne Victoria Hall SCIO Trustees, Annual Report and Accounts for Year Ended 31. March 2025 Scottish Charity Number.. SC049220 ne Victoria Hall SCIO Trustees. Annual Re ort and Accounts for Year ended 31" March 2025 Scottish Chari Number: SC049220 Page 1 Oyne Victoria Hall SCIO Trustees, Annual Report and Accounts for Year Ended 31" March 2025 Scottish Chari Number.. SC049220 1 . Trustees, Annual Report Current Trustees ........ Contact Address . Recruitment and appointment of Trustees Governing Document ................................. Charitable purpose5 ....................................... Activities and achievements Trustee remuneration and expenses....,...,.. Reserves.............. 2. Receipts and Payments Account ... Receipts Payments... 3. Statement of Balances . Bank and Cash in Hand............ Reserves.-............... Assets..... 4. Independent Examiner's Report... Respective responsibilities of trustees and examiner....... Basis of independent examine¢s statement................. Independent Examiner's Statement.......... Page 2 Oyne Victoria Hall SCIO Trustees, Annual Report and Accounts for Year Endèd 31. March 2025 Scottish Chari Number.. SC049220 1. Tru8toes' Annual Report Current Trustees Chair Secretary Treasurer Contact Address he Old Manse, Oyne, Aberdeeenshire, A85260U Recrultment and appolntment of Trustees All the management committee's trustees are appointed or reappoinled by the members at our annual general meeting which is held in April each year. Governlng Document The management committee is a charitable unincorporated association and the purpose and administrative arrangements are set out in our constitution. Charitable purposes Our purposes, as recorded in our constitution, are to promote the benefit of the inhabitants of Oyne and its environs without distinction of sex, sexuality, political, religious or other opinions by associating the local statutory authorities, voluntary organisations and inhabitants in a comrnon effort to advance education and to provide facilities, or assist in the provision of facilities, in the interest of social welfare for recreation and other leisure-time occupation so that their conditions of life may be improved. In furtherance of this objective the Committee shall seek to maintain the fabric of the hall and to keep it clean, safe and comfortable state for all hall users which conforms to health and safety standards. The hall Committee will do its best to promote the use of the Hall by the Community. Page 3 Oyne Victoria Hall SCIO Truslees, Annual Report and Accounts for Year Ended 31" March 2025 Scottish Charity Number.. SC049220 AGtlvltles and achievement We have had another profitable year with the hall continuing to have regular bookings during the day and more especially the evenings during the week. The school has continued to use our hall for sports. Yoga. jazzercise. pilates and pottery occur regularly during the week. Monday drop-in social sessions, serding tea and coffee and providing homebakes, have run over the winter months subsidized by the hall. The reel club continues to meet monthly in the hall. A music group meets to practi￿ here on Sunday evenings. In March the Oyne Communty Association (OCA) held another very successful quiz night in the hall raising £900 for the community. The hall floor has been revarnished this year. The hall committee has been planning for the possibility that the council may withdraw funding from the hall, although this has never been expressed by the council. It was decided that the committee should submit an expression of interest (EIO) to the council to prevent any sudden decision to change the current arrangement without our knowledge. This was submitted with help and guidance from officers at Development Trusts Association Scotland (DTAS). The EOI was accepted on March 28th 2025. The acknowledgement of acceptance allows the committee to apply for funding from DTAS towards a comprehensive survey of the building and help with creating a business plan. We are keen to be guided by the community regarding future planning especially given the possibility that a community Spa￿ might be provided at Archeolink in the future. We are currently waiting for the results of an OCA survey that is being carried out in June 2025 before making any future plans. Trustee remunèratlon and expenses The trustees did not receive any remuneration or expenses during the year. Reserves The committee held unrestricted funds of £36,660.46 at the year end. The hourly rate for the hire of the Hall increased to £10.00 per hour for nonprofit making users of the parish of Oyne and £15.00 per hour for profit making activities. Apnrnved by the trijstpps and signed on their behalf. age4 Oyne Victoria Hall SCIO Trustees, Annual Report and Accounts for Year Ended 31" March 2025 Scottish Charity Number: SC049220 2. Receipts and Payments Account 2024 2025 R8c8lpts Hall Fees and Donations 3758.00 5291.00 Total Recei ts 3758.00 5291.00 Pa ments Insurance Book Kee PRS Music Public entertainment license Varnishin Hall Floor li.FJs iti license enses 302.83 0.00 139.20 0.00 0.00 168.61 0.00 756.0 319.40 0.00 158.40 106.00 670.00 265.68 214.47 er hali l aoles Count Frames Paper towels, toilet paper Urn. Christmas decorations, floor leaner 20. 57.57 0.00 213.8 Total Pa Sur lusl ments deficit 1658.14 2,099.86 1733.95 3,557.05 for the ear. All funds are unrestricted Page 5 Oyne Victoria Hall SCIO Trustees, Annual Report and Accounts for Year Ended 31° March 2025 Scottish Chari Number: SC049220 Statement of Balances 2024 2025 Bank and Cash In Hand Opening balance Surplusl (deficit) for year 31,003.55 33,101.41 2,099.86 3,557.05 Closing Balances 33,101.41 36,660.46 Reserves General Fund Hall Store Improvement Fund 33,101.41 36,660.46 Closing Balances 33,101.41 36,660.46 Assets Equipment Furniture All funds are unrestricted. Approved by the Trustees and signed on their behalf Page 6 Oyne Victoria Hall SCIO Trustees, Annual Report and Accounts for Year Ended 31 $1 March 2025 ri 3. Independent Examiner's Report I report on the accounts of the charity for the year ended 31. March 2025 which are set out on pages 1 Respective responslbilities of trustees and examlner The.charity's trustees are responsible for the preparation of the accounts in accordance with the terms of the Charities and Trustee Investment (Scotland) Act 2005 and the Charities Accounts (Scotland) Regulations 2006. The charity trustees consider that the audit requirement of regulation 10{1) {.d) of the Accounts Regulations does not apply. It is my responsibility tolexamine the accounts as required under section 44(1) (c) of the Act and to state whether particular matters have come to my attention. Basls of Independent examlnerfs ststement My examination is carried out in accordance with regulation 11 of the Charities Accounts (Scotland) Regulations 2006. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeks explanations from the trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the accounts. Independent Examinerfs Statement In the course of my examination, no matter has come to my attention 1) which gives me reasonable cause to believe that in any material respect the requirements: a) to keep accounting records in accordance with section 44(1) (a) of the 2005 Act and Regulation 4 of the 2006 Accounts Regulations, and b) to prepare accounts which accord with the accounting records and comply with Regulation 9 of the 2006 Accounts Regulations have not been met, or 2) to which. in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Page 7 Oyne Victoria Hall SCIO Trustees, Annual Report and Accoiints for Year Ended 31° March 2025 ottish Charit Number SC049220 Page 8